View PDF

2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T )
both files. The capacity of the Template Generator to combine data from two files
will be operational by February 1, 2013. This Template Generator is designed to
reduce some of the challenges experienced by FITNESSGRAM users in preparing
a PFT student file for submission. Detailed instructions for using this application are
available from the Template Generator link on the secure District Portal.
Additional Considerations
PFT data to be collected and reported by LEAs must include results for every
student, including students with disabilities, in grades five, seven, and nine, whether
or not the student was fully tested (complete), partially tested (partial), or not tested
at all (none). However, data for students tested in grades ten or higher, which is
done to determine exemption eligibility (pursuant to California Education Code
Section 51241, Subsection [b]), should not be included in data submitted to the
SJCOE.
Note: Data submitted for students who are not enrolled in grades five, seven, or
nine will flag as errors and not be scored nor reported.
In reporting the data, special care should be taken to make sure that all students
have their DOB, Gender, PFT Start Date and all scores recorded correctly (e.g.,
values are within the allowed ranges, height [feet and inches] and weight [pounds]
provided for all students).
Leave entries blank for tests not taken by a student. The scoring program treats
a result of zero (0) differently from a blank. A zero indicates a test taken with a
resulting score of zero (e.g., zero inches reached on the Back-Saver Sit and
Reach). A blank indicates a test was not attempted by the student.
File Format and Data Submission
After the PFT data have been collected for each school and compiled electronically,
LEAs or their vendors must prepare the file as tab-delimited or tab-separated text.
This file format can be created from MS Excel. The tab-delimited or tab-separated
text file is the only acceptable file format for submitting files via the Web Data
Upload application described below. Any other file format will not be accepted by the
system and will not be processed nor scored.
Note: Transmission of data files from a vendor or submission of data files to
SJCOE, the state PFT contractor, via e-mail attachments is absolutely not an option
and violates student privacy (California Government Code Section 11019.9 and
Family Educational Rights and Privacy Act [FERPA]).
PFT Coordinator Manual 29 California Department of Education • November 2012