View - The Municipality of Lambton Shores

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

Regular Meeting of Council 

Meeting Number: 10-2012 

Date of Meeting: Monday, April 02, 2012 

Time: 

Place of Meeting: 

07:00 p.m. 

Village Complex, Thedford 

AGENDA 

Pages 

1. Call to Order 

2. Declaration of Pecuniary or Conflict of Interest 

3. Confirmation of Minutes from Previous Meetings 

3.1 Regular Council Meeting - March 19, 2012 1 - 14 

3.2 Budget Meeting Minutes - March 22, 2012 15 - 19 

4. Delegations, Public Meetings & Presentations 

4.1 7:10 p.m. - Derek Dudek of NextEra Energy Canada - Re: Jericho 

WEC Project Update 

4.2 7:20 p.m. - Dianne Zimmerman - Suncor Energy - Re: Proposed 

Wind Power Project in Ontario - Cedar Point 

4.3 7:30 p.m. - Jessica Van Zwol, St. Clair Conservation Authority - 

Re: Cost-Share Program 

4.4 7:40 p.m. - Susan Mills, Manager - Grand Bend Tourism - Re: 

Lambton Shores Support of 2012 Visitors' Services 

20 - 27 

28 - 38 

39 - 47 

48 - 53 

5. Correspondence & Petitions 

Correspondence - Receive & File 

5.1 Allison J. Stuart, Ministry of Community Safety and Correctional 

Services - Re: Emergency Management Program 

5.2 Leo J. Cusumano, President - Ontario Building Officials 

Association - Re: OBOA Strategic Plan 2012+ 

54 - 54 

55 - 66 

Correspondence - For Council Direction 

5.3 Dianne Zimmerman, Suncor Energy - Re: Cedar Point Wind 

Power Project Municipal Consultation Form (Project Description 

Draft Report available upon request.) 

67 - 76

5.4 D.J. McNair - Re: Comments on Correspondence to the Mayor 77 - 77 

5.5 Donald Tulloch - Re: Occupation of Motor Home on Building Site 78 - 78 

5.6 Justin Speake - Re: Answers to Question on Flyer 79 - 80 

5.7 Sherry Cook - Re: Communiciation Tower in Port Franks 81 - 81 

5.8 Town of Halton Hills - Re: Council Resolution - Re: Exemption 

from Taxation - Royal Canadian Legion 

5.9 Township of Havelock Belmont Methuen - Re: Ontario Wildlife 

Damage Compensation Prgram 

82 - 84 

85 - 85 

5.10 Jordy Speake - Re: Sewer Capacity Allocation 86 - 86 

5.11 Bob Sharen - Re: Variance of the Consent for Port Franks Lot 87 - 87 

6. Consideration of Committee Minutes and Staff Reports 

6.1 Minutes of the Lambton Shores Nature Trails Executive 

Committee Meeting held February 9, 2012 

88 - 88 

Corporate & Strategic 

6.2 C.A.O. Report No. 36-2012 - Re: Council Travel Expenses 89 - 90 

Planning 

6.3 PL Report No. 08-2012 - Re: Cash In Lieu of Parking 91 - 94 

6.4 PL Report No. 09-2012 - Re: Severance Agreement with Lake 

Huron Developments Ltd. and the Nature Conservancy of Canada 

6.5 PL Report No. 10-2012 - Re: Appeal to By-law 23 of 2012 - 

Zoning By-law Amendment Application ZO-01/2012 

95 - 97 

98 - 105 

Community Services 

6.6 D.C.S. Report No. 13-2012 - Re: Grand Bend Youth Centre - 

Update 

6.7 D.C.S. Report No. 14-2012 - Re: Not So Pro Event - Application 

Process 

6.8 D.C.S. Report No. 15-2012 - Re: Safe Drinking Water Act 

Standard of Care Provisions for Municipal Councils (Report 

available upon request.) 

6.9 D.C.S. Report No. 16-2012 - Re: Follow Up on OMI Contract 

Questions 

106 - 121 

122 - 132 

133 - 133 

134 - 136 

6.10 D.C.S. Report No. 17-2012 - Re: Ipperwash & Area Community 

Policing Committee Donation 

6.11 D.C.S. Report No. 19-2012 - Re: Grand Bend Working Group 

Update 

137 - 137

6.12 D.C.S. Report No. 18-2012 - Re: Drain Update: Ipperwash 

Drainage Meeting 

138 - 140 

Finance & Administration 

6.13 TR Report No. 16-2012 - Re: 2011 Council and Committee Pay 141 - 142 

6.14 CL Report No. 30-2012 -Re: Solemnization of Civil Marriages 143 - 144 

6.15 CL Report No. 33-2012 - Re: Applications heard by the 

Committee of Adjustment on March 22, 2012 

145 - 145 

7. By-laws & Resolutions 

7.1 By-law 31-2012 - Re: Authorize the Civil Marriage Solemnization 

Service by the Clerk (See CL Report No. 30-2012) 

7.2 By-law 32-2012 - Authorize Severance Agreement with Lake 

Huron Developments & the Nature Conservancy of Canada (See 

PL Report No. 32-2012) 

7.3 By-law 33-2012 - Confirming Resolutions to Date 146 - 146 

8. Accounts - None at this time. 

9. Councillor Reports 

9.1 Report to Council from Councillor John Russell - Re: Legacy 

Centre Historical Project & Arts Council Initiative 

147 - 151 

10. New Business 

10.1 Notice of Motion - Councillor Russell -Re: Nominating Paul 

Augustine to the Sarnia-Lambton Sports Hall of Fame 

152 - 152 

10.2 Notice of Motion - Councillor Russell - Re: Volunteer Recognition 153 - 153 

11. Discussion Period 

11.1 An opportunity for the public to make an inquiry as to items of 

business on the agenda. 

12. Confidential 

12.1 Closed Session Minutes - March 19, 2012 

12.2 CL Report No. 31-2012 - Re: Property Issue, Port Franks 

(Authorization to Close - Section 239 (2) e of the Municipal Act) 

13. Adjourn


Date of Meeting: March 19, 2012 

Regular Council Meeting 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Davie Maguire 

Councillor Doug Bonesteel 

Councillor Lorie Scott 

Councillor Ruth Illman 

Councillor Martin Underwood 

Councillor Doug Cook 

Councillor John Russell 

Staff Present: 

C.A.O. John Byrne 

Clerk Carol McKenzie 

Treasurer Janet Ferguson 

Director of Community Services Brent Kittmer 

Planner Patti Richardson 

Administrative Assistant Roberta Brandon 

1. CALL TO ORDER 

Mayor Weber called the meeting to order at 7:00 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

The Mayor asked members of Council to declare any pecuniary or conflict of interest 

that they may have with the business itemized on the agenda and the Deputy Mayor 

declared a conflict with Item 5.3 of the Agenda dealing with wind turbines. 

3. CONFIRMATION OF COMMITTEE MINUTES AND STAFF REPORTS 

3.1 Regular Council Meeting – February 14, 2012 

The minutes of the February 14, 2012 Council meeting were reviewed. 

12-0319-01 Moved by: Councillor Russell 

Seconded by: Councillor Maguire 

That the minutes of the February 14, 2012 Council meeting be 

accepted as presented. 

Carried 

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Minutes of the March 19, 2012 Council Meeting 

3.2 Regular Council Meeting – March 5, 2012 

Council reviewed the minutes of the regular Council meeting held the 5 th day of March, 

2012. 

12-0319-02 Moved by: Deputy Mayor Davis-Dagg 

Seconded by: Councillor Scott 

That the minutes of the March 5, 2012 regular Council meeting be 

accepted as presented. 

Carried 

4. DELEGATIONS, PUBLIC MEETINGS & PRESENTATIONS 

4.1 Dr. Carl Belke, Ad Hoc Sewage Advisory Committee – Re Executive 

Summary 

Dr. Carl Belke appeared as a delegate of Council to provide details on the report 

prepared by the Ad Hoc Sewage Advisory Committee responsible for reviewing the 

issues pertaining to a sewer collection system for Zones 3 and 4 and the relationship to 

the new proposed sanitary treatment facility. 

Dr. Belke offered his appreciation to both Council and Committee members for their 

contributions to this document. He provided details on the executive summary and the 

content of the appendixes. 

Mayor Weber and other members of Council thanked Dr. Belke and the committee for 

the effort put into this document and Councillor Bonesteel noted the importance of 

forming a strategic partnership with such organizations as the University of Guelph and 

ARKELL to enlist their expertise in managing the wastewater challenges faced by the 

Municipality. 

A lengthy discussion ensued with members expressing their views on the document and 

the best method to proceed, and it was noted that the information needed to be 

reviewed prior to decisions on the next steps. 

12-0319-03 Moved by: Councillor Illman 

Seconded by: Councillor Cook 

That the report on the Review of Zone 3 & $ Sewer Collection 

Systems and their relationship to the new Sanitary Treatment 

Facility be received and filed and referred to any future EA process. 

Carried 

Councillor Bonesteel reiterated the need for an exploratory group with associations such 

as those mentioned for guidance on where to go from here and both Councillors Russell 

and Illman noted that if Council members had issues that needed resolving following a 

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thorough review of the Ad Hoc document, those issues should be brought forward for 

discussion and direction to staff. 

A recorded vote was requested on the following motion: 

12-0319-04 Moved by: Councillor Bonesteel 

Seconded by: Councillor Underwood 

That an exploratory group be formed with representatives of 

Council, staff and such organizations as the University of Guelph, 

ARKELL and Fleming College to discuss how to proceed on issues 

such as the Grand Bend and Area Sewage Treatment Facility and 

a Sewage Collection System for Zones 3 and 4. 

Motion Failed 

Those voting in favour of the motion: 

Deputy Mayor Davis-Dagg 

Councillor Bonesteel 

Councillor Underwood 

Councillor Scott 

Those voting against the motion: 

Councillor Maguire 

Councillor Russell 

Councillor Illman 

Councillor Cook 

Mayor Weber. 


Seconded by: Deputy Mayor Davis-Dagg 

That organizations such as the University of Guelph, Arkell and 

a Fleming College be contacted to discuss any programs that they 

could offer to assist with issues related to the Sewage Treatment 

Facility and a Sewage Collection System. Carried 

5. CORRESPONDENCE & PETITIONS 

Correspondence – Receive and File 

5.1 Correspondence from the Lambton County Rural Game Protective 

Association – Re: 2012 Annual Banquet 

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5.2 Correspondence from the Lambton County Municipal Association – Re: 

Annual Meeting and Banquet 

Correspondence was provided to Council on the upcoming annual meetings for the 

“County of Lambton Municipal Association” and the “Rural Games Protective 

Association”. 

12-0319-06 Moved by: Councillor Maguire 


That correspondence from the Lambton County Rural Game 

Protective Association and the Lambton County Municipal 

Association regarding the annual banquets for both these 

associations be received and filed. 

Carried 

Correspondence – For Council Direction 

5.3 Correspondence from the Municipality of Clarington – Re: Request for 

Moratorium on Wind Turbines 

A request for a moratorium on wind turbines from the Municipality of Clarington was 

briefly reviewed. 

12-0319-07 Moved by: Councillor Cook 

Seconded by: Councillor Russell 

That correspondence form the Municipality of Clarington requesting 

a moratorium on wind turbines be received and filed. Carried 

5.4 Correspondence from Deputy Mayor Davis-Dagg – Re: Lambton Shores 

Input into Source Protection Plans 

Correspondence from Deputy Mayor Davis-Dagg regarding comments from the 

Municipality of Lambton Shores into Source Water Protection Plans was reviewed. 

In the draft letter to the Ausable Bayfield Maitland Valley Source Protection Region, the 

Deputy Mayor outlined several issues she felt were fundamental and needed to be 

addressed in the Source Protection Plans to ensure protection for the Lambton Shores’ 

residents. 

Councillor Illman reminded Council there was no significant risk to source water within 

Lambton Shores as explained by Cathie Brown at a previous meeting and that for those 

moderate risks, good practices and partnerships were important and that Ontario’s 

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Clean Water Act would have specific regulations and provisions to deal with source 

water protection. 

A lengthy discussion ensued on having these issues addressed at the County level, 

perhaps though the Lambton County Agricultural Committee and Deputy Mayor 

reiterated the need to have rural concerns regarding the draft source protection polices 

addressed. 

12-0319-08 Moved by: Deputy Mayor Davis Dagg 


That Council send the letter as proposed by Deputy Mayor Davis- 

Dagg to the Ausable Bayfield Conservation Authority regarding 

concerns with the Source Water Protection Plan and further that a 

letter requesting input on the Source Water Protection Plans be 

sent to the Lambton County Agricultural Committee, and other farm 

organizations. 

Motion Lost 

6. CONSIDERATION OF COMMITTEE MINUTES AND STAFF REPORTS 

6.1 Minutes of the February 16, 2012 Meeting and General Manager’s Report for 

the Ausable Bayfield Conservation Authority 

The minutes of the February 15, 2012 meeting and General Manager’s Report for the 

Ausable Bayfield Conservation Authority were reviewed and Councillor Scott advised 

that the budget reflected a 3% increase. 

An item pertaining to a charge under levied by the Conservation Authority for building 

without a permit, and it was noted that the Lambton Shores inspector had been advised 

by the owner that the Authority did not require a permit. 



That the minutes of the February 16, 2012 meeting and General 

Manager’s report for the Ausable Bayfield Conservation Authority 

be received and filed. 

Carried 

6.2 Draft Minutes of the Grand Bend Area Sewage Treatment Board held March 

15, 2012 

The draft minutes of the Grand Bend Area Sewage Treatment Board meeting held the 

15 th day of March, 2012 were reviewed and in the discussion regarding the proposed 

“Working Group”, Councillor Illman proposed a motion that had 2 distinct parts, and 

after discussion, it was decided that the two issues should be dealt with separately. 

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That the draft minutes of the Grand Bend Area Sewage Treatment 

Board held March 15, 2012 be received. 

Carried 

In regards to establishing the “Working Group” and the Tri-Municipal’s resolution to 

have the group composed of one (1) Board representative from each participating 

Municipality Council discussed who would best represent the Municipality. 

A recorded vote was requested on the following motion: 



That Mayor Weber be appointed as representative to the Tri- 

Municipal “Working Group” to look at alternatives to the Grand 

Bend Area Sewage Treatment Facility. 

Motion Lost 

Those voting in favour of the motion: 

Councillor Cook 

Councillor Illman 

Those voting against the motion: 

Deputy Mayor Davis-Dagg 

Councillor Maguire 

Councillor Bonesteel 

Councillor Scott 


Councillor Underwood 



That Deputy Mayor Elizabeth Davis-Dagg be appointed as 

representative to the Tri-Municipal “Working Group” to look at 

alternatives to the Grand Bend Area Sewage Treatment Facility. 

Carried 

Corporate & Strategic 

6.3 C.A.O. Report No. 27-2012 – Re: 2011 Tender Awards – Riding Mower & 

Floor Scrubber – Community Services Department 

6


Information was provided to Council for clarification on issues relating to two tenders 

issued by the Municipality for the Community Services Department, one being the “23 

hp Riding Mower” and the other being the “Riding Floor Scrubber was provided in 

C.A.O. Report No. 27-2012. 



That C.A.O. Report No. 27-2012 regarding the awarding of tenders 

for a riding mower and floor scrubber for the Community Services 

Department be received and filed. 

Carried 

6.4 C.A.O. Report No. 29-2012 – Re: Job Search – North Area Manager 

The process of replacing the soon to retire North Area Manager was outlined in C.A.O. 

Report No. 29-2012. 

Planning 



That C.A.O. Report No. 29-2012 regarding the job search for a 

North Area Manager be received and filed. 

Carried 

6.5 PL Report No. 07-2012 – Re: Amending Severance agreement – Lots 13 and 

14, Registered Plan 34 – Corporation of the Municipality of Lambton Shores 

Planner Patti Richardson outlined for Council the situation with respect to a condition in 

a development agreement for a to subject to a recent consent. The agreement states 

that “ Due to the environmental sensitivity and the topography of the building lot 

described as Lots 13 and 14, Registered Plan 34, prior to a building permit being issued 

for any buildings or structures on the building lot, the Owner of the lot, shall submit a 

plan to the satisfaction of the Municipality, which demonstrates how the general 

topography and natural vegetation on the lands will be maintained. No grade change 

shall be permitted without approval from the Municipality.” 

A building permit application has now been submitted for the future dwelling, and an on 

site meeting with representatives of the owners, Municipality and Conservation 

Authority, and as a result, the need to amend the grading plan was identified. The 

agreement as noted above requires municipal approval for any grade changes, and an 

amending agreement to provide for the changes was provided for Council review and 

approval. 



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That Council pass a by-law authorizing the execution of an 

amending Severance Agreement with Brian Demkowicz for lands 

described as Lots 13 and 14, Registered Plan 34, (geographic 

Township of Bosanquet), now the Municipality of Lambton Shores 

in the County of Lambton. 

Carried 

6.6 D.C.S. Report No. 07-2012 – Re: Semi-Annual Drinking Water Operation 

Council Update 

Details on the operations that go into maintaining a safe drinking water system for the 

Municipal utility customers were outlined in D.C.S. Report No. 07-2012. 

12-0319-16 Moved by: Councillor Underwood 

Seconded by: Councillor Illman 

That D.C.S. Report No. 07-2012 regarding a semi-annual update 

on drinking water operations be received and filed. Carried 

6.7 D.C.S. Report No. 08-2012 – Re: Streetlight Requests 

Requests for a streetlight at 7400 Dolway Drive in Port Franks and 9655 James Avenue 

in Ipperwash were outlined in D.C.S. Report No. 08-2012. 

Director of Community Services Brent Kittmer noted that in reviewing these requests in 

conjunction with the Policy # 38 – Municipal Street lighting Policy, it was determined that 

the installation of streetlights as requested would be for the sole purpose of improving 

the security of private property and did not meet the criteria 



That D.C.S. Report No. 08-2012 regarding requests for streetlight 

be accepted as presented and that the request for a streetlight at 

7400 Dolway Drive in Port Franks and 9655 James Avenue in 

Ipperwash be denied. 

