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2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T )
• Hispanic/Latino field had missing (i.e., blank) or invalid data. Invalid data
resulted because the codes provided were not Y (Yes) or N (No). Student
records with warnings due to missing or invalid Hispanic/Latino data are
reported in the “Two or More Races” category on the PFT summary reports.
• National School Lunch Program eligibility and Parent/Guardian Highest
Education Level codes were missing (i.e., blank) or invalid.
File Format and Data Submission
Each PFT Coordinator must compile and submit the LEA data using one of two
submission options: 1) Web Data Entry, or 2) Web Data Upload. If submitting via Web
Data Upload, the PFT Coordinator must submit data using a tab-delimited text file
that follows the column structure described in the “2012–13 PFT Student Data File
Layout”. The file layout is in the Resources section of this manual or can be viewed
and downloaded from the PFT Resources page of the California PFT Web site at
http://www.pftdata.org/. Any LEA that uses a vendor service must have the vendor
prepare the PFT data file to comply with this format.
Additional information about the acceptable file format and submission options is
provided in “Section 4. Submitting Data” of this manual.
Data Correction
After submission of the PFT data, PFT coordinators will have opportunities to correct
errors online in their PFT data. “Section 5. Correcting, Scoring, and Reporting Data”
describes the data correction process.
• Errors indicate data that must be corrected otherwise the student record will not
be scored nor reported. Errors include unrecognized or missing school codes;
invalid or missing gender, date of birth (DOB), or grade; and score data that is
not within the valid ranges. Insufficient, incomplete, or missing scores will flag
as warnings (i.e., one side only provided for the Back-Saver Sit and Reach).
• Warnings do not keep student records from being scored. If not corrected,
however, warnings may result in incorrectly scoring and reporting student
data. Data with warning flags should be reviewed and corrected to ensure the
integrity of the reports provided to the LEA.
To assist with correcting errors and warnings in 2012–13, several new tools will be
available to PFT coordinators including a warning and error report; a feature to search
for students by name (first or last), Statewide Student Identification (SSID) number, or
school code; and a filter to view only student records with errors or student records with
warnings.
PFT Coordinator Manual 11 California Department of Education • November 2012