View - The Municipality of Lambton Shores

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES 

Regular Meeting of Council 

Meeting Number: 25-2011 

Date of Meeting: Monday, September 19, 2011 

Time: 

Place of Meeting: 

07:00 p.m. 

Village Complex, Thedford 

AGENDA 

Pages 

1. Call to Order 

2. Declaration of Pecuniary or Conflict of Interest 

3. Confirmation of Minutes from Previous Meetings 

3.1 Regular Council Meeting - September 6, 2011 1 - 16 

4. Delegations, Public Meetings & Presentations 

4.1 7:00 p.m. - Catherine Minielly of Communities in Bloom - Re: 

Short Presentation to Thank Lambton Shores Council for their 

Support, Outling Projects and Handing Out the Communities in 

Bloom Profile Book 

4.2 7:15 p.m. - Public Meeting to "Consider" the Sercombe Drain 

2011 - See CL Report No. 67-2011 

4.3 7:25 p.m. - Adrian Zabian, One Vision Energy Alternatives Ltd. - 

Re: Solor Power Promotional PowerPoint Presentation 

5. Correspondence & Petitions 

Correspondence - For Council direction. 

5.1 Correspondence from Joe Kerr, Lambton Upland Game Bird 

Chapter - Re: Re-introducing & Releasing the Northern Bob White 

Quail into Lambton County 

17 - 18 

6. Consideration of Committee Minutes and Staff Reports 

6.1 Minutes of the Lambton Shores New Official Plan Steering 

Committee Meeting held June 9, 2011 

6.2 Minutes of the Short Term Rental Accommodation Committee 

Meeting held August 19, 2011 

19 - 25 

26 - 26 

Corporate & Strategic

6.3 C.A.O. Report No. 39-2011 - Re: Status of Sevice Contact with 

the Sarnia-Lambton YMCA to Opeate the Suncor Wellness 

Centre Located in the Shores Recreation Centre 

6.4 C.A.O. Report No. 48-2011 - Re: Site Alteration - Grand Bend 

Beach Enhancement 

27 - 49 

50 - 56 

Planning 

6.5 PL Report No. 34-2011 - Re: Zoning By-law Amendment 

Application ZO-05/2011 for Kelly and David MacKenzie - 10100 

Huron Drive 

57 - 61 

Community Services 

6.6 D.C.S. Report No. 84-2011 - Re: Liquor License Act Amendments 62 - 82 

6.7 D.C.S. Report No. 89-2011 - Re: Stop Sign Installation - 

Goosemarsh Line and North Street 

6.8 D.C.S. Report No. 90-2011 - Re: Arkona Seniors Centre - Canopy 

Installation 

6.9 D.C.S. Report No. 91-2011 - Re: Walker Drain Rehabilitation - 

Grand Bend 

6.10 D.C.S. Report No. 92-2011 - Re: 2011 Drain Maintenance Tender 

Results 

83 - 85 

86 - 86 

87 - 90 

91 - 92 

6.11 D.C.S. Report No. 93-2011 - Re: BMX Park Request - Forest 93 - 96 

6.12 D.C.S. Report No. 94-2011 - Re: LED Traffic Light Head 

Replacement 

6.13 D.C.S. Report No. 95-2011 - Re: Thedford Dirty Dogs Request for 

Licensed Area 

6.14 D.C.S. Report No. 97-2011 - Re: East and West Lambton Shores 

Water Distribution Systems - Minsitry of Environment Inspection 

Results 

6.15 TR Report No. 43-2011 - Re: Draft Year to Date Financial 

Statements - August 31, 2011 

6.16 CL Report No. 65-2011 - Re: Ipperwash Boat Launch Area - End 

of Year Report 

6.17 CL Report No. 66-2011 - Re: Beechwood Cemetery - Request to 

Purchase 2 Grave Lots 

6.18 CL Report No. 67-2011 - Re: Consideration of the Sercombe 

Drain 

6.19 CL Report No. 68-2011 - Re: Proposed Amendments to Municipal 

Fees 

97 - 97 

98 - 99 

100 - 157 

158 - 167 

168 - 170 

171 - 171 

172 - 177 

178 - 184

6.20 CL Report No. 69-2011 - Re: Draft Terms of Reference - Lambton 

Shores' Trail Committee 

185 - 186 

7. By-laws & Resolutions 

7.1 By-law 77-2011 - Re: Erecting Stop Sign at Intersections - See 

D.C.S. Report No. 89-2011 

7.2 By-law 78-2011 - Re: Consideration of the Sercombe Drain - See 

CL Report No. 67-2011 

7.3 By-law 79-2011 - Re: Amend Municipal Fees - See CL Report No. 

68-2011 

7.4 By-law 80-2011 - Re: Confirming Resolutions to Date 187 - 187 

7.5 By-law 81-2011 - Re: Zone Amendment - MacKenzie - See PL 

Report No. 34-2011 

8. Accounts 

8.1 TR Report No. 44-2011 -Re: July and August Cheque Registers 188 - 198 

9. Councillor Reports 

9.1 Opportunity for Members of Council to make a report. 

10. New Business 

10.1 Notice of Motion from Deputy Mayor Davis-Dagg 199 - 199 

11. Discussion Period 

11.1 Opportunity for the public to make an inquiry as to items of 

business on the agenda. 

12. Confidential 

13. Adjourn


Meeting Number: 24-2011 

Regular Council Meeting 

Date of Meeting: Monday, September 6, 2011 

Members Present: Mayor Bill Weber 

Deputy Mayor Elizabeth Davis-Dagg 

Councillor Dave Maguire 

Councillor Doug Bonesteel 

Councillor Lorie Scott 

Councillor Ruth Illman 

Councillor Martin Underwood 

Councillor Doug Cook 

Councillor John Russell 

Staff Present: 

Media Present: 

C.A.O. John Byrne 

Clerk Carol McKenzie 

Treasurer Janet Ferguson 

Director of Community Services Peggy Van Mierlo-West 

Planner Patti Richardson 

Administrative Assistant Roberta Brandon 

Lynda Hillman-Rapley, Lakeshore Advance 

Gord Whitehead, Various Publications 

1. CALL TO ORDER 

Mayor Weber called the meeting to order at 7:00 p.m. 

2. DECLARATION OF PECUNIARY OR CONFLICT OF INTEREST 

The Mayor asked members to declare any pecuniary or conflict of interest that they may 

have with respect to the business itemized on the agenda and Mayor Weber and 

Councillor Bonesteel declared a conflict with item 6.4 of the agenda as they are both 

members of the Huron Woods Homeowners Association that is part of the negotiations 

on roads, easements and tow path accesses between there subdivision and Beach O 

Pines Subdivision. 

3. CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS 

3.1 Regular Council Meeting – August 8, 2011 

The minutes of the regular Council meeting held the 8 th day of August, 2011 were 

reviewed. 

1

Minutes of the September 8, 2011 Council Meeting 

Councillor Illman asked for clarity on the funding that would be allocated to the 

expenses for the Zones 3 & 4 Ad Hoc Committee and it was confirmed that this Ad Hoc 

Committee would bring forward a funding plan recommendation for Council approval. 

Councillor Illman inquired if the enhancements to the volunteer recognition program 

approved by Council were in addition to the annual volunteer appreciation barbeque 

and this was confirmed. 

11-0906-01 Moved by: Councillor Scott 

Seconded by: Councillor Russell 

That the minutes of the August 8, 2011 regular Council meeting be 

accepted as presented. 

Carried 

3.2 Regular Council Meeting – August 16, 2011 

The minutes of the regular Council meeting held August 16, 2011 were reviewed by 

Council. 

Councillor Illman asked for and received confirmation that the $13,000. approved and 

designated by Council at the last meeting for the Grand Bend and Area Chamber of 

Commerce was to assist the Chamber with providing municipally wide tourist services. 

Councillor Illman inquired as to the mandate for the Lambton Shores Nature Trail 

Committee and was advised that a staff report on this Committee would be brought 

before Council for review and approval at a later date. 

11-090602 Moved by: Councillor Cook 


That the minutes of the August 16, 2011 regular Council meeting 

be accepted as presented. 

Carried 

4. DELEGATIONS, PUBLIC MEETINGS & PRESENTATIONS 

4.1 Presentation of Good Neighbour Award to Pete Peters 

Mayor Weber on behalf of Council presented a Good Neighbour Certificate to Mr. Pete 

Peters in recognition of his efforts and actions in enhancing and improving his 

neighbourhood. 

4.2 Public Meeting – Application for Zone Amendment ZO-05/2011 for Kelly and 

David MacKenzie – 10100 Huron Drive 


Seconded by: Councillor Underwood 

That the Council meeting adjourns at 7:10 p.m. for a public meeting 

held under the Planning Act to hear an application for a Zoning By- 

2


law Amendment Application ZO-05/2011 for Kelly and David 

MacKenzie for property located at 10100 Huron Drive. Carried 

The Applicants, Kelly and David MacKenzie, are requesting an amendment to Zoning Bylaw 

1 of 2003, as it affects lands known as 10100 Huron Drive, in Grand Bend to 

change the zoning on the northwest ¾ approximately of the property from the 

Residential 6 (R6) Zone to a Environmental Protection - Hazard (EP-H) Zone to prohibit 

development and site alteration on the lands that are regulated by the Conservation 

Authority and located within a dynamic beach. 

This application is the result of the conditional approval issued by the Committee of 

Adjustment for a consent application which proposes to alter the lot lines between the 

two lots as described above. The severance results in development intensification on 

the lands which saw the removal of the one existing dwelling that was positioned across 

the common lot line on these lots, which is to be torn down and replaced with a new 

dwelling on each of the lots. Each lot appears to have sufficient depth to allow the new 

dwellings to be located away from the hazardous portions of the lakeshore. 

Ms. Richardson recommended approval of this application as it is consistent with the 

Provincial Policy Statement, complies with the Lambton Shores Official Plan and 

implements the Ausable Bayfield Conservation Authority’s regulations. 

Mayor Weber asked for questions from the audience and there none. He then asked for 

question from Council and the question of piecemeal planning was discussed and why 

this application was being presented now, before the new official plan was approved 

and it was noted that this application falls within the Provincial Policy and it is important 

to protect the environmentally sensitive areas along the lake. 

1100906-04 Moved by: Councillor Bonesteel 


That the public meeting adjourns and the regular Council meeting 

reconvenes at 7: 16 p.m. 

Carried 

11-0906-05 Moved by: Councillor Illman 

Seconded by: Councillor Bonesteel 

That Zoning By-law Amendment Application ZO-05/2011 

requesting an amendment to the Lambton Shores Zoning By-law 1 

of 2003 as it relates to lands known as 10100 Huron Drive to 

change the zoning on the northwest 78 metres approximately of 

the property from the Residential 6 (R6) Zone to a Environmental 

Protection - Hazard (EP-H) Zone to prohibit development and site 

alteration on the lands which are regulated by the Ausable Bayfield 

Conservation Authority and located within a dynamic beach, be 

APPROVED, as the application is consistent with the Provincial 

Policy Statement, complies with the Lambton Shores Official Plan 

and implements the Ausable Bayfield Regulations by protecting the 

environmental sensitivities of this dynamic beach. Carried 

3


4.3 Public Meeting – Application for an Official Plan Amendment OP-03/2011 

and Zone Amendment ZO-04/2011 for Martin and Christoph Schoeley – 

7179 Bruce Scott Road 


Seconded by: Councillor Cook 

That the Council meeting adjourns at 7:16 p.m. for a public meeting 

held under the Planning Act to hear an application for an Official 

Plan Amendment OP-03/2011 and Zoning By-law Amendment 

Application ZO-04/2011 for Martin and Christoph Schoeley for 

property located at 7179 Bruce Scott Road. 

Carried 

Ms. Richardson, the Planner, explained that the Applicants, Martin and Christoph 

Schoeley, are requesting an amendment to the “Agricultural” policies in the Lambton 

Shores Official Plan to permit the creation of a new non-farm dwelling lot for a dwelling 

which is surplus to a farming operation as a result of a farm consolidation. 

She further advised that the applicants are also requesting an amendment to the 

Agricultural 1 (A1) zone in Zoning By-law 1 of 2003 as it affects the remnant farm parcel 

to prohibit the construction of a new dwelling on the farm parcel after the surplus dwelling 

has been severed and that this severed non-farm dwelling lot be allowed two accessory 

buildings to remain on the non-farm dwelling lot. 

The applications are being proposed in order to allow the existing farm dwelling and 

accessory buildings to be severed from the farm parcel and sold as a non-farm dwelling 

lot. The proposed severed dwelling is excess to the owners needs as they reside on 

other farms. 

The Planner noted concerns with minimum distance separation (MDS), the fact that a 

portion of the property is subject to flooding and whether or not the existing septic 

system meets current standards and is functioning properly and recommended the 

applications be tabled, pending resolution of these concerns. 

Mayor Weber asked for questions from the audience and Mr. Dave Watson, owner of a 

neighbouring property advised that he intended to have livestock at his farm across the 

road from the location of this application and the Mayor explained that this would be 

taken into consideration. 

The Mayor asked for questions from Council and Councillor Underwood asked if 

livestock would be permitted on the remnant farm parcel and he was advised that this 

would only be allowed if it complied with MSD regulations for that parcel of farm land. 


Seconded by: Deputy Mayor Davis-Dagg 

That the public meeting adjourns and the regular Council meeting 

reconvenes at 7: 23 p.m. 

Carried 

11-0906-08 Moved by: Councillor Russell 4


Seconded by: Councillor Scott 

That Official Plan Amendment Application OP-03/2010 and Zoning 

By-law Amendment Application ZO-04/2011 submitted by Martin 

and Christoph Schoeley requesting an amendment to the Lambton 

Shores Official Plan and Zoning By-law as it relates to lands known 

as 7170 Bruce Scott Road, to allow the creation of a new non-farm 

dwelling lot for a dwelling which is surplus to a farming operation as 

result of a farm consolidation be TABLED pending the applicant: 

a) Submitting information and staff evaluating the information 

respecting animal operations in the area; 

b) Satisfying the ABCA and the Municipality with respect to the 

floodplain issues; and 

c) Satisfying the County and the Municipality that the existing 

septic system meets current standards and is functioning 

properly and if it is not that it be repaired or replaced. 

Carried 

4.4 Elaine Bell – Re: Request for Road Allowance Occupation – 18 th 

Concession Drive 

Mr. and Mrs. Terry Bell, own a property that is land locked with the only access being 

the unopened 18 th Concession road allowance. Unfortunately the Bells are experiencing 

issues with people on ATV’s and dirt bikes using the unopened road allowance and 

interfering with the Bell’s enjoyment of their home. The police cannot lay trespassing 

charges as the land is public property; therefore, the Bells are requesting permission for 

control over the use of the road allowance and to construct a fence in order to resolve 

their issuea. 

It was noted that this road allowance is not used as access to any other property, as the 

adjacent properties have access from West Ipperwash Road. 



That the occupation of a portion of the Concession 18 Road 

Allowance in Ipperwash as outlined in CL Report No. 60-2011, is 

approved in principle, and staff is directed to draft an appropriate 

agreement for the occupation of the land for Council approval. 

Carried 

4.5 Kyle McIntosh & Patti Turnbull – Re: Requests of Council regarding the 

Intention of Installing 9 Microsoft Solar Panel Projects 

Kyle McIntosh and Patti Turnbull were in attendance to explain to Council their 

intentions concerning the installation of 9 Microfit solar panel projects located on lots 

adjacent to the non-travelled portions of Sherrard Street and Joseph Street Road 

Allowances in Thedford. Mr. McIntosh and Ms. Turnbull requested that Council consider 

granting permission for the following to proceed with this project: 

5


Installation of an above ground or underground hydro line along the non-travelled 

portion of the Sherrard Street road allowance from Dumfries Street to the proposed 

transformer location; 

Installation of a new layer of gravel over the existing gravel on the non-travelled portion 

of Sherrard Street road allowance from Dumfries Street to the proposed transformer 

location; 

And the installation of an underground hydro line crossing the Sherrard Street Road 

Allowance (not travelled) in order to provide hydro to lots 26, 27 and 28. 

Discussion occurred on the proposed height of these solar panels and the need for 

further information as to how these requests could be accommodated. Members 

agreed that Mr. MacIntosh and Ms. Turnbull discus their proposal with Municipal staff to 

determine how they can proceed, following which a report will be presented to Council 

for their approval. 

11-0906-10 Moved by: Councillor Russell 

Seconded by: Councillor Illman 

That Kyle MacIntosh and Patti Turnbull work with Municipal staff for 

the preparation of a report to be presented to Council for further 

information on how they can proceed with a proposed 9 Microfit 

solar panel project in Thedford. 

Carried 

5. CORRESPONDENCE & PETITIONS 

Correspondence – For Council Direction 

5.1 Ontario Municipal Social Services Association – Re: Request for Donation 

towards Zone 1 Fall Training Conference 

Council reviewed correspondence from the Ontario Municipal Social Services 

Association requesting door prizes, speaker sponsors and conference bag items for the 

annual OMSSA Zone 1 Fall Training Conference to be held in Sarnia on October 5 and 

6, 2011. Council agreed to offer a door prize of 1 hour of ice time at the Shores 

Recreation Centre to this Conference. 



That the Municipality of Lambton Shored donate an hour of ice time 

as a door prize to the OMSSA Annual Training Conference being 

held October, 2011. 

Carried 

5.2 Correspondence from Alison Morrison, Speech-Language Pathologist – 

Pathways Health Centre for Children – Re: Request to Waive Rental Fees 

6


Council considered a request from Alison Morrison of the Pathways Health Centre to 

waive the rental fees associated with the use of the Community Room at the Grand 

Bend Public School to provide speech therapy to Grand Bend preschool aged children. 

11-0906-12 Moved by: Deputy Mayor Davis-Dagg 


That the fees associated with the use of the Community Room at 

the Grand Bend Public School for 2011 by Pathways Health Centre 

to conduct speech therapy for preschool-aged children be waived. 

Carried 

6. CONSIDERATION OF COMMITTEE MINUTES AND STAFF REPORTS 

6.1 Minutes of the Grand Bend Area Sewage Plant Board Meeting held July 16, 

2011 

The minutes of the Grand Bend Area Sewage Plant Board meeting held the 16 th day of 

July, 2011 were reviewed. 



That the minutes of the Grand Bend Area Sewage Plant Board 

meeting held July 16, 2011 be received and filed. Carried 

6.2 Minutes of the Lambton Shores Fire Board Meeting held August 18, 2011 

Council reviewed and briefly discussed the minutes of the Lambton Shore Fire Board 

meeting held the 18 th day of August, 20011. 

11-0906-14 Moved by: Councillor Cook 


That the minutes of the Lambton Shores Fire Board meeting held 

August 18, 2011 be received and filed. 