Carried 

6.8 D.C.S. Report No. 09-2012 – Re 2012 Dust Suppression – Tender Award 

The tender for the supply of Dust Suppression to meet the 2012 Municipal requirements 

were recently reviewed, and the results were summarized in D.C.S. Report No. 09- 

2012. 



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That the tender submitted by Den-Mar Brines in the amount of 

$45,892.12 for the 2012 Dust Suppression Request for Proposal as 

outlined in D.C.S. Report No. 09-2012 be accepted and approved 

and that By-law 26-2012 authorizing the Mayor and Clerk to sign 

the associated contract agreement be approved. Carried 

6.9 D.C.S. Report No. 10-2012 – Re: 2012 Gravel Tender Results 

Tenders for the supply of gravel for the 2012 road programs were recently received, and 

it is being recommended that the low tender, submitted by Johnston Bros. (Bothwell) 

Limited be accepted. 



That D.C.S. Report No. 10-2012 be approved and that the 

Municipality of Lambton Shores enters into an agreement with 

Johnston Bros. (Bothwell) Limited for the 2012 Supply of gravel in 

the amount of $191,806.20 including HST; 

And that By-law 27-2012 authorizing the Mayor and Clerk to sign 

the associated contract agreement be approved. Carried 

6.10 D.C.S. Report No. 11-2012 – Re: The Shores Recreation Centre – 2011 

Summary 

A summary of events held at The Shores Recreation Centre in Forest were provided in 

D.C.S. Report No. 11-2012 and it was noted “The Shores” has an integral role in 

Lambton Shores, as it is a place where all residents can come and enjoy themselves, 

by joining one of the many physical activities offered or attending a special event taking 

place. 



That D.C.S. Report No. 11-2012 regarding a summary of activities 

at The Shores Recreation Centre in 2011 be received and filed. 

Carried 

6.11 D.C.S. Report No. 12-2012 – Re: Request for Warning Signs – Union Street 

A request for the Municipality to install “Watch for Children” signage on Union Street in 

Forest between Queen and Clyde Streets was reviewed, and Director of Community 

Services Brent Kittmer asked that Council consider the development of a policy so that 

these requests could be dealt with a staff level, similar to the policy dealing with 

streetlights. 

9




That staff install “Watch for Children” signs in both directions on 

Union Street between Queen and Clyde Streets and that staff 

develop a policy for Council approval on the appropriate of signage. 

Carried 

Finance and Administration 

6.12 TR Report No. 14-2012 – Re: 2011 Capital Project Reserve Fund Allocation 

TR Report No. 14-2012 provided details on allocating funds required for transactions 

outside of the approved 2011 Capital Budget, the first being an overage in the 

Information Technology budget and the second being additional funds for the road 

component of Allen Street reconstruction. 

12-0319-22 Moved by: Councillor Scott 


That Council authorizes staff to fund the 2011 Information 

Technology projects from the IT Reserve Fund and the Allen Street 

Road Capital component from the Gas Tax Funding as outlined in 

Treasurer’s Report No. 14-2012. 

Carried 

6.13 CL Report No. 26-2012 – Re: Short Term Rental Accommodation Committee 

– Mid Way Report 

An update on the progress of the Short Term Rental Accommodations Committee was 

provided in CL Report No. 26-2012 and it was agreed that Council confirm as one of its 

priorities the enforcement of municipal by-laws and regulations that negatively impact 

the safety and peace of the residents of the Municipality of Lambton Shores. 



That CL Report No. 26-2012 be accepted as presented and that 

Council confirms the enforcement of municipal by-laws and 

regulations that negatively impact the safety and peace of the 

residents of the Municipality of Lambton Shores is a Municipal 

priority, and that an additional $5,000.00 is allocated to the 2012 

by-law enforcement budget. 

Carried 

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6.14 CL Report No. 27-2012 – Re: Request for an Extension of an Agreement – 

Grand Bend and Area Chamber of Commerce – Information Booth, 81 

Crescent Street, Grand Bend 

The renewal of the agreement with the Grand Bend and Area Chamber of Commerce 

for the use of a parcel of Municipal land at the corner of Highway #81 and 81 Crescent 

Street in Grand Bend was reviewed. It was noted that this has been a very successful 

partnership in the past, and the Clerk Carol McKenzie recommended to Council that the 

agreement be renewed for an additional 5 years. 



That the request for the extension of the licence agreement for the 

Grand Bend and Area Chamber of Commerce for the use of 

Municipal property for an Information Booth be approved, as 

outlined in CL Report No. 27-2012. 

Carried 

6.15 CL Report No. 29-2011 – Re: Applications to be heard by the Committee of 

Adjustment on March 22 nd , 2012 

Information on two applications to be heard by the Committee of Adjustment at the 

March 22, 2012 meeting was provided in CL Report No. 29-2011. 


Seconded by: Councillor Maguire. 

That CL Report No. 29-2011 providing details on those applications 

to be heard by the Committee of Adjustment at the March 22, 2011 

meeting be received and filed. 

Carried 

7. BY-LAWS AND RESOLUTIONS 



That the following by-laws be read a first, second and third time, 

passed and numbered appropriately, signed by the Mayor and 

Clerk and engrossed in the by-law book: 

- By-law 26-2012 – Authorize Agreement for Dust Suppression – 

Den Mar 

- By-law 27-2012 – Authorize Agreement for Gravel – Johnston Bros. 

- By-law 28-2012 – Authorize an Amending Severance Agreement – 

Dernkowicz 

- By-law 29-2012 – Confirming Resolutions to Date. Carried 

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8. TR Report No. 13-2012 – Re: February, 2012 Cheque Register 

The cheque register for the month of February 2012 was reviewed by Council. 



That the Municipal accounts for the month of February, 2012 in the 

amount of $1,601,486.22 be accepted as presented. Carried 

9. COUNCILLOR REPORTS 

Mayor Weber reported that there would be a Public Information Centre March 22, 2012 

in Port Franks to deal with the proposed communications tower, that he had attended 

the Grand Opening of the Dream Lottery Home in Pinery Bluffs, and the Pancake 

Breakfast held for the Maple Syrup Festival at Ipperwash. 

Councillor Russell reported that a committee of people representing the user groups for 

the Legacy Centre was being formed to discuss the formation of a “Legacy Centre 

Historical project”. 

Councillor Scott reported that the application for members for the “Economic 

Development Task Force” are available from the municipal offices, members of Council 

or the website. 

Councillor Bonesteel reported that a couple meetings had been held for the Lambton 

Shores’ Nature Trail Committee, that the OMERS website had information on trail 

activity, that a fundraising dance was being held at the Port Franks Community Centre 

on April 21 st and that he had met with representatives of the Grand Bend Community 

Foundation and they have some funds available for that could be put towards a bike 

path from the Village of Grand Bend to Klondyke Park. 

He further asked for consideration of a half page advertisement in the local papers 

providing an update for residents on where Council is with the Grand Bend Area 

Sewage Treatment Facility and the Zone 3 and 4 Collection System. Council members 

concurred that in order to improve communications staff put together a draft 

advertisement for Council review and approval. 



That staff present to Council for approval a proposed advertisement 

to be submitted to local newspapers updating residents on the 

status of the Grand Bend and Area Sewage Treatment Facility and 

the Sewage Collection System for Zones 3 and 4. Carried 

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Councillor Bonesteel also asked for clarification on the appearance of Chris Hutt of the 

Ministry of Environment at the February 2 nd meeting of Council. 

C.A.O. John Byrne advised that the municipal partners in the Grand Bend and Area 

Sewage Treatment facility, and other interested parties, such as Mr. Hutt, and staff from 

the Build Canada were notified of the Council’s January 30, 2012 decision to reconsider 

its position on the Grand Bend and Area Sewage Treatment Facility and the decision of 

the Tri-Municipal Board to grant time to Lambton Shores to discuss the options. It was 

also noted that Council would be meeting on the 2 nd of February to further discuss this 

matter at the open meeting of Council. Mr. Byrne noted that at the February 2 nd , 2012 

meeting, Mr. Hutt was invited to come to the Council table to speak on the issue. 

Councillor Underwood reported that the Fire Department’s St. Patrick’s Day Dance was 

well attended, offered his appreciation of the advertisement in the local papers on the 

importance of carbon monoxide detectors and further notified Council that the trail group 

would be in Forest to look at the trail options etc. within the south end of the 

Municipality. 

Councillor Illman reported that she had attended the launch of the Ontario Southwest 

RTO website workshop in St. Thomas, at which Robert Brooks spoke on destination 

development. It was noted that it would be insightful to look into the Ontario Southwest 

Regional Tourism Organization website and the importance of working together to 

promote experiences in Lambton Shores. 

She also advised Council that the Ice Skating Festivals were coming up in Forest and 

Thedford. 

Councillor Cook reported that the Rock Glen Trail System was being very well utilized. 

Deputy Mayor Davis-Dagg reported that she would be attending the UWO Capstone 

Competition at the Research Park in Sarnia. This competition provides students of the 

Chemical and Biochemical Engineering program an opportunity to present their design 

projects to industry and community leaders. 

10. NEW BUSINESS 

10.1 Request from Deputy Mayor Davis-Dagg – Re: Freedom to Select a 

Preferred Email Address 

Deputy Mayor Davis-Dagg explained to Council that she would like to have a different 

email address, one that is not channelled through the Municipality’s server, and was 

independent of Lambton Shores. 



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That the Deputy Mayor be allowed to change her email address to 

that of her own choosing from that assigned by the Municipality. 

Carried 

Councillor Scott asked for Council direction as to how to participate in AquaFest and 

was advised of the importance of involving the different community organizations from 

the Ipperwash Beach area in planning this event for 2012. 

11. DISCUSSION PERIOD 

Bob Sharen asked for clarification on the payment made to OMI for locates, and if OMI 

is paid to maintain the Municipal water system, would they clean the graffiti from some 

of the structures that are part of the water and sewer system. 

Jodie Speake asked the Mayor for answers to questions that have been asked 

previously that have not been answered and it was noted that questions are answered 

on behalf of Council as a whole. 

12. CONFIDENTIAL 



That the Council meeting goes into a “Closed Session” at 9:33 p.m. 

to discuss the 2012 Collective Agreement, a Statement of Claim 

and litigation or a potential litigation matter. (Authorization to Close 

– Sections 239 (2) d and e of the Municipal Act.) Carried 

Council rose and reported progress on legal matters. 

13 ADJOURN 



That the March 19, 2012 Council meeting adjourns at 10:30 p.m. 

Carried 

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Date of Meeting: March 22, 2012 

Budget Meeting 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Dave Maguire 

Councillor Doug Bonesteel 

Councillor Lorie Scott 

Councillor Ruth Illman 

Councillor Martin Underwood 

Councillor Doug Cook 

Councillor John Russell 

Staff Present 

C.A.O. John Byrne 

Clerk Carol McKenzie 

Treasurer Janet Ferguson 

Director of Community Service Brent Kittmer 

1. CALL TO ORDER 

Mayor Weber called the meeting to order at 1:00 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

The Mayor asked members to declare any pecuniary or conflict of interest that they may 

have with respect to business itemized on the agenda and none were declared. 

3. CONSIDERATION OF COMMITTEE MINUTES AND STAFF REPORTS 

3.1 Review of the Draft 2012 Operating Budget 

Discussions continued on the 2012 draft operating budget. 

The Water and Wastewater budgets were reviewed and discussions took place on the 

term and scope of the OMI contract. It was noted that Lambton Shores’ staff time is 

allocated to these business units for duties that are outside the scope of the OMI 

contract, such as restoration work after leaks are repaired. 

Treasurer Janet Ferguson noted that there has been a heavy demand on the 

wastewater reserve in the past few years, and there will be a rate review scheduled for 

later in the year to consider options for replenishing the reserves. 

Also discussed was the possible option of relocating the “OMI” operation from the 

Northville office to allow for the consolidation of the South Area Community Services 

depot. 

15

The “Administrative Business” units were reviewed, and it was discussed that there 

may not be sufficient funds in the Councillor’s Training and Mileage accounts. Also 

discussed was the importance of ensuring Councillors have an opportunity to take part 

in training and educational opportunities. It was stated that although there is a 

“per member” allocation, the funds can be shared amongst the members if there 

additional meetings members want to attend. 

A discussion ensued on the mileage costs that the members were incurring during the 

normal cost of doing business, and the fact that this council was attending more 

community meetings than in the past. 


Seconded by: Councillor Bonesteel 

That a policy be developed to reimburse Councillors for travel 

expenses to attend Council sanctioned meetings (committee, 

council, town halls). 

Carried 

With respect to the allocation for legal fees, the budgeted amount for 2012 was based 

on the average for the past few years. 2011 was an anomaly, and a similar number of 

issues are not envisioned for 2012. 

The “IT Services” component of the budget was discussed, and it was noted that the 

annual software licenses are a significant cost of doing business. 

Council has discussed the desire to consider increasing the number of committees in 

the future, and that, in order to service the committees; an allocation should be included 

in the budget. 



That a $30,000.00 allocation be made in the Clerk/Records 

Management/Planning Business Unit to provide for committee 

staffing. 

Carried 

Staffing requirements and needs throughout the municipal organization were discussed 

and Chief Administrative Officer John Byrne advised that whenever possible, staff utilize 

options that are available to deal with temporary increases in workloads, such as 

reallocations of duties, increased reliance on technology, re-prioritizing of workloads 

etc. Mr. Byrne advised that staff try to ensure that the staffing level reflects that average 

amount of work, however, each additional request or issue, such as the 

telecommunication tower issue, does place increased demands on staff time. 

When reviewing the Community Services Business unit, Councillor Bonesteel raised the 

possibility of marketing and promoting the Lambton Shores’ facilities to increase the 

rental potential and help reduce operating costs. Director of Community Services Brent 

Kittmer advised Council of options that were currently being considered that could 

16

edirect some of the administration duties currently being done by the Recreation Coordinator, 

which would free up her time for promotional efforts. 



That the Director of Community Services Brent Kittmer report on 

staffing opportunities in Community Services Department, and 

include strategies to reduce operating costs/increase revenues for 

the facilities. 

Carried 

The status of the Recreation and Leisure Reserve fund was discussed, and it was noted 

that if all the proposed 2012 projects take place, the reserve will be in a negative 

position. The offsetting revenue for the Splash Park, and possible contributors for the 

BMX park were discussed, together with the request for the Community Services 

Department to review the condition of the stage to determine if the replacement could 

be deferred. 



That an increase of $ 50,000.00 for the Recreation and Leisure 

Facilities and Fixtures Reserve be approved. Carried 

Chief Administrative Officer John Byrne advised Council that there were some time 

sensitive tenders, such as the paving and the salt storage shed, and asked for the 

authority to proceed with calling these tenders. It was noted that all results will come 

back to Council for review prior to the award of any tender. 



That the Director of Community Services is authorized to proceed 

with the call for “time sensitive tenders”. 

Carried 

New Business 

Councillor Scott provided background information on a conditional consent granted in 

Port Franks. She noted that the lands were on Nipigon Street in Port Franks, and were 

adjacent to the Karner Blue Butterfly Sanctuary. The land forms part of an 

environmentally sensitive area in Port Franks and is home to a number of endangered 

species. The Nature Conservancy intends to purchase the majority of the lands for 

future protection, and has a possible funding source for the lands; however, this 

opportunity expires at the end of March. The consent application to sever the lands that 

the Conservancy would like to purchase was approved by the Committee of Adjustment 

in January, with the Consent being conditional on an agreement being entered into with 

the Municipality that would include the owners agreeing to implement and comply with 

the requirements of the overall Benefit Permit issued under Section 7(2) c) of the 

Endangered Species Act. 

17

As time is of essence to take advantage of the funding, the Planner requested that 

Council approve the execution of the development agreement with the developer and 

the Nature Conservancy, which would include this condition so that the consent can be 

executed by March 30, 2012. The formal by-law and a copy of the agreement will be 

presented at the April 2 nd meeting. 



That the execution of an agreement between the Municipality and 

parties to consent B-01/2012 for property located at Plan 13, Lot 4, 

Nipigon Street, Port Franks that would include the owners agreeing 

to implement and comply with the requirements of the Benefit 

Permit issued under Section 7(2) c) of the Endangered Species 

Act, be approved. 

Carried 

3.2 C.A.O. Report No. 33-2012 Re: Protocol for Establishing 

Telecommunication Facilities within Lambton Shores 

Chief Administrative Officer John Byrne advised that he has undertaken a review of the 

policies that other municipalities had passed dealing with “telecommunication towers” 

and it was the consensus of those polled that while Industry Canada made the final 

decision regarding tower placement, policies were important to express the community’s 

desires for tower location and public consultation. 

After reviewing the available policies, a Lambton Shores protocol for establishing 

telecommunication facilities was developed, and Policy # 61 drafted, a copy of which 

was presented for Council’s review. 



That Policy # 61, setting the Protocol for Establishing 

Telecommunication Facilities be approved. 

Carried 



That a copy of Policy # 61, being the Protocol for Establishing 

Telecommunication Facilities, be forwarded to the Municipal Affairs 

Manager undertaking the public consultation for the proposed Bell 

Tower in Port Franks and that the Manager be advised that the 

policy was drafted in response to the concerns raised by the 

community. 

Carried 

3.3 Verbal Report from the Director of Community Services Regarding the 

Grand Bend and Area Sewage Treatment Facility (GBASTF) Working Group 

18

Director of Community Services Brent Kittmer advised Council that the GBASTF 

working group would be meeting on Monday afternoon, and the possibility of hiring an 

outside engineer to assist the group will be discussed. The Municipality of South Huron 

has approved spending up to $60,000.00 of which, the Municipality of Lambton Shores 

share would be $37,000.00. (If the review qualified for funding, the Lambton Shores’ 

share would be $12,300.00.) In addition, the Committee is looking for approval for an 

operating budget of $5,000.00. 



That the allocation of funds for the third party engineer review, at an 

upset limit of $37,000.00 (prior to applicable grants) and operating 

funds in the amount of $5,000.00 for the Grand Bend and Area 

Sewage Treatment Facility Working Group be approved. 

