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View - The Municipality of Lambton Shores

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Staff recommends that Council enact by-law #70-2012 authorizing the Mayor and the<br />

Clerk to enter into an agreement with Sev-Con Paving.<br />

2012 Tar and Chip Program<br />

<strong>The</strong> tender for the 2012 tar and chip program closed on June 26 with three<br />

submissions. <strong>The</strong> proposal results are listed below:<br />

Company Name<br />

Total Tender (incl. HST)<br />

Cornell Construction $293,173.71<br />

Loaring Construction $337,372.80<br />

Lloyd’s Paving $391,034.06<br />

Staff has had the opportunity to review and confirm the tenders. <strong>The</strong> low proposal was<br />

submitted by Cornell Construction, and was not witnessed but was signed by an <strong>of</strong>ficer<br />

<strong>of</strong> the corporation. In these instances the municipal solicitor has indicated that the<br />

reasonable solution is to correct the variance with the execution <strong>of</strong> the contract<br />

documents, should the remainder <strong>of</strong> the bid be complete and correct. <strong>The</strong> remainder <strong>of</strong><br />

the bid document was found to be complete, meets specifications, and the contractor is<br />

experienced in this type <strong>of</strong> work. As such, staff can see no reason not to accept the<br />

tender from Cornell Construction for the total tender sum <strong>of</strong> $293,173.71 (inclusive <strong>of</strong><br />

HST).<br />

<strong>The</strong> contract for the 2012 tar and chip program was tendered with a total budget <strong>of</strong><br />

$443,000 in the Community Services capital budget as approved by Council. <strong>The</strong> tender<br />

submitted by Cornell Construction is $293,173.71 inclusive <strong>of</strong> HST and the net cost to<br />

the municipality (less the HST rebate) is $264,012.00.<br />

Roads scheduled for tar and chip include: Lakeview Ave, Williams Street, Gordon Road,<br />

Lakeview Haven Drive, Vance Drive, Glendale Drive, Cedar Point Line, Arkona Road<br />

(spot repair). Due to the favorable tender closing compared to budget, staff plans to<br />

review other areas <strong>of</strong> the municipality for additional spot repairs.<br />

Staff recommends that Council enact by-law #71-2012 authorizing the Mayor and the<br />

Clerk to enter into an agreement with Cornell Construction.<br />

Kaeden Brown Splash Pad Construction<br />

<strong>The</strong> RFP for the KBF splash pad closed on July 3 with two submissions. <strong>The</strong> companies<br />

that submitted proposals, and their rankings are listed below:<br />

Company Name<br />

Points (Rank)<br />

ABC Recreation Ltd. 99 (1 st )<br />

RO-BUCK Contracting 92 (2 nd )<br />

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