Carried 

Corporate and Strategic 

6.3 PowerPoint Presentation by the C.A.O. John Byrne – Re: Background and 

Status of the Proposed Expansion and Upgrading of the Grand Bend Area 

Sewage Treatment System 

The C.A.O. John Byrne conducted a PowerPoint presentation providing an overview of 

the proposed expansion and upgrade to the Grand Bend and Area Sewage Treatment 

System. 

Mr. Byrne provided information on the existing treatment facility, capacity and estimated 

population growth. He further gave details on the proposed Grand Bend Area 

7


Treatment Facility that is being partnered with the Municipalities of Bluewater and South 

Huron and is designed to meet all future needs and effluent quality requirements. 

Proposed treatment areas, expansion upgrade alternatives, design concepts, funding, 

costs and cost recovery were reviewed as well as the status of the project to date. 

He further reported on the proposed collection systems for Zones 3 and 4 outlining 

suggested alternatives such as gravity sewers, low pressure and hybrid systems. 

Possible phasing was briefly reviewed as well as the importance of not losing the 

opportunity for funding and Council asked that this information be provided to the Zones 

3 and 4 Ad Hoc Sewage Advisory Committee for their review. 

11-0906-15 Moved by: Councillor Underwood 


That the C.A.O.’s PowerPoint outlining the background and status 

of the proposed expansion and upgrade to the Grand Bend Area 

Sewage be referred to the Zones 3 and 4 Ad Hoc Sewage Advisory 

Committee for their information. 

Carried 

6.4 C.A.O. Report No. 45-2011 – Re: Roads, Easements and Tow Path Accesses 

– Beach O Pines & Huron Woods Subdivision 

Mayor Weber and Councillor Bonesteel had earlier declared a conflict with the report 

and left the building. 

C.A.O. Report No. 45-2011 provided background information on the lengthy discussion 

and negotiations with the Beach O Pines and Huron Woods Homeowners Associations 

and the Municipality to resolve a wide range of issues within and between the two 

communities. These issues included access rights to the tow path along the Old 

Ausable River Channel, concerns about barricades limiting access to emergency 

accesses, vehicular use of access easements, the erection of fences to define the limits 

of subdivisions, the location and size of accesses through these fences and a variety of 

other smaller issues. 

The recommendations to resolve some of the outstanding issues were discussed along 

with the return of two portions of roads for Huron Place within Beach O Pines 

Subdivision and the costs associated with this transfer of property. It was noted that the 

legal costs are approximately $16,000.00 plus costs associated with re-registering 

easement rights in the neighbourhood would be covered by the Municipality. 



That C.A.O. Report No. 45-2011 regarding roads, easements and 

tow path accesses within Beach O Pines and Huron Woods 

subdivisions be received and filed and that staff proceed with 

implementing those measures identified in this report to resolve the 

remaining issues with this land transfer. 

Carried 

8


6.5 C.A.O. Report No. 46-2011 – Re: Economic Roundtable – Municipality of 

Lambton Shores 

Council reviewed C.A.O. Report No. 46-2011 identifying economic development as a 

priority in the preliminary 2011 Strategic Plan for Lambton Shores and Council agreed 

that it would be worthwhile for the Municipality to step up and do its own assessment of 

its economic health and wellbeing along with assessing the opportunities that my lie 

ahead to promote and develop the Municipality’s economy even further. 

In order to gain a better understanding of the local economy it was suggested that the 

Municipality conduct an “Economic Roundtable” that would bring together the major 

stakeholders in its economy – tourism, agriculture, commerce, light manufacturing and 

individual and small entrepreneurs, to share their perspectives, their issues, ideas and 

suggestions. 



That the Municipality hold an “Economic Roundtable” meeting in 

October, 2011 with the major economic stakeholders within 

Lambton Shores to discuss their issues, ideas and suggestions for 

economic development. 

Carried 

6.6 C.A.O. Report No. 47-2011 – Re: Pioneer Cemeteries – Former Town of 

Forest 

The issue of the abandoned “Pioneer Cemeteries” in the former Town of Forest was 

discussed and Council agreed that to pay respects to and honour the existence of these 

former cemeteries an historic marker acknowledging their existence adjacent to the site 

is warranted. 

Planning 



That an historic marker be erected at the abandoned “Pioneer 

Cemeteries” within the former Town of Forest recognizing the 

existence of these buried remains. 

Carried 

PL Reports No. 32 & 33-2011 were reviewed during the public portions of the meeting. 

Community Services 

6.9 D.C.S. Report No. 79-2011 – Re: Liquor License Act Amendments 

D.C.S. Report No. 79-2011 was submitted in error and the report that was to be 

reviewed will be submitted in the next Council agenda. 

9




That the correct D.C.S. Report regarding amendments to the Liquor 

License Act be referred to the next meeting of Council. 

Carried 

6.10 D.C.S. Report No. 81-2011 – Re: 2011 Riding Lawnmower Proposal – 

Results 

The results of the proposals for a riding lawnmower for the Community Services 

Department were revealed in D.C.S. Report No. 81-2011. The Director of Community 

Service Peggy Van Mierlo-West recommended that the proposal submitted by Delta 

Power for a Kubota GH630 be approved. 


Seconded by: Councillor Maguire 

That D.C.S. Report No. 81-2011 be approved and that the proposal 

submitted from Delta Power for the purchase of a Kubota GH 630 

in the amount of $8,362.00 be accepted. 

Carried 

6.11 D.C.S. Report No. 82-2011 – 2011 Riding Floor Scrubber Proposal - Results 

Council reviewed the results of the proposals submitted for the supply and deliver of a 

riding floor scrubber. It was the recommendation of the Director of Community Services 

that the proposal from Flexo Products Limited in the amount of $11,294.35 be accepted. 



That D.C.S. Report No. 82-2011 be approved and that the proposal 

from Flexo Products Limited be accepted in the amount of 

R11,294.35 for the purchase of a Riding Floor Scrubber. 

Carried 

6.12 D.C.S. Report No. 84-2011 – Re: Legacy Centre Reporting and PV 

Installation 

The results of the proposals for the design and installation of a Photo Voltaic (PV) 

system on the roof of the Legacy Centre were reviewed as well as information on the 

reporting and verification requirements to be undertaken to confirm the energy savings 

and other efficiencies proposed in the application of the “Green Municipal Fund”. 



The D.C.S. Report No 84-2011 is approved and that Fluent 

Engineering be retained to complete the necessary reporting and 

10


project management works required for the Legacy Centre GMF 

and Feed-In-Tariff reporting in the total amount of $26,500 and 

further; 

That GSL Alternative Energy Group is awarded the proposal for the 

design and installation of the Legacy Centre Photo Voltaic System 

in the amount of $230,803.00 including all applicable taxes and that 

the Mayor and Clerk be directed to sign the associated agreements 

as per By-Law No. 75-2011. 

Carried 

6.13 D.C.S. Report No. 87-2011 – Re: OMI Adjustment 

As per the agreement with Operations Management International (OMI) Canada the 

Municipality is required to provide an adjustment to the base contract price on an annual 

basis. For the 2011 adjustment Community Services staff and representatives from the 

Operating Authority, OMI, negotiated a 2.75% increase to the contract base fee. 

Deputy Mayor Davis-Dagg advised that she had major reservations with this negotiated 

increase of 2.75 for OMI and with the length of the contract however Councillor Cook 

noted the importance of having continuity with the current provider and that OMI has 

had an excellent track record with the Municipality. 



That the recommendations in D.C.S. No. 87-2011 are approved, 

and that a 2.75% increase in the Water and Wastewater Agreement 

between OMI and the Municipality of Lambton Shores is accepted 

for the 2011 fiscal year and further; 

That the Municipal Water and Wastewater Agreement Efficiency 

Study be directed to the 2012 Capital Budget for discussion. 

Carried 

6.14 D.C.S. Report No. 88-2011 – Re: Port Franks Roofing Project – Additional 

Works Request 

The possibility of replacing a section of the Port Franks Community Centre roof due to 

the colour of the shingles being faded in contrast to the new section of roof that had 

been replaced recently was discussed. The estimate to replace this portion of roof is 

$10,434.00 plus HST and as the expenditure was not in the 2011 Capital Budget, the 

decision was to refer the issue to the 2010 Capital budget. 



That the replacement of a portion of the Port Franks Community 

Centre roof be referred to the 2012 Budget discussions. 

Carried 

11


CL Report No. 60-2011 was dealt with during the Delegations portion of the meeting. 

6.16 CL Report No. 61-2011 – Re: Good Neighbour Policy – Requirements 

At the August 8, 2011 Council meeting, Council approved the establishment of a Good 

Neighbour Recognition program to honour Lambton Shores’ citizens for efforts and 

actions that have enhanced and improved the community. Council reviewed the 

suggested criteria for the program, amended the policy to stipulate that the recipient 

would receive a certificate and approved the implementation of this program 



That the policy outlining the criteria for a Good Neighbour Award as 

amended be approved and implemented. 

Carried 

6.17 CL Report No. 62-2011 – Re: Implementation of the Planning and Building 

Fees 

During the 2011 budget discussions Council reviewed a recommendation to increase 

certain planning application and building permit fees however at that time a decision 

was made to defer the increase until September. Following a review of the building and 

planning activities to date it was recommended that the planning and building fees be 

increased by 50% of the increase recommended during the Budget discussion this 

September of 2011 and the balance of the 50% increase to be implemented in 

September of 2012. The importance of these departments operating closer to cost 

recovery was discussed and it was noted that other ratepayers should not be 

subsidizing the planning and building applications. 



That the increases approved during the 2011 budget deliberations 

for Building Permit fees and Planning and Development fees be 

confirmed. 

Carried 

6.18 CL Report No. 63-2011 – Re: Policy Regarding Fees for Encroachments and 

Property Occupations 

Following Council approval of the methodology in determining the rate to be charged for 

encroachment or occupations of municipal property based on a percentage of the value 

of land being used, it become evident that there are some instances that would not 

conform exactly to the policy, such as unopened, unimproved road allowances that 

were not valuated during the PSAB process. Council reviewed and agreed with Policy 

#57 that assigns a value to unopened, unimproved roads based on either the market 

value as assigned by MPAC or when this is not possible, based on the average value of 

$7,000. for an acre of land. 

12




That Policy Number 57, detailing the methodology for calculating 

the annual rate for Municipal property occupied or encroached 

upon by adjacent neighbours, be approved. Carried 

7. BY-LAWS AND RESOLUTIONS 



That the following by-laws be read a first, second and third time, 

passed and numbered appropriately, signed by the Mayor and 

Clerk and engrossed in the by-law book: 

- By-law 75-2011 – Authorize Agreement with GSL Alternative 

Energy 

- By-law 76-2011 – Confirming Resolutions to Date. Carried 

8. ACCOUNTS 

There were no accounts for Council to review. 

9. COUNCILLOR REPORTS 

Councillor Illman reported that dates have been scheduled for the Official Plan Review 

Committee to meet to discuss the new Official Plan, these dates being September 16 th , 

23 rd and October 13 th , 2011. She further reported that the Co-chairs for Communities in 

Bloom would be making a presentation at the September 19 th , 2011 Council meeting 

and that the renovations to the Forest Curling Club are now complete. 

Councillor Underwood reported that the Lambton Shores first Accessibility Day was 

scheduled for September 10 th and that the first Community Engagement Expos is 

scheduled for September 14 th at the Shores Recreation Centre. 

Councillor Bonesteel advised that he had attended the Parking Summit held recently in 

Grand Bend as well as a Town Hall meeting with Councillor Maguire to address the 

Recreation and Leisure Plan. 

Councillor Scott reported that she had attended the August 30 th meeting to address the 

issue of Phragmites in the Port Franks area and that this meeting was well attended. 

The question of training staff to deal with this problem was discussed as well as making 

this issue a priority to be dealt with as soon as possible. 

A lengthy discussion ensued regarding the importance of having the proper expertise in 

dealing with the Phragmites issue, consulting with the appropriate parties such as the 

Ministries of Environment and Natural Resources and the Ausable Bayfield 

13


Conservation Authority in order for staff to come back to Council with a report outlining a 

course of action as to how to address this problem within Lambton Shores. 



That staff be directed to consult with the applicable Provincial 

Ministries and Conservation Authority to report back to Council on 

an appropriate course of action to deal with the Phragmites 

problem within Lambton Shores. 

Carried 

The question of priorities within Lambton Shores was discussed and Council concurred 

that the Tuesday, September 13 th Council meeting be rescheduled to Wednesday, 

September 21 st for strategic discussion. This meeting is to be held at the Shores 

Recreation Centre main floor meeting room. 



That the Council meeting extend beyond 10:00 p.m. 

Carried 

Councillor Cook advised that the 37 th Annual Classic Car Show presented by the Lions 

Club of Arkona will be held the 17 th of September along with the Rock Glen Museum 

celebrating its 25 th Anniversary. 

He further advised that Home Hardware was hosting a tree planning on the 21 st of 

September with the opening ceremony scheduled for 10:00 a.m. at the Arkona Medical 

Centre. 

Councillor Russell asked for consideration of assistance to the Town of Goderich and it 

was confirmed that an offer of manpower had already been extended. 

Councillor Maguire noted that Aunt Gussies in Grand Bend had conducted two 

fundraisers raising approximately 20,000 dollars and announced the forthcoming 

Autumn Indulgence to be held September 17 th . 

10. NEW BUSINESS 

Director of Community Services Peggy Van Mierlo-West advised that talks were taking 

place with Lakesmith Conservationists regarding an irrigations system for the Klondyke 

Sports Park. 

10.1 Notice of Motion from Councillor Illman 

A notice of motion from Councillor Illman asking that the County of Lambton be 

approached to report to Council on the status of the Lambton Shores’ septic tank 

inspection program and the status of the information that has been gathered for the 

West Bosanquet/Lakeshore Special Policy area. 

14


Councillor Russell asked that the County provide this report to Council in January of 

2012. 



That Corrine Nauta, Septic Inspector and Manager of Building 

Services for the County of Lambton be asked to report to Council in 

January of 2012 on the status of a Lambton Shores’ septic tank 

inspection program and also, the status of septic system data 

gathering for the West Bosanquet-Lakeshore Special Policy Area. 

Carried 

10.2 Councillor Underwood’s Request for a BMX Track in Forest 

The possibility of constructing a BMX Track in the former Town of Forest was 

discussed. Although Council agreed that this would be a wonderful benefit for the youth 

of the area several issues such as liability, design and costs needed to be addressed as 

well as how this fits into the Recreation and Leisure Master Plan for the Municipality. 

Council asked that staff provide a report outlining the feasibility of a BMX Track within 

Forest. 

11-0906-32 Moved by: Councillor Bonesteel 


The staff prepares a report to Council providing information on 

issues of liability, design and costs associated with the construction 

of a BMX Track within the former Town of Forest. Carried 

11. DISCUSSION PERIOD 

Mr. Bob Sharen inquired as to the time line for the commencement of two developments 

within Lambton Shores and the County of Lambton’s intent of inspecting septic tanks 

within the Municipality and what was inferred during the PowerPoint presentation as a 

nominal lot fee. 

Mr. Dick Matzka inquired as to why the Municipality had asked for reports from three 

different sources regarding an opinion on the Zone 3 and 4 sewage collection systems 

but had only submitted one for Council review and asked for planning information 

regarding capacity allocations should South Bend Estates have a change of ownership. 

12. CONFIDENTIAL 



That the meeting goes into a “Closed Session” at 10:24 p.m. to 

discuss legal matters and will reconvene immediately thereafter. 

Carried 

15


Council rose and reported progress on legal matters. 

A brief discussion ensued on the appropriate time to provide Council meeting agendas 

to the public. 



That the Council Meeting agendas be released to the public at 3:00 

p.m. on Fridays prior to the meeting. 

Carried 

13. ADJOURN 



That the September 6, 2011 Council meeting adjourns at 11:00 

p.m. 

Carried 

16

MUNICIPALITY OF LAMBTON SHORES 

NEW OFFICIAL PLAN 

MINUTES OF STEERING COMMITTEE MEETING 6 

DATE: June 9, 2011 

TIME: 

LOCATION: 

10:00 a.m. 

The Shores Recreation Centre, Forest 

PRESENT: Ruth Illman, Chair, Councillor Ward 4 ) Lambton Shores 

Elizabeth Davis-Dagg, Deputy Mayor ) 

Dave McGuire, Councillor Ward 1 ) 

Sharon Crown, Resident ) 

John DeVet, Resident ) 

Patti Richardson, Senior Planner ) 

Jackie Mason, Admin. Assistant ) 

Geoff Cade, Supervisor 

Water & Planning 

Patricia Hayman, Director 

Planning & Research 

Kevin McClure, Planner 

) ABCA 

) SCRCA 

) MMA 

PURPOSE: Steering Committee Meeting 6 

Chair Illman, welcomed everyone and introductions were made. The agenda was 

reviewed and Ruth outlined the process the Committee will follow, in keeping with the 

terms of reference. 

Chair Illman stated that because a number of the voting members are new to this 

Committee, it will be important to review the correspondence received, the mapping 

schedules and the policy document carefully, with the advice of technical support staff. 

The Committee will need to list identifiable issues in the committee minutes and once 

the entire review process is complete, the Committee can make a recommendation to 

Council on each of the issues identified. 

Chair Illman also stated that the Committee may make recommendations but does not 

make decisions and where there is no consensus on a recommendation, it will be noted 

19

in the minutes so that Council will be aware that the recommendation was not a 

unanimous one. 

11-0609-01 Moved by E. Davis-Dagg Seconded by D. McGuire 

That the minutes from Official Plan Steering Committee Meeting No. 5 be 

accepted as amended. 

Carried. 

Business arising from the Minutes: 

Chair Illman, asked SCRCA representative, Patricia Hayman, about the status of St. 

Clair’s mapping. Ms. Hayman stated that there are draft maps available that will be 

reviewed by Lambton Shores Council and once this has been done, the maps can be 

brought to the Steering Committee to be incorporated into the Official Plan. 

Elizabeth Davis-Dagg, asked if all the items arising from the last meeting have been 

complied with. 

Patti Richardson, stated that she was providing all the items requested at this meeting. 

Patti also stated that Dave Posliff, Manager of Planning & Development Services for the 

County of Lambton will be notified of this process once the draft official plan is 

completed. 

Patti Richardson, provided the members with the Official Plan terms of reference which 

was reviewed and it was noted that another public meeting will need to be held and 

Council apprised of the changes in the 4 th draft, as part of the process. Patti also 

stated that Council can make changes to the draft document anytime during this 

process. 