Carried 

TR Report No. 15-2012 was dealt with during the budget discussion. 

4. COUNCILLOR REPORTS 

There were no reports from Council. 

5. NEW BUSINESS 

There was no new business brought before Council. 

6. DISCUSSION PERIOD 

There were no inquiries from the audience. 

ADJOURN 



That the meeting adjourn at 3:10 p.m. 

Carried 

19

Jericho WEC Project Update 

NextEra Energy Canada, ULC 

Ross Groffman, Development 

Derek Dudek, Community Relations 

April 2, 2012 

20 

Proprietary & Confidential Information

Cautionary Statements And Risk Factors That May Affect 

Future Results 

Any statements made herein about future operating and/or 

financial results and/or other future events are forward-looking 

statements under the Safe Harbor Provisions of the Private 

Securities Litigation Reform Act of 1995. These forwardlooking 

statements may include, for example, statements 

regarding anticipated future financial and operating 

performance and results, including estimates for growth. 

Actual results may differ materially from such forward-looking 

statements. A discussion of factors that could cause actual 

results or events to vary is contained in our Securities and 

Exchange Commission (SEC) filings. 

21 

2 Proprietary & Confidential Information

The Jericho project is now part of the Bruce to Milton 

Transmission Area… 

Project Update: Jericho Wind Energy Centre 

• 150 MW FIT Contract Awarded 

• Complete seasonal avian surveys and bat monitoring 

throughout 2012 

• Transmission analysis currently underway 

– POI Changed from Warwick (West of London TA) to North 

Middlesex (Bruce to Milton TA) 

22 


Next Steps… 

Proposed Project Timeline 

Task/Milestone 

Timeline 

Archaeology and Ecological Fieldwork Throughout 2012 

Draft REA Documents Release Fall 2012 

Submission of Final REA End of 2012 

Receive REA Summer 2013 

Begin Construction Late Summer 2013 

Commercial Operation Early Spring 2014 

23 


The CVF is in recognition of limited funding through current 

MPAC taxation structure… 

Community Vibrancy Fund Agreement 

• Financial terms (per annum) - $3500/MW nameplate 

capacity + $5000/km of overhead transmission line within 

municipal ROW; 

• Over and above municipal taxes with option to 

reduce/eliminate based on changes to MPAC taxation; 

• Funds to be administered by Council; 

• Use – to include description of preferred use of funds, the 

right to review use of funds, and rights to community 

recognition; 

• No reference to the Road Use Agreement, but executed 

concurrently; 

• Term: to follow the underlying FIT Contract (ie. 20 yrs) 

24 


The CVF is in recognition of limited funding through current 

MPAC taxation structure… 

Community Vibrancy Fund Agreement 

• Preferred use: 

– Expenditures relating to energy sustainability (i.e. municipal 

renewable energy systems; vehicle fleet upgrades; building 

energy-efficiency upgrades; conservation programs); 

– Land stewardship initiatives (i.e. habitat creation/improvement; 

tree planting; shoreline rehabilitation); 

– Expenditures relating to development and construction of 

municipal recreational facilities (i.e. arenas, parks, trails); 

– Expenditures for improvement of community and protective 

services (i.e. police, fire, EMS, healthcare); 

– Expenditures related to roads and urban infrastructure; 

– Expenditures related to education and job training; 

– Property tax relief for residents and businesses in the 

community; or 

– Other community-related activities sanctioned by the community; 

25 


NextEra Energy Canada is well positioned to deliver 

economic development opportunities for communities in 

Southwestern Ontario… 

What NextEra Energy Canada Offers 

• Deliver long-term energy generation solutions that are cost 

effective, environmentally responsible and stimulate 

economic activity 

• Financial strength to stand behind our plan 

• Execution track record & core competency 

• Operational experience to ensure reliability 

• Supply-chain relationships and scale 

• Economic development 

26 


Thank You! 

NextEra Energy Canada, ULC 

jericho.wind@nexteraenergy.com 

(905) 335-4904 

27 


Suncor Energy 

Proposed Wind Power Projects in Ontario – Cedar Point 

April 2, 2012 presentation to Council 

28

Legal notice 

This presentation contains certain “forward-looking statements” within the meaning of the United States Private Securities Litigation Reform Act of 1995 and “forward-looking 

information” within the meaning of applicable Canadian securities legislation (collectively, “forward-looking statements”), including statements about Suncor’s growth strategy 

and expected future production, operating and financial results that are based on Suncor’s current expectations, estimates, projections and assumptions that were made by 

Suncor in light of its experience and its perception of historical trends. Some of the forward-looking statements may be identified by words such as “objective”, “targets”, 

“estimates”, “anticipated”, “plans”, “vision”, “strategy”, “expects”, “proposed”, “intention”, “continue”, “may”, “outlook”, “opportunity” and “projected” and similar 

expressions. Forward-looking statements are not guarantees of future performance and involve a number of risks and uncertainties, some that are similar to other oil and 

gas companies and some that are unique to Suncor. Users of this information are cautioned that actual results may differ materially as a result of, among other things, 

assumptions regarding expected synergies and reduced operating expenditures; volatility of and assumptions regarding oil and gas prices; assumptions regarding timing of 

commissioning and start-up of capital projects; assumptions contained in or relevant to Suncor’s current corporate guidance; fluctuations in currency and interest rates; 

product supply and demand; market competition; risks inherent in marketing operations (including credit risks); imprecision of reserves and resources estimates and 

estimates of recoverable quantities of oil, natural gas and liquids from Suncor’s properties; the ability to access external sources of debt and equity capital; the timing and the 

costs of well and pipeline construction; assumptions regarding the timely receipt of regulatory and other approvals; the ability to secure adequate product transportation; 

changes in royalty, tax, environmental and other laws or regulations or the interpretations of such laws or regulations; applicable political and economic conditions; the risk of 

war, hostilities, civil insurrection, political instability and terrorist threats; assumptions regarding OPEC production quotas; risks associated with existing and potential future 

lawsuits and regulatory actions. 

Although Suncor believes that the expectations represented by such forward-looking statements are reasonable, there can be no assurance that such expectations will 

prove to be correct. Suncor’s Earnings Release, Quarterly Report and Management’s Discussion & Analysis for the first quarter of 2011 and its most recently filed Annual 

Information Form/Form 40-F, Annual Report to Shareholders and other documents it files from time to time with securities regulatory authorities describe the risks, 

uncertainties, material assumptions and other factors that could influence actual results and such factors are incorporated herein by reference. Copies of these documents 

are available without charge from Suncor at 150 6th Avenue S.W., Calgary, Alberta T2P 3Y7, by calling 1-800-558-9071, or by email request to info@suncor.com or by 

referring to the company’s profile on SEDAR at www.sedar.com or EDGAR at www.sec.gov. Except as required by applicable securities laws, Suncor disclaims any intention 

or obligation to publicly update or revise any forward-looking statements, whether as a result of new information, future events or otherwise. 

Compounded annual growth rate (CAGR) is the calculation of that rate at which the business is expected to grow over a period of time, taking into account the effect of 

annual compounding. Planned net capacity is Suncor’s planned production capacity on a calendar day basis, which takes into account regular planned maintenance on an 

annual basis. Target first oil is the indicative timing of the start up and commission of new capital projects, when oil production is first anticipated. 

Reserves and contingent resource information presented herein is presented as Suncor’s working interest (operating and non-operating) before deduction of royalties, and 

without including any royalty interests of Suncor, and is at December 31, 2010. For more information on Suncor’s reserves and contingent resources, please see Suncor’s 

current Annual Information Form dated March 3, 2011 available at www.sedar.com. Contingent resources are those quantities of petroleum estimated, as of a given date, to 

be potentially recoverable from known accumulations using established technology or technology under development, but which are not currently considered to be 

commercially recoverable due to one or more contingencies. There is no certainty that it will be commercially viable to produce the contingent resources. 

1 

29

Legal notice 

The contingent resource estimates provided herein are a best estimate and are considered to be the best estimate of the quantity that will actually be recovered. It is 

equally likely that the actual remaining quantities recovered will be greater or less than the best estimate. The best estimate of potentially recoverable volumes is generally 

prepared independent of the risks associated with achieving commercial production. There are numerous uncertainties inherent in estimating quantities and quality of these 

proved and probable reserves and contingent resources, including many factors beyond our control. 

In general, estimates of economically recoverable reserves from these assets are based upon a number of variable factors and assumptions, such as historical production 

from the properties, the assumed effect of regulation by governmental agencies, pricing assumptions, the timing and amount of capital expenditures, future royalties, future 

operating costs and yield rates for production of SCO from bitumen, all of which may vary considerably from actual results. The accuracy of any reserve and resource 

estimate is a matter of engineering interpretation and judgment and is a function of the quality and quantity of available data, which may have been gathered over time and 

include geological assessments including drilling and laboratory tests. These estimates also consider current production capacity and upgrading yields, current mine plans, 

operating life and regulatory constraints. Our actual production, revenues, royalties, taxes and development and operating expenditures with respect to our reserves will 

vary from such estimates and such variances could be material. Production performance subsequent to the date of the estimate may justify revision, either upward or 

downward, if material. For these reasons, estimates of the economically recoverable reserves attributable to any particular group of properties, and classification of such 

reserves based on risk of recovery, prepared by different engineers or by the same engineers at different times, may vary substantially. 

Estimates of contingent resources have not been adjusted for risk based on the chance of development. Such estimates are not estimates of volumes that may be 

recovered and actual recovery is likely to be less and may be substantially less or zero. There is no certainty as to the timing of such development. There is no certainty that 

all or any portion of the contingent resource will be commercially viable to produce any portion of the resources. For movement of resources to reserves categories, all 

projects must have an economic depletion plan and may require, among other things: (i) additional delineation drilling and/or new technology for unrisked contingent 

resources; (ii) regulatory approvals; and (iii) company approvals to proceed with development. 

Certain natural gas volumes have been converted to barrels of oil equivalent (boe) on the basis of one barrel to six thousand cubic feet. Boes may be misleading, 

particularly if used in isolation. A conversion ratio of one barrel of crude oil or natural gas liquids to six thousand cubic feet of natural gas is based on an energy equivalency 

conversion method primarily applicable at the burner tip and does not necessarily represent value equivalency at the wellhead. 

© 2011 Suncor Energy. All Rights Reserved. 

2 

30

The Suncor vision 

To be Canada’s premier integrated energy 

company focused on operational 

excellence and high growth, with the 

assets, people and financial strength to 

compete globally 

Suncor’s core business areas are: 

• oil sands development and upgrading 

• conventional and offshore oil and gas 

production 

• petroleum refining 

• product marketing under the Petro- 

Canada brand 

We are also committed to increasing our 

renewable energy portfolio (currently 

involved in wind and ethanol) 

3 

31

Renewable Energy Portfolio 

Wind Power 

• 12 years experience developing wind 

projects 

• 6 wind farms totaling 255 MW 

• Recently Commissioned: Kent Breeze 

and Wintering Hills 

– Kent Breeze - First Wind Project 

through REA Process 

– Wintering Hills - Suncor’s largest 

wind power project to date 

Ethanol 

• Canada’s largest ethanol plant – Mooretown, 

ON 

• Corn usage; 40 million bushels per year 

• Ethanol production; 400 million litres per year 

• Co-products; 270,000 metric tons per year 

• Employees including management : 65 

• 100% of the ethanol produced is used in 

Petro-Canada gasoline 

• 80% of the corn is sourced from Canadian 

silos 

In total, Suncor’s renewable energy projects are expected to displace the equivalent of nearly one 

millions tonnes of CO2 yearly. This is equal to the annual tailpipe emissions of approximately 200,000 

cars. Suncor’s six producing wind farms are expected to generate enough electricity to power 

100,000 homes. 

32

Renewable Energy Operations 

Magrath 

30 MW 

2004 Chin Chute 

30 MW 

2006 

Wintering Hills 

88 MW 

2011 

SunBridge 

11 MW 

2002 

St Clair Ethanol Plant 

400 million L/yr 

Ripley 

76 MW 

2007 

Kent Breeze 

20 MW 

2011 

5 

33

Suncor’s Proposed Project in Lambton County 

• Suncor was awarded a FIT Contract: 

– Cedar Point Wind Power Project Phase II, Lambton – up to 

100 MW 

– Awarded on July 6, 2011; 

– Contract has a 20 year term; 

– Provided by the Ontario Power Authority; 

• Suncor Still Requires: 

– Renewable Energy Approvals (REA); 

– Interconnection Studies & Approvals; 

Cedar Point 

6 

34

Cedar Point Wind Power Project: efforts to date 

• Continuing to refine a draft layout design; 

• Started Stage 2 Archeological Studies, including: ploughing of fields, 

and walking site survey for cultural artifacts – 95% complete 

• Completed Natural Heritage Assessment Site Surveys, including: 

walking surveys to identify natural features, critical habitat identification, 

and rare species identification 

• Commenced Interconnection studies and discussions with Hydro One 

regarding connection requirements; 

• Completed Water Assessment site surveys and determined the need to 

complete a Water Body Assessment in Spring of 2012 

• Prepared Draft Project Description Report in order to obtain the 

Aboriginal Communities List from the MOE 

• Meetings with agencies (MOE and MNR), aboriginal communities and 

other key stakeholders (Mayors, planners, Councillors, MPP) 

• Open House #1 on April 18 and 19, 2012 

7 

35

Cedar Point Wind Power Project: Anticipated 

Schedule 

Activity 

Dates 

REA Technical Studies and Consultation 2011 and 2012 

Notice of Proposal March 2012 

Public Meeting # 1 April 18 & 19, 2012 

Draft REA Reports to Public July through September 2012 

Public Meeting #2 July through September 2012 

REA Submission October through December 2012 

Start of Construction July 2013 through September 2013 

Commercial Operation Date (COD) July 2014 

Repowering/Decommissioning 

Approximately 20 years after COD 

8 

36

Suncor values 

• Safety leadership 

Each of us is personally responsible for our own safety and the safety of others 

• People 

We attract, grow and develop top industry talent 

• Leadership by example 

We lead with courage, integrity, respect and wisdom 

• Accountability 

We have clear responsibilities and deliver on our commitments 

• Performance 

We deliver outstanding results 

• Continuous improvement in sustainability 

We develop energy in a way that provides economic prosperity, promotes social 

well-being and preserves a healthy environment 

9 

37

Key Contacts 

Suncor Energy 

• Dianne Zimmerman, Strategic Relations Manager 

– (519) 719-9181 

– dizimmerman@suncor.com 

• Chris Scott, Project Developer and Engineer 

– (519) 328-0424 

– cscott@suncor.com 

Stantec Consulting Ltd. 

• Marnie Dawson Senior Project Manager 

– (519) 836-6050 

– marnie.dawson@stantec.com 

General Project contact: 

Telephone: 1-866-344-0178 

Email: CedarPoint@suncor.com 

www.suncor.com/cedarpointwind 

10 

38

March 23, 2012 

St. Clair Region Conservation Authority (SCRCA) Presentation to Council ~ April 

2, 2012 

RE: Cost-share program and formation of Steering Committee 

Background of the Lambton Shores Clean Water Cost-Share Program 

In 2009, the Healthy Lake Huron – Clean Water, Clean Beaches campaign identified the 

Lambton Shores Tributaries Watershed, along with four other key watersheds along 

Lake Huron, as a priority for immediate action to improve surface and beach water 

quality. This campaign is a concerted effort to address water quality concerns and 

promote healthy beaches and shorelines along Lake Huron. 

In the initial phase (Summer 2011), SCRCA staff collected information from the 

community to study local issues related to the beaches and water quality. Beachgoers 

participated in surveys handed out at Aquafest and in the fall, a round-table discussion 

discussed the outcome of the surveys with local stakeholders. This phase included 

monitoring several beach and inland locations for E. coli and a number of chemical 

pollutants. 

As SCRCA moves into the second phase of the campaign, a cost-share program was 

created, inviting participation of Lambton Shores landowners interested in 

implementing Best Management Practices (BMPs) on their property. The majority of the 

eligible land area for the program is roughly west of Army Camp Road and north of 

Townsend Line. A significant portion of Shashawandah Drain and small portions of 

other eligible catchments extend beyond these boundaries (see map for further detail). 

To support sustainable changes to management practices made by landowners, the 

program will provide eligible landowners access to information on the natural features 

of their property, technical advice regarding eligible environmental projects, and 

possible incentives and/or grants to undertake projects on their property. Potential 

projects include planting native trees, septic system improvements, fencing of livestock 

from watercourses to reduce sediment and nutrient inputs to the water, erosion control 

structures, clean water diversion, and manure application equipment modification. 

This phase also includes the creation of a landowner-directed steering committee to 

discuss how to best implement the cost-share program, methods for SCRCA to approach 

water quality concerns, and ways to engage landowners. 

Request of Council 

1. SCRCA would like to form a landowner-based steering committee that would 

provide local knowledge-based input as the program moves forward. We are 

asking council to suggest local champion landowners who would be willing to sit 

on this committee. 

39

2. We are also requesting 1-2 councillors sit on this steering committee. Their role 

would be to provide input as a Lambton Shores landowner who also has the 

perspective of the municipal office. 

3. With respect to engaging landowners, SCRCA would like to request council to 

consider 

a. Requesting municipal building officials assist with promoting the 

program by handing out information sheets. 

b. Assisting in compiling a list of contractors/septic inspectors in Lambton 

Shores that would be able to also pass on information to their clients. 

This list would also be of benefit to the municipality. 

c. Permission to use municipal publications to advertise our program. 

d. A Letter of Support from council to landowners encouraging 

participation in the program. This letter may accompany future mail 

outs. 

4. A Letter of Support from council to funding agencies endorsing grant proposals 

as we seek to obtain future funding for the program. 

The St. Clair Region Conservation Authority looks forward to discussing these requests. 

For more information on the cost-share program or the steering committee, please 

contact Jessica Van Zwol, Healthy Watershed Specialist at jvanzwol@uwo.ca or 519- 

245-3710 ex. 241. 

