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2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T ) Height and Weight All three Aerobic Capacity test options (i.e., One-Mile Run, 20-meter Progressive Aerobic Cardiovascular Endurance Run [PACER], and Walk Test) are reported in terms of VO 2 max 4 . To calculate VO 2 max for the One-Mile Run, in addition to gender, age, and time, the student’s height (feet and inches) and weight (pounds) must be provided. Similarly, to calculate VO 2 max for the 20-meter PACER, the student’s height (feet and inches) and weight (pounds) are required along with gender, age, and number of laps completed. Height and weight are also used for calculating their Body Mass Index (BMI) under the Body Composition fitness area. The “2012–13 PFT Student Data File Layout” includes the collection of height (feet and inches) and weight (pounds) for all students. Common Errors and Warnings The following list highlights the common errors and warnings that occurred in the PFT data submitted in past years. This list is provided to assist PFT coordinators with reviewing and avoiding the same errors or warnings in the 2012–13 data. Errors indicate data that must be corrected otherwise the student record with errors will not be scored nor reported. Common Errors: • Date of Birth, Gender, or School Code data that were missing or invalid. • Push-Up, Curl-Up, PACER, One-Mile Run (minutes), Height (inches) Bioelectric Impedance Analyzer, and Trunk Lift data that were not within the valid ranges. Common Warnings: • Aerobic Capacity and BMI data that were insufficient or incomplete. Typically these data were missing height (feet and inches) or weight. • Flexibility data that were insufficient or incomplete. The Flexibility area includes the Back-Saver Sit and Reach and the Shoulder Stretch. The data submitted for these two tests included one side only and both sides are needed to score these tests. • Participation Level code was missing (i.e., blank), invalid, or incorrect for the data submitted. 4 VO 2 max refers to the maximum oxygen consumption of an individual during exercise. The acronym is derived from V = volume per time; 0 2 = oxygen; and max = maximum. PFT Coordinator Manual 10 California Department of Education • November 2012
2 0 1 2 – 1 3 C a l i f o r n i a P h y s i c a l F i t n e s s T e s t ( P F T ) • Hispanic/Latino field had missing (i.e., blank) or invalid data. Invalid data resulted because the codes provided were not Y (Yes) or N (No). Student records with warnings due to missing or invalid Hispanic/Latino data are reported in the “Two or More Races” category on the PFT summary reports. • National School Lunch Program eligibility and Parent/Guardian Highest Education Level codes were missing (i.e., blank) or invalid. File Format and Data Submission Each PFT Coordinator must compile and submit the LEA data using one of two submission options: 1) Web Data Entry, or 2) Web Data Upload. If submitting via Web Data Upload, the PFT Coordinator must submit data using a tab-delimited text file that follows the column structure described in the “2012–13 PFT Student Data File Layout”. The file layout is in the Resources section of this manual or can be viewed and downloaded from the PFT Resources page of the California PFT Web site at http://www.pftdata.org/. Any LEA that uses a vendor service must have the vendor prepare the PFT data file to comply with this format. Additional information about the acceptable file format and submission options is provided in “Section 4. Submitting Data” of this manual. Data Correction After submission of the PFT data, PFT coordinators will have opportunities to correct errors online in their PFT data. “Section 5. Correcting, Scoring, and Reporting Data” describes the data correction process. • Errors indicate data that must be corrected otherwise the student record will not be scored nor reported. Errors include unrecognized or missing school codes; invalid or missing gender, date of birth (DOB), or grade; and score data that is not within the valid ranges. Insufficient, incomplete, or missing scores will flag as warnings (i.e., one side only provided for the Back-Saver Sit and Reach). • Warnings do not keep student records from being scored. If not corrected, however, warnings may result in incorrectly scoring and reporting student data. Data with warning flags should be reviewed and corrected to ensure the integrity of the reports provided to the LEA. To assist with correcting errors and warnings in 2012–13, several new tools will be available to PFT coordinators including a warning and error report; a feature to search for students by name (first or last), Statewide Student Identification (SSID) number, or school code; and a filter to view only student records with errors or student records with warnings. PFT Coordinator Manual 11 California Department of Education • November 2012
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