The Committee looked at the correspondence that has been received to date to 

determine which concerns have been addressed and those that still need to be looked 

at. The correspondence deals with the following issues: 

1. Municipality of South Huron, Mike Malone - Lambton Shores Resident & Zelinka 

Priamo Ltd. on behalf of Philip Walden & Martin Maylard – want to be notified of 

Councils’ decision on the proposed Official Plan. 

‣ No outstanding issues. 

2. Wayne Nelson, Lambton Shores Resident – indicated he was impressed with the 

integration of the Community Improvement Plan into the Official Plan, from his 

perspective as a Port Franks resident, however, he was concerned that the Plan 

stated that it discouraged the converting of cottages to permanent residences in 

Port Franks, in order to minimize infrastructure improvements. 

‣ Issue resolved – statement removed in Draft 4. 

20

3. Noreen Croxford, Lambton Shores Resident – glad to see that all archeological 

sites have been identified and also wants to be notified of Council’s decision on 

the proposed Official Plan. 


4. Wolf Hooker, Agent for Wintru Developments Inc. – concerned about the 

absence of “big box” stores as a permitted use. Patti informed the Committee 

that these have now been incorporated into the draft document. 

‣ Issue resolved in Draft 4. 

5. Stan and Antoinette Pachlarz – concerned that their lands on the south side of 

Goosemarsh Line have been removed from the Residential designation. Their 

lands were put into the Future Residential Development (beyond 20 years) 

designation. 

‣ Issue may be resolved in Draft 4. 

6. Ross and Nancy Hayter, Henry Jamrozinski, Les and Wendy Kobayashi, Leo and 

Lindsey Ducharme, Paul and Susan Sovie – concerned that their properties were 

put into an Environmental Protection designation which allows one dwelling on 

each of the lots. They have requested the right to be able to sever 5 acres lots. 

‣ Issue outstanding in Draft 4. 

7. Sifton Properties Ltd. – concerned about the designation change on the 

“Reflection Shores” property in West Bosanquet which was removed from the 

Residential designation. 

‣ Issue resolved in Draft 4 with the Residential designation re-instated 

subject to municipal water and sewers services being provided. 

8. Sharon Callan, Lambton Shores Resident – agrees with the sustainability plan 

which recognizes fragile environmental areas but has concerns regarding the 

need for secondary routes in subdivisions for emergency access. 

‣ Not an Official Plan issue. 

9. Henry Jamrozinski, Lambton Shores business owner – stated that there was an 

oversight in the draft mapping which identifies Ausable Produce as Natural 

Environment. Patti reported that this property has been changed back to 

Agricultural on the draft mapping. 

‣ Issue resolved in Draft 4. 

10. Carl Belke, Richard Matzka, Southcott Pines Park Assoc. – Lambton Shores 

Residents & Southcott Pines Park Assoc. – concerns with the wording in the draft 

Official Plan regarding servicing Zones 3 & 4 with sanitary sewers and the 

stoppage of development unless on full services. Ruth Illman stated that maybe 

the wording needs to be addressed by Council. 


21

11. Philip Walden on behalf of the Walden Road North Subdivision Residents – the 

designation for these properties was changed to Hazard and Environmental 

Protection in the first draft, but have since been changed to Future Residential 

Development Special Policy area (beyond 20 years) in Draft 4. 

‣ Issue partly resolved. 

12. Joyce Semph – concerned about the environmental issues on Wood Drive. Patti 

Richardson, Senior Planner, stated that the position of the Municipality to date 

has been that a single family dwelling can be constructed on a lot if approvals 

from the Municipality and the St. Clair Region Conservation Authority are 

received. 


13. James & Rosemary Tost, Roundtable Creative Group - want the designation on 

their property to remain commercial, not be changed to residential. Patti 

Richardson stated that a review of the policies respecting the Future Residential 

Development Policy Area and how it deals with existing issues will need to be 

completed. 


14. Rhysa Leyshon, Margie Bloomfield, Nancy Steadman, Sam Morham & Nancy 

Biehl – letters of support for the designation changes proposed for Armstrong 

East & West. 


Cemetaries 

One of the tasks at hand is to identify existing cemetaries, even the ones that are old 

and no longer used, as the Municipality needs to be aware of them for possible future 

development. 

Kevin McClure was asked to check with the Ministry of Culture with regard to policies in 

place for cemetaries. 

Mapping 

Patti Richardson, provided the Committee with a list of the lands that are designated 

residential in approved development areas, in the existing Official Plan. 

Patti also provided the Committee with copies of the current Official Plan schedules, 

copies of the schedules from the first draft showing changes made from the current 

Official Plan and copies of the 4 th draft schedules showing the changes made from the 

1 st draft and issues needing to be changed. 

22

Patti Richardson went through each map with the Committee to discuss the changes 

made to date and the issues that need to be addressed. 

Forest Map 

‣ Need to discuss the highway corridor. 

‣ Need to identify existing cemetaries. 

Grand Bend Map 

‣ Review the text for the areas associated with watercourse with regard to 

intensification. 

Geoff Cade stated that all the Authority’s mapping is now consistent with the 

requirements of the Province. Deputy Mayor, Elizabeth Davis-Dagg asked about these 

requirements and was informed that they can be viewed on-line. 

Patti Richardson, stated that the colour schemes need to be changed so that the 

different designations are clearer, in particular, the Lakeshore 1 & 2 designations. 

Dave McGuire requested that the following changes be made: 

‣ Sphere Park needs to be identified. 

‣ Hayter’s Antiques needs to be identified. 

‣ Need to look at Merrywood Subdivision, along the old Ausable channel 

with regard to expansion. 

‣ United Church cemetery needs to be marked. 

‣ Need to make sure that all park and recreation properties are identified. 

‣ Should the Southcott Pines and Huron Woods offices be in a park-type 

designation rather than residential? 

‣ Rotary Trail needs to be extended on the map. 

There was a lengthy discussion concerning the regulated area along the old Ausable 

channel. Patty Hayman stated that the maps do not reflect the actual regulated area 

and maybe there needs to be an overlay on the map to show this. 

Geoff Cade explained that the buffer along the old Ausable channel was reduced due to 

concerns that were raised, stating that the actual setbacks are reflected in the Zoning 

By-law. 

Lakeshore Road, north to Grand Bend Map 

Patti Richardson, stated that this map had the most changes made to it due to the 

Provincial Policy Statement, which directs development away from lands that are not 

fully serviced. The PPS also directs the Municipality to protect natural heritage areas as 

well as endangered species. 

23

Elizabeth David-Dagg asked if areas along this corridor can be designated for 

development because the natural heritage features on the lands are found elsewhere 

(Pinery Provincial Park)? 

Geoff Cade explained that because there are species at risk in most areas along this 

corridor, those species cannot be touched. Mr. Cade also stated that the species at risk 

listing is periodically reviewed. 

Patty Hayman stated that we need to protect these areas. 

Patti Richardson stated that this area was over-designated for future residential 

development, however, most properties along this corridor are allowed to construct one 

single family dwelling per lot. 

‣ Committee Member John DeVet, asked if the waste disposal site in this 

area is being looked after properly. It was stated that it is owned and 

maintained by the County of Lambton, who need to be contacted to find out 

what the long term strategy is for managing this site. 

‣ May need to tweak the text for the Residential Development Policy Area 

(beyond 20 years). 

‣ South Bend Services and Carolinian Cabinets need to be changed to 

commercial. 

‣ Need to decide if the lands where Merry Rags is located should stay in a 

commercial designation. 

‣ The commercial portion of South Bend Estates needs to be identified. 

‣ It was noted that the residents that are on the west side of the Lakeshore 

Road corridor need to be informed of the changes that are proposed for 

this area. 

Elizabeth Davis-Dagg asked if the draft maps can be made available to the public at this 

point. It was stated that the draft maps would be available when the drafts are 

completed by the Committee and available for public input. 

Geoff Cade stated that the revised wetland mapping was received by the ABCA quite 

awhile ago. 

‣ Patti Richardson to find out where in the process the ABCA is with this 

mapping 

In summary, there are three major issues arising from the review completed date, which 

are: 

1. Goosemarsh Line Special Policy Area request from Hayter, Jamrozinski, 

Kobayashi, Ducharme and Sovie. 

24

2. Highway 21 Gateway and Future Residential Area (beyond 20 years) recognition 

of existing uses. 

3. Statement in Draft Official Plan regarding the provision of sanitary services in 

Zones 3 and 4. 

The next meeting have been scheduled for Thursday, June 30 th and 29 th @ 2:00 p.m. in 

the Lower Meeting Room at The Shores Rec. Centre. This needs to be advertised on 

the Lambton Shores web site. 

Committee Member Sharon Crown moved that we adjourn at 4:30 p.m. 

25


Short Term Rental Accommodation Committee Meeting Minutes 

Meeting No. 01-2011 

Date of Meeting: Friday, August 19, 2011 

Location: 

Present: 

Staff: 

Northville Office Board Room 

Mayor Bill Weber 

Councillor Dave Maguire 

Councillor Doug Bonesteel 

Councillor Martin Underwood 

Carol McKenzie 

CALL TO ORDER 

Mayor Weber called the meeting to order at 3:30 p.m. 

APPOINTMENT OF COMMITTEE CHAIRPERSON 

Councillor Bonesteel nominated Dave Maguire as Chair of the Committee. 

STR11-0819-01 

Moved by: Councillor Bonesteel 

Seconded by: Mayor Weber 

That Dave Maguire be appointed Chair of the Short Term Rental Accommodation 

(STRA) Committee 

DISCUSSION OF ISSUES 

The terms of reference for the committee were reviewed, as was the preliminary 

information provided in the binder. 

Discussions ensued on options under the Fire Code, future round table discussions with 

the enforcement personnel, the “scope” of the issues, and if the initial emphasis could 

be on the older section of Grand Bend as a “pilot project”. 

ADJOURNMENT 

The meeting adjourned at 4:35 p.m. 

26

THE MUNICIPALITY OF LAMBTON SHORES 

C.A.O. Report No. 39-2011 Tuesday, August 30, 2011 

TO: 

FROM : 

RE: 

Mayor Weber & Members of Council 

John Byrne, Chief Administrative Officer 

Status of service contract with the Sarnia-Lambton YMCA to 

Operate the Suncor Wellness Centre Located in the Shores 

Recreation Centre 

RECOMMENDATION: 

For Council review and direction. 

REPORT 

In late 2006 and in concert with the construction of the new Shores Recreation Centre, 

the Municipality put out a call for “Expressions of Interest” for the marketing and 

operation of the wellness centre component of the centre. The original scope of work in 

the request for proposals included the walking track, gymnasium and the wellness 

centre. Only one expression of interest was received and that was from the Sarnia- 

Lambton YMCA. 

There were a number of factors that made the YMCA proposal unique and appealing. 

They were not interested in running a conventional private sector type “Fitness Club”, 

but rather a quality of life “wellness centre” where people could come, get advice and 

personally designed programs to help them deal with their specific health and wellness 

27

issues and improve the quality of their lives. Secondly, it was a “not for profit” business 

model – to this end, the YMCA met with and worked with local fitness program providers 

to ensure that they remained sustainable and that Y programming did not compete with 

their businesses (not a usual practice in the competitive private sector business model). 

This approach appealed to council because it was focused on wellness not profit 

something more in tune with a municipal service. The other feature of the Y business 

model was that it held high regard for “accessibility” in the sense of financial 

accessibility. The Y program allowed for full access to anyone whose financial position 

would have precluded them from participating. This subsidy of those less fortunate is 

part of the YMCA culture and reflected municipal policy of universal access and 

supported by the YMCA and United Way. (Financial Assistance is provided to 

approximately 39 members.) 

In submitting their proposal the YMCA made a comprehensive presentation of what they 

intended to do and how they hoped to deliver service to our community and the time it 

would take to “ramp” up memberships etc. (3 to 5 years). An agreement was entered 

into in early 2007 and the Y, helped us finalize plans for equipping the facility and 

setting up their operations. Early on in the process of establishing the Wellness Centre 

the municipality withdrew the Walking Track from the contract, as there was strong 

feeling in the community that it needed to be publicly accessible to residents without 

them having to join the YMCA. The Y graciously agreed to remove this component from 

their business plan. 

Like any new undertaking there was a learning curve and adjustment to the needs of 

this market. Significant progress was made and membership grew steadily and now 

stands at 447, the ideal target being 500. As we worked with the Y, we made 

adjustments and tweaks to service delivery, hours of operation etc. all in an effort to 

make the facility financially self supporting. After two years the municipality decided to 

extend the contract for a further 5 year period. 

In 2009 the Council was approached by the North Lambton Community Health Centre 

following their own consultation with the YMCA about eliminating programming conflicts 

to see if it could get access to the gymnasium in order to deliver some of its wellness 

programming. The CHC had received some special funding for these programs and 

were attempting to find a way of utilizing the funding, the YMCA supported this initiative. 

Council subsequently agreed to make the gymnasium available to the CHC at no cost. 

It was understood at the time that with these shifts in program delivery that the “break 

even” business plan originally developed by the YMCA was going to take longer to 

achieve than originally projected but with good reason. 

That said Council recognized that the YMCA was rapidly establishing itself as a key 

component of “wellness” service delivery in Lambton Shores and the surrounding area 

and agreed to continue working with them to refine that relationship. As noted 

previously the paid membership in the Y stands at about 447 well ahead of their 

projected 414 objective and membership satisfaction numbers remain high, all of which 

28

are very strong numbers given the relatively small demographic the YMCA has to draw 

upon. 

One of the key areas of effort that YMCA has been trying to develop is the area of 

family and youth programming. This area which would include things like “Summer and 

Holiday Day Camps”, have the potential of bringing in an additional $15,000.00 to 

$17,000.00 in revenue. The YMCA also provided an outstanding program to youth with 

barriers to employment, through a Skills Link program it offered in downtown Forest. 

The YMCA Advisory Committee, a committee made up of members of the community at 

large and intended to provide advice and guidance to the YMCA, is in the process of 

exploring ways of developing this programming and improving the marketing strategy to 

this segment of the community. Progress in this area is slow due to the availability of 

competing programs available in the community such as: 

*Gentle Pace I&II 

*Low Impact I&II 

*Let’s Get Active Together 

*Smoking Cessation 

*Trail Walk 

*Winter Walking (4 sites) 

*Evening Winter Walking 

*Grocery Store Smarts 

*Good Food Box 

*Living with Loss Support Group 

*Diabetes Education 

*Healthy Choice Series 

*Healthy Heart Cholesterol 

*Arkona Tops 

*Badminton Club 

*Body Fit 

*Dance Classes 

Council had specific concerns about the so called “Shared Services Allocation” that the 

YMCA invoices us for. Schedule “B” of the agreement provides a bit more detail on what 

services are provided by the YMCA for that $57,000.00 annual cost. Essentially the cost 

represents the management costs of running the business. In other words the YMCA 

provides operational staff for the Wellness Centre but these costs are related to things 

like accounting, Information technology, payroll and HR, communications etc. that any 

operator would be subject to. 

As Council can see the agreement and working relationship with the YMCA has evolved 

and changed in response to community needs since 2007 and is continuing to do so. 

Factoring in the lost revenues from the concessions made by the YMCA to meet 

community needs, we have attempted to identify what a reasonable “offset” of lost 

revenue might work out to that could be credited to the YMCA business plan with. We 

believe something in the range of $8,000.00 to $10,000.00 as being realistic. If that 

figure is factored into their business plan we are able to move much closer to a “break 

even” status. The YMCA has worked hard over these past two years to maintain and 

increase memberships through this very tough economic period. 

Another factor to keep in mind is that the Wellness Centre is a fully owned municipal 

facility (building, & workout equipment, machines, furnishings etc.) so the YMCA or any 

other operator for that matter would have no equity in the building or its equipment. It 

29

should also be kept in mind that while this is a fully owned municipal facility, much of the 

funding raised for The Shores Recreation Centre was raised through donations in many 

instances because there was going to be a wellness centre incorporated into the facility. 

Those citizen donations should be factored into any financial analysis of the viability of 

the wellness centre. 

In summary, this report is intended to provide some background on the establishment of 

the YMCA operations at The Shores Recreation Centre, some insights into how it has 

evolved since it began in late 2007 and some of the steps being taken to enhance those 

operations. Staff and the YMCA continue to work with the Advisory Committee and local 

wellness providers to continue to develop memberships and programs to achieve that 

break even threshold. 

If Council is interested the YMCA staff would be more than happy to come and speak to 

Council about their programs, their future plans and to respond to any questions Council 

might have regarding their operations. 

Respectfully submitted, 

John Byrne 

Chief Administrative Officer 

30


C.A.O. Report No. 48-2011 Tuesday, August 30, 2011 

TO: 

FROM : 

RE: 

Mayor Weber and Members of Council 

John Byrne, Chief Administrative Officer 

Site Alteration – Grand Bend Beach Enhancement 


For Council review and direction. 

REPORT 

Pursuant to a request from Council, staff initiated a review of the existing site layout of 

the Grand Bend Beach Enhancement, undertaken in 2009, with a view to making some 

adjustments to the site plan to improve performance and maintain the integrity of the 

enhancement plan. In this regard some specific concerns were expressed by Council, 

the performance of the “Natural Plant Garden Areas” on the east side of the boardwalk, 

the scoured out area of the beach adjacent to the pier, the location and function of the 

“Armour stone”, and the performance of the Dune Restoration areas on the west side of 

the boardwalk and in the area of the Rotary Performance Plaza/Blue Flag pole area. 

To assist us in this review we enlisted the services of Geoff Peach of The Lake Huron 

Centre for Coastal Conservation who was one of the agencies consulted in relation to 

the Beach Enhancement. A group consisting of Councillor Maguire, Stephanie 

Donaldson, Peggy Van Mierlo-West and myself, toured the site on June 16 th . Attached 

to this report is Mr. Peach’s summary of our site visit and his comments and 

recommendations. 

Overview of the Grand Bend Beach Enhancement – The Grand Bend Beach 

Enhancement was a project that emerged from the Municipality’s Strategic Plan and an 

extensive public consultation exercise facilitated by EDA Collaborative, the project 

consultant. The primary objectives of the enhancement plan were to improve the overall 

accessibility of the beach to persons of all ages and physical ability, to reintroduce the 

native natural habitat that once existed on the beach, without compromising its use as a 

major tourist draw and venue for the community and lastly to enhance safety for visitors 

and users of the beach. 

Following a review of numerous concept plans, a final plan was adopted and funding 

included in the Municipality’s capital program to undertake the work. In concert with this 

municipal undertaking was a “community based” fundraising campaign aimed at raising 

funding for the project as well as enlisting community support for the project. The project 

was also aimed at helping the Municipality achieve a “Blue Flag” designation for the 

beach, helping to re-establish the Grand Bend Beach as the “leading beach facility” in 

Ontario. The enhancements included the following 50 components, the addition of a splash

pad and play area for children, a boardwalk to help facilitate accessibility for older adults 

and persons with a physical disability, the addition of dune regeneration areas and 

native plant gardens, to help re-establish the natural environment and to use these 

natural features to help control the blowing of sand throughout the downtown core area. 