40

Lambton Shores 

Tributaries 

Watersheds 

SCRCA Clean 

Water cost-share 

program & steering 

committee 

Jessica Van Zwol 

April 2, 2012 

42

Introduction 

Healthy Lake Huron 

Clean Water, Clean 

Beaches 

‣ 5 Priority Subwatersheds 

‣ Immediate action 

‣ Nutrient & bacterial pollution 

‣ Address Water Quality concerns 

‣ Promote healthy beaches 

‣ Lambton Shores Tributaries 

‣ Need cooperative action 

43

Phase 1 

Collecting Information 

‣ Study local issues 

‣ Aquafest surveys 

Lambton Shores beaches: 

Vital to life & survival 

A national treasure 

Legacy for future generations 

‣ Round-table meeting 

‣ Water quality monitoring 

44

Phase 2 

Lambton Shores Clean Water 

Cost-Share Program 

Potential Cost-Share Projects 

Grant Rate 

Maximum 

Grant 

Clean Water Diversion 50% $3,000 

Decommissioning Unused Wells 50% $500 

Erosion Control Structures 50% $3,000 

Fertilizer, Chemical & Fuel Storage or Handling 50% $500 

Fragile Land Retirement 50% $2,000 

Livestock Access Restriction to Watercourses 

*50% of the cost of an installed fence or 100% of the cost of 

materials for a self-installed fence 

50% or 100%* $5,000 

Manure Storage & Application Equipment Modification 50% $5,000 

Milkhouse Washwater Disposal 50% $2,000 

Septic System Upgrades 50% $4,000 

Wellhead Protection 50% $500 

Wetlands Conservation / Enhancement 50% $2,000 

Woodlands Conservation / Enhancement 50% $2,000 

46

Next Steps 

Request from Council 

1. Suggest local champion landowners for steering committee 

2. 1-2 council members to sit on steering committee 

3. Engaging landowners: 

• Municipal building officials assist with promoting program by handing out 

information sheets 

• Assist in compiling list of Lambton Shores contractors/septic inspectors 

• Permission to use municipal publications to advertise program 

• Letter of Support from council to encourage landowner participation 

4. Letter of Support from council to endorse grant proposals 

47

March 26, 2012 

Re: Request for Financial Support of Tourism Services in Lambton Shores 

Dear Mayor & Councillors: 

This letter respectively requests – as you enter your budgetary process - that Council consider financial support 

of Tourism Services in Lambton Shores for 2012. Your 2011 financial support of Tourism Services was 

desperately needed and very much appreciated. 

We understand it is important for Council to demonstrate how taxpayers’ money is effectively used to support 

Lambton Shores constituents. Tourism Services are essential to our area's economic viability. We believe the 

best option for Tourism Services in Lambton Shores is partnering with the Municipality so that the resources of 

the whole may be brought to bear for the good of the entire community. 

We look forward to an opportunity to appear before Council to answer any questions you may have about the 

Tourism Services activities we undertake, to clarify any aspects of same and to investigate how we can work 

together for the betterment of the community. 

For your reference, here are some highlights of ongoing Tourism Services we undertake: 

Annual Visitors’ Guide: 30,000 copies distributed in Ontario, including north and south along the 

lakeshore. Photographs and text organized according to tourist top-of-mind questions: Where to Stay, 

What to Do, Where to Eat, Where to Shop and What Services are available in the area. 

Welcome Centre: Year-round staffing and operation of the Centre, responding to visitor inquiries 

received via phone, email and in-person. Library of tourism brochures and guides, especially from our 

area’s smaller amenities and attractions that do not garner display room at larger facilities. 

Marketing & Advertising: Maintaining a tourist-focused website (GrandBendTourism.com); placing print 

and web advertising in key publications and online properties promoting the entire area and its events 

(DayTripping, Ontario’s West Coast Visitors’ Guide, Sarnia & Lambton County Visitors’ Guide, Bluewater 

Visitors’ Guide, Summer Fun Guide, Pinery Provincial Park Visitors’ Guide, Festivals & Events Ontario) 

Tourism Partnerships: Representing Lambton Shores on two tourism boards – Tourism Sarnia Lambton 

and Huron Tourism Association; Input and feedback to two Regional Tourism Organizations – RTO1 

(Southwest Ontario Tourism Corporation ) and RTO4. 

In-Kind Community Support: Canada Day Celebrations Committee, Grand Bend Area Studio Tour 

Committee, Winter Carnival Committee, Optimists’ Drive ‘N Jive, Community Clubs & Organizations – 

webpage and visitors’ guide listings, inclusion of fundraising and club activities promotional materials at 

the Welcome Centre. 

We look forward to hearing from you as to how we may best respond to any questions you may have and how 

we can work together. 

Sincerely, 

Susan Mills, Manager 

48 

1-81 Crescent Street, Grand Bend, ON, N0M 1T0 / 519-238-2001 / info@grandbendtourism.com

Itemized Costs Associated With Tourism Services as provided by 

Grand Bend & Area Chamber of Commerce 

ITEM ANNUAL COST DETAILS 

Welcome Centre 

Insurance (Property) 

$1,196.64 Property Insurance 

Landscaping $200.00 

Telecommunications 

$1,440.00 includes Toll Free & Long distance 

Internet & Cable 

$540.00 Internet/WiFi & WeatherNetwork Info for Tourists 

Union Gas $438.00 

Hydro $1,500.00 

Water & Sewage $630.00 

Repair & Maintenance $1,040.00 

TOTAL $6,984.64 

Marketing, Advertising & Communications 

Postage 

Office Supplies 

Website Hosting & Domain Names 

Brochure Swaps 

London Travel Show 

Visitors' Guide 

Print & Web advertising to date 

$1,581.00 Mailing of the Visitor Guide during the year 

$250.00 Envelopes for mailing Visitors Guide / Paper / Toner etc 

$1,500.00 Maintenance/operation of GrandBendTourism.com 

$50.00 Exchange of tourism brochures & knowledge 

$1,000.00 Fee & setup expenses 

$22,400.00 Printing, Layout, Distribution, Project Management etc 

$5,000.00 DayTripping, Bluewater Visitors' Guide, Sarnia & Lambton 

County Visitors' Guide, Ontario's West Coast Visitors' Guide, 

Pinery Provincial Park Visitors' Guide, Summer Fun Guide 

Google Campaign / WeatherNetwork 

$12,000.00 Recommended activity 

TOTAL $43,781.00 

Representation of Lambton Shores 

Membership - Huron Tourism Association $375.00 

Travel Expenses to Board & RTO Meetings 

$2,000.00 Mileage to and from Board Meetings for TSL & HTA 

TOTAL $2,375.00 

Staffing Costs Associated with Tourism Services 

Manager 

$12,000.00 Based on time-to-project tracking (40% of FTE hours) 

Volunteers 

$0.00 624 hours per year 

Summer Students 

$8,400.00 Grant dependant 

WSIB 

$64.68 Required coverage for grant qualification 

TOTAL $20,464.68 

GRAND TOTAL $73,605.32 

49

P a g e | 1 

TOURISM SERVICES PROVIDED BY 

Grand Bend & Area Chamber of Commerce 

Welcome Centre: 

Open Year-Round operation 

Respond to tourist inquires by phone, email and in-person (approx. 16,000 inquiries annually) 

Library of tourist guides and brochures 

Knowledgeable volunteers with years of service 

Suspect current location selected due to its proximity to the largest public access beach in 

Lambton Shores and intersection of Highway 21 and County Road 81 

Beach acts as the magnet – local tourism services acts to disperse tourists throughout Lambton 

Shores 

Area Visitors' Guide: 

Significant editorial content responding to top-of-mind tourist questions – Where to Stay, What 

to Do, Where to Shop etc 

2012 Content: 

o events from Kettle & Stony Point to Zurich, over to Exeter and down to Forest 

o theatre locations - Huron Country Playhouse, Forest Amphitheatre, Starlite Drive-In 

o Paint Ontario (at the Lambton Museum) 

o Galleries & Studios in Port Franks, Grand Bend and points in between such as Lovart 

Gallery 

o Grand Bend Studio Tour - which covers Port Franks - Grand Bend - St. Joseph 

o Museums & Heritage - Lambton Heritage Museum, Forest Lambton Museum, St. Joseph 

Museum, Kettle & Stony Point Pow Wow 

o Beaches - Ipperwash, Port Franks, Grand Bend, Port Blake, St. Joseph 

o Harbours - Port Franks & Grand Bend 

o Return of the Swans and the Thedford Bog 

o Fishing & Hiking - Rock Glen Conservation Area, St. Clair Region Conservation Authority, 

Ausable Bayfield Conservation Authority, Rotary Trail, Old Ausable Channel, Parkhill 

Reservoir, 

o Motorized sports - Motorplex 

o Dining guide - includes our advertisers obviously - but covers Port Franks to St. Joseph 

and over to Exeter 

o Shopping - apart from regular advertisers - we made contact with the Forest BIA - who 

are advertising in the guide this year - full page 

o “Move Here" section - talks about healthcare, legal, banking and professionals in the 

area - our schools and great location to colleges and universities, including mention of 

the farm-to-table benefits of the area etc 

o Community Directory - includes churches, health & emergency services, libraries, 

municipal & government services, postal offices, service groups & clubs, sports & 

recreation complexes and schools throughout Lambton Shores 

o Expanded Map section - includes not just Grand Bend, but street maps of Port Franks, 

Forest, Thedford, Arkona, Ipperwash, canoe and kayak routes, and regional maps for 

outlying businesses with highway 21 a major focus. 

50

P a g e | 2 

Website – GrandBendTourism.com 

Structured as a tourist-focused site – Stay, Play, Dine, Shop, Festivals & Events etc 

Maintenance of same 

Provision of a Community Clubs Events webpage 

Special community club/organizations events webpages to help promote them 

Represent Lambton Shores at County and Regional Tourism Associations 

Huron Tourism Association – attendance at monthly meetings 

Tourism Sarnia Lambton – attendance at monthly meetings 

RTO 1 – attendance at workshops and information sessions 

RTO 4 – attendance at workshops and information sessions 

Advertising Campaigns 

Create and submit ads for print and online properties to promote our area to tourists from 

London, Stratford, Kitchener and Sarnia – some pick up in the GTA area 

DayTripping – print and web campaign 

Bluewater Guide – print ad 

Pinery Provincial Park Visitors Guide – print ad 

Sarnia & Lambton County Visitors Guide – print ad and included on website 

Ontario’s West Coast Visitors Guide – print ad and included on website 

Summer Fun Guide – print ad and web banner, including listing on the site 

Festivals & Events Ontario – free listing on website 

In-Kind Support To Community Group Events 

Support can range from simply creating a special event webpage on GrandBendTourism, displaying 

event flyers in the Welcome Centre and on our outside Notice Board, emailing event information to our 

Members, advise/expertise relative to marketing and advertising, provision of ad creative, selling tickets, 

development of web-ready materials etc. 

Winter Carnival 

Paint Ontario 

Studio Tour 

Canada Day 

Drive ‘N Jive 

51

December 29, 2011 

Lambton Shores Mayor and Council 

c/o Carol McKenzie 

7883 Amtelcom Parkway 

Forest, ON N0N 1J0 

Re: Lambton Shores support of 2012 Visitors’ Services 

Dear Councillors: 

On behalf of the Grand Bend & Area Chamber of Commerce Board of Directors, I would like to 

thank you for your generous support of tourism services during 2011. This past year was 

challenging, but working together we believe we’ve made a difference and look forward to 

working with you and the Municipal staff again in 2012. 

The purpose of this letter is to outline the projected costs associated with tourism services in 

2012 and to once again ask for your financial support for 2012. 

Council agreed to support tourism services in August by covering 50% of the Welcome Centre’s 

operating costs and 25% of the marketing and advertising costs associated with promoting 

Lambton Shores beyond our own boundaries. This was seen as good value for bringing visitors 

into our area from around Ontario, the U.S. and even Europe, as the amount needed was 

$15,000. 

Welcome Centre 

Projected costs for the Welcome Centre are based on 2011 actual expenses. 

Utilities (phone, light, heat etc) $3,453 

Insurance (property) $1,100 

Repairs & Maintenance $1,040 

Office Supplies $1,831 

Sub-Total $6,434 

50% of $3,217 

Wages for Welcome Centre staff annually total $29,874 (figure does not include the summer 

students, as these are paid for by grants). Based on time estimations, 40% of paid staff time is 

directly devoted to tourism services and therefore represents a Chamber investment of 

$11,950. 

52

Marketing & Advertising 

Our marketing and advertising efforts focus on reaching potential tourists and residents outside 

of Lambton Shores. 

As part of this objective, we produce a visitors’ guide to the area that covers all of Lambton 

Shores. In 2011, as in previous years and including 2012, the visitors’ guide includes 20 pages of 

editorial content that highlights this area’s parks, museums, events, harbours, galleries, special 

features, community listings and local maps. Together this content represents a $12,000 value. 

In 2012, we are expanding the visitors’ guide to 96 pages. The additional pages will enable us to 

include not just regional maps of Lambton Shores, but street maps of Arkona, Forest, Thedford, 

and Port Franks. 

We produce 30,000 guides annually and distribute them across Ontario from the 

Quebec/Ontario border, north to Barrie and Sudbury, south to Windsor and Niagara and all 

points in between. Over 82 separate tourism information centres and kiosks receive our 

visitors’ guide. In addition, the guides are distributed locally in accommodation providers, 

restaurants, gas stations and retailers. The Welcome Centre itself hands out about 4,000 

annually. 

Marketing efforts include electronic and web media as well as print. 

Visitors Guide $26,130 

GrandBendTourism.com website $1,500 

Advertising in other areas visitors guides $6,050 

Google Adwords / Weather Network plus $18,000 

Travel Shows $800 

Total $52,480 

25% of $13,120 

We are again asking for financial support. The amount we feel we need is the same as last year 

(i.e. $15,000), and unlike last year, we will be able to plan ahead to maximize the impact this 

contribution has on building a better business community. If you need anything further, please 

feel free to contact either myself or our President – Glen Baillie. 

Sincerely, 

Susan Mills (Manager) per Glen Baillie, President. 

Grand Bend & Area Chamber of Commerce & Tourism, P.O. Box 248, 1-81 Crescent Road, Grand Bend, ON, N0M 1T0 

1-888-338-2001 / 519-238-2001 / www.grandbendtourism.com / info@grandbendtourism.com 

53

I 

I 

j 

NOTICE OF A PROPOSAL AND PUBLIC MEETING 

by Suncor Energy Products Inc to Engage in a Renewable Energy 

Project 

Project Name Suncor Energy Cedar Point Wind Power Project 

Project Location Municipality of Lambton Shores Lambton County 

Dated at the Municipality of Lambton Shores this the 17 of March 2012 

Suncor Energy Products Inc is planning to engage in this renewable energy project in respect of which the issuance of a 

Renewable Energy Approval REA is required The distribution of this Notice of Proposal and Public Meeting and the 

Project itself are subject to the provisions of the Environmental Protection Act of Ontario Act Part V01 and Ontario 

Regulation 359 09 Regulation This notice is being distributed in accordance with Section 15 of the Regulation prior to 

an application being submitted and assessed for completeness by the Ministry of the Environment 

Meeting Location 

DATE Thursday April 19 2012 

TIME600 pm to900 pm 

PLACE Forest Legion Branch 176 58 Albert St Forest Ontario 

Project Description 

Pursuant to the Act and Regulation the facility in respect of which the project is to be engaged in is considered to be a 

Class 4 wind facility If approved this project would have a total maximum name plate capacity of 100 MW and include up 

to 62 wind turbines The project location is described in the map below 

Legend fi ae 

CM weld Project Boundary x V e e 

as o d Municipal Boundary 

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STUDY AREA 

Documents for Public Inspection 

The Draft Project Description Report describes the facility as a Project that will include up to 62 wind turbines The 

number of turbines will be dependent upon final selection of make and model of the wind turbine most appropriate for the 

proposed Project The proposed Project would also include access roads up to three meteorological towers met tower 

electrical collector lines and two substations which would connect the Project with the provincial high voltage 

transmission system A written copy of the Draft Project Description Report is being made available for public inspection 

at the Municipality of Lambton Shores Office 7883 Amtelecom Parkway Forest and on the project website at 

www suncor comcedarpointwind 

Further Suncor Energy Products Inc will prepare additional supporting documents in order to comply with the 

requirements of the Act and Regulation Written copies of additional draft supporting documents will be made available on 

the project website for public inspection at least 60 days before the final public meeting 

Project Contacts and Information 

To learn more about the project proposal or to communicate concerns please contact 

Dianne Zimmerman 

Manager Strategic Relations Renewable Energy 

Suncor Energy Products Inc 

Marnie Dawson 

Senior Project Manager 

Stantec Consulting Ltd 

150 6th Ave SW 70 Southgate Drive Suite 1 

Calgary AB T2P 3E3 

Guelph ON N1G 4P5 

Telephone 519 7199181 Telephone 519 8366050 

Project Email cedarpoint 

76

March 20, 2012 

D. J. McNair 

10271 Pines Parkway 

Grand Bend ON 

N0M 1T0 

519-238-2415 

Mayor Weber and Council: 

Even though this incident took place a short while ago, I was so completely stunned and angered 

that I felt I should take time to write this letter to express my opinion regarding an egregious 

abuse of what the "Mayor of Lambton Shores" assumed was within his power. 

I thought I was one of those people that "shouldn't get involved" but after thinking about this for 

so long I realized I could not, in good conscience, remain mute without expressing my anger 

over what took place. 

A resident of Huron County as well as a personal friend of mine wrote a letter to the Mayor of 

Lambton Shores expressing his opinion regarding the sewage treatment issue within Lambton 

Shores asking Council to respect the decision and vote of the Huron County Council and 

constituents. Unless I have misunderstood our rights to do so, Mr. Bray was perfectly within his 

right to express this opinion. 

The response by Mr. Weber was to contact Mr. Bray's employer by phone (so that there was 

nothing documented) to berate him for sending this letter. This is completely unacceptable. 

Because of a tumultuous history between you, Mr. Mayor, and Mr. R. Sharen, in-law to Mr. 

