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2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T ) PFT Coordinator Manual Section 4 Submitting Data Data Collection Process File Format and Data Submission Coordinator Password Additional Information PFT Coordinator Manual 26 California Department of Education • November 2012
2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T ) Section 4. Submitting Data The PFT results are collected yearly from every LEA. Subsequently, state, county, school district, and school PFT results are posted on the CDE DataQuest Web page at http://dq.cde.ca.gov/dataquest/. The CDE also submits a report of the state PFT results to the Governor and the Legislature. The completion of these tasks requires that all LEAs submit their PFT data to the state PFT contractor, the SJCOE. This section details the process for collecting and reporting the PFT data. Section 4 is designed to be used in combination with “Section 5. Correcting, Scoring, and Reporting Data,” as the information in these two sections is complementary. Table 1 in “Section 1. 2012–13 Highlights” outlines key dates and activities for the data collection and reporting. The online PFT Calendar, found on the PFT Resources page of the California PFT Web site at http://www.pftdata.org/, provides a more detailed schedule of all the activities associated with the PFT. Data Collection Process It is the responsibility of the LEA to determine how student test data will be collected, recorded, and submitted. Reviewing the requirements early in the school year will allow LEAs to plan ahead for the data requirements. The LEA or the vendor contracted by the LEA is responsible for compiling student data. The PFT data collection process begins with the school-level collection of the student’s PFT results during February 1 through May 31 (i.e., PFT administration window). This process involves an employee of the LEA, who is typically the physical education teacher, administering the PFT to students and recording the results on a score sheet, scannable form, and/or using a data-entry handheld device. The following are some options LEAs can use to assist schools with their PFT data collection: • Make available copies of the student data collection form (see Resources section in this manual) • Develop a scannable student data collection form • Use student information system to store PFT data • Purchase and use the FITNESSGRAM software • Copy or insert the data onto the MS Excel template PFT Coordinator Manual 27 California Department of Education • November 2012
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2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T )<br />
PFT Coordinator Manual<br />
Section 4<br />
Submitting Data<br />
Data Collection Process<br />
File Format and Data<br />
Submission<br />
Coordinator Password<br />
Additional Information<br />
PFT Coordinator Manual 26 California Department of Education • November 2012
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