Since its official opening, the new beach enhancements have exceeded all expectations 

not only garnering the Municipality three successive Blue Flag designations but also 

garnering an Ontario Parks & Recreation Association award for “Outstanding 

Recreational Facility” in 2010 and recognition from the Communities In Bloom judges. 

Usage of the beach throughout the beach season and beyond has also exceeded 

expectations and has been embraced by the residents of Grand Bend themselves. The 

response to the beach enhancements has almost been universally praised, but that 

said, there is still some fine tuning to do. Having worked with the enhancements for just 

under 3 years, we have identified some tweaks that should be considered. These are 

summarized as follows: 

The Natural Plant Garden Areas – the natural plant garden areas are a new and 

complex undertaking. Planted in the early spring and fall of 2009, the natural garden 

areas were largely neglected in 2010 due to staff time being committed elsewhere. 

These garden areas require renewed attention. Among the improvements made to date 

is the replacement of the “snow fence” enclosures with wooden picket type fencing, 

which is much more aesthetically pleasing. The Natural Plant Gardens are key to our 

Blue Flag and Communities in Bloom awards and to our strategy of managing blowing 

sand at the beach rather than inland from it. 

Action: The next phase will be to tackle the plants themselves as is being suggested in 

the Coastal Centre summary. To this effect, staff and volunteer help will be planting 

“Long Reed Grass” and “Little Bluestem” plants in these plots. 

Beach Dune Grass Plots – the “Marram Grass” in 90% of the dune regeneration areas 

has taken hold and is thriving. The “Dune Regeneration Areas” are key to our retention 

of our Blue Flag and Communities in Bloom awards. They are also key to our efforts to 

better control the transmission of sand sediments from the beach from moving inward to 

the Main St. and other parts of the village and therefore most of the existing Dune areas 

will remain in their current locations but augmented with additional plantings of Marram 

Grass as recommended by the Coastal Centre. 

Action: As suggested by The Coastal Centre, staff and volunteers (hopefully children 

from the Grand Bend School senior grades) will assist staff in filling in these dune plots 

with additional Marram Grass plants, which we will obtain from The Pinery Provincial 

Park. We also plan on removing the “snow fencing” along the east side of the 

boardwalk and replacing those sections with the same wood picket fencing used for the 

Natural Plant Garden areas. We will also be removing the side panels of “snow fencing” 

on these dune plots but will retain the “snow fencing” on the lake side of the dunes for 

an additional year to ensure that the dune areas are protected. 

Staff will work with Councillor Maguire to relocate the two dune regeneration areas west 

of the Rotary Performance Plaza and the “Blue Flag” flag pole to new locations on the 

beach. this will involve the replanting of the new dunes, possibly this fall. 

51

The Armour Stone – the Armour Stone areas on the west (lake) side of the dune 

regeneration areas have a number of practical purposes and functions. First they 

establish the line of protection for the dune regeneration areas themselves, secondly 

they establish the beach grade level for maintenance purposes and serve as a guide to 

staff when grading is required. Thirdly, they serve as seating and standing areas for 

visitors to the beach. the organizers of the recent “Not So Pro” beach volleyball event 

support the retention of the armour stone seating areas as they were well utilized by 

their participants and observers and did not create an obstruction or safety hazard to 

their event as first suspected. The Amour Stone also serves as a viewing area for 

sunset viewers and other events such as the Canada Day Fireworks. 

Action: We will retain existing Armour Stone areas but remove larger decorative 

stones from within the dune regeneration areas as recommended. 

The “Scoured out” area near the Pier – the area of beach adjacent to the Pier has 

always been an area that is tough to maintain, simply because we are battling against 

Mother Nature. The forces of the lake (waves, current, riptide) simply mean that the 

efforts to prevent these actions are doomed to failure. What has been suggested is the 

establishment of a “Dune Restoration Area” in the lea of this scoured out area to serve 

as an impediment to people wanting to or inadvertently venturing into this area. As 

suggested by Councillor Maguire and the Coastal Centre that we also improve safety 

signage in this area to warn people about the “Rip Current” and make them aware of the 

area and the dangers inherent with it. The installation of a dune regeneration area will 

also assist with reducing the effect of blowing sand. 

Action: We will establish, with the assistance of the Coastal Centre, a dune 

regeneration area in proximity to the scoured out area of the beach and we will get 

additional signage installed in time for the 2012 season to warn visitors about the rip 

tides in this area. 

Summary 

The general consensus was that the Beach Enhancement project has worked extremely 

well in achieving its original objectives and that only minor tweaks of the site plan are 

needed at this time. Subject to Council direction staff will implement the various actions 

outlined above in time for the 2012 Beach Season. We believe the costs associated 

with these “tweaks” are nominal and can be absorbed within the budget allocations for 

2011. 

In closing I would like to thank Councillor Maguire, Stephanie Donaldson, & Geoff 

Peach for their assistance in developing this action plan. 


John Byrne 

Chief Administrative Officer 

52

THE MUNCIPALITY OF LAMBTON SHORES 

PL Report No. 34-2011 Wednesday, September 14, 2011 

TO: 

FROM: 

RE: 


Patti Richardson, Senior Planner 

ZONING BY-LAW AMENDMENT APPLICATION ZO-05/2011 

LOCATION: 10100 Huron Drive 

OWNER: Kelly and David MacKenzie 


That PL Report No.34-2011 regarding Zoning By-law 

Amendment Application ZO-05/2011, submitted by Kelly and 

David MacKenzie, affecting lands known as 10100 Huron Drive 

to change the zoning on the northwest 78 metres approximately 

of the property from the Residential 6 (R6) Zone to a 

Environmental Protection - Hazard (EP-H) Zone to prohibit 

development and site alteration on those lands regulated by the 

Conservation Authority and located within a dynamic beach be 

received and filed and that the By-law to implement the 

amendment to the Zoning By-law be APPROVED. 

REPORT 

This application was considered by Council as their September 6, 2011 meeting and Council 

passed the following resolution: 

Moved by: Councillor Illman 


That Zoning By-law Amendment Application ZO-05/2011 requesting an 

amendment to the Lambton Shores Zoning By-law 1 of 2003 as it relates to lands 

known as 10100 Huron Drive to change the zoning on the northwest 78 metres 

approximately of the property from the Residential 6 (R6) Zone to a Environmental 

Protection - Hazard (EP-H) Zone to prohibit development and site alteration on the 

lands which are regulated by the Ausable Bayfield Conservation Authority and 

located within a dynamic beach, be APPROVED, as the application is consistent 

with the Provincial Policy Statement, complies with the Lambton Shores Official Plan 

and implements the Ausable Bayfield Regulations by protecting the environmental 

sensitivities of this dynamic beach. 

I have prepared the amending by-law for Council review and approval. 

Respectfully submitted 

Patti L. Richardson 

Senior Planner 

57


ZONING BY-LAW 81 OF 2011 

Being a By-law to amend By-law 1 of 2003 

WHEREAS the Council of the Corporation of the Municipality of Lambton Shores passed a 

comprehensive Zoning By-law 1 of 2003 on the 4th day of February, 2003; and 

WHEREAS Council deems it desirable to amend the said By-law; and 

WHEREAS a public meeting was held on September 6, 2011 under Section 34(12) of the 

Planning Act, R.S.O., 1990; 

NOW THEREFORE, the Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows: 

1. That Schedule "A" attached hereto (being a description of the lands affected by this 

By-law) is hereby declared to form part of this By-law. 

2. Schedule ‘A-1’ to Zoning By-law 1 of 2003 is hereby amended by changing the 

zone symbol that applies to those lands as indicated on Schedule ‘A’ to this By-law 

from the: 

“RESIDENTIAL 6 (R6) ZONE” 

to the 

“ENVIRONMENTAL PROTECTION – HAZARD (EP- H) ZONE 

3. This By-law shall come into force and effect pursuant to Section 34(21) or Section 

34(30) of the Planning Act, R.S.O. 1990. 

Read a FIRST and SECOND time this 19 th day of September, 2011. 

READ A THIRD TIME AND FINALLY PASSED THIS 19 th DAY OF SEPTEMBER , 2011. 

_________________________ 

MAYOR – Bill Weber 

_________________________ 

CLERK – Carol McKenzie 

58


ZONING BY-LAW 81 OF 2011 

Explanatory Note 

The purpose of this zoning by-law amendment is to change the zoning on the northwest 78 

metres approximately of the property from the Residential 6 (R6) Zone to an Environmental 

Protection - Hazard (EP-H) Zone to prohibit development and site alteration on those lands 

regulated by the Conservation Authority and located within a dynamic beach. 

60


D.C.S. Report No. 84-2011 Monday, August 15, 2011 

TO: 

FROM: 

RE: 


Peggy Van Mierlo-West, Director of Community Services 

Liquor License Act Amendments 


That the recommendations as outlined in D.C.S. Report No. 

84-2011 be approved and that the amendments to the Liquor 

License Act be implemented as outlined, and that the Events 

of Municipal Significance Policy and amendments to the 

Municipal Alcohol Policy be approved. 

REPORT 

Several of the Liquor License Act amendments will impact alcohol sale and service with 

respect to Special Occasion Permits operating on municipal property. Those 

amendments that will specifically affect municipal operations include: Public Event 

Special Occasion Permit, Tiered Seating, and Hours of Sale and Service. 

Public Event Special Occasion Permit 

As noted in D.C.S. Report No. 79-2011, non-profit entities and registered charities are 

eligible to apply for a Public Event Special Occasion Permit (SOP). Any other person or 

group may also be issued a Public Event SOP, however in this case the event must be 

first designated by the municipality as an event of municipal significance. 

A municipal designation may take the form of a resolution of Council or a letter from 

Council‟s authorized designate (e.g. the Municipal Clerk). In order to streamline Council 

meetings, it is recommended that the Municipal Clerk be authorized to provide this 

designation on behalf of Council. Staff have developed a draft policy to include this 

recommendation, which can be reviewed in „Schedule A‟. This policy will replace the 

existing Policy #49: Community Festivals (included in „Schedule B‟). This has no 

increased impact on the Municipality as staff will have strict guideline which must be 

followed with these designations. 

Tiered Seating 

Under the amended Liquor License Act, Special Occasion Permits can now include 

tiered seating areas (i.e. bleachers) within the licensed areas of their policies. 

62

Patron safety with respect to licensed events in tiered seating areas is of primary 

concern for the Municipality. The potential for slips and falls increases in these areas, 

and increased security would be required to adequately cover these areas to ensure 

event and patron control and safety. The addition of security within these areas will also 

have an additional impact on costs/volunteers for the groups hosting these events as 

each ingress/egress would be required to be staffed. 

The affects of more regularly available alcohol within these areas also poses the risk of 

patrons becoming more argumentative. Due to the nature of the construction of the 

tiered seating these fights could also result in a greater increase to personal injury. 

Thomas Hall at the Legacy Recreation Centre has been equipped with viewing areas to 

accommodate licensed events during sports games, and it is recommended that this 

area of the Legacy Recreation Centre continue to be marketed for the limited use of 

alcohol during sporting events such as hockey games. Currently the Shores Complex 

does not have a licensed area within the tiered seating. 

The Community Services Department is recommending that tiered seating continue to 

be excluded as a licensed area for Legacy Centre and Shores Complex. It is realized 

that due to some extraneous factors event coordinators may require these areas to be 

licensed. Staff are recommending that these situations be made as a request to council 

for input and discussion. 

Hours of Sale and Service 

The amended Liquor License Act allows for the sale and service of liquor between the 

hours of 11:00am and 2:00am the following day, with the exception of New Year‟s Eve 

when sale and service is permitted from 11:00am to 3:00am the following day. The 

Community Services Department is recommending that the Municipality of Lambton 

Shores stay status quo with hours of sale and service from 11:00am to 1:00am the 

following day, and 11:00am to 2:00am the following day for New Year‟s Eve only. 

Staff believe that the additional hour of liquor service to an event has a direct correlation 

to the risk of patrons attempting to drive under the influence, increased fights etc. It 

should be noted that every event which occurs within a Municipal Facility some liability 

is taken upon the Municipality to ensure that patrons are safe and are not being 

excessive to the point of impairment. These have been mitigated recently through the 

enactment of the Municipal Alcohol Policy in which the Municipality provides mandatory 

guidelines to the renter. 

The attached Municipal Alcohol Policy has been amended to reflect the 

recommendations outlined throughout this report and is included in „Schedule C‟: 

These include: 

 

 

Section 2 has been amended to include tiered seating in arenas as areas not 

eligible for a Special Occasion Permit. 

Section 3 has been included to designate the hours of sale and service as being 

from 11:00am – 1:00am and 11:00am – 2:00am on New Year‟s Eve only. 

63

The Legacy Recreation Centre replaces the former Thedford Bosanquet 

Community Centre and Arena throughout the policy 

It is recommended that the implementation of the Liquor License Act amendments be 

approved as presented in this report and that the Events of Municipal Significance 

Policy and amendments to the Municipal Alcohol Policy be accepted and approved. 


Peggy Van Mierlo-West 

Director of Community Services 

Prepared By: Ashley Farr, Recreation and Leisure Facilitator 

64

„Schedule A‟ 

The Municipality of Lambton Shores 

Policy # 

Effective Date 

Events of Municipal Significance 

Designating Events of Municipal Significance 

Due to amendments to the Liquor License Act of Ontario, municipalities can now 

designate Events of Municipal Significance in order for organizations and groups to 

apply for a Public Event Special Occasion Permit. This designation allows groups that 

are not registered as non-profit or charitable organizations to host public events with a 

Special Occasion Permit from the Alcohol and Gaming Commission of Ontario. 

In order to streamline Council meetings, the Municipal Clerk is authorized to designate 

special events to be Events of Municipal Significance if hosted by a local organization 

that promotes charitable, educational, religious, or community objectives. 

Events that exist for the sole purpose of raising funds for an individual, team or 

organization, or specific group of individuals that has no perceived benefit to the greater 

community, are not eligible to receive this designation. 

It is the responsibility of the event organizers to prove that they meet the criteria and are 

eligible for the designation, to the satisfaction of the Clerk. 

Administered by the Clerk 

65

„Schedule B‟ 


Policy # 49 

Effective Date: 2008 08 07 

Community Festivals 

Designating Special Events as "Community Festivals" 

Throughout the year, Council is asked to designate certain special events hosted by 

community organizations to be “Community Festivals”. This designation allows an 

eligible group to obtain a multiple day “Special Occasions (Liquor) Permit” from the 

AGCO for the price of a single day permit. In order for a group to qualify for this 

designation, the Alcohol and Gaming Commission of Ontario requirements are as 

follows: 

A Community Festival event must be designated as such by a resolution 

of the municipal council or a delegated municipal official. Applicants must 

be a registered charity or non-profit corporation, or association organized 

to promote charitable, educational, religious or community objectives. 

In order to streamline Council meetings, the Municipal Clerk is authorized to designate 

special events to be "community festivals if hosted by a registered charity or non- profit 

corporation or association that are organized to promote charitable, educational, 

religious or community objectives" 

It would be the responsibility of the event organizers to prove that they meet the criteria 

and were eligible for the designation. 

Administered by the Clerk 

66

Alcohol Policy 

For use of Alcohol on Municipal Premises 

POLICY OBJECTIVES 

„Schedule C‟ 


Policy # 48 

Effective Date: 2008 05 20 

Amending Date: 

The Municipality of Lambton Shores is committed to providing safe and enjoyable 

Municipal owned/leased premises to its residents and visitors, and recognizes that an 

effective alcohol policy supports the following objectives: 

 

 

 

 

 

 

 

 

 

Creates a safe environment at Municipal premises for the general public and 

staff, thus enhancing enjoyment by both drinkers and non-drinkers; 

Protects the public and staff against bodily injury and property damage caused 

by alcohol abuse; 

Contributes to the well being of the community and reduces the risk of ill health 

caused by alcohol abuse; 

Reduces opportunities to engage in high risk drinking; 

Reduces the Municipality‟s and the permit holder‟s exposure to risk by requiring 

permit holders to procure third party liability insurance coverage and use trained 

alcohol servers; 

Increases the general public‟s awareness in regard to their responsibilities and 

obligations under the Liquor License Act; 

Communicates the importance of responsible alcohol management and drinking 

practices advocated by the Municipality; and 

Provides the public and staff with Municipal guidelines and prevention tools 

aimed at reducing the potential of alcohol related incidents. 

Although it is not mandatory for the permit holder to purchase the services 

of an off duty police officer, for your safety and enjoyment of your event 

the Municipality of Lambton Shores highly recommends these services be 

obtained. Please see section 10. 

Therefore, this Policy establishes a series of reasonable conditions, which all persons 

will be required to follow where the consumption of alcohol is permitted on Municipal 

premises. 

1. AREAS DESIGNATED FOR CONDITIONAL USE OF ALCOHOL 

Any person or organization wishing to hold a Special Occasion Permit function in 

a location not listed in this policy, must contact Community Services staff for 

approval. 

 

Arkona Senior‟s Centre 

67

Arkona Community Centre – Community Room 

Port Franks Community Centre – West Wing and Optimist Hall 

The Shores Recreation Centre – Concrete Pad 

Thedford Village Complex – Main Hall and Kitchen 

Thedford Village Complex – Parking Lot 

The Legacy Recreation Centre – Thomas Hall, and the Concrete Pad 

The Legacy Recreation Centre – Baseball Diamond and Parking Lot 

Parks & Outdoor Areas – Utter Ball Park Pavilion (Arkona), Esli Dodge 

Conservation Area (Forest), Coultis Park (Forest), McRae Ball Diamond 

(Forest), Lion‟s Pavilion (Grand Bend), Beach House Observation Deck 

(Grand Bend), Klondyke Sports Park Pavilion (Grand Bend), Port Franks 

Harbour Pavilion, and Port Franks Optimist Park. 

Please note any requests for licensing within a municipally owned space 

which is not listed above must be made in writing to Council. 

2. MUNICIPAL PARKS AND FACILITIES NOT ELIGIBLE FOR SPECIAL 

OCCASION PERMIT 

Parks and Outdoor Areas – All other areas not listed in this policy 

Rationale: The majority of other parks and outdoor areas are in residential 

areas and are not eligible for S.O.P. functions due to the difficulty with noise 

and crowd control. 

Arena Dressing Rooms – The Shores Recreation Centre and The Legacy 

Recreation Centre 

Rationale: Alcohol is not permitted in this area as it encourages skaters to be 

on the ice surface under the influence of alcohol thus leading to safety 

concerns. Illegal consumption of alcohol is not tolerated in this area. 