Bray, (which I believe to be the only reason that this occurred), I cannot fathom why you felt you 

had any right to do this. This caused undo anxiety, stress and created a situation between 

"employer and employee". You have assumed that your "mayoral powers" allowed you to do this 

but, in fact, you have overstepped your boundaries and, as such, should be accountable for your 

actions. 

I expect you will realize your mistake in this situation and, not only make restitution to Mr. Bray, 

but will assure his employer that you made a mistake by involving them in the first place. 

I expect a reply to my justified letter and that you, Mr. Mayor, will "step up to the plate" and 

admit that you overstepped your position realizing that whether or not you agree with others, 

people are allowed to voice their opinion. 

Sincerely, 

D. McNair 

Grand Bend 

77

From: Donald Tulloch [mailto:donald.tulloch91@gmail.com] 

Sent: March-22-12 9:24 AM 

To: Carol McKenzie 

Subject: 8791 Timberwood Trail 

Mayor Weber and Members of Council 

Municipality of Lambton Shores 

Forest, On 

Re: 

8791 Timberwood Trail 

Lot 22, RP744 

Deer Run 


My wife and I are about to start construction of a new home at 8791 Timberwood Trail in Deer Run. We 

currently live in London and have sold our home and will be moving to Deer Run as our permanent 

home 

We are in the final stages of plan design and hope to start on site about April 15 of this year. 

I am a retired home builder and have built many hundreds of houses so it is only natural that I will be 

acting as my own contractor. 

In my initial introduction and discussion with Randy Lovie, I indicated to him that I wished to bring my 

11M motorhome on site in order to act as an office and tool storage. I also indicated that I and or my 

wife and I would likely stay over on occasion while we were preparing the siding and as well to act as 

security when certain elements of the construction were at risk of theft. 

I am aware of fact that there is a by-law prohibiting occupation of motor homes except in approved 

locations but I do not believe this to be of that nature since it will be occasional and short term. 

Our lot is approximately 100 ft x 377 ft and the motorhome will be parked next to the house which will 

be set back from the road about 140 ft. The lot next to ours is vacant and as you know, these lots are 

heavily treed. It is likely that the motorhome will not be visible once the leaves are out. 

Would you please review this matter and advise if you see any problem with the occasional overnight 

stay. 

I would be pleased to discuss this with you either in person or by phone or appear before council if 

necessary My cell # is 519-878-2443. 

Regards 

Donald Tulloch 

146 Skyline Ave 

London On 

N5X 0A3 

78

From: WestShore Media [mailto:justin@westshoremedia.ca] 

Sent: March-14-12 11:17 AM 

To: Bill Weber; Carol McKenzie; Dave Maguire; Doug Bonesteel; Elizabeth Davis-Dagg; John Byrne; John 

Russell; Lorie Scott; Martin Underwood; Ruth Illman; Doug Cook 

Subject: Westshoremedia Mailbox 

Mr. Mayor and Council, 

As you may be aware, there was a recent mail out that residents received this week. As in prior 

conversations, people viewing westshoremedia.ca often write asking for clarification to some comments 

made as the audio in some videos can be difficult to hear. When this mail out circulated it took merely 

24hrs before questions concerning this document started to flood my email as I am sure yours. For 

clarification could the Mayor and/or Council answer these. I have asked similar questions in the past and 

have had difficulties in getting replies aside from “we will look into it.” 

The Majority of the concerns I receive are relative to the actual Costing of this project per 

household, the validity of the time restraints the Build Canada Fund has, and concerns regarding the 

speech Mr. Hutt made. 

I have included the flyer as I hope you can provide answers to the questions during a council meeting 

for the viewers of WestShore Media. 

Thank you for your attention in this matter, 

Justin Speake 

WestShore Media 

P.O Box 286 

Grand Bend, Ontario 

N0M 1T0 

(519) 671-1343 

justin@westshoremedia.ca 

79

From: Sherry Cook 

Sent: Tuesday, March 13, 2012 3:35 PM 

To: Elizabeth (Davis)Dagg 

Cc: Heather Bradlley 

Subject: . 

Dear Elizabeth: I am writing to you ( I hope you can pass this on to all council members and the 

Mayor) I was involved in obtaining the names of the residents of Port Franks who are against 

the 

Tower in our beautiful area, there are so many people we were unable to contact, as they are 

seasonal residents or away on vacation. 

After Heather Bradley contacted me, I started doing some research on Telecommunication 

Towers and Health Hazards involved. Although, it has been brought to my attention that we 

cannot challenge the health implications that electromagnetic radiation emanates from 

telecommunication towers due to Safety Code 6 (which you will see that it is influenced by the 

telecommunication industry) there are documented and scientific proof that they do cause 

many illnesses, immune, cancer, miscarriages, etc etc (see petition 255 Office of the 

Auditor General of Canada ) for a real eye opener to the extent of the medical issues 

people have suffered from. 

So I'm asking you to please just read this petition as well as the City of Guelph's Policy on 

applications for telecommunication towers and pick a site that is none residential and certainly 

not environmentally sensitive (also flood plain?) Note: when you read this extensive 

petition, they mention that they should warn people not to use their cell phones within so 

many metres of a tower,(due to a strong charge of this electromagnetic field) as our community 

is not that large and most our residents love boating, and using the beaches, as well as the 

tourists, can we please take into consideration of getting the tower as far away as possible, say 

on a sand hill, high behind L Lake. Do you ever question why the native land was not 

approached (with all the open acreage and easy accessibility re roads or even the Pinery which 

has only seasonal campers and a tremendous amount of land. Please keep it out of any 

residential area where we will be exposed to these electrical currents 24/7 

Thank you to you the Mayor and Council for understanding our concerns for location. 

Sincerely 

Sherry Cook 

81

Mayor and Council 

Lambton Shores 

Dear Council: 

This past weekend I see new signs on the South Bend property FOR SALE? 

The South Bend site is now for sale officially! 

Does this mean that the sewer capacity set aside for this project now becomes an asset for selling the 

property? Or do we have more capacity now? 

Will the municipality now withdraw the capacity since there is no use of the capacity for the foreseeable 

future, or any capacities confirmed previously? 

Other projects have been wishing this capacity, Canadian Tire and the seniors residence proposals, will 

this help these projects go forward? 

How many years has this site been a maybe & how much money will this site owe Lambton Shores to 

date? 

Will these owed funds if any be recovered and recorded at time of property sale? 

Will new capacities need to be discussed and dealt with as a new development and site plan is 

produced? 

Please discuss this at the next council meeting for clarity and give me a written explanation. 

Yours truly 

Jordy Speake 

Cc: z3 & z4 

86

Box 99 

Grand bend, ON 

N0M 1T0 

Mayor and Council 

Municipality of Lambton Shores 

Forest, ON 

Dear Members of Council: 

Re: Variance of the Consent for Port Franks Lot 

I would appreciate an explanation from council as to how the municipality can alter a 

decision of a Committee of Adjustment or Land Division Committee. 

It appears to be ultra vires council's authority. 

In perusing the Planning Act it would appear that only the OMB can modify, approve or 

reject such a decision. The other alternative is as I understand it is to refer the matter back 

for reconsideration. 

Please, will council explain at the next meeting where the authority to modify any such 

decision is found in law. 

This may be a very important tool for use by my clientele at some future time. Therefore 

it is quite important to know this section and Act etcetera. 

Thanking you in advance for your answer during the next council meeting. 

Respectfully submitted 

R.M. (Bob) Sharen 

87

LAMBTON SHORES NATURE TRAILS EXECUTIVE COMMITTEE MEETING 

Minutes of February 9 th , 2012 Meeting 

Present: LSNT: Heather Bradley, Reg Finkbeiner, Ed Hunter, Klaus Keunecke, 

Marilyn Keunecke-Smith, Sybil Tinker, Nancy Vidler, Richard Weatherston 

Councillors: Doug Bonesteel, Lorie Scott 

Guests: Susan Weatherston, Wayne Nelson Regrets: Linda Attard 

Klaus Keunecke brought the meeting to order at 7:00 PM. 

Minutes of the January 12, 2012, meeting were accepted and the Agenda of 

February 9, 2012, was adopted. 

Protocol: It was agreed that discussion by email is acceptable, leaving decisions 

to executive meetings. Guidelines relating to protocol will be reviewed at the next 

meeting. 

The Ausable Cut and L Lake projects are ongoing. Kate Monk has been 

supportive - walking the trails with Ed and Klaus, members and volunteers - 

arranging for one of her hands-on staff to repair fences and restrict entry to 

ATVs. 

Further research to be undertaken regarding “Recommendations to Council” for 

roadside trail signs, bicycle racks, materials etc. Susan informed the committee 

that new criteria will be established at the end of this year re: colours, size. 

Temporary signs suggested in the interim, to be discussed with Council after 

Round Table Meeting with landowners in April. 

There will be an LSNT/Landowner Partners Round Table Meeting at the Legacy 

Centre, Thedford, April 5, 2012. Invitations to be mailed under Lambton Shores 

umbrella on municipal letterhead. 

Moved by: Sybil Tinker Seconded by: Ed Hunter 

Nancy and Marilyn to organize April 5 th Round Table Meeting. Carried. 

A Fundraiser Dance is scheduled for April 21 st , 2012, at Port Franks Community 

Centre, Port Franks. Linda Attard has volunteered to organize the dance. This 

event pending approval by Lambton Shores Council. Liability discussed – to be 

confirmed at March meeting. 

Moved by: Klaus Keunecke Seconded by: Marilyn Keunecke-Smith 

Linda Attard to organize the April 21 st fundraiser dance. Carried. 

Formation of LSNT Subcommitees - Fundraising/Special Events are already in 

place with volunteers eager to help. Reg introduced idea of Naturalist Group in 

Lambton Shores, as this area is unique in Ontario and noted that there are many 

rare species, such as the Five-Lined Skink 

Moved by: Reg Finkbeiner Seconded by: Ed Hunter 

Lambton Shores Nature Trails to establish four subcommittees. Carried. 

Business Plan now in place. 

Klaus Keunecke thanked Executive Committee members, Councillors and guests 

for their attendance, assistance and participation in the discussions. 

The meeting was adjourned at 8:45PM. 

The next LSNT Executive Committee Meeting will be on Thursday, Mar. 8, 2012 

88 

1

THE MUNICIPALITY OF LAMBTON SHORES 

C.A.O. Report No. 36-2012 Monday, March 5, 2012 

TO: 

FROM: 

RE: 


John Byrne, Chief Administrative Officer 

Council Travel Expenses 

RECOMMENDATION: 

For Council review and direction. 

REPORT 

The issue of costs associated with the execution of Council’s responsibilities to 

represent and oversee the interests of its constituents has been a challenging once 

since amalgamation. At the time of amalgamation it was uncertain how much time and 

expense would be associated with the execution of Council’s duties but it was soon 

realized that this is a very large community to oversee. Originally it was felt that most 

Council activity would be focused on local Ward issues, so travel costs would be 

minimal, but over time it was realized that most of the issues Council was dealing with 

were municipal wide in scope and to effectively respond to these issues it was important 

for Councillors to see “in person” or attend “in person” meetings etc. related to those 

issues. 

As Council is well aware the cost of fuel alone has increased dramatically since 2001 

and it appears that this trend of increasing fuel costs is likely to continue. In an effort to 

at least acknowledge these very real costs., current Council policy allows members of 

Council to claim mileage expenses associated with meetings “outside” the municipal 

boundaries and to charge a mileage rate as established by the County of Lambton on 

an annual basis. Travel to meetings, Public Information Centres and other official 

municipal related functions do not currently fall within this policy. I have therefore 

developed a couple of alternative methods of addressing this issue for Council’s review 

and direction. 

Alternative #1. That the current policy on travel expenses for members of Council be 

amended or expanded to allow members of Council the opportunity to actually track 

their travel costs to attending these meetings, Public Open Information Centres, etc. 

related to official municipal business and to submit mileage claims for reimbursement as 

needed, perhaps monthly or quarterly. 

Alternative #2. Council could also consider establishing a monthly “Travel Allowance” of 

$50.00, or a dollar figure of Council’s own determination that would at least partially 

89

address the added costs of doing your jobs as representatives of the public. I don’t 

believe the $50.00 fully addresses the expenses you incur in performing your duties but 

at least it is an acknowledgement of those costs. 

I have discussed this issue with the Treasurer and we believe that the implementation of 

either alternative could be accommodated within the total projected Council budget as it 

stands by reallocating some of the Council “Wages & Benefit” expense to “Travel & 

Mileage”. 


John Byrne 

Chief Administrative Officer 

90

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No. 08-2012 Tuesday, March 27, 2012 

TO: 

FROM: 

RE: 


Patti Richardson, Senior Planner 

Cash In Lieu of Parking 


For Council review and direction. 

______________________________________________________________________ 

REPORT 

Background 

Parking is a key issue for business. Over time municipalities have attempted to address 

parking issues in different ways. Typically municipalities have what is commonly 

referred to as “Core Business Areas” or “Downtowns”. These areas tend to consist of a 

cluster of old established businesses centralized on a main street and some adjoining 

streets. These areas were often established prior to the advent of the automobile and 

because communities tended to be small, customers often walked to and from their 

shopping. 

Over time these areas became surrounded by residential areas, limiting growth and 

expansion in the core area, forcing new business to locate on the periphery of the town. 

These satellite commercial areas catered to new customers who relied on their 

automobiles to shop and as a result, provision was made for parking of these vehicles. 

This placed pressure on Core Areas to acquire property to accommodate parking and 

municipalities ended up purchasing and developing parking areas. 

In response to the parking issue municipal zoning by-laws began to establish standards 

for parking in various zones, often times based on the type of businesses being 

proposed i.e. restaurants tended to draw a lot more customers than a single retail store. 

In addition this pressure to provide parking for commercial areas displeased residential 

taxpayers who objected to seeing a portion of their taxes go to support the business 

community, as a result business were required to provide, at their own expense, parking 

for their customers. 

This was difficult to do in the core commercial areas, where businesses were already 

established and space was at a premium. The solution was for local businesses to 

partner with the municipality to acquire and develop parking lots. To fund these property 

acquisitions and parking lot developments, business areas often time had their own 

special levy to raise funds for this purpose. This was sometimes facilitated by a 

Chamber of Commerce or Business Improvement Area board. As the intensification of 

“core areas” continued pressures for parking grew and in response, a special levy 

91

(Cash In Lieu of Parking) was created that called for those businesses that were 

intensifying use and therefore the need for more parking to make a contribution to the 

capital costs. 

Lambton Shores has five (5) core commercial areas within its jurisdiction, Arkona, 

Forest, Grand Bend and Thedford and to a lesser extent Pt. Franks, these core 

commercial areas were the focus of the “Community Improvement Plan” exercise 

carried out in 2008. This Plan among other things identified the importance of and need 

for parking in the core areas as means of economic viability. The Plan also identified 

this need for parking lots as being most acute in the Grand Bend area, due to its strong 

tourism economy. To a lesser extent the other core areas also need to keep parking 

needs in mind but the pressure was not as great in the other communities at that time. 

The Grand Bend Parking Needs 

In an effort to address the core area parking in Grand Bend, the municipality has, since 

amalgamation, strategically acquired and developed a number of parking lots in the 

Grand Bend area. The Gill Road parking lot (29 spaces), the Ontario St. parking lot (31 

spaces) and the Old Casino parking lot (250 spaces). The Village of Grand Bend had 

previously acquired the Eilber St. parking lot (68 spaces) and the Huron St. parking lot 

(125 spaces) as well as the Main Beach Parking lot (210 spaces). Funding for these 

parking lot acquisitions came from the municipality’s capital budget and from the limited 

“Cash in Lieu of Parking Reserve Fund”. 

Current Cash In Lieu 

Currently, the Municipality has two cash-in-lieu parking requirements, one for Grand 

Bend and the other for Forest. The Grand Bend cash in lieu of parking fee is $1,000.00 

per space and the Forest is $200.00 per space. No cash-in-lieu of parking fees exists 

for the balance of the Municipality. 

Concern over cash in lieu of parking followed Council’s 2011 decision to approve a 

request from Brad Oke to waive the cash-in-lieu of parking fees charged by the 

Municipality as they related to the establishment of a restaurant at 29 Main Street West 

in Grand Bend. Mr. Oke was proposing to renovate the existing building at 29 Main 

Street to establish a café bakery (restaurant) on the existing main floor and construct 

two new outdoor patios, resulting in an increase 32 spaces for required parking. 

It appears many of the concerns expressed respecting Council’s waiving of the cash in 

lieu of parking fees related to the unfairness of waiving the fees for only one property, 

while having required others to pay. Some requested a reimbursement of past cash in 

lieu of parking fees paid. I would suggest to Council that whatever direction they 

choose to proceed, that the decision not be retroactive as any moneys collected to date 

have been invested in parking lot construction. Any new policy direction would be 

effective on the date Council enacts its decision by by-law. 

At amalgamation the Grand Bend cash in lieu of parkland account had $89,410.00. 

Since amalgamation we have collected $130,958.00 for cash in lieu of parking and 

incurred $2,855.00 in interest. The municipality has spent $199,461.89 on parking 

metres ($27,801.05), the Gill Road ($43,950.00) and Ontario Street (127,701.00) 

parking lots. There is currently $23,761.00 remaining in the fund. 

92

I asked Dillon Consulting to calculate the average cost of a parking space, excluding 

lands costs, using the municipal standards, which require curbing, asphalt surface, 

storm water management and line painting. Metering was also included. They estimated 

the cost to be a minimum of $1,500.00 per space to a maximum of $2,000 a space. 

All of the Lambton Shores communities have commercial areas which have small lot 

sizes which are not conducive to providing required on-site parking. To date all of the 

variance requests for a reduction in on-site parking have originated in Grand Bend. That 

is not to say that they will not occur in out other communities. I believe that requiring 

payment of a cash-in-lieu of parking fee, maintains a level playing field for all business 

in Lambton Shores, as it ensure that all business either contribute financially to the 

provision of parking for their business or they construct the appropriate on-site parking. 

