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2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T ) • If the form is approved, PFT Support sends a confirmation e-mail and password to the PFT Coordinator, superintendent or charter school administrator, and, if provided, the alternate PFT Coordinator. This password is required to log on to the secure District Portal of the California PFT Web site at http://www.pftdata.org/, along with the LEA county code, district code, and charter number. Enter 0000 in the charter number field if the LEA is a school district or county office of education. • The superintendent or charter school administrator signs the printed copy and files the approved form in the LEA records. • If the form is denied, PFT Support sends an e-mail to the applying PFT Coordinator informing him or her of the denial and the need to reapply. To ensure the automated approval request message that is sent to the superintendent or charter school administrator is delivered, the LEA Spam (junk e-mail) filter may need to be checked to remove any blocks and white list the PFT Support e-mail account (pftdata@sjcoe.net). For questions about the online designation process, contact the PFT Help Desk by e‐mail at pftdata@sjcoe.net. The e-mail should include the following information: LEA name, county code, district code (taken from County, District, School [CDS] code), and charter number, if applicable. Note: The SJCOE will verify that the superintendent or charter school administrator provided on the online PFT Coordinator designation form matches the superintendent or charter school administrator for the LEA, as identified on the CDE California School Directory Web page at http://www.cde.ca.gov/re/sd/. If the information does not match, the LEA will be contacted and the password will be deactivated until this matter is resolved. Key Dates and Activities All LEAs must submit 2012–13 PFT data to the CDE, via the SJCOE, by June 30, 2013. Beyond this date, Web Data Upload is the only submission method allowed for LEAs during the data correction window. Web Data Upload requires creating and uploading a tab-delimited text file. Other new timeline requirements are outlined in Table 1 and in the PFT Calendar, which is found on the PFT Resources page of the California PFT Web site at http://www.pftdata.org/. This new timeline reflects a single data correction window, which closes on August 31, 2013, and an earlier release of the annual PFT results. PFT Coordinator Manual 8 California Department of Education • November 2012
2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T ) Note: In an effort to release individual score and summary reports earlier, there will be only one extended data correction window, July 5, 2013 through August 31, 2013, following the June 30, 2013 close of the data submission window. All 2012–13 PFT data must be submitted and corrected by the August 31, 2013 deadline. In August, LEAs will have an opportunity to review summary reports and make final corrections prior to the public release of the PFT Results. Table 1. Key Dates and Activities Date February 1, 2013 May 31, 2013 June 30, 2013 July 5, 2013 July 30, 2012 August 31, 2013 September 1, 2013 Mid-October Activity PFT administration window opens. California PFT Web site secure District Portal at http://www.pftdata.org/ open for PFT data submissions. PFT data corrections open for an LEA as soon as the data is submitted. PFT administration window closes. California PFT Web site secure District Portal closes for data submissions and corrections. California PFT Web site secure District Portal reopens for PFT data corrections and preliminary student scored data file available for download. Preview site opens to summary DataQuest reports. Preview site closes to summary DataQuest reports. California PFT Web site secure District Portal closes for data corrections. 2012–13 password deactivated. 2013–14 PFT Coordinator Designation Form available. PFT annual release. (Date to be determined.) Final summary reports, individual student score reports, and student scored data file available for download. Healthy Fitness Zones No changes were made to the values on the HFZ charts for 2012–13. The only change to the HFZ charts for 2012–13 is to the name of the Needs Improvement – High Risk designation for Aerobic Capacity and Body Composition. This designation will be reported as Needs Improvement – Health Risk. The 2012–13 HFZ charts are posted on the CDE PFT FITNESSGRAM: Healthy Fitness Zone Charts Web page at http://www.cde.ca.gov/ta/tg/pf/healthfitzones.asp. PFT Coordinator Manual 9 California Department of Education • November 2012
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2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T )<br />
• If the form is approved, PFT Support sends a confirmation e-mail and<br />
password to the PFT Coordinator, superintendent or charter school<br />
administrator, and, if provided, the alternate PFT Coordinator. This password<br />
is required to log on to the secure District Portal of the California PFT Web<br />
site at http://www.pftdata.org/, along with the LEA county code, district code,<br />
and charter number. Enter 0000 in the charter number field if the LEA is a<br />
school district or county office of education.<br />
• The superintendent or charter school administrator signs the printed copy<br />
and files the approved form in the LEA records.<br />
• If the form is denied, PFT Support sends an e-mail to the applying PFT<br />
Coordinator informing him or her of the denial and the need to reapply.<br />
To ensure the automated approval request message that is sent to the<br />
superintendent or charter school administrator is delivered, the LEA Spam (junk<br />
e-mail) filter may need to be checked to remove any blocks and white list the PFT<br />
Support e-mail account (pftdata@sjcoe.net).<br />
For questions about the online designation process, contact the PFT Help Desk by<br />
e‐mail at pftdata@sjcoe.net. The e-mail should include the following information:<br />
LEA name, county code, district code (taken from County, District, School [CDS]<br />
code), and charter number, if applicable.<br />
Note: The SJCOE will verify that the superintendent or charter school<br />
administrator provided on the online PFT Coordinator designation form matches<br />
the superintendent or charter school administrator for the LEA, as identified on the<br />
CDE California School Directory Web page at http://www.cde.ca.gov/re/sd/. If the<br />
information does not match, the LEA will be contacted and the password will be<br />
deactivated until this matter is resolved.<br />
Key Dates and Activities<br />
All LEAs must submit 2012–13 PFT data to the CDE, via the SJCOE, by June 30,<br />
2013. Beyond this date, Web Data Upload is the only submission method allowed<br />
for LEAs during the data correction window. Web Data Upload requires creating<br />
and uploading a tab-delimited text file. Other new timeline requirements are outlined<br />
in Table 1 and in the PFT Calendar, which is found on the PFT Resources page of<br />
the California PFT Web site at http://www.pftdata.org/. This new timeline reflects<br />
a single data correction window, which closes on August 31, 2013, and an earlier<br />
release of the annual PFT results.<br />
PFT Coordinator Manual 8 California Department of Education • November 2012
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