Additionally, the arena dressing rooms are not properly supervised for alcohol 

consumption. 

Arena Lobby – The Shores Recreation Centre and The Legacy Recreation 

Centre 

Rationale: This is a public access area and would not be appropriate to have 

people passing through a S.O.P. function. 

Arena Ice Surface and Seating Area (i.e. tiered seating) – The Shores 

Recreation Centre and The Legacy Recreation Centre 

Rationale: The above area is not suitable for a S.O.P. function due to the 

obvious safety concerns. Permitting patrons under the influence of alcohol on 

the ice surface is a potential safety hazard. 

Grand Bend Public School Gymnasium and Community Room 

Rationale: This is deemed as an inappropriate location for a S.O.P. function 

because it is a public school. 

The Shores Recreation Centre Gymnasium 

Rationale: This area is deemed as an inappropriate location for a S.O.P. 

function because of the nature of a gymnasium and promoting health and 

wellness. 

Exceptions: 

Any person wishing to hold a Special Occasion Permit function in a location 

not listed in this policy must appeal to Municipal Council for approval. 

68

3. HOURS OF SALE AND SERVICE 

The hours of sale and service of alcohol will be limited from 11:00am – 1:00am 

the following day, with the exception of New Year‟s Eve, when sale and service 

of alcohol will be permitted between the hours of 11:00am – 2:00am the following 

day. 

4. STAG AND DOE EVENTS 

Stag and Doe events and events of a similar nature are prohibited in any 

Municipal facility. 

Rationale: Stag and does are considered to be fundraisers for personal 

benefit/financial gain and are not community oriented. The potential for problems 

outweigh the benefit to the community and they are therefore prohibited on 

Municipal property. 

5. CERTIFICATION/TRAINING: SMART SERVE PROGRAM 

To rent a Municipality of Lambton Shores facility for a Special Occasion Permit 

(S.O.P.) function the S.O.P. holder must utilize at least one bartender and 

floor/door monitor(s) with certification from a recognized Ontario based server 

program (i.e. Smart Serve). Proof of certification must be provided two (2) weeks 

prior to the event. A private event is defined as a small gathering, up to 200 

people. A public event is open to the general public. Small, public events 

involve up to 200 people. A large public event involves 201 or more people. 

PRIVATE EVENTS Bartenders with Smart Serve Monitors with Smart Serve 

Under 50 1 1 

51 – 100 1 2 

101 – 150 1 3 

151 - 200 1 4 

PUBLIC EVENTS Bartenders with Smart Serve Monitors with Smart Serve 

Under 50 1 1 

51 - 100 1 2 

101 - 150 1 3 

151 - 200 1 4 

201 - 250 1 5 

251 - 300 1 6 

301 - 350 1 7 

350 - 400 1 8 

401 - 450 1 9 

451 - 500 1 10 

The above requirements apply for both indoor and outdoor events and 

requirements will increase based on the expected number of attendees for 

events. For events with 501-900 guests, a minimum of two (2) Smart Serve 

69

Bartenders is required. For events with 901 or more guests, a minimum of three 

(3) Smart Serve Bartenders is required. If hosting an event with more than 

one bar area, you must provide the minimum number of required bar 

tenders at each station. 

6. MONITORS AND IDENTIFICATION 

a) A ratio of one (1) floor monitor for every fifty (50) participants must be 

utilized. 

b) There must be a minimum of one (1) Smart Serve trained floor monitor(s) 

at S.O.P. events. Please see the above chart for the required minimum of 

Smart Serve floor monitors. Add one Smart Serve trained floor monitor for 

every fifty (50) participants. The entry door monitor must be Smart Serve 

trained or certified by a recognized Ontario based server program. 

c) The S.O.P. holder must provide a list of monitors and servers with proof of 

their certification when the contract is signed for the special event with the 

Municipality (or 2 weeks prior to the event). The list shall be posted by the 

group‟s S.O.P., which shall be posted in clear view in the bar area. 

d) All event workers and the license holder (event sponsor) must be the age 

of majority and not consume alcohol prior to or during their services at the 

event. 

e) All monitors, while on official capacity at the event must wear an I.D. name 

tag or some type of identification that states they are a monitor. 

7. CONTROLS PRIOR TO THE EVENT 

RENTERS OF MUNICIPAL FACILITIES WILL BE REQUIRED TO 

UNDERSTAND THE MUNICIPAL ALCOHOL POLICY PRIOR TO RENTING 

A copy of the Municipal Alcohol Policy will be available from the Community 

Services Staff person or designate at the time of booking. If the booking is not 

done in person, a copy of the Policy will be available online and can be mailed to 

the Renter along with the rental contract. 

A “Checklist for Renters” form and a Rental Contract form will be provided by the 

Municipality at the time of booking. These forms are to be completed by the 

S.O.P. holder and the renter (if different than the S.O.P. holder) and returned to 

the Community Services Department at least two (2) weeks prior to the event. 

Signatures from the S.O.P. holder, the Renter (if different from the S.O.P. holder) 

and the Municipal Staff person are required on the forms. Please see Appendix 

„B‟. 

Rationale: The above is to ensure that there is no misunderstanding of the 

regulations contained in the Policy. Also be aware that any required information 

70

or assistance of the renter is available through the Municipality of Lambton 

Shores staff person. 

8. CONTROLS DURING THE EVENT 

In order to be eligible for a facility permit for a S.O.P. function, the sponsor must 

demonstrate, to the satisfaction of the Director of Community Services or 

(his/her) designate, that there are sufficient controls in place to prevent 

intoxication or rowdy people from entering or being at the event, and that the 

aforementioned participants will be refused service and escorted safely from the 

event. These controls will include: 

8.1 For licensed events, the only acceptable forms of identification are: 

a) A driver‟s license issued by the Province of Ontario with a 

photograph of the person to whom the license is issued; 

b) A valid Passport; 

c) A Canadian Citizenship Card with a photograph of the person to 

whom the card was issued; 

d) A Canadian Armed Forces identification card; 

e) A photo card issued by the Board of the Alcohol and Gaming 

Commission of Ontario; 

f) A photo card issued by the Liquor Control Board of Ontario. 

8.2 The S.O.P. holder must refuse admittance to persons who are under the 

age of majority unless listed on the S.O.P. that people under 19 years of 

age will be attending the event, for example a wedding reception. 

8.3 Anyone who appears to be under the age of 25 will be required to show a 

government issued document with a photograph as identification before 

they are allowed to enter the event/facility. 

8.4 The S.O.P. holder and the Smart Serve door monitor have the right to 

refuse admittance to persons who are under age or to an individual who 

appears intoxicated. 

8.5 The S.O.P. holder must be present for the entire event, or his/her 

designate (who shall be named) be the person responsible for the entire 

event. The S.O.P. holder and all event workers must refrain from 

consuming alcohol prior to and during the event. 

Rationale: Individuals/groups named on the Special Occasion Permit are 

responsible for the safety and sobriety of the people attending the event. 

8.6 The entrance and exits to the event must be monitored by responsible 

person(s) meeting the age of majority requirements at all times. These 

persons shall further observe for individuals that may be attempting to 

enter or leave the premises and that appear to be impaired. 

71

8.7 For outdoor events and for the outdoor designated area, fencing is 

required. It shall be a single row of fencing which is six (6) feet high and 

must be securely erected. If this height is not feasible, two (2) rows of 

snow fence separated by five (5) feet is acceptable. Therefore limiting the 

ability of a patron passing alcohol to the area outside the designated area 

and to underage persons. If the fencing is not available through the 

Municipality of Lambton Shores, the cost of fencing and set up of the 

fencing is the responsibility of the event organizer. 

8.8 Homemade liquor is not allowed at any Special Occasion Permit function 

with the exception of homemade beer or wine at a religious function under 

a No-sale reception permit. 

8.9 All drinks are to be served in plastic or paper cups and all bottles are to be 

retained in the bar area. Alcoholic and non-alcoholic drinks are to be 

served in different cups. It is strongly recommended that beverages be 

purchased and served in cans rather than bottles or cups to decrease 

waste and reduce clean up time. 

Exception: Private events by invitation only. 

Rationale: Different cups provide a visual measure for event workers to 

determine the guests that are consuming alcohol. 

8.10 The S.O.P. holder must provide non-alcoholic and low alcoholic drinks 

(e.g. light beer, pop and water). 

8.11 Food must be made available at the event. It is recommended that at 

least five light meal choices are available. Suggestions for light meals 

include pizza or sandwiches. Snacks alone, such as nuts or pickled eggs 

are not sufficient. 

8.12 A maximum of five (5) drink tickets may be purchased at any one time. A 

maximum of two (2) drinks may be served from the bar at any one time. 

8.13 Unused tickets are to be redeemable for cash on demand at any time 

during the event, up until 15 minutes after the S.O.P. ends. 

8.14 The bar is to be closed by 1:00 a.m. and all evidence of sale must be 

removed within 45 minutes of the bar closing. (Exception is New Year‟s 

Eve where the bar may remain open until 2:00am). 

8.15 There will be no “last call”. Hours of operation of the bar must be posted. 

8.16 All licensed events (including a free bar event) must have a S.I.P. or 

Smart Serve trained bartender. Alcohol cannot be left available for self 

serve. An exception will be made when wine is served during a meal; one 

bottle per five adults will be allowed on tables during the meal only and 

when punch is available. 

72

8.17 The permit holder will ensure that the bartenders and servers do not serve 

alcohol to underage, intoxicated, rowdy or unauthorized people at the 

event. 

8.18 The permit holder and/or facility management will be responsible for 

determining when assistance is needed and requesting it from the 

appropriate authorities. 

8.19 If an alcohol related violation occurs, act promptly to rectify the situation 

and restore adherence to the Liquor License Act. Whenever the Act is 

violated at your event, you (as the S.O.P. holder) are at risk of being 

charged. Even if no charge is laid, the fact that the Liquor License Act has 

been violated can be used to undermine your defence in any civil suit. 

Rationale: The S.O.P. holder and the facility owner need to be alerted to 

the potential liability and attendant responsibility to prevent participants 

from becoming intoxicated and protect them from foreseeable harm. In 

order to provide a safe environment and control behaviour, event 

organizers must supervise entrances and exits. By controlling entry, 

underage, intoxicated, rowdy or unauthorized people can be prevented 

from entering an event. This will considerably reduce the likelihood of a 

problem occurring. 

By providing the facility owner with a list of bartenders, servers and 

monitors, those who previously have over served, served minors and 

served intoxicated patrons can be asked not to participate in the event. A 

facility owner who failed to take such steps would be in a far more 

precarious legal position in any subsequent suit. 

If injuries result from an event, the facility owner can be held liable and 

prosecuted under the Liquor License Act, regardless of any agreement 

with the permit holder. 

9. ACTIVITIES NOT ALLOWED AT S.O.P. EVENTS 

 

 

 

 

 

 

Sale or distribution of pre-made drinks, including but not limited to, Jell-O 

Shooters, pudding shooters or punches 

Discounting the price of drinks and/or drink tickets 

Using alcohol as a prize for any game 

Drinking Games 

Alcohol Raffles 

Gambling of any kind 

10. PAID DUTY POLICE OFFICERS 

Although it is not required, the Municipality of Lambton Shores strongly 

recommends the presence of paid duty police officers at any S.O.P. event. 

73

Paid duty officers are hired for special events to ensure that the event is orderly. 

While at the event, the officers are required to perform all duties of a police 

officer, which include preserving the peace and preventing crimes and other 

offenses. The officers are not there to perform duties that the event organizer is 

required to do, for example checking identification, security, etc. 

Paid duty police officers are governed by the Police Services Act and are 

required to perform the duties stipulated in the act including: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

(h) 

Preserving the peace; 

Preventing crimes and other offences and providing assistance and 

encouragement to other persons in their prevention; 

Assisting victims of crime; 

Apprehending criminals and other offenders and others who may lawfully 

be taken into custody; 

Laying charges and participating in prosecutions; 

Executing warrants that are to be executed by police officers and 

performing related duties; 

Performing the lawful duties that the Chief of police assigns; 

In the case of a municipal police force and in the case of an agreement 

under section 10 (agreement for provision of police services by O.P.P.), 

enforcing municipal by-laws; 

(i) Completing the prescribed training. R.S.O. 1990, c. P.15, s. 42 (1); 1997, 

c. 8, s. 28. 

The O.P.P. has responsibilities under the Liquor License Act and can therefore 

take corrective action when an event has breached or is in jeopardy of breaching 

the Act. 

11. SIGNAGE 

Please refer to Appendix „A‟ for samples of required signs at all S.O.P. functions. 

12. INSURANCE 

Any group/organization renting Municipality of Lambton Shores facilities for the 

purpose of S.O.P. events is required to provide a certificate of insurance, at least 

two (2) weeks prior to the event, indicating they have a minimum of two million 

($2,000,000.00) dollars in liability insurance, with the Municipality of Lambton 

Shores named as an additional insured party on the policy. The coverage must 

also include host liquor liability. This insurance can either be purchased through 

the Municipality or an outside insurance broker. Failure to provide proof of 

insurance will void the rental. 

13. SAFE TRANSPORTATION 

Only individuals, groups or organizations implementing a safe transportation 

strategy will be permitted rental/use privileges of facilities for S.O.P. events. 

74

The S.O.P. holder shall identify the strategies which will be used on the 

“Checklist for Renters” form. The sponsor shall implement and encourage a 

Designated Drivers Program. This program shall be advertised at the event so 

that all patrons are aware that this program is available. The designated driver 

shall be supplied with free soft drinks/coffee during the function. The permit 

holder shall advertise or announce the availability of this program during and, if 

possible, prior to the event. 

The S.O.P. holder must provide a Designated Driver Program for S.O.P. events 

with expected attendance of over 200 people. The program shall be in place 

between the hours of 12:30am and 1:45am. Council may make an exception to 

this requirement at the request of the S.O.P. holder. 

Rationale: The risk of liability is high when an impaired driver leaves an event 

where alcohol is served. Event organizers must assume responsibility for 

promoting safe transportation for all patrons consuming alcohol. 

14. POLICY MONITORING AND REVISIONS 

The alcohol management policy for the Municipality of Lambton Shores will be 

reviewed yearly from the date initially approved by Council, and by the Director of 

Community Services or designate. After reviewing the policy each year, the 

Director of Community Services or designate, if required, will form a committee to 

discuss recommended changes. A form will be given to all renters soliciting 

comments on their rental in relation to this policy. See Appendix „C‟. 

Rationale: 

Annual review of the policy will ensure that the policy remains up to date 

and effective; 

This will ensure that the public will remain involved in the process of 

review and revamping of the existing policy. 

15. CONSEQUENCES FOR FAILURE TO COMPLY 

Individuals and/or groups who fail to comply with the Municipal Alcohol Policy 

shall be subject to the following consequences: 

15.1 Although police will be called if a situation deems necessary to do so, it is 

the responsibility of the S.O.P. holder to ensure proper management of an 

event. 

15.2 Facility staff will report any infraction of this policy to legal authorities 

whenever they believe such action is required. 

15.3 Should a situation arise where an event may have to be shut down, the 

Director of Community Services or designate will evaluate the situation on 

behalf of the Municipality of Lambton Shores. 

75

15.4 Any infraction of the Municipal Alcohol Policy will be reviewed at the 

following Council Meeting. A registered letter describing the problem will 

be sent by the Municipal CAO or designate to the sponsor. The Council 

may refuse future rental privileges to the sponsor. 

15.5 Where persons under the age of majority are found to have consumed or 

to be consuming alcohol at S.O.P. and non-S.O.P. events held at 

Municipal facilities, the authorities may be called and/or the following 

procedure will be followed by the Municipal Council: 

First Infraction: The individual will be turned over to the police. A 

registered letter will be sent by the CAO to the parents/guardians. 

Second Infraction: The individual could be banned from attending any 

public function held in any Municipal facility for a period of six (6) months. 

A registered letter will be sent by the CAO to the parents/guardians. 

15.6 Where anyone is engaged in disruptive behaviour as a result of alcohol 

consumption at social events, authorities may be called and/or the 

following procedure will be followed: 

First Infraction: The individual will be ejected from the event for its 

duration and in addition shall not be permitted to attend the same event 

the following year. 

Second Infraction: The individual could be suspended from all functions 

for a period of one (1) year. A registered letter will be sent by the CAO. 

Note: There is the potential for the permit holder to be arrested and charged when the 

O.P.P. are involved. 

76

Appendix „A‟ 

Required Signage for S.O.P. Functions 

The following signs must be prominently displayed in all Municipal facilities for S.O.P. 

events. All signs are available from the Municipality of Lambton Shores: 

Accountability for Event – the following form will be mounted at the entrance and bar 

area. The S.O.P. holder must ensure that the form is completed, with all information 

relevant to the event clearly visible. 


Special Occasion Licensed Event 

Name of Event Sponsor/Rental Group: 

________________________________________________________________ 

Name of Permit Holder: 

________________________________________________________________ 

Address of Permit Holder: 

________________________________________________________________ 

________________________________________________________________ 

Name & Address of Facility: 

________________________________________________________________ 

________________________________________________________________ 

Name of Municipal Representative: 

________________________________________________________________ 

Ontario Provincial Police – Call 1-888-310-1122 

Alcohol & Gaming Commission of Ontario – Call 1-800-522-2876 

Municipality of Lambton Shores Community Services Department 

– Call 519-243-1400/1-866-943-1400 

77

Proof of Age – This sign is to be posted in the bar and main entrance of all S.O.P. 

events: 

Individuals Under the Age of Majority are not permitted on the premises after 

8:00pm without valid photo identification. 

Acceptable forms of identification include: 

An Ontario Driver‟s License 

A Valid Passport 

A Canadian Citizenship Card 

A Canadian Armed Forces Identification Card 

A photo card issued by the AGCO 

A photo card issued by the LCBO 

Alcohol Ticket Sales Limit – a sign must be posted at the ticket sale area, which 

reads: 

ALCOHOL TICKET SALES 

FIVE (5) TICKETS PER PERSON AT ONE TIME 

AFTER 11:00PM, TWO (2) TICKETS PER PERSON 

ALL UNUSED TICKETS ARE REDEEMABLE FOR CASH 

Ticket Sales – This sign will be posted in the bar area: 

Ticket Sales End at 12:45 a.m. 

UNUSED TICKETS WILL BE REFUNDED UP TO 15 MINUTES AFTER THE S.O.P. 