Further is serves the needs of the business community, in areas where on-site parking 

is limited, in that they are ensuring continued acquisition of municipal parking lots which 

will serve their clients. Finally, requiring cash-in-lieu of parking payments does not place 

the burden of providing municipal parking lots entirely on the tax payer of Lambton 

Shores. It ensures that those businesses benefiting from municipal parking lots 

contribute to their establishment. 

In order to apply the cash-in-lieu parking fee equitably across the Municipality I would 

suggest that Council establish a Municipal wide fee of $1,500.00 as space. 

Mr. Glen Baillie advises the following on behalf of the Grand Bend Chamber of 

Commerce: 

Options 

In broad terms, the Chamber support pay in lieu so long as the rates are 

not egregious, and the money goes directly to providing parking spaces in 

the immediate community. Correctly done, the money is reasonably well 

spent, and the business that pays gets an asset that provides value at the 

time of sale. If the fees are eliminated, the business which has paid sees 

their asset value eliminated as well. 

The area of concern is that where the business, which has paid for the 

parking, then has to buy parking again for their staff and or patrons. Our 

suggested solution is for a set ratio of free spots to be provided for the 

business in the specific area they paid. For example, at F.I.N.E., there 

could be 5 to 8 free parking spaces arranged for each year in the form of 

an on dash card or something noticeable through the windshield. It would 

have the year, the lot it applies to, a logo for L.S. and the company it is 

issued to. The card would need to be redone each year; cost would need 

to be agreed upon in advance. This has the advantage of being fair, as 

the company isn't paying twice, and being another marketing tool for 

restaurants in the area. It could even attract businesses anxious to pay 

more fees! 

Staff have outlined a number of possible options for Council which are summarized 

below. However, prior to making a decision affecting the future application of cash-in- 

93

lieu of parking fees, it is suggested that Council have a public meeting to solicit public 

comments. 

Options 1 (a) and 1(b) 

1(a) 

1(b) 

Continue with current cash in lieu requirement 

$1,000.00 in Grand Bend 

$200.00 

No fee in other areas of the municipality 

All of (a) and instruct staff to work with the Grand Bend Chamber and the Forest 

BIA with respect to designated spaces for businesses which have paid Cash in 

lieu. 

Option 2(a) and 2(b) 

2(a) 

2(b) 

Standardize the cash in lieu requirement across the municipality at $1,500.00 per 

space. 

(a) and instruct staff to work with the Grand Bend Chamber and the Forest BIA 

with respect to designated spaces for businesses which have paid cash in lieu. 

Option 3 

Discontinue charging cash-in-lieu of parking and place all of the cost of constructing 

municipal parking lots on the general tax base. 

Staff recommend that Council: 

 

 

continue to require a cash in lieu parking payment where on-site parking cannot 

be provided, due to lots size and that the fee be standardized across the 

Municipality at $1,500.00; 

direct staff to work with the various business groups to evaluate the suggestions 

of the Grand Bend Chamber of Commerce and report back to Council respecting 

the feasibility and optics of enacting the suggestion. 

Respectfully submitted, 

Patti L. Richardson 

Senior Planner 

94



TO: 

FROM: 

RE: 



Severance Agreement between Lake Huron Developments Limited and 

the Nature Conservancy of Canada and the Corporation of the 

Municipality of Lambton Shores Consent Applications B-01/2012 


That Council pass a By-law authorizing the execution of a 

Severance Agreement between Lake Huron Developments 

Limited and the Nature Conservancy of Canada and the 

Corporation of the Municipality of Lambton Shores for lands 

described as Lot 4, and Part of Lots 1, 2, 3 and Right-Of- 

Way, Registered Plan No. 13 and Part of Lot 22, Registered 

Plan No. 16 (Geographic Township of Bosanquet), now the 

Municipality of Lambton Shores in the County of Lambton, in 

the Province of Ontario more particularly described as 

PARTS 1 to 6, PLAN 25R-9987 and located on Nipigon 

Street in Port Franks. 

______________________________________________________________________ 

REPORT 

An application for consent submitted by Lake Huron Developments for the lands 

described as Lot 4 and Part of Lots 1, 2 and 4, Registered Plan 13 (geographic 

Township of Bosanquet) and located on the east side of Nipigon Street, just north of 

Whatham Street in Port Franks was approved by the Committee of Adjustment on 

January 26, 2012, subject to the Owner entering into an Agreement with the 

Municipality of Lambton Shores which shall be registered on the title of lands which 

requires that the Owner of both the severed and retained lands agree to implement and 

comply with the requirements of the overall Benefit permit issued under Section 17(2)c) 

of the Endangered Species Act, 2007. 

The Applicant was requesting permission to sever a strip of land along Nipigon Street 

which will have a lot frontage of 231 metres and a depth of between 49 and 82 metres 

from the balance of the lands which are proposed to have a lot area of approximately 

11.2 hectares. The large proposed retained lot is intended to be conveyed to the Nature 

Conservancy of Canada and ultimately to Lambton Wildlife and intended to be 

preserved in its natural state. The severed lands are intended to be developed in the 

future for 5 single detached dwelling lots, however approval for the creation of the 

proposed lots will be subject of other planning applications in the future, as the 

applicant’s proposal is currently subject of environmental review by the Ministry of 

Natural Resources and the Municipality. 

95

In order to satisfy the condition of the consent approval, Lake Huron Developments 

Limited and the Nature Conservancy of Canada must enter into a severance agreement 

with the Municipality. The Severance Agreement for the proposed development is now 

prepared and ready for Council to authorize its execution. The severance agreement 

contains provisions addressing the condition placed on the consent approval by the 

Committee of Adjustment. Specifically the agreement requires that both parties 

implement and comply with the overall Benefit permit issued under Section 17(2)c) of 

the Endangered Species Act, 2007. 

This execution was previously discussed with Council at their meeting on March 22, 

2012. Staff recommend that Council authorize by By-law the execution of a Severance 

Agreement between Lake Huron Developments Limited and the Nature Conservancy of 

Canada and the Corporation of the Municipality of Lambton Shores. 


Patti L. Richardson, 


96

CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

BY-LAW 32 OF 2012 

Being a By-law to Authorize a Severance Agreement with Lake Huron Developments 

Limited and the Nature Conservancy of Canada 

WHEREAS it is deemed desirable that The Corporation of the Municipality of Lambton 

Shores enter into a Severance Agreement with Lake Huron Developments Limited and the 

Nature Conservancy of Canada affecting lands located east side of Nipigon Street, just 

north of Whatham Street in Port Franks and described as Lot 4, and Part of Lots 1, 2, 3 

and Right-Of-Way, Registered Plan No. 13 and Part of Lot 22, Registered Plan No. 16 

(Geographic Township of Bosanquet), now the Municipality of Lambton Shores in the 

County of Lambton, in the Province of Ontario more particularly described as PARTS 1 to 

6, PLAN 25R-9987. 

NOW THEREFORE the Municipal Council of The Corporation of the Municipality of 

Lambton Shores enacts as follows: 

1. The Corporation of the Municipality of Lambton Shores is authorized to enter 

into a Severance Agreement with Lake Huron Developments Limited and the 

Nature Conservancy of Canada in the form of the Agreement a copy of which 

is annexed to this By-law. 

2. The Mayor and Clerk are authorized to execute such agreement and to affix to 

it the Corporate Seal of The Corporation of the Municipality of Lambton 

Shores. 

3. This By-law comes into force and effect upon being finally passed. 

Read a FIRST and SECOND time this 2 nd day of April, 2012. 

READ A THIRD TIME AND FINALLY PASSED THIS 2 nd DAY OF APRIL, 2012. 

___________________________ 

MAYOR – Bill Weber 

___________________________ 

CLERK – Carol McKenzie 

97



TO: 

FROM: 



RE: Appeal to By-law 23 of 2012 

Zoning By-law Amendment Application ZO-01/2012 

LOCATION: 6804 East Parkway Drive 

OWNER: Tracey Rupke and David Barkwell 


For Council Information 

______________________________________________________________________ 

REPORT 

An appeal to the above noted by-law has been received from Mr. R. M. (Bob) Sharen a 

copy of which is attached for Council information. 


Patti L. Richardson 


98

100

101

102

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D.C.S. Report No. 13-2012 Friday, March 16, 2012 

TO: 

FROM: 

RE: 


Brent Kittmer, Director of Community Services 

Grand Bend Youth Centre - Update 


For Council review and consideration. 

REPORT 

On November 21, 2011, the Grand Bend Optimist Club made a presentation to Council 

requesting the assistance of municipal staff with the coordination of the programs 

offered at the Youth Centre. This request was made because they would be losing their 

current program coordinator in January of 2012. The departure would leave the 

organization under staffed once again – a problem that the club has experienced 

frequently because it is not a full time position. The Optimists were hoping that with the 

support of municipal staff, they would no longer experience these staff shortages which 

disrupt the programming for the youth of Grand Bend. 

After the presentation was made, the local newspaper printed an article about the Youth 

Centre’s predicament. The YCMA of Southwestern Ontario read this article and 

contacted Lambton Shores’ CAO, John Byrne to inquire about the Centre to determine if 

they could offer their expertise to rectify the situation. 

An initial meeting was held at the Youth Centre on January 13, 2012 with Sean Dillon, 

VP Business Development for YMCAs across Southwestern Ontario, Optimist members 

Sue Davis and Brian Roberts and Shannon Prout, Acting Facilitator of Recreation and 

Leisure at Lambton Shores. The Optimists outlined their needs and current 

programming, and the YCMA outlined who they are and how they were willing to work 

with the Optimists in conjunction with the municipality to keep the Youth Centre running. 

Mr. Dillon took the information that he gathered from the meeting and drafted the Grand 

Bend Optimists Youth Centre Partnership Exploration (see Attachment 1). This 

document gives background information on the YCMA and the benefits it can provide to 

its partners. It also provides a market analysis of Grand Bend and an operating 

proposal for the Youth Centre. 

A second meeting was held on March 8, 2012 to discuss the “Partnership Exploration” 

and iron out any details that may have been missed. Mr. Dillon then presented Ms. 

106

Davis and Ms. Prout with a Memorandum of Understanding (see Attachment 2) and the 

Municipal YCMA Management Model (see Attachment 3) to review. The memorandum 

outlines the agreement and each party’s role in the partnership. It the captures intent 

and the principles of the eventual agreement but is not in itself a binding agreement. 

In the Memorandum of Understanding, the Municipality’s role is outlined as the “keeper” 

facility and grounds and would therefore make a reasonable effort to correct 

deficiencies when they are brought forward. It also states that the Municipality would 

maintain ownership of the building and would provide it to the YMCA for use free of a 

lease expense. The Optimist Club currently leases the building for $1,500.00 per year, 

so this would be lost revenue for the Municipality. 

The Municipality will provide to the YMCA, through addition to the existing contract for 

service with the YMCA, an annual fee of $3,000.00 to offset the YMCA’s expense of 

managing the Youth Centre and the organization’s application of its Association 

Services Support to this centre. This fee would be invoiced and paid monthly. 

Mr. Dillon is waiting for financial documents from the Optimist Club in order to prepare a 

more accurate draft operational budget and model based upon their actual numbers. 

Upon the receipt of the signed document, Mr. Dillon will then prepare a draft formal 

agreement to present to the Optimists and Municipality for comment and review before 

sending the agreement to Council for their final consent. Upon your request, Mr. Dillon 

would be willing to come to an upcoming Council meeting to present the agreement and 

answer any questions you may have. 

We are requesting that Council authorize staff to sign the Memorandum of 

Understanding and request the formal agreement be drafted, with the understanding 

that nothing is binding until the formal agreement is approved. 


Brent Kittmer 

Director of Community Services 

Report Prepared by Shannon Prout – Acting Facilitator of Recreation & Leisure 

Attachments: 

1. Grand Bend Optimists Youth Centre Partnership Exploration 

2. Memorandum of Understanding 

3. Municipal YCMA Management Model 

107

108

109

110

111

112

113

114

115

116

117

118

119

120

Municipal YMCA Management Models 

Baseline Partnership Requirements of the YMCA 

Item Definition YMCA Management Model Expectation 

Municipal 

Support 

Fundraising 

Campaign 

The agreement references a 

relationship between the 

municipality and the YMCA 

of Sarnia-Lambton. 

The Municipality agrees that 

the YMCA is best able to 

meet the municipality’s 

recreation needs as the 

operator. 

Community fundraising 

achieves pledges of support 

from the Community that 

are able to sustain the 

project. 

1. The Management agreement is 

signed between the Municipality and 

the Y for a 3-5 year term. 

2. The Municipality acts as a guarantor 

of the agreement. 

3. The Municipality agrees to a contract 

payment schedule that does not 

encumber the YMCA of Sarnia- 

Lambton’s cash flow. 

1. Fundraising Capital targets are met, 

or plans are in place to meet 

targets. 

2. Plans for pledges and fundraising 

that are capable of sustaining the 

operational needs of the facility for 

the initial term of the contract are in 

evidence. 

Committed 

Volunteers 

Financial 

Readiness 

Community 

Impact 

Measurement 

The Project is volunteer lead 

and guided in the long-term 

by community volunteers. 

Municipal/local support is 

committed to managing 

annual operational plans and 

deficits. 

Operating Plans are 

submitted by the YMCA and 

address cyclical 

planning/growth issues. 

A market feasibility study 

exists for business planning 

purposes. 

1. A group of community volunteers 

exist to aid in steering the project to 

launch. 

2. Community volunteers agree to act 

as a local advisory group to the 

YMCA. 

1. Annual planned operating deficits 

are funded from/by the municipal 

partner (as they exist). 

2. Facility Capital renewal is the 

responsibility of the partner. 

3. Plans exist for mitigating 

membership migration from the 

YMCA of Sarnia-Lambton in the 

short-term. 

1. A standard market assessment that 

defines price point & budget pro 

forma to the satisfaction of the 

YMCA is in evidence and endorsed 

by the Municipal partner. 

121


D.C.S. Report No. 14-2012 Tuesday, March 20, 2012 

TO: 

FROM: 

RE: 



Not So Pro Event – Application Process 


That D.C.S. Report 14-2012 be approved and that the NSP 

application process be permitted to begin. 

REPORT 

The Not So Pro (NSP) Volleyball Tournament has occurred on the Grand Bend Beach 

for the past 10 years and has attracted over 100 teams and approximately 750 

participants. This year, the tournament is proposed for the weekend of July 21 st and 

22 nd , 2012. 

This is a large tournament that not only boosts the economy in Lambton Shores and the 

surrounding communities, but also displays Grand Bend as a tourism hot spot and 

promotes active living. 

Attachment 1 shows the approved site plan from 2011. NSP hopes to set up 

tournament in a similar manner, but with a few minor changes that were suggested after 

last year’s tournament. As suggested, NSP is willing to move the two volleyball courts 

closest to the south end of the Main Beach down in front of the condo parking lot. NSP 

has requested that the recommended area either be levelled off more or have the dune 

grass relocated to a different part of the beach to make room for the courts. 

Dune grass was moved to different areas of the beach last fall, which should help 

accommodate moving the courts closer to the condo parking lot. We have requested 

that the NSP representatives attend a site review the week of May 7 th to finalize the site 

plan. By this time, the snow fencing will have been removed and the amount of levelling 

that will be required can be determined. 

NSP has agreed to run their Beer Tent and Garden on the Observation Deck of the 

Beach House again this year. As By-law officials reported, it was much a more defined 

area that was easily contained compared to previous years. There were very few 

issues with this location and it kept the alcohol off the beach. 

122

As stated under the general terms of the agreement, the final proposed site plan will be 

issued to Council for approval upon completion. 

Attachment 2 is the amended Application for Permission to Use the Grand Bend Beach 

– Outdoor Special Events that was drawn up for the NSP tournament in 2011. The 

2012 rates have been added as dictated by By-law #BL-34-2010 and Report # DCS-55- 

2008. It should be noted that the use of the Beach House Observation Deck does not 

currently have a rental fee attached to it and NSP did not pay a fee to use it last year. 

Council may want to consider implementing a fee for this facility especially during large 

events such as NSP. If Council considers this change, it is recommended that a $200 

fee be applied for the entire weekend. 

The agreement also states that set up will begin on the Friday prior to the event, and 

that all equipment associated with the event will be removed by the Sunday evening. 

Once again, the NSP group will not receive free parking passes for their staff. The 

company will be notified that staff may use the two free Municipally owned parking lots 

located a Gill Road and behind the Legion should they not wish to pay for parking. The 

new rate of $20.00 per pass has been quoted in the agreement, should this amount be 

formally adopted by Council through approval of the budget. 

The Community Services Department believes that this agreement provides a balance 

that major events such as this one require. It is recommended that the agreement be 

forwarded, with addition of the recommended fee for the Observation Deck, to the Not 

So Pro Group to begin the approval process. This will allow for sufficient time to 

circulate the information to public agencies, Council and others as appropriate. It also 

gives the group the time for process the required deposits due 120 days prior to the 

event. 


Brent Kittmer 


Report Prepared by Shannon Prout – Acting Facilitator of Recreation & Leisure 

Attachments: 

1. 2011 NSP Approved Site Plan 

2. Amended Application for Permission to Use the Grand Bend Beach – Outdoor 

Special Events 

123

MUNICIPALITY OF LAMBTON SHORES 

COMMUNITY SERVICES 

9575 Port Franks Road RR 1, Thedford, Ontario N0M 2N0 

Phone: 519-243-1400Fax: 519-243-3500 

APPLICATION FOR PERMISSION TO USE THE GRAND BEND BEACH - 

OUTDOOR SPECIAL EVENTS 

GENERAL TERMS AND CONDITIONS: 

1. Availability: Certain areas of the Grand Bend Beach are available for use 

for private functions. The specific area where private use will be permitted, 

the period of use and the fee payable will be identified in the event “rental 

agreement”. 

2. Who May Apply: The applicant must be a person or corporation who has 

the capacity to enter into a legal agreement. 

3. How to Apply: Applicants must submit a completed application form, a 

proposed event “site plan” and a deposit. Application forms are available 

at the Community Services Office. 

4. When to Apply: A booking cannot be confirmed until the site plan has 

been approved. This process requires 120 days (for circulation to public 

agencies, the municipal council and others as appropriate). 