EXPIRES 

Statement on Intoxication – the following sign will be posted at entrances and in the 

bar area: 

BY LAW SERVERS CANNOT SERVE 

any person to the point of intoxication, 

OR any person who is intoxicated 

LOW-ALCOHOL & NO-ALCOHOL BEVERAGES AND FOOD ARE AVAILABLE 

78

No “Last Call” – a sign for no last call will be posted at entrances and in the bar area: 

NO “LAST CALL” ANNOUNCED 

BAR CLOSES AT 1:00 AM SHARP 

All evidence of sale must be cleared and the 

facility vacated by 1:45am. 

Designated Driver – this sign will be posted at entrances and exits: 

DESIGNATED DRIVERS 

We are pleased to offer you FREE no-alcohol beverages 

Thanks for helping to reduce impaired driving in 


Fetal Alcohol Syndrome – this sign shall be displayed in all Ladies‟ Restrooms and at 

the bar area and can be obtained from the Alcohol and Gaming Commission of Ontario. 

WARNING: 

Drinking Alcohol during pregnancy can 

cause birth defects and brain damage to your baby 

1-877-FAS-INFO 

www.alcoholfreepregnancy.ca 

Code of Conduct – this sign will be posted at entrances/exits: 

CODE OF CONDUCT 

Any person misbehaving, unruly or intoxicated will be 

denied entry or removed from the premises 

79

Appendix „B‟ 

CHECKLIST FOR RENTERS 

All material to be supplied at least two weeks prior to event date: 

1. Name of person and/or group sponsoring this event: 

___________________________________________________________________ 

2. Date of Event: ________________________________________________ 

3. Location of Event: ________________________________________________ 

4. Type of Event: ________________________________________________ 

5. Will persons under 19 years of age be attending this event? ________________ 

6. Type of Identification to distinguish event workers ________________________ 

7. Has proof of S.O.P. been provided ________________________________ 

8. Has proof of Insurance been provided ________________________________ 

9. Have names of Smart Serve bartenders, floor monitors and door monitors been 

provided? 

_____________________________________________________ 

10. Have off duty police officers been hired for this event? _____________________ 

11. Has a private security company been hired for this event? ________________ 

12. The safe transportation strategy(s) that will be used at this function are: 

a) ________________________________________________________________ 

b) ________________________________________________________________ 

c) ________________________________________________________________ 

13. I have reviewed the Municipal Alcohol Policy with a municipal representative. 

___________ Yes 

___________ No 

Date: _________________________ 

80

Signature of Municipal Representative: ____________________________________ 

14. I understand all the policy regulations. 

___________ Yes 

__________ No 

15. I and/or my group will observe and obey all policy regulations during the event. 

__________ Yes 

__________ No 

If No, explain: 

________________________________________________________________ 

________________________________________________________________ 

Signature of S.O.P. Holder ________________________________________________ 

Signature of Municipal Rep. _______________________________________________ 

Date: _________________________ 

81

Appendix „C‟ 

Municipal Alcohol Policy Comment Form 

Please comment on the effects that this policy had relating to your rental. 

Please state the date of your event: ___________________________________ 

Location of event: _________________________________________________ 

Type of event: ____________________________________________________ 

Comments: 

________________________________________________________________ 

________________________________________________________________ 

________________________________________________________________ 

________________________________________________________________ 

________________________________________________________________ 

________________________________________________________________ 

________________________________________________________________ 

________________________________________________________________ 

________________________________________________________________ 

Please return completed form to: 

Municipality of Lambton Shores 

Community Services Department 

RR 1, 9575 Port Franks Road 

Thedford, ON 

N0M 2N0 

OR comments can be emailed to events@lambtonshores.ca. 

Thank you for your cooperation! 

82


D.C.S. Report No. 89-2011 Monday, September 6, 2011 

TO: 

FROM: 

RE: 



Stop Sign Installation – Goosemarsh Line and North Street 


That D.C.S Report No. 89-2011 and the attached By-Law 

No. 77-2011 be approved and that staff be directed to install 

a stop sign located at the corner of Goosemarsh Line and 

North Street. 

REPORT 

The Community Services Department has received three seperate requests to install a 

stop sign located at the intersection of Goosemarsh Line and North Street in VanDogen 

Subdivision. (Schedule A) Currently this instersection has been designed as a T 

intersection without any signage control installed. Residents are concerned due to the 

uncontrolled intersection an accident is imminent. There is no record of any collision 

accidents within this area. 

Traffic counts from 2010 have documented that the AADT traffic for this area is 

approximately 16 cars per day with approximately 80% of the Southbound traffic 

travelling on Goosemarsh Line turning left onto North Street. This is a Class 6 Road. 

There is a buffer area of trees that have been planted at the front of the property of 

9997 Goosemarsh Line which does present a site line hazard within this intersection for 

traffic travelling North on Goosemarsh Line and into the intersection. 

Staff are recommending that a stop sign be installed on the corner of Goosemarsh Line 

and North Street and that By-Law 77-2011 be approved. Installation of the stop sign 

would occur in approximately 3 weeks once locates have been obtained. 




83

Schedule A 

Approximate location of Stop 

Sign to control traffic travelling 

North on Goosemarsh Line 

84


BY-LAW 77 of 2011 

Being a By-law Respecting the Erection of Stop Signs at Intersections 

WHEREAS: Section 137 of the Highway Traffic Act (R.S.O 1990) states that the 

Council of a municipality may by by-law, provide for the erection of stop signs at 

intersections on highways under its jurisdiction; and every sign so erected shall comply 

with the regulations of the Ministry of Transportation; 

THEREFORE: 

The Council of the Municipality of Lambton Shores enacts as follows: 

1. The intersection on the highways set out in Column 1 is designated as an 

intersection where a stop sign shall be erected at the location shown in Column 2. 

2. The designation made by Section 1 above shall not become effective until a stop 

sign has been erected in accordance with the Regulation of The Highway Traffic 

Act. 

3. The penalties provided in section 208 of The Highway Traffic Act shall apply to all 

offenses against this by-law. 

COLUMN 1 COLUMN 2 

INTERSECTION 

DIRECTION 

Goosemarsh Line at North Street 

North-east on Goosemarsh Line 

READ A FIRST AND SECOND TIME19th DAY OF SEPTEMBER 2011 

READ A THIRD TIME AND FINALLY PASSED THIS 19 TH DAY OF SEPTEMBER 

2011 

__________________________ 


__________________________ 

CLERK - Carol McKenzie 

85



TO: 

FROM: 

RE: 



Arkona Seniors Centre – Canopy Installation 


That D.C.S. Report No. 90-2011 is approved and that the 

Awning House is awarded the Arkona Seniors Centre 

Canopy Installation project. 

REPORT 

The Arkona Seniors Centre is the hub for activities within the Village of Arkona. 

Located at 7355 Arkona Road this centre serves as the Emergency Reception Centre 

for Arkona, and has capabilities for; shuffle board, cards, small dances and meetings. It 

also has kitchen facilities and a room capacity of 60. The building is also adjacent to 

the Fire Hall. Most recently the Municipality did complete renovations within the 

washroom facilitiies to make them accessible. 

In the 2011 Capital Budget, Council approved a canopy installation around the entrance 

of the centre. Currently there is no cover at the entrance and this does present a slip 

and fall problem during rainy weather and the winter months. Staff did request 

quotations from several companies however due to time constraints and previous 

commitments, only one was able to submit a bid for the project. 

The only company who submitted for this project was the Awning House located in 

Petrolia. The cost for the installation of this canopy is $1060.00 with an additional cost 

of $160.00 for lettering (excluding taxes). The approved Capital Budget for this project 

was $11,125.95. 

It is the recommendation of the Community Services Department that the proposal in 

the amount of $1,403.00 including applicable taxes from Awning House be approved. It 

is estimated that this project will be completed in 6 to 8 weeks. 




86



TO: 

FROM: 

RE: 



Walker Drain Rehabilitation – Grand Bend 


That D.C.S. Report No. 91-2011 is approved and that 

Walker Drain Rehabilitation project be awarded to VanRiel 

Excavating in the amount of $72,341.00 and that the ABCA 

be directed to commence the appropriate paperwork for 

commencement of the project. 

REPORT 

The Walker Drain travels behind the Optimist Baseball Park in Grand Bend. Over the 

past few years the northern corner of the park has been deteriorating into the drain. 

This usually occurs during the ice thaw in Febraury/March or during heavy rain storms. 

Due to this occurance staff have been required to move both the fence and light 

standards infield as to not lose these pieces of infrastructure to the erosion. 

In 2010 the Municipality was notified that this project had the opportunity for funding 

under the Water Erosion Control Infrastructure (WECI) program. This program provides 

50% grant funding to the Conservation Authority for maintenance projects. This 

project was approved in the 2011 Capital Budget in the amount of $48,081.40. This 

amount also includes the project management costs for the ABCA to oversee the 

project and the Municipal share of the Municipal cost. 

The attached Schedule A and B provides the breakdown of the tender and the 

recommendation from the Engineer and the Project Fact Sheet provided by the ABCA. 

This project will entail shoring up the slope with rip rap and some excavation. It was the 

intent of the project to commence after baseball season as to not interfere with these 

activities. 

Staff are in agreement with the recommendation by Riggs Engineering and the ABCA to 

accept the low bid for this project and are recommending that VanRiel Excavating be 

awarded this contract and that the ABCA be notified of this acceptance. 




87

July 15, 2011 

Ausable Bayfield Conservation Authority 

71108 Morrison Line, R. R. # 3 

Exeter, Ontario 

N0M 1S5 

Attention A Scott, P. Eng. Water and Planning Manager 

Dear Mr. Scott: 

Re: Walker Drain, Area 1 Erosion Control Project, Grand Bend, Ont. 

Tenders were opened on Tuesday, July 12 th , 2011. Tender prices are summarized 

below: 

Name Address Part A (inc 

HST) 

B.F. Environmental 

Consultants Ltd. 

Murray Mills 

Excavating 

Lavis Contracting 

Iacobelli Contractors 

Ltd. 

Birnam Excavating 

Cedar Springs 

Landscape Group 

J & L Henderson 

Ltd. 

277 West Holt 

Line 

Port Lambton, 

ON 

4976 Kimball 

Rd., RR 4 

Sarnia, ON 

37462A Huron 

Road, RR 2 

Clinton, ON 

1928 Blackwell 

Road 

Sarnia, ON 

2046 Nauvoo 

Rd. 

Warwick Twp., 

ON 

1326 Butler 

Road W. 

Ancaster, ON 

6880 Arkona 

Rd., RR #1 

Arkona, ON 

Part B - 

trucking (inc 

HST) 

Total Amount 

(inc HST) 

$64,387.40 $ 9,605.00 $73,992.40 

$232,074.88 $ 8,192.50 $240,267.38 

$85,024.03 $ 7,768.75 $92,792.78 

$71,845.40 $ 5,367.50 $77,212.90 

$120,108.36 $ 3,028.40 $123,136.76 

$209,264.70 $ 5,650.00 $214,914.70 

$74,029.24 $14,690.00 $88,719.24 

VanDriel Excavating PO Box 339 

Clinton, ON $67,301.20 $ 5,039.80 $72,341.00 

Suite 205 1240 Commissioners Rd. W, London, Ontario N6K 1C7 tel: (519) 657-1040 

fax: (519) 657-8631 

88

Subsequent to the tender opening, we have had the opportunity to examine in detail the 

bids from VanDriel Excavating Inc. and B. F. Environmental Consultants Ltd. Both bids 

are in order. You will note that the lowest bid for part A is from B. F Environmental 

Consultants Ltd. If optional part B (trucking and delivery of riprap) is included, VanDriel 

Excavating Inc. becomes the lowest bidder. We now understand, from The Municipality 

of Lambton Shores, that part B should be included in the contract. We therefore 

recommend acceptance of the lowest bid from VanDriel Excavating Inc. 

Tender deposits from the other bidders can be returned. 

Yours truly, 

Peter Crook, P. Eng. 

Senior Engineer 

Suite 205 1240 Commissioners Rd. W, London, Ontario N6K 1C7 tel: (519) 657-1040 

fax: (519) 657-8631 

89

Ausable Bayfield Conservation Authority 

PROJECT FACT SHEET 

Project Name: 

Walker Drain Area 1 Erosion Control 

Project Job Code #: 4173 

Year Project Requested: 2011 

Present Status: 

Ongoing 

Project Description: 

In 2009, the Municipality of Lambton Shores requested that the ABCA apply for WECI funding 

for an erosion issue on Walker Drain, just downstream of the ABCA historic Walker Drain 

Erosion Control Project. This work is eligible for 50% grant funding under the WECI program 

and Lambton Shores have accepted Special Benefitting Status for 50% of the total costs, which 

would be the costs not covered by the WECI program. 

In 2009, an engineering consultant was engaged to complete a final design for remedial works 

and prepare tender and contract documents for works. 

In 2011, WECI grant funding (50%) will be applied for to complete the erosion control works. 

Total Project Cost $85,260 

2011 Special Benefitting Levy 

- Lambton Shores (50%) $42,630 

November 8, 2010 

90


D.C.S. Report No. 92-2011 Thursday, September 15, 2011 

TO: 

FROM: 

RE: 



2011 Drain Maintenance Tender Results 


That the 2011 drain maintenance work be awarded to 

the low tenderer Van Driel Excavating, as outlined in 

D.C.S. Report No. 92-2011. 

REPORT 

As regulated under section 74 of the Drainage Act, any drainage works constructed 

under a by-law is the responsibility of the municipal authority to maintain the drainage 

systems at the expense of all upstream lands, roads, and utilities constructed under 

bylaw. The Community Services Department annually advertise to drain maintenance 

tenders. At this point any benfitting drainage property owner can apply for drain 

maintenance. 

On Thursday September 08, 2011 tenders for 2011 Municipal Drain Maintenance were 

opened in public at the Shores Complex. Three prequalified contractors closed the 

tender. This project entails the following drainage systems listed in (Schedule A), and is 

to be completed no later than December 31, 2011. The tender results were as follows: 

VanDriel Excavating Inc. $66,988.15 

J&L Henderson Construction $143,919.06 

Iocobelli Construction $157,341.20 

(Prices include HST) 

It is the recommendation of the Community Services Department that the 2011 Drain 

Maintenance Contract be awarded to VanDriel Excavating. It is expected that work will 

commence upon notification and be completed by December 31, 2011. 


Peggy Van Mierlo – West, CET 


Prepared by Allan Little, Drainage Superintendant 

91

Schedule A 

Drain Name Length of Work Zone Scope of Project 

Alexander Drain 355 meters brushing and dead tree 

removal 

Elliott McBryan Drain 2225 meters bottom ditch clean, light 

brushing 

Elliott West Drain 3165 meters bottom ditch clean, light 

brushing 

Scott Drain 1340 meters bottom ditch clean, light 

brushing 

Sullivan Drain 1480 meters bottom ditch clean, light 

brushing 

Upper Mud Creek #1 Drain 1350 meters brushing and dead tree 

removal 

9/10 concession Drain 2400 meters bottom ditch clean, light 

brushing 

92


D.C.S. Report No. 93-2011 Tuesday, September 13, 2011 

TO: 

FROM: 

RE: 



BMX Park Request - Forest 


For Council direction. 

REPORT 

Staff was requested to report on the feasibility and logistics of the construction of a BMX 

Park located in Forest on the municipally owned land located adjacent to 71 King Street 

and the abandoned CNR Right-of-Way. (Schedule A). A BMX facility is a bicycle 

motocross course that provides artificially developed earth structures to be used by 

bicycle riders. 

In 2008, the world experienced BMX racing in the Olympics. The Media attention that 

BMX drew throughout the Olympics has now seen a rise in demand for BMX venues, as 

more youth are drawn to BMX racing as their new sport. BMX tracks are also being 

used as during & after school sporting facilities, anti crime strategies and family 

recreational venues. 

As per the Draft – Recreational and Leisure Master plan Strategic Direction 7: 

“7-14 The Municipality should engage in consultation with youth (who are 

traditionally primary users) to gauge interest in the provision of this BMX / 

mountain bike park. This endeavor should only be undertaken if a suitable 

partner can be secured for assistance with items such as fundraising, 

maintenance, construction etc.” 

This direction was considered a medium-term goal (5-10 years) with a Capital Cost 

upwards of $250,000.00 depending on the design and size. 

The construction and maintenance of a BMX Park can be a very technical one as to 

decrease the liability and the amount of maintenance which can occur if not built 

adequately. There are no national standards for constructing a facility such as this one. 

Staff is estimating that the basic BMX Park such as the one shown in Schedule A will 

require approximately 5,000 cubic meters of soil. This soil will have to include the 

appropriate amount of fines, granular and clay. Currently the Community Services 

Department does have this amount however materials testing will be required prior to 

placement, to ensure that this material is appropriate 93 for this type of activity. The cost of

testing is approximately $200.00. Cost for removal of the dirt and placement ranges 

from $4000.00 to $6,000.00 based on 5 days of construction of staff time. 

It should be noted that a convenient access to water is necessary for jump construction 

and maintenance. Water is critical to the quality of the park. Without water the jumps 

become too hard to work on and could increase liability should a rider fall. There is a 

watermain located adjacent to the property however a meter and tie-in would be 

required. This cost is approximately $3,500.00 

During our research it was discovered that numerous biking and insurance associations 

have developed project/liability framework plans to assist Municipalities and user groups 

to design, construct and maintain these types of parks. A reoccurring theme within our 

research on this topic was that the project should be built with the users in mind and 

that to make these facilities successful the users must be involved from initiation. Public 

Consultation was also promoted by various Municipalities who have currently or have 

undergone this process. 

Other reoccurring themes within these plans include the mitigation of liability and risk. 

These topics include the development of a risk management plan, installation of 

effective signage, and implementation of a maintenance and inspection policy. 

A methodically written Risk Management Plan is the best way to ensure safety 

measures are developed and implemented. At a minimum, the plan should include the 

steps to take in an emergency, an overview of signs, and delineation of boundaries, a 

description of the inspection and maintenance plan, and information regarding 

insurance. An effective Management Plan will also assist in mitigating liability due to: 

negligent design, negligent maintenance, negligent supervision or failure to warn the 

public of dangerous conditions. This activity would occur in-house. 

It is important to develop a comprehensive signage system for the park. Signs should 

be placed at the entrance and other key locations. The main sign should describe safety 

guidelines, helmet rules, risk warnings, a "Use at Your Own Risk" message, responsible 

riding tips, emergency contact information and more. The rules should be posted in 

visible locations and be easily understandable with the use of pictographs, if feasible. 

Included in the signage should be warning signs for any risks that the Municipal is 

aware of that cannot be eliminated. A statement should also be included within the 

signage regarding the location of a spectator’s area. 

Staff would recommend that signage be reviewed by both legal and insurance 

representation to ensure proper wording. Once wording has been approved by council 

staff would contract a sign maker to complete these works. Cost of the signage 

approximately $1,200.00, legal and insurance fees for review are not incorporated 

within this amount. 