5. Site Plan: The site plan drawing must contain information about the 

following: the placement of equipment, barriers, structures, waste 

receptacles, and any other equipment associated with the event, and is 

subject to approval. The site plan must be to scale. 

6. Event Length: The event will not be more than three days in length, 

including set up and tear down of any equipment. Set up will begin on 

Friday, and all equipment associated with the event will be removed by 

Sunday evening. Beach rental fees apply for set up day(s). 

7. Tournament Hours: Tournament play is permitted on Saturday and 

Sunday only. Event hours are from 8:00am – 9:00pm on Saturday and 

Sunday, with the first games starting at 9:00am both days. 

8. Public Address Systems: Amplified announcements are permitted 

during special events from 8:45 – 10:00pm. Amplified music is permitted 

from 11:00am – 9:00pm. Appropriate decibel levels will be determined by 

the Municipality. All amplifiers (i.e. speakers), must be turned so that they 

are facing the lake. The Municipality reserves the right to stop any 

amplified noise at any time. 

124

9. Event Parking: The Municipality of Lambton Shores will not provide 

parking passes for special events at the Grand Bend Beach. The 

applicant is required to purchase passes at the daily rate. The applicant is 

required to encourage alternative parking areas for event participants and 

event staff to not overburden the immediate parking areas. Alternative 

parking is located on Gill Road and behind the Grand Bend Legion. 

10. Application Deposit: An application deposit of $200.00 is required to be 

submitted with an “Application for an outdoor special event”. 

11. Cancellation: If an event is cancelled by written notice more than 30 days 

before the date of the event, the deposit is refunded. In all other 

circumstances, the deposit is forfeited. 

12. Security: Event organizers are responsible for, and may be required to, 

provide security services during an event. 

13. Damage to Facilities: The applicant is responsible for all damage which 

occurs to the premises during the rental period. 

14. Decision Respecting Damage: The municipality, acting reasonably, shall 

determine the extent of any damage and cost of repairs 

15. Consideration of Applications: The municipality reserves the right, to 

accept or reject applications for the use of the beach or any other area or 

facility under its jurisdiction at its discretion. 

16. Monitoring and Control: The Beach Manager and staff will be 

responsible on site for the monitoring and control of the event. When 

required, By-law officers and OPP will be contacted via hand radios. 

17. Damage Deposit: The applicant shall provide a damage deposit of 

$500.00 with the event application form. This deposit will be applied 

towards the cost of any repairs required after an event. The balance will 

be refunded. 

LICENSED EVENTS: 

18. Liquor: Liquor service at an event requires a Special Occasion Permit or 

caterer’s endorsement in partnership with a local business or service club. 

The applicant must obtain and show proof of this permit before the event. 

Provincial legislation applies. 

19. Compliance with Municipality’s Policies Regarding Alcohol Service: 

The municipality will consent to use of the rental area for the service of 

alcohol, subject to compliance by the applicant with the municipality’s 

125

-2- 

policies respecting same, and such special conditions as are set out in the 

rental agreement. 

20. Proof of Insurance: The applicant must present proof of alcohol liability 

insurance (minimum $2,000,000.00), to the municipality, listing the 

municipality as an additional insured party, not less than two (2) weeks 

before the event. 

21. Glass Containers: The municipality does not permit service in the beach 

area using glass containers at any time. 

22. Washrooms: The applicant is required to provide a minimum of two (2) 

portable washrooms inside the licensed area, at a cost to the applicant. 

23. Hours of Service: Hours of liquor service are limited from 11:00am – 

9:00pm for the duration of the event. 

24. Consumption of Alcohol: Consumption of alcohol is limited to the 

parameters interior of the beer garden. 

I acknowledge that the proposed rental, if accepted, will be subject to a “Rental 

Agreement” which sets out additional requirements. 

Applicant: 

Community Services Representative: 

Date: 

__________________________ 

__________________________ 

__________________________ 

126

-3- 

MUNICPALITY OF LAMBTON SHORES 

COMMUNITY SERVICES 

9575 Port Franks Road RR 1, Thedford, Ontario N0M 2N0 

Phone: 519-243-1400 Fax: 519-243-3500 

APPLICATION FOR AN OUTDOOR SPECIAL EVENT ON MUNICIPAL 

PROPERTY 

Organization: _____________________________________________________ 

Address: 

_____________________________________________________ 

_____________________________________________________ 

_____________________________________________________ 

Phone: ____________________ Fax: _____________________ 

Website: 

Email: 

_____________________________________________________ 

_____________________________________________________ 

Contact Name (please print): 

Person responsible for/on site: 

_____________________________________ 

_____________________________________ 

Phone: ____________________ Fax: _____________________ 

Email: 

_____________________________________________________ 

Date(s) of Event: __________________________________________________ 

Venue/Location: 

Type of Event: 

________________________________________________ 

________________________________________________ 

Hours of Operation: ________________________________________________ 

Expected number of attendees: 

_____________________________________ 

You are required to provide a detailed, scaled site drawing for your event. 

Is this a Licensed Event: Yes __________ No __________ 

127

Applicants who are requesting use of the beach for special events will be 

required to abide by the following regulations, and submit the appropriate 

documentation to the Community Services Department: 

1. Event Length: The event will not be more than three days in length, 

including set up and tear down of any equipment. Set up will begin on 

Friday, and all equipment associated with the event will be removed by 

Sunday evening. Beach rental fees apply for set up day(s). 

2. Tournament Hours: Tournament play is permitted on Saturday and 

Sunday only. Event hours are from 9:00am – 9:00pm on Saturday and 

Sunday, with the first games starting at 10:00am both days. 

3. Public Address Systems: Amplified announcements are permitted during 

special events from 8:45am – 10:00pm. Amplified music is permitted from 

11:00am – 9:00pm. Appropriate decibel levels will be determined by the 

Municipality. All amplifiers (i.e. speakers), must be turned so that they are 

facing the lake. The Municipality reserves the right to stop any amplified 

noise at any time. 

4. Event Parking: The Municipality of Lambton Shores will not provide 

parking passes for special events at the Grand Bend Beach. The 

applicant is required to purchase passes at the daily rate. The applicant is 

required to encourage alternative parking areas for event participants and 

event staff to not overburden the immediate parking areas. Alternative 

parking is located on Gill Road and behind the Grand Bend Legion. 

5. Application and Fees: A minimum 120 days prior to the event, the 

applicant is required to submit the following: 

a. The application for an “Outdoor Special Event on Municipal 

Property” 

b. $ 200.00 security deposit 

c. $ 100.00 application fee 

d. $ 500.00 damage deposit 

6. Site Plan: The site plan drawing must contain information about the 

following: the placement of equipment, barriers, structures, waste 

receptacles, and any other equipment associated with the event, and is 

subject to approval. The site plan must be to scale and is required 120 

days prior to the event. 

7. Beach Rental Rates: The 2012 approved rental rate for the Grand Bend 

Beach is $225.10 + HST per day. The Observation Deck is $200 + HST for 

the weekend. Hydro service is provided at a cost of $112.55 + HST for the 

128

initial day, and $33.75 + HST for each following day. These fees will be 

reviewed for 2013. Fees for additional services apply. 

IF THE EVENT IS A LICENSED EVENT, the following additional items are 

required: 

1. A minimum two (2) weeks prior to the event: 

a. Provide the Community Services Department with a copy of the 

Special Occasion Permit or Caterer’s Endorsement from the AGCO. 

b. Show proof of alcohol liability insurance (minimum $2,000,000.00), 

listing the Municipality of Lambton Shores as an additional insured 

party. 

c. A copy of Smart Serve cards of the person(s) responsible for 

providing liquor service and monitors of the event. 

d. A copy of the letters sent to the OPP, Fire Department and Health 

Unit informing them of the event. 

e. Review the Municipal Alcohol Policy with a Municipal Staff 

representative. 

2. Controls during the event: 

a. Restrict admission to age of majority persons only (unless specified 

as otherwise on the Special Occasion Permit 

b. Provide hired security (at a cost to the Applicant) at all entrances 

and exits of designated licensed area. 

c. Hours of liquor service are limited from 11:00am – 9:00pm 

d. The bar must be closed by 9:00pm and guests must vacate the 

premises by 10:00pm. 

e. Renters may be required to hire a minimum of two (2) paid off duty 

OPP officers at the discretion of the Community Services 

Department, as a cost to the Applicant. If applicable, the Community 

Services Department must receive a confirmation letter from the 

OPP prior to the event. 

f. Provide a minimum of two (2) portable washrooms inside the 

licensed area at a cost to the Applicant. 

Details of Municipal Services Requested 

Service Quantity Rate Total 

Beach Leveling 

$165.00/hour 

Snow Fence Drop Off (set 

$80.00/hour 

up by event organizer) 

Electrical Hook Up Initial 

Day 

$112.55/day 

129

Electrical Service 

Additional Days 

Garbage Clean Up 

Parking Passes 

Other 

$33.75/day 

$80.00/hour 

$26.00/hour (Extra 

Operator) 

$20.00/day 

Sub-Total Costs: 

HST: 

Total Additional Costs: 

Rates as stated by By-law #BL-34-2010 and #DCS-55-2008 

Please describe services requested: 

________________________________________________________________ 

________________________________________________________________ 

________________________________________________________________ 

Completed application forms and appropriate fee (currently $100.00) and the 

$200.00 deposit fee are to be submitted at least 120 days prior to the event. 

** NOTE: Please return to: Lambton Shores – Northville Office – 9575 Port 

Franks Road, RR 1, Thedford, Ontario N0M 2N0 

Applicant’s Signature: 

Date: 

___________________________________________ 

___________________________________________ 

The Applicant shall obey and observe all laws, by-laws and regulations of the 

Municipality of Lambton Shores and further, the Applicant personally, jointly and 

severally agrees to and with the Municipality that the Applicant will indemnify and 

save harmless the Municipality against all loss, costs, claims, damages, actions, 

suits of any nature and kind whatsoever which may arise as a result of the use of 

the beach or any facility or area granted under this Agreement. 

130

-5- 

The Municipality of Lambton Shores reserves the right to terminate this Agreement, 

to prosecute, suspend or otherwise penalize the Applicant or other representatives 

for violation of any of these conditions. 

I acknowledge that I have read the “Rental Agreement” and that I agree to the terms 

and conditions as outlined. 

Applicant: 

Community Services Representative: 

Date: 

__________________________ 

__________________________ 

________________________ 

131

132


D.C.S. Report No. 15-2012 Monday March 26, 2012 

TO: 

FROM: 

RE: 



Safe Drinking Water Act Standard of Care Provisions for Municipal 

Councils 


For Council information. 

REPORT 

The Standard of Care provisions of the Safe Drinking Water Act, 2002, come into force 

on January 1, 2013. The Ministry of Environment (MOE) has produced a guideline, 

‘Taking Care of Your Drinking Water’, that provides Municipal Council members with 

general information related to the Standard of Care provisions. 

The document is provided for Council to have information respecting their 

responsibilities under the Act. Staff encourage each Council member to take time to 

review and understand the guidelines. Any questions or concerns from members of 

Council related to this document can be addressed through the Community Services 

department. Staff will follow up with those questions and concerns to ensure that 

members are confortable in their knowledge and understanding of Lambton Shores 

Drinking Water services. 

Municipal Councils have an important role in the delivery of safe drinking water to the 

public. These guidelines ensure that Councils have the appropriate knowledge to make 

proper decisions in the ownership and management of Municipal drinking water 

systems. 


Brent Kittmer 


Report Prepared by Nick Verhoeven, Infrastructure Manager 

133


D.C.S. Report No. 16-2012 Tuesday, March 27, 2012 

TO: 

FROM: 

RE: 



Follow-Up Re: OMI Contract Questions 


That the report be received for Council information. 

REPORT 

At the March 19 regular meeting of Council there were questions from Council and the 

gallery relating to Lambton Shores’ contract with OMI Canada Inc (OMI). This report has 

been compiled to clarify costs related to the operation of the Municipalities Water and 

Wastewater infrastructure by our contracted operating authority OMI. The contract 

includes normal operation of the facilities and infrastructure in accordance with Ontario 

Regulations and includes customer service activities involving water meter and 

individual services. 

Locates: 

Locates are a service provided by all utilities in Ontario free of charge to protect 

infrastructure from needless damage and maintain the safety of workers and the 

general public. The existing water and wastewater agreement provides for up to 700 

locates a year in the base contract fee. This total was specified by Lambton Shores 

during contract negotiations based on an average year’s worth of work. Locates 

completed over and above this total are considered additional to the contract, and 

Lambton Shores is required to pay OMI at the “out of scope” rate. 

A summary of the total number of locates done of the previous three years follows: 

2009: 1056 

2010: 1035 

2011: 854 

2009 and 2010 were skewed higher due to a large amount of capital projects during 

those years. Municipal road work projects are typically very demanding for locates, and 

similarly so is work related to construction (homes and other buildings). A higher than 

average number of locates in a given year could be considered a good indicator of a 

large volume of work being completed in the municipality. 

134

Maintenance Budget: 

The contract has a $40,000 budget for maintenance and repairs. Anything under 

$40,000 is refunded back to the Municipality. Anything over is owed by the Municipality. 

This budget is used to pay for material and service costs for replacing or repairing 

Municipal infrastructure. For example something like paying an excavating contractor for 

work digging during a watermain repairs or purchasing a replacement valve on process 

equipment are items that would be paid by the Maintenance budget. Staff has looked at 

the possibility of adjusting the $40,000 amount. Ultimately the amount of the budget is 

arbitrary since actual cost to the Municipality depends only on the amount of repairs 

needed in any calendar year. The maintenance budget clause is typical of the industry, 

and varies depending upon the contractor. 

Graffitti 

Removing graffiti would be considered part of normal maintenance and Lambton Shores 

would be responsible for the cost of material to cover or remove. Staff attempt to be 

proactive when dealing with these issues but usually the public will report the issue as 

they are typically more observant of graffiti. 

Out of Scope: 

For council information this is a list of items that are billed to the Municipality as ``Outof-scope``. 

The majority of these items are services that are billed back to the benefiting 

user. Although these appear to be extra costs to the Municipality they are only services 

performed that are not part of normal water and wastewater operations and are a 

benefit to a particular customer or project and are billed back to the benefitting customer 

or project. 

Out of Scope Services - Excluded 

a. Meter replacement when removed by others –Lambton Shores charges 

back to user real cost 

b. Meter removal and capping of services for demolitions - Lambton Shores 

charges back to user real cost 

c. Vandalism or abuse to outside meter reading components - Lambton 

Shores charges back to user real cost 

d. New construction inspection services - Lambton Shores charges back to 

user real cost. On Lambton Shores’ capital projects these costs are 

charged to the capital account. 

e. New construction samples and laboratory chain of custody –Lambton 

Shores charges back to user real cost. On Lambton Shores’ capital 

projects these costs are charged to the capital account. 

f. New water/wastewater service laterals – New service installations are paid 

by the property owner before installation. A damage deposit is used for the 

CS department to repair road cuts. 

g. Other sampling, lab analysis and reporting – OMI will from time to time 

perform environmental services for sampling groundwater, stormwater, 

beach water, etc. as requested by the CS department 

h. Monitoring and access for capital projects – As the operating authority 

OMI is required by law to operate 135 new permanent connections or work into

the water and wastewater systems. These costs are billed to the 

appropriate Capital account. 

i. South Huron meter readings, repairs and replacements – Lambton Shores 

bills back these costs to South Huron. 

j. Meter testing through Coulter – Lambton Shores requires utility customers 

to provide a deposit for this service. 

k. Maintenance and service of private hydrants – Lambton Shores bills these 

charges back to the appropriate user. 

l. Drain Camera for non water/sanitary use – Lambton Shores assigns these 

costs to the appropriate account in Lambton Shores operating budget. 

m. Replacing curb stops damaged by others – Lambton Shores charges user 

real costs of service. 


Brent Kittmer 


Report Prepared by Nick Verhoeven, Infrastructure Manager 

136


D.C.S. Report No. 19-2012 Wednesday March 28, 2012 

TO: 

FROM 

RE: 



Grand Bend Working Group Update 


That the report be received for Council consideration. 

REPORT 

The first meeting of the Grand Bend sewage working group occurred on Monday March 

26, 2012. At the meeting the terms of reference for the group were finalized, and 

discussion occurred relating to developing a communication protocol, technical 

specifications for treatment alternatives, hiring a third party facilitator, participation by the 

Municipality of Bluewater, and communication with external parties. 

One of the technical specifications that will have to be decided upon is the sewage 

treatment capacity that any alternative is required to process. Presently the Orbal plant 

carries an ultimate design flow of 4659 m 3 /day as presented in the Master Plan. This flow 

was derived based on various pieces of information provided to Dillon by the participating 

municipalities. 

Of this ultimate design flow, Lambton Shores was apportioned 2255 m 3 /day. The Lambton 

Shores flow estimate includes the current flows from the Village of Grand Bend, projected 

current flows from Zone 3 and Zone 4 (including the Pinery Provincial Park), and an 

estimated growth factor. 

The Working Group discussed the issue of design flows, and it became clear that a 

number of changes have occurred that may affect the ultimate design flow of the plant. 

This includes changes that are external to Lambton Shores (i.e. Bluewater’s possible lack 

of participation in the project, removal of Dashwood from the study area by South Huron) 

and out of our control. 

To move forward in the review of alternatives the working group members require direction 

from their respective Council’s regarding which flow estimate is to be used during 

discussions. Specifically, the Working Group members require direction on whether or not 

the flow allocations identified in the sewage Mater Plan were to be used by each 

municipality. 

This report is presented for Council to turn their minds to the current Lambton Shores flow 

allocation for the Grand Bend sewage treatment facility, and to provide direction to the 

Working Group members with respect to the flow that is to be used. 


Brent Kittmer 

Director of Community Services 137


D.C.S. Report No. 18-2012 Tuesday March 27, 2012 

TO: 

FROM : 

RE: 



Drain Update: Ipperwash Drainage Meeting 


That the report be received for Council’s information. 

REPORT 

This report is presented to provide Council with an update with respect to the current 

status of a drainage petition submitted to correct drainage issues experienced in the 

Ipperwash area. 

On October 31, 2009 an onsite meeting was established for the appointed Engineer Mr. 

Mike Devos of Spriet & Associates, to meet with landowners experiencing drainage 

issues in the Ipperwash area. The engineer took the petitioner’s concerns and designed 

a closed drain that would benefit, not only Lambton Shores residents but First Nations 

residents as well. 

April 08, 2010 Mr. Devos and the Lambton Shores Drainage Superintendant met with 

the First Nations Council and presented a plan to drain the area north of London Road 

and west of West Ipperwash Road. The original design proposed a closed system 

taking the natural course of the existing lands with an outlet through the First Nations 

lands via Sandy Trail to Salamander Creek (formerly known as Ipperwash Drain). This 

estimated cost of the works is approximately $300,000.00. The engineer’s assessment 

to Lambton Shores Roads would be $100,000.00 with the remaining $200,000.00 

assessed to the landowners. 

After numerous calls and requests for a decision from First Nations, a response was 

received by letter on January 06, 2011 declining Lambton Shores request to outlet to 

the Salamander Creek. This response from First Nations required the engineer to 

design an alternative drainage system that would benefit the petitioners. 

On Tuesday March 6, 2012 a meeting was held with the petitioners to review the 

alternative design. Mr. Mike Devos (Spriet & Associates) presented his alternative 

design to the attending petitioners. A total of seven people of the approximate thirty 

eight petitioners from the Ipperwash area attended the meeting. In Mr. Devos’ 

alternative design the drain would be pumped from the west side of West Ipperwash 

138 

1

Road to the Ipperwash Drain, eventually outletting at Lake Huron through the former 

Provincial Park. 

To accommodate this change in design alterations are required to the existing 

Ipperwash Drain at an estimated cost of $400,000.00. The updated drainage design 

requires a pumping system, with the construction costs estimated at $1,250,000. The 

total cost to complete all necessary works totals approximately $1,600,000. To date 

engineering fees total approximately $15,000.00 will be billed back to those individuals 

that signed the petition. As of the March 6, 2012 meeting petitioners have requested 

that the engineer stop work on the drain until futher directions. 

In addition, the petitioners have asked staff to move forward on their behalf, with out the 

assistance of the engineer, and seek funding from the Federal Government for the 

additional costs resulting from the altered design of the drain. This request is based on 

a precident set by the Federal Government in the decision to reverse the original 

Ipperwash Drain in the late 1990’s. Council may wish to consider approaching the local 

member of Parliament to discuss the possibility of funding for construction of this drain. 

Figure: Proposed Drainage works: 


Brent Kittmer 


139 

2

Report Prepared by Allan Little, Drainage Superintendant 

140 

3


TR Report No. 16-2012 Wednesday, March 28, 2012 

TO: 

FROM: 

RE: 


Janet Ferguson, Treasurer 

2011 Council and Committee Pay 


That Treasurer’s report TR-16-2012 regarding Council and 

Committee Member Remuneration be accepted as 

presented. 

REPORT 

Section 284 (1) of The Municipal Act requires the Treasurer to provide Council with an 

itemized statement of remuneration and expenses paid in the previous year to each 

member of Council and each person appointed by the municipality to serve as a 

member of or an appointee to a committee. Council and the Committees were paid 

according to By-law #23-2011 and this report will detail the remuneration for 2011. 

Council 

NAME REMUNERATION EXPENSES CONFERENCES 

Bill Weber $ 16,398.36 $ 8,257.12 $ 2,149.67 

Elizabeth Davis-Dagg $ 12,398.76 $ 7,096.97 $ 1,201.07 

Ruth Illman $ 10,798.92 $ 5,660.03 $ 891.96 

John Russell $ 10,798.92 $ 5,401.08 $ 1,119.65 

Doug Cook $ 10,798.92 $ 5,401.08 $ 2,322.31 

Doug Bonesteel $ 10,798.92 $ 5,810.98 

Dave Maguire $ 10,798.92 $ 5,401.08 $ 712.33 

Lorie Scott $ 10,798.92 $ 5,401.08 $ 401.97 

Martin Underwood $ 10,798.92 $ 6,276.18 $ 2,014.22 

Sub Total $ 104,389.56 $54,705.60 $ 10,813.18 

Committee Members 

Committee of Adjustment 

Don Brooks $ 900.00 

Don Burr $ 900.00 

Malcolm Gilpin $ 1,100.00 

Diane Hales $ 1,000.00 

Bill Gordon $ 1,000.00 

Steve Robinson $ 1,100.00 

Sub Total $ 6,000.00 141

Arkona Cemetery Board 

Bob Jefferson $ 100.00 

Dave Jefferson $ 200.00 

Fran Nichol $ 200.00 

Shirley Perriam $ 200.00 

Viola White $ 200.00 

Sub Total $ 900.00 

Accessibility Committee 

Steve Balcom $ 200.00 

Noreen Croxford $ 200.00 

Rick Lewcock $ 100.00 

Tabetha Burley $ 100.00 

Christine Bregman $ 100.00 

Maureen Nagle $ 100.00 

Steve Mason $ 200.00 

Sub Total $ 1,000.00 

Total $ 112,289.56 $54,705.60 $ 10,813.18 


Janet Ferguson, 

Treasurer 

142


CL Report No. 30-2012 Tuesday, March 27, 2012 

TO: 

FROM: 

RE: 


Carol McKenzie, Clerk 

Solemnization of Civil Marriages 


That the Clerk be authorized to solemnize Civil marriages, 

as outlined in CL Report No. 30-2012, and that the Mayor 

and Clerk are authorized to sign the implementing By-law 

31-2012, 

REPORT 

A municipal clerk has the authority to solemnize civil marriages under Section 24 of the 

“Marriage Act” R.S.O. 1990, c.M.3, which states that “A judge, a justice of the peace or 

any other person of a class designated by the regulation may solemnize (civil) 

marriages under the authority of a licence”. Marriage Act R.R.O.1990, Regulation 738, 

Section 1.1 state “For the purposes of subsection 24 (1) of the Act, the clerk of a local 

municipality is authorized to solemnize marriages under the authority of a licence. 

O. Reg. 285/04, s. 1.”) 

One of the requirements under the Act is that the mandatory paperwork to register the 

marriage is submitted immediately after the service. The “Production and Verification 

Services Branch” of Service Ontario provides the “marriage register”, and requires a 

copy of an authorizing by-law to be submitted with the registry request. 

There are no plans for the Municipality of Lambton Shores to offer marriage services at 

this time but it would be prudent to at least ensure that the required documentation is 

available it the service is implemented within Lambton Shores in the future. In order to 

implement this first preparatory step Council would be required to approve the 

authorizing by-law, which will comply with the requirements for Service Ontario. 


Carol McKenzie 

Clerk 

143


BY-LAW 31 OF 2012 

Being a By-law to authorize the Civil Marriage Solemnization service 

by the Clerk of the Corporation of the Municipality of Lambton Shores 

WHEREAS: 

Ontario Regulation 285/04 provides for the authorization of the 

Clerk to solemnize marriages with the authority of a licence; 

AND WHEREAS: Council considers it desirable to have civil marriage solemnization 

services performed by the Clerk, and performed in Lambton 

Shores: 

NOW THEREFORE the Council of the Corporation of the Municipality of Lambton 

Shores enacts as follows: 

1. The Council for the Municipality of Lambton Shores does hereby direct that the 

civil marriage solemnization services be implement in the municipality; 

2. That Council recognizes that Carol McKenzie is authorized to solemnize 

marriages, and in the Municipality of Lambton Shores as set out under Ontario 

Regulation 285/04 and the Marriage Act, R.S.O. 1990, Chapter M.3 for the 

Province of Ontario. 

3. Carol McKenzie may, at her discretion, solemnize civil marriages at times and 

locations which are agreeable to all parties. 

4. That this by-law shall come into force and be effective upon the passing 

thereof. 

Read a FIRST and SECOND time this 2 nd day of April, 2012. 

READ A THIRD TIME AND FINALLY PASSED THIS 2 nd DAY OF APRIL, 2012. 

___________________________ 


144 

___________________________ 

CLERK – Carol McKenzie


CL Report No. 33-2012 Wednesday, March 28, 2012 

TO: 

FROM: 


Carol McKenzie, Clerk 

RE: Applications heard by the Committee of Adjustment on March 22, 2012 


For information only. 

The Committee of Adjustment met on Thursday, March 22, 2012 and the applications 

were detailed in the earlier CL Report No. 29-2012. The following decisions were made 

on the applications: 

Kryworuk & Janek – 9981 Huron Drive, Grand Bend – Consent Application B- 

04/2012 

At the request of the Applicant, this application was deferred. 

Douglas James Redmond – 

Application B-05/2012 

MacNab and Main Street in Forest – Consent 

This consent was granted with the required conditions. 

If you have any questions or would like more information on the applications, please 

contact Jackie Mason at the Forest Office. 


Carol McKenzie 

Clerk 

Report prepared by Jackie Mason, D/Secretary of the Committee of Adjustment 

145


BY-LAW NUMBER 33 of 2012 

A By-law of the Corporation of the Municipality of Lambton Shores 

to confirm the proceedings of Council which were adopted 

up to and including April 2 nd , 2012 

WHEREAS: 

It has been expedient that from time to time, the Council of the 

Corporation of the Municipality of Lambton Shores should act by 

resolution of Council; 

AND WHEREAS: 

It is deemed advisable that all such actions that have been adopted by 

a resolution of the Council be authorized by By-law; 

THEREFORE: 

The Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows; 

THAT all actions of Council which have been authorized by a resolution of the Council and 

adopted in open Council and accepted by Council up to and including April 2 nd , 2012 be 

hereby confirmed; and 

THAT the Mayor and the proper officials of the Municipality of Lambton Shores are hereby 

authorized and directed to do all things necessary to give effect to the approved actions or to 

obtain approvals where required, and to execute all documents as may be necessary in that 

behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such 

documents. 

THAT any pecuniary interest declared during any Council meeting or Committee meeting is 

deemed to be in force and the same as though repeated in this by-law; 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time and finally passed April 

2 nd , 2012 

_________________________ 


_________________________ 

CLERK – Carol McKenzie 

146

March 28,2012 

Report to Council - From Councillor John Russell 

Legacy Centre Historical Project 

This project started from the idea of turning a negative into a positive after the 

removal of the plaque incident. With assistance from the Museum staff, I was able to 

come up with a Business Plan that uses the recommendation of active partnerships in 

the Recreation Master Plan and the County Cultural Plan. In each case, on the 

collection side (County) and the recreation side (LS), we will be able to create some 

product and progress. 

We had an exploratory meeting and one meeting of area organizations 

representatives with 14 groups represented. Our list of potential groups has grown to 29 

and the next meeting is on Wednesday April 4 at 7pm at the Lambton Heritage Museum 

where Curator Laurie Webb will explain County by-laws and suggest ways of collecting 

artifacts and memories. 

Bottom line for Lambton Shores could be the recommendations on policies and 

procedures for the placement of active exhibits in the Legacy Centre with a goal of early 

fall for Council direction. If you would agree to this initiative, it would go a long way in 

promoting pride and encouraging ownership in our newest facility. I have had ongoing 

communication with staff since the first meeting. 

Arts Council Initiative 

On Tuesday April 3, I am hosting a meeting of interested parties in establishing 

a Lambton Shores Arts Council Steering Committee. Manager Robert Tremain of the 

County Cultural Services Division will be in attendance to bring people up to date on the 

County Cultural Plan and its impact on the local community. The goal of the evening will 

be to strike a Steering Committee to start an Arts Council. Everyone on Council is most 

welcome to attend understanding that my role has been as a facilitator and this is not a 

Council driven initiative but complimentary to the goals of both planning documents 

mentioned above. 

My understanding from Robert is that Bev Macdougall and Robert would be 

happy to attend a future Council meeting if invited to explain the opportunities and how 

the County has supported the Cultural Plan. Mayor Bill sits on the County Cultural 

Committee now. 

147

Lambton Shores Legacy Centre Historical Project 

March 2012 

The Vision 

To promote ongoing pride in the historical stories, artifacts and community successes and struggles of 

social organizations that use or have used the Thedford Arena, the Thedford‐Bosanquet Community 

Centre and the Legacy Centre through the establishment of a permanent Thedford‐ Bosanquet Social 

Organizations Collection and the production of exhibits in the community. 

Goal #1 

With the assistance of community leaders, prepare a multi‐year plan to create exhibits that promote 

community use of the Legacy Centre in harmony with the architecture, multi‐use capabilities and 

current displays. 

Goal #2 

In partnership with the Lambton Heritage Museum, create a Thedford‐ Bosanquet Social Organizations 

Collection that includes artifacts, recorded memories and archival materials. 

Goal#3 

With the assistance of curatorial staff and the advice of local historians, choose photographic images 

from County archives to produce large scale reproductions and as the basis for murals in the 

community. 

Goal#4 

To facilitate the compilation of a Thedford‐Bosanquet history book or digital record 

148

Goal#1 Details 

With the assistance of community leaders, prepare a multi‐year plan to create exhibits that promote 

community use of the Legacy Centre in harmony with the architecture, multi‐use capabilities and 

current displays. 

Actions 

1. Prepare an asset list of organizations and members that presently used or in the past built or used 

the Thedford Arena, the Thedford‐Bosanquet Community Centre and the Legacy Centre. 

Who: All 

When: ASAP, Goal March 2012 

2. With the assistance of volunteer members, research locations and availability of artifacts, recorded 

memories and archival material of organizations for preservation and use. 

Who: Individual organizational representatives 

When: ASAP, Goal August 2012 

3. With the assistance of curatorial staff and LS staff, prepare an analysis of the opportunities to exhibit 

stories and artifacts inside the Legacy Centre. 

Who: LHM staff, LS staff 

When: April 2012 

4. With the assistance of museum staff, establish design standards for exhibits that use the principles 

of harmony, flexibility and operational ease of maintenance. 

Who: LHM staff, LS staff 

When: May 2012 

5. With the assistance of volunteer members, create a consensus on the principle of limitations to 

number of exhibits as per Action #4 and that a protocol be agreed upon to show historical 

organizations and current user exhibits on a rotating basis that reflects the calendar year and the 

potential for displaying in other Lambton Shores buildings. 

Who: JR, LS staff and volunteer members 

When: ASAP 

6. With the assistance of curatorial staff, analyse and describe the limited number of exhibits that will 

reflect the overall history, current initiatives, advertising of such and future possibilities in 

Community services. Establish a protocol that reflects the more or less permanent nature of these 

'global' exhibits and their relationship to the rotating ones. 

Who: JR, LHM staff, LS staff 

When: ASAP 

149

7. With the assistance of museum staff, LS staff and community volunteer members prepare a report 

to Council describing policy and procedures needed and/or agreed to, description of exhibits and 

their anticipated costs and a timeline for implementation for Council decisions. 

Goal #2 Details 

Who: All 

When: September 2012 

In partnership with the Lambton Heritage Museum, create a Thedford‐ Bosanquet Social Organizations 

Collection that includes artifacts, recorded memories and archival materials. 

Actions 

1. With the assistance of curatorial staff, prepare sample paperwork on the conditions of the County 

by‐laws that describe donations and their preservation. 

Who: JR 

When: ASAP 

2. Prepare a protocol by curatorial staff for the assembly of each organization's collection material and 

the sign‐in process and designation for these. 

Who: JR 

When: April 2012 

3. Prepare a public announcement of the project to promote further citizen involvement in the project 

in partnership with the County of Lambton Cultural Services Division. 

Who: JR with Mayor Weber, Warden Arnold and Curator Laurie Webb 

4. Host a meeting at the Lambton Heritage Museum where curatorial staff can outline the 

opportunities that creating a collection can provide for the community. 

Who: JR 

When: May 2012 

150


With the assistance of curatorial staff and the advice of local historians, choose photographic images 

from County archives to produce large scale reproductions and as the basis for murals in the community 

Actions 

1. Create a working group to assess needs for large sale photographic reproductions, their locations, 

medium and a time line for completion. Examples include walls of Council chamber, walls of Thomas 

Hall and painted mural on west wall of proposed Council chamber. 

2. With the assistance of curatorial staff, prepare lists of potential photographs that reflect the needs 

of specific projects. With the assistance of the working group, select images for public discussion 

and final decisions on use. 

3. Create a protocol of actions that could be a template for use in other locations for similar projects. 


Who: Council members, LHM staff, local historians 

When: as necessary 

To facilitate the compilation of a Thedford‐Bosanquet history book or digital record 

Actions 

1. Host a meeting at the Lambton Heritage Museum to gauge interest in project. 

2. Research models of compiling and producing community histories. Examples include Arkona, 

Warwick and Stephen. Local author with experience is Greg Stott of Arkona. 

Who: JR 

When: Fall 2012 

Written by: Councillor John Russell ‐ 2012‐03‐16 

151

Notice of Motion: April 2, 2012 

Moved by: 


Whereas the citizens of Lambton Shores are fortunate to have within the community 

many residents who contribute their personal time and resources for greater good, 

And Whereas: it is important for the Council of the Municipality of Lambton Shores to 

formally recognize those who contribute so much to our community, 

And Whereas: Paul Augustine, has been such an integral part of Lambton Shores; 

Hockey over the past thirty years, and has been a devoted sports volunteer in our 

community, 

And Whereas: the Sarnia-Lambton Sports Hall of Fame is a reminder of the great 

achievements in the area and the people who made them possible, 

Be it Resolved that Paul Augustine be nominated for the honour of a position in the 

Sarnia-Lambton Sports Hall of Fame under the appropriate designation with our full 

support and gratitude, and the Mayor instruct staff to prepare a formal nomination, and 

endorse this nomination through the appropriate media 

152

Notice of Motion: April 2, 2012 

Moved by: 


That Lambton Shores’ prepares a volunteer recognition program that includes internal 

awards and external awards that citizens are eligible for, and that the program include 

deadlines, nomination criteria and process for submitting nominations, review and 

selection guidelines, and a methodology for community groups to have this information 

in a timely manner. 

153

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