Like all municipally owned facilities this area will also require monthly inspection by a 

trained person. A written log should be kept to ensure jumps and surrounding area are 

being looked after regularly and maintenance work is documented. This step is 

imperative to reducing liability. This program would be developed in-house with 

assistance from Provincial and National Recreational Groups publishing’s. It should be 

94

noted however that it is important to develop a stewardship ethic among riders that 

encourages everyone to repair and groom the jumps regularly and keep the park clean. 

Staff is requesting direction from council regarding this project, development of the work 

plan, liability plan and the public consultation/user group engagement process and 

timeframes for commencement. 




95



TO: 

FROM: 

RE: 



LED Traffic Light Head Replacement 


That D.C.S. Report No. 94-2011 is approved and that staff 

be directed to supply Bluewater Power with a Purchase 

Order number for commencement of the project. 

REPORT 

During capital deliberations, council approved the installation of LED traffic light head 

replacement within the intersection of King Street and Townsend Line. LED lights are 

known to be brighter, last longer and draw less energy than their predecessor of High 

Pressure Sodium bulbs. 

Bluewater Power has supplied the Community Services Department with a quotation of 

$16,765.00 plus HST. This quotation falls within the approved budget of $18,784.54. 

Staff had requested other contractors to quote on this project however due to other 

project obligations, they declined. 

Staff did review these options also and received a quotation of $20,820.00 for purchase 

and install of these. 

It is the recommendation of the Community Services Department that the LED Traffic 

Light Replacement project is awarded to Bluewater Power and that staff is directed to 

submit a purchase order to Bluewater Power for commencement of the project. It is 

being estimated that this project will be completed within 2 to 4 weeks based on award. 


Peggy Van Mierlo-West CET 


97



TO: 

FROM: 

RE: 



Thedford Dirty Dogs Request for Licensed Area 


For Council direction. 

REPORT 

The Thedford Dirty Dogs are a Senior AA Hockey team who make home base the newly 

renovated Legacy Centre. Prior to the renovation the Dirty Dogs would host a licensed 

area from the upstairs meeting room. This meeting room was equipped with a bar area 

and a window viewing area which patrons could watch the hockey game while enjoying 

a beverage. This was one of their main revenue generators. 

Originally with the renovation of the Legacy Centre it was proposed that the bar area 

would be relocated into Thomas Hall and that patrons would be able to enjoy the game 

still through closed circuit TV however due to budgetary constraints the closed circuit TV 

infrastructure was removed from the project. This also placed the team in a bit of a 

dilemma as to how to continue to serve alcohol while continuing to have people enjoys 

the game. 

The Dirty Dogs have sent a letter to the Municipality requesting the use of the far most 

easterly side of the stands as a licensed area for during all of their home games. 

(Schedule A). As per the Municipal Alcohol Policy these types of requests must be sent 

to council for review and direction. There is a storage room within the area in which 

they would store the items required to host the bar and each time the Dirty Dogs to opt 

to host this event they would be required to apply for a liquor license. The team would 

also be required to have security and smart serve volunteers within the area to maintain 

control. 

It should be noted that after the games this area would be closed and reopened in 

Thomas Hall until no later than 1:00am. This request would be consistent with past 

practice of having the bar in the upper area of the arena. As stated earlier and in the 

letter the teams representation has ensured that the will obide by the Municipal Alcohol 

Policy and will have both Smart Serve and security representation within the area. Staff 

is requesting direction on this matter. 



Director of Community Services 98


D.C.S. Report No. 97-2011 Wednesday, September 14, 2011 

TO: 

FROM: 



RE: East and West Lambton Shores Water Distribution Systems - 

Ministry of Environment Inspection Results 


For Council information. 

REPORT 

On June 20, 2011 the MOE performed an unannounced inspection of both the East and 

West Lambton Shores Distribution System. The annual inspections of municipal 

residential drinking water systems ensure that the systems regulated under the Safe 

Drinking Water Act and associated regulations, especially O. Regulation 170/03 are 

being operated in a safe and appropriate manner. The MOE inspects all municipal 

drinking water systems on an annual basis. At least once every three year period one of 

the inspections will be ‘unannounced’. The previous inspection was performed on 

September 16, 2010. 

The scope of the inspection is to ensure all components of the distribution of safe 

drinking water to the public are maintained in an acceptable manner. The inspection on 

both systems was divided into 6 modules; Treatment Processes, Operations Manuals, 

Logbooks, Certification and Training, Water Quality Monitoring, and Reports and 

Corrective Actions. The inspectors review all relevant approval documents and licences 

prior to their visit. Once on site they will tour important facilities, examine records, speak 

with staff, and collect records for review following the inspection. 

Both the East and West Lambton Shores Distribution systems are operated by a 

contracted operating authority, Operations Management International (OMI) Canada 

Inc. OMI has been operating the drinking water systems in Lambton Shores since 2001. 

The results of the West Lambton Shores Distribution System were received on July 18, 

2011. The East Lambton Shores System results were received were received on 

August 4, 2011. 

The Community Services Department is pleased to report that the West System 

received a 99.17% ‘Final Inspection Rating’. The only deficiency noted by the MOE 

inspector was that individual persons in the logbook entry system could not be easily 

identified. The operating authority has since made changes to ensure all entries clearly 

and unambiguously indicate the individual operator who made the entry. The East 

System received a 95.34% rating. Again, the logbook system was a deficiency and has 

since been corrected as per the inspector’s request. 

100

In addition there was an error found in re-sample times on July 5, 2011. This error was 

in the amount of time passed before a re-sample was obtained. The operating authority, 

at the request of the MOE inspector, has modified its sampling procedure to clearly 

indicate the timing requirements for all future re-sample events. The amended 

procedure has already been adopted, submitted to the MOE inspector, and will be 

formally included in pertinent documents (Operations Manuals and DWQMS 

Documents) at the next scheduled DWQMS audit Meeting (September 2011). 

Community Services Staff are pleased with the results of these inspections. Although 

we strive to receive a perfect score with each inspection we will take the findings and 

use them to improve our systems, records, and procedures. 




Prepared by Nick Verhoeven, Project and Infrastructure Manager 

101

Ministry of the Environment 

Ministère de l’Environnement 

Sarnia District Office 

1094 London Road 

Sarnia, ON N7S 1P1 

Bureau du district de Sarnia 

1094, chemin London 


Tel.: 519 336-4030 

Fax: 519-336-4280 

Tel : 519 336-4030 

Fax : 519 336-4030 

____________________________________________________________________________________________ 

July 18, 2011 

Peggy Van Meirlo-West, Director of Community Services 


7883 Amtelecom Parkway 

Forest, ON 

N0N 1J0 

Dear Ms. Van Meirlo-West, 

File: SI-LA-LS 540 

West Lambton Distribution System 

Re: June 20, 2011 Unannounced Inspection – West Lambton Distribution System 

______________________________________________________________________________ 

Enclosed is a copy of the inspection report prepared for the West Lambton Shores Distribution System under the 

Ministry’s standalone distribution inspection protocol. The report is based on conditions encountered at the time of 

inspection, and subsequent follow-up. 

In order to measure individual inspection results, the Ministry has established an inspection compliance risk 

framework based on the principles of the Inspection, Investigation & Enforcement (II&E) Secretariat and advice of 

internal/external risk experts. The Inspection Rating Record (IRR), included as Appendix B of the inspection report, 

provides the Ministry, the system owner, and the local Public Health Units with a summarized quantitative measure 

of the drinking water system’s annual inspection and regulated water quality testing performance. If you have any 

questions or concerns regarding the rating, please contact Marc Bechard, Drinking Water Program Supervisor, at 

(519) 383-3778. 

Should you note any errors or omissions or have any questions, please contact me at (519) 383-3770, or Marc 

Bechard at (519) 383-3778. 

________________________ 

David Dominelli 

Provincial Officer 

Safe Drinking Water Branch 

Sarnia/Windsor District 

Southwest Region 

Enclosure 

c: Nick Verhoeven, Project & Infastructure Manager, Municipality of Lambton Shores 

Rick Marsh, Operations Supervisor, OMI Canada Inc. 

Joe Arnold, ORO, OMI Canada Inc. 

Dr. Christopher Greensmith, Medical Officer of Health, Lambton Community Health Services 

Marc Bechard, Drinking Water Program Supervisor, District Office File 

Ralph Coe, General Manager/Secretary Treasurer, St. Clair Region Conservation Authority 

102


EAST AND WEST LAMBTON SHORES DISTRIBUTION SYSTEM - WEST 

LAMBTON DS 

Drinking Water System Inspection Report 

DWS Number: 

Inspection Number: 

Date of Inspection: 

Inspected By: 

260006581 

1-980RC 

Jun 20, 2011 


103



Table of Contents 


Owner & Contact Information 2 

Inspection Details 2 

Inspection Summary 

Introduction 3 

Capacity Assessment 3 

Treatment Processes 3 

Distribution System 4 

Operations Manuals 5 

Logbooks 6 

Contingency/Emergency Planning 6 

Security 7 

Consumer Relations 7 

Certification and Training 7 

Water Quality Monitoring 8 

Water Quality Assessment 9 

Reporting and Corrective Actions 10 

Non-Compliance with Regulatory Requirements and Actions Required 11 

Summary of Best Practice Issues and Recommendations 12 

Signatures 13 

Appendix A: Ministry Audit Sample Results – June 20, 2011 14 

Appendix B: Inspection Summary Rating Record (IRR) 23 

104



OWNER INFORMATION: 

Company Name: 

Street Number: 

Street Name: 

City: 

Province: 

LAMBTON SHORES,THE CORPORATION OF THE MUNICIPALITY OF 

9575 

PORT FRANKS Rd 

Unit Identifier: R.R #1 

THEDFORD 

ON 

INSPECTION DETAILS: 

Postal Code: 

N0M 2N0 

DWS Name: 

DWS Address: 

County/District: 

District/Area Office: 

DWS Category: 

DWS Number: 

Inspection Type: 



Date of Previous Inspection: 

EAST AND WEST LAMBTON SHORES DISTRIBUTION SYSTEM - 

WEST LAMBTON DS 


Sarnia District 

Large Municipal Residential 

260006581 

Unannounced 

1-980RC 

Jun 20, 2011 

DRINKING WATER SYSTEM COMPONENTS DESCRIPTION 

Site (Name): 

Type: 

Comments: 

Distribution System 

Other 

Sub Type: 

Surface 

The West Lambton Shores Water Distribution System is a large municipal residential system which 

obtains all of its water from the Lambton Area Water Supply System (LAWSS), both subject to the 

Safe Drinking Water Act and associated regulations. 

LAWSS East Lambton Booster Pumping Station supplies treated water to the West Lambton Shores 

Water Distribution System via the Forest supply line. LAWSS provides secondary disinfection in 

accordance with O. Reg. 170/03 section 1-5 of Schedule 1. All secondary disinfection equipment and 

storage structures are owned and operated by LAWSS. A 3841m3 standpipe is located in the Town of 

Forest. The drinking-water system serves approximately 3200 customers. 

In 2007 a chlorine residual analyser was installed at the Forest main lift station. This analyser 

continuously monitors the secondary disinfection chlorine residual concentration in the West Lambton 

Shores Water Distribution System. The analyser is equipped with autodial notification for alarm 

events. 

Report Generated for domineda on 11/07/2011 (dd/mm/yyyy) 

DWS #: 260006581 

105 

EAST AND WEST LAMBTON SHORES DISTRIBUTION SYSTEM - WEST LAMBTON DS 

Date of Inspection: 20/06/2011 (dd/mm/yyyy) 

Page 2 of 13



INSPECTION SUMMARY 

INTRODUCTION 

* The primary focus of this inspection is to confirm compliance with Ministry of the 

Environment legislation and authorizing documents such as Orders and Certificates of 

Approval, as well as evaluating conformance with Ministry drinking water related policies 

and guidelines during the inspection period. 

The Ministry is implementing a rigorous and comprehensive approach in the inspection of 

drinking water systems that focuses on the source, treatment and distribution components 

of the system as well as management practices. 

This drinking water system is subject to the legislative requirements of the Safe Drinking 

Water Act, 2002 (SDWA) and regulations made therein, including Ontario Regulation 170/03, 

"Drinking Water Systems" (O.Reg.170/03). This inspection has been conducted pursuant to 

Section 81 of the SDWA. 

This report is based on an inspection of a "stand alone connected distribution system". 

This type of system receives treated water from a separately owned "donor" system. This 

report contains all of the elements required to assess key compliance and conformance 

issues associated with a "receiver" system to ensure that the system was not being 

operated or managed in a "deficient" condition, as defined under O. Reg. 172/03. The report 

does not contain items associated with the inspection of the donor system, such as source 

waters, intakes/wells and treatment facilities. 

The inspection of the West Lambton Shores distribution system included an assessment of 

compliance/ conformance, as guided by the standalone inspection protocol, with the following 

documents for the period of September 1, 2010 to May 31, 2011: 

•O. Reg 170/03 - Drinking Water Systems Regulation. 

•O. Reg 128/04 - Certification of Drinking-Water System Operators and Water Quality Analysts. 

•O. Reg 169/03 – Ontario Drinking Water Quality Standards. 

•Municipal Drinking Water Licence Number: 049-101, Issue: 1, dated December 22, 2010. 

•Drinking Water Works Permit Number: 049-201, Issue: 2, dated March 21, 2010. 

The physical site inspection was conducted on June 20 and 23. The on-site portion of the 

inspection consisted of a review of works components, the collection of operational documents 

such as sample results, on-line monitoring data, logbooks, operating manuals, and operator 

licensing information. Ministry audit samples were also collected from the distribution system. 

CAPACITY ASSESSMENT 

* 

The owner was monitoring demand and population trends in order to monitor the need to 

upgrade or expand the system. 

TREATMENT PROCESSES 

* 

A valid Permit and Licence or Approval issued under Part V of the SDWA, other than those 

issued for watermain construction, existed for the system. 


DWS #: 260006581 

106 







* 

The owner had ensured that all equipment was installed in accordance with the Permit and 

Licence or Approval issued under Part V of the SDWA. 

* The owner/operating authority was in compliance with the requirement to prepare Form 1 

documents as required by their Drinking Water Works Permit during the inspection period. 

* 

There was one completed Form 1 provided by the Municipality during the inspection for a 

watermain extension associated with a proposed subdivision development. All required information 

was completed on the provided form. 

Up-to-date plans for the drinking-water system were available in accordance with the 

Permit, Licence or Approval issued under Part V of the SDWA. 

* 

The facility and equipment appeared to be maintained and in a fit state of repair. 

* The Operator-in-Charge had ensured that all equipment used in the processes was 

monitored, inspected, and evaluated. 

The operations manual details required routine operational checks, equipment calibration 

schedules and procedures, and distribution flushing procedures. A Computer Maintenance 

Management System (CMMS) is utilized for routine system equipment maintenance scheduling. 

A review of operational records including logbooks, maintenance, and calibration records confirmed 

that the drinking water system and processes are monitored, inspected, and evaluated. 

DISTRIBUTION SYSTEM 

* 

The owner had up-to-date documents describing the distribution components as required. 

* There was a cross-connection control/backflow prevention program, policy and/or by-law in 

place. 

The Corporation of the Municipality of Lambton Shores By-Law 65 of 2008 contains provisions 

related to the prohibition of cross connections and the requirements for backflow prevention 

devices. 

* Backflow preventers were installed at each service connection to 

Industrial/Commercial/Institutional and agricultural process that were considered high 

hazard facilities. 

* 

All service connections within the Municipality require, and are equipped with, back flow prevention 

devices. 

There were no known cross connections between the distribution system and other water 

sources. 

* 

Existing parts of the distribution system that were taken out of service for inspection, repair 

or other activities that may lead to contamination, and all new parts of the distribution 

system that came in contact with drinking water, were disinfected in accordance with 

Schedule B, Condition 2.3 of the Drinking Water Works Permit. 

* 

There was a program for rehabilitation or replacement of watermains. 


DWS #: 260006581 

107 







* 

The owner had implemented a program for the flushing of watermains as per industry 

standards. 

* 

A program was in place for inspecting and exercising valves. 

* 

There was a program in place for inspecting and operating hydrants. 

* 

There was a by-law or policy in place limiting access to hydrants. 

* 

Consumer water usage, including industrial and commercial water users, was fully metered. 

* 

The owner had conducted an assessment of production volumes versus authorized 

consumption to determine the percentage of water loss in the distribution system. 

* 

The owner had undertaken efforts to identify, quantify and reduce sources of apparent 

water loss and/or established a leak detection/minimization program. 

* 

Based on the records available the owner was able to maintain proper pressures in the 

distribution system. 

* 

The donor had provided an Annual Report to the receiver drinking water system. 

OPERATIONS MANUALS 

* Operators and maintenance personnel had ready access to operations and maintenance 

manuals. 

* 

Both hard copies and electronic copies of operations and maintenance manuals are readily 

available to staff. 

The operations and maintenance manuals contained plans, drawings and process 

descriptions sufficient for the safe and efficient operation of the system. 

* 

The operations and maintenance manual contained a sampling plan. 

* 

The operations and maintenance manuals contained instructions pertaining to the 

identification of adverse drinking water conditions, as well as prescribed notification and 

corrective actions. 

* 

The operations and maintenance manuals did meet the requirements of the Permit and 



DWS #: 260006581 

108 







* 

The operation and maintenance manuals and the emergency/contingency plans were 

reviewed on a periodic basis. 

LOGBOOKS 

* 

Logs for the distribution subsystem(s) of the drinking water system contained the required 

information. 

* 

Logbook entries were made in chronological order. 

* The record system did not allow the reader to unambiguously identify the person who made 

the logbook entry. 

* 

While reviewing the operational log books maintained for the West Lambton distribution system 

there were a number of logbook entries observed in which the maker of the entry was not able to 

be unambiguously identified. 

Entries in the logbook were made only by appropriate and authorized personnel. 

* 

Records or other record keeping mechanisms confirmed that operational testing not 

performed by continuous monitoring equipment was being done by a certified operator, 

water quality analyst, or person who suffices the requirements of O. Reg. 170/03 7-5. 

* 

For every required operational test and every required sample, a record was made of the 

date, time, location, name of the person conducting the test and result of the test. 

* 

Logs or other record keeping mechanisms were available for at least five (5) years. 

CONTINGENCY/EMERGENCY PLANNING 

* 

The owner had developed a written contingency/emergency plan as required by the Permit 

and Licence or Approval issued under Part V of the SDWA. 

* 

The contingency/emergency plan was available for reference by all staff as required by the 

Permit and Licence or Approval issued under Part V of the SDWA. 

* 

The contingency/emergency plan did provide for key equipment to be made available in the 

event of an emergency or upset condition. 

* 

The contingency/emergency plan addressed spill scenarios. 

* 

Clean-up equipment and materials were in place for the clean up of spills. 


DWS #: 260006581 

109 







* Standby power generators were tested under normal load conditions. 

Back-up power for the West Lambton system is supplied from equipment associated with the 

Municipal Water Pollution Control Plant. The system is tested under full load routinely. 

SECURITY 

* 

The owner had provided security measures to protect components of the drinking-water 

system. 

CONSUMER RELATIONS 

* 

Water conservation was being practiced by the owner or operating authority. 

* 

Required documents were available free-of-charge during normal business hours at a 

location accessible to the public. 

* The owner did take effective steps to advise users of the water system of the availability of 

Annual Reports. 

Notification of annual reports is provided to water system users through the municipal website. 

Copies are also available at all municipal offices. 

CERTIFICATION AND TRAINING 

* 

The overall responsible operator had been designated for each subsystem. 

* 

Operators in charge had been designated for all subsystems which comprised the drinkingwater 

system. 

* 

All activities that were undertaken by uncertified persons in the DW subsystems were 

overseen by persons having the prescribed qualifications. 

* 

All operators possessed the required certification. 

* 

Operator certificates or water quality analyst certificates were displayed in a conspicuous 

location at the workplace or at the premises from which the subsystem was managed. 

* 

The classification certificates of the subsystems were conspicuously displayed at the 

workplace or at premises from which the subsystem was managed. 

* An adequately licenced operator was designated to act in place of the overall responsible 

operator when the overall responsible operator was unable to act. 

An alternate ORO has been designated for instances where the primary ORO is unable to act. 


DWS #: 260006581 

110 







* 

The owner/operating authority was aware of the operator training and record keeping 

requirements, and they were taking reasonable steps to ensure that all operators receive 

the required training. 

* 

Operators were regularly trained with respect to the contents of the operations and 

maintenance manual and Contingency/Emergency Plan. 

WATER QUALITY MONITORING 

* 

Relief from water quality monitoring requirements had not been granted. 

* 

All microbiological water quality monitoring requirements for distribution samples were 

being met. 

* 

All trihalomethanes water quality monitoring requirements prescribed by legislation were 

conducted within the required frequency. 

* 

Trihalomethane samples were being collected from a point in the distribution system or 

connected plumbing system that was likely to have an elevated potential for the formation 

of trihalomethanes. 

* 

The owner ensured that water samples were taken at the prescribed location. 

* The owner had established water quality goals over and above regulatory requirements. 

The operating authority has established a minimum free chlorine residual goal of 0.5 mg/L within 

the distribution system. A distribution flushing program is carried out in order to achieve this goal. 

* The owner was conducting sampling beyond the minimum legislative requirements. 

The owner has routinely collected more bacteriological samples than required by legislation. 

* 

Samples for chlorine residual analysis were tested using an acceptable portable device. 

* All continuous monitoring equipment utilized for sampling and testing required by 

O.Reg.170/03, or approval or order, were equipped with alarms or shut-off mechanisms that 

satisfied the standards described in Schedule 6. 

* 

A continuous chlorine residual monitor is located at the Town of Forest Waste Water Main Lift 

Pump Station. The equipment is alarmed. 

All continuous analysers were calibrated, maintained, and operated, in accordance with the 

manufacturer's instructions or the regulation. 

* 

Operators were examining continuous monitoring test results and they were examining the 

results within 72 hours of the test. 


DWS #: 260006581 

111 







* The secondary disinfectant residual was measured as required for the distribution system. 

* 

The distribution system disinfectant residual is monitored continuously in the West Lambton Shores 


Records confirmed that the maximum free chlorine residual in the distribution system was 

less than 4.0 mg/L or that the combined chlorine residual was less than 3.0 mg/L. 

* 

Records confirmed that chlorine residual tests were being conducted at the same time and 

at the same location that microbiological samples were obtained. 

* 

Continuous monitoring equipment that was being utilized to fulfill O. Reg. 170/03 

requirements was performing tests for the parameters with at least the minimum frequency 

specified in the Table in Schedule 6 of O. Reg. 170/03. 

* 

All continuous monitoring equipment that was being utilized to fulfill O. Reg. 170/03 

requirements was recording data with the prescribed format. 

* Records confirmed that disinfectant residuals were routinely checked at the extremities and 

"dead ends" of the distribution system. 

* 

A flushing program is in effect in the West Lambton distribution system. Operators take chlorine 

residuals at various locations within the distribution system including dead ends while performing 

routine flushing. 

Testing for parameters required by legislation, Order, or a Permit, Licence or Approval 

issued under Part V of the SDWA was conducted by laboratories in Ontario licenced to test 

for that parameter, or by eligible laboratories outside Ontario. 

* 

The drinking water system owner had submitted written notices to the Director that 

identified the laboratories that were conducting tests for parameters required by legislation, 

Order Certificate of Approval (OWRA) or a Permit, Licence or Approval issued under Part V 

of the SDWA. 

* 

Based on information provided by the owner/operator, samples were being taken and 

handled in accordance with instructions provided by the drinking-water system's 

laboratories. 

* 

The owner indicated that the required records are kept and will be kept for the required time 

period. 

WATER QUALITY ASSESSMENT 

* The inspector collected audit samples during the inspection. 

Three sets of audit samples were collected on June 20, 2011. The collected samples included one 

end of distribution sample and two additional samples within the distribution system. 


DWS #: 260006581 

112 







* 

Results of Ministry audit sampling met the standards included in the Ontario Drinking Water 

Quality Standards (O. Reg. 169/03) and O.Reg. 170/03. 

* 

Records show that all water sample results taken during the review period met the Ontario 

Drinking Water Quality Standards (O.Reg. 169/03). 

REPORTING & CORRECTIVE ACTIONS 

* 

Where required continuous monitoring equipment used for the monitoring of chlorine 

residual and/or turbidity triggered an alarm or an automatic shut-off, a qualified person 

responded in a timely manner and took appropriate actions. 

* 

Annual Reports included the required information. 

* 

The Annual Report was prepared by February 28th of the following year. 

* 

Summary Reports for municipal council were completed on time, included the required 

content, and were distributed in accordance with the regulatory requirements. 

* 

All written notices, warning notices and reports were issued by the owner in a form 

provided by or approved by the Director. 

* 

The system was registered with the Ministry and provided the required notice containing 

information about the system. 

* 

The owner had evidence that all required notifications to all legal owners associated with 

the Drinking Water System had been made during the inspection period. 


DWS #: 260006581 

113 




NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED 

This section provides a summary of all non-compliance with regulatory requirements identified during the 

inspection period, as well as actions required to address these issues. Further details pertaining to these 

items can be found in the body of the inspection report. 

1. 



The record system did not allow the reader to unambiguously identify the person who made the 

logbook entry. 

While reviewing the operational log books maintained for the West Lambton distribution system there 

were a number of logbook entries observed in which the maker of the entry was not able to be 

unambiguously identified. 

Action(s) Required: 

The owner/operator shall, within 15 days of receipt of this report, conduct a review of the current record 

keeping practices and implement changes and/or training as necessary to ensure all logbook entries 

made allow the maker of the entry to be unambiguously identified. 


DWS #: 260006581 

114 




SUMMARY OF BEST PRACTICE ISSUES AND RECOMMENDATIONS 

This section provides a summary of all best practice issues identified during the inspection period. Details 

pertaining to these items can be found in the body of the inspection report. Best Management Practices are 

recommendations and not mandatory requirements, but may lead to safe drinking water for the consumer. 

In the interest of continuous improvement in the interim, it is recommended that owners and operators 

develop an awareness of the following practices and consider measures to implement them so that all 

drinking water systems continuously improve their processes. 

Not Applicable 




DWS #: 260006581 

115 






SIGNATURES 

Inspected By: 

Signature: (Provincial Officer): 


Reviewed & Approved By: 

Signature: (Supervisor): 

Marc Bechard 

Review & Approval Date: 

Note: This inspection does not in any way suggest that there is or has been compliance with 

applicable legislation and regulations as they apply or may apply to this facility. It is, and remains, 

the responsibility of the owner and/or operating authority to ensure compliance with all applicable 

legislative and regulatory requirements. 


DWS #: 260006581 

116 






Appendix A 

Ministry Audit Sample Results – June 2011 

117

APPENDIX A 

TABLE 3 


AUDIT SAMPLE RESULTS - 20-JUN-2011 

SUMMARY OF MICROBIOLOGICAL PARAMETERS - HEALTH RELATED 

Sample Legend: 

Sample # 

Sample # 

Sample # 

1 

2 

3 

- 7550 BRUSH RD. DISTRIBUTION 

- BULK WATER SHED DISTRIBUTION 

- CLYDE ST. MAIN LIFT DISTRIBUTION 

Parameter 

Units 

MC 

1 

SAMPLE SAMPLE SAMPLE 

# 1 # 2 # 3 

NT: ESCHERICHIA COLI 

C/100ML 

0 

ABSENT ABSENT ABSENT 

NT: TOTAL COLIFORMS 

C/100ML 

0 


Notes: 

- Escherichia coli is a more definitive indicator of fecal contamination than fecal coliforms or total coliforms. 

- At elevated levels, the general bacterial population may interfere with the detection of coliforms. This general population can be estimated from 

either background colony counts on the total coliform membrane filters or heterotrophic plate counts (HPC). 

Shortforms: 

C/100mL - Count per 100 millilitre 

C/mL - Count per millilitre 

Footnotes: 

1 Maximum Concentration as per O.Reg 169/03. 

2 Aesthetic Objective. 

11-JUL-2011 

Page 1 

118 

Module: d03_wb_swip.rdf

APPENDIX A 

TABLE 4 



SUMMARY OF CHEMICAL / PHYSICAL PARAMETERS - HEALTH RELATED 


Sample # 1 - 7550 BRUSH RD. DISTRIBUTION 

Parameter 

Units 

1 

MC 

SAMPLE 

# 1 

1,1-DICHLOROETHENE 

UG/L 

14 

.05 

Footnotes: 



3 Operational Guideline. 

4 Includes alpha-chlordane, gamma-Chlordane and Oxychlordane. 

5 Includes p,p'-DDE, o,p'-DDT, p,p'-DDD and p,p'DDT. 

a Total toxic equivalents when compared with 2,3,7,8,-TCDD (tetrachlorodibenzo-p-dioxin). 

b Where fluoride is added to drinking water, it is recommended that the concentration be adjusted to 0.5 - 0.8 mg/L, the optimum level for control 

of tooth decay. Where supplies contain naturally occurring fluoride at levels higher than 1.5 mg/L but less than 2.4 mg/L the Ministry of Health 

and Long Term Care recommends an approach through local boards of health to raise public and professional awareness to control excessive 

exposure to fluoride from other sources. 

c This standard applies to water at the point of consumption. Since lead is a component in some plumbing systems, first flush water may contain 

higher concentrations of lead than water that has been flushed for five minutes. 

d Where both nitrate and nitrite are present, the total of the two should not exceed 10 mg/L (as nitrogen). 

e The standard is expressed as a running annual average of quarterly samples measured at a point reflecting the maximum residence time in the 


f An aesthetic objective of 5 NTU for Turbidity has been set for all waters at the point of consumption. 

11-JUL-2011 

Page 3 

120 


ADVERSE RESULTS OF A DRINKING-WATER TEST UNDER O.REG. 170/03 

According to section 16-3 of O.Reg. 170/03,the following are prescribed as adverse results of a drinking-water test for the purpose of section 18 of the Safe 

Drinking Water Act 2002: 

1. A result that exceeds any of the standards prescribed by Schedule 1, 2 or 3 to the Ontario Drinking-Water Quality Standards, other than the standard for 

fluoride, if the result is from a sample of drinking water. 

2. A result indicating the presence of Aeromonas spp., Pseudomonas aeruginosa, Staphylococcus aureus, Clostridium spp. or fecal streptococci (Group D 

streptococci) in a sample of drinking water. 

3. A result indicating the presence of a pesticide not listed in Schedule 2 to the Ontario Drinking-Water Quality Standards in a sample of drinking water, at 

any concentration. 

4. If the drinking-water system is required to provide secondary disinfection in accordance with section 1-5 of Schedule 1 or section 2-5 of Schedule 2, the 

system provides chlorination, the system does not provide chloramination and a report under subsection 18(1) of the Act has not been made in respect of free 

chlorine residual in the preceding 24 hours, a result indicating that the concentration of free chlorine residual in the preceding 24 hours, a result indicating 

that the concentration of free chlorine residual is less than 0.05 milligrams per litre in, 

i. a distribution sample that is a grab sample, or 

ii. two distribution samples that are tested by continuous monitoring equipment, if the two samples were taken 15 minutes or more apart and the later of 

the two samples was the first sample that was taken 15 minutes or more after the earlier sample. 

5. If the drinking -water system is required to provide secondary disinfection in accordance with section 1-5 of Schedule 1 or section 2-5 of Schedule 2, the 

system provides chloramination and a report under subsection 18(1) of the Act has not been made in respect of combined chlorine residual in the preceding 

24 hours, a result indicating that the concentration of combined chlorine residual is less than 0.25 milligrams per litre and the concentration of free chlorine 

residual is less than 0.05 milligrams per litre in, 




6. If the drinking-water system is required to provide filtration and a report under subsection 18 (1) of the Act has not been made in respect of turbidity in 

the preceding 24 hours, a result indicating that turbidity exceeds 1.0 Nephelometric Turbidity Units (NTU) in, 

i. a grab sample of water taken from a filter effluent line, or 

ii. two samples of water from a filter effluent line that are tested by continuous monitoring equipment, if, 

A. two samples were taken 15 minutes or more apart and the later of the two samples was the first sample that was taken 15 minutes or more after the 

earlier sample, and 

B. the filter effluent line is directing water to the next stage of the treatment process. 

7. If an approval or order, including an OWRA order, identifies a parameter as a health-related parameter and establishes a maximum concentration for the 

parameter, a result indicating that the parameter exceeds the maximum concentration in a sample of drinking water. 

8. A result indicating that the concentration of sodium exceeds 20 milligrams per litre in a sample of drinking water, if a report under subsection 18 (1) of 

the Act has not been made in respect of sodium in the preceding 60 months. 

9. A result indicating that the concentration of fluoride exceeds 1.5 milligrams per litre in a sample of drinking water, if, 

i. the drinking-water system provides fluoridation and a report under subsection 18 (1) of the Act has not been made in respect of fluoride in the 

preceding 24 hours, or 

ii. the drinking-water system does not provide fluoridation and a report under subsection 18 (1) of the Act has not been made in respect of fluoride in the 

preceding 60 months. 

11-JUL-2011 

Page 4 

121 


APPENDIX A 

TABLE 5 



SUMMARY OF MICRO, CHEMICAL / PHYSICAL PARAMETERS - NOT HEALTH RELATED 



Sample # 2 - BULK WATER SHED DISTRIBUTION 

Sample # 3 - CLYDE ST. MAIN LIFT DISTRIBUTION 

Parameter 

Units 

OBJECTIVE 

TYPE OF 

OBJECTIVE 


# 1 # 2 # 3 

1,2-DICHLOROBENZENE 

UG/L 

3 

AO 

.05 

Footnotes: 

a Organic Nitrogen = (Total Kjeldahl Nitrogen - (Ammonia + Ammonium)) 

b The aesthetic objective for sodium in drinking water is 200 mg/L. The local Medical Officer of Health should be notified when the sodium 

concentration exceeds 20 mg/L so that this information may be communicated to local physicians for their use with patients on sodium restricted 

diets. 

c When sulphate levels exceed 500 mg/L, water may have a laxative effect on some people. 

d Applicable for all water at the point of consumption. 

11-JUL-2011 

Page 6 

123 


APPENDIX A 

TABLE 6 



SUMMARY OF PARAMETERS WITH NO ODWQS 



Parameter 

Units 

SAMPLE 

# 1 

1,1,1-TRICHLOROETHANE 

UG/L 

.05 

NO DATUM FOUND FOR THE FOLLOWING TABLE(S): 

-TABLE 1 - SUMMARY OF PARAMETERS EXCEEDING ODWQS 

-TABLE 2 - SUMMARY OF PARAMETERS EXCEEDING HALF OF THEIR HEALTH-RELATED ODWQS 

11-JUL-2011 

Page 8 

125 




Appendix B 

Inspection Summary Rating Record (IRR) 

126

127

128


Ministère de l’Environnement 

Sarnia District Office 

1094 London Road 


Bureau du district de Sarnia 

1094, chemin London 


Tel.: 519 336-4030 

Fax: 519-336-4280 

Tel : 519 336-4030 

Fax : 519 336-4030 

____________________________________________________________________________________________ 

August 4, 2011 

Peggy Van Meirlo-West, Director of Community Services 



Forest, ON 

N0N 1J0 

Dear Ms. Van Meirlo-West, 

File: SI-LA-LS 540 

East Lambton Distribution System 

Re: June 20, 2011 Unannounced Inspection – East Lambton Shores Distribution System 

______________________________________________________________________________ 

Enclosed is a copy of the inspection report prepared for the East Lambton Shores Distribution System under the 

Ministry’s standalone distribution inspection protocol. The report is based on conditions encountered at the time of 

inspection, and subsequent follow-up. 

In order to measure individual inspection results, the Ministry has established an inspection compliance risk 

framework based on the principles of the Inspection, Investigation & Enforcement (II&E) Secretariat and advice of 

internal/external risk experts. The Inspection Rating Record (IRR), included as Appendix B of the inspection report, 

provides the Ministry, the system owner, and the local Public Health Units with a summarized quantitative measure 

of the drinking water system’s annual inspection and regulated water quality testing performance. If you have any 

questions or concerns regarding the rating, please contact Marc Bechard, Drinking Water Program Supervisor, at 

(519) 383-3778. 

Should you note any errors or omissions or have any questions, please contact me at (519) 383-3770, or Marc 

Bechard at (519) 383-3778. 

________________________ 


Provincial Officer 

Safe Drinking Water Branch 

Sarnia/Windsor District 

Southwest Region 

Enclosure 

c: Nick Verhoeven, Project & Infastructure Manager, Municipality of Lambton Shores 

Rick Marsh, Operations Supervisor, OMI Canada Inc. 

Joe Arnold, ORO, OMI Canada Inc. 

Dr. Christopher Greensmith, Medical Officer of Health, Lambton Community Health Services 

Marc Bechard, Drinking Water Program Supervisor, District Office File 

Tom Prout, General Manager/Secretary Treasurer, Ausable Bayfield Conservation Authority 

129


EAST AND WEST LAMBTON SHORES DISTRIBUTION SYSTEM - EAST 

LAMBTON DS 


DWS Number: 



Inspected By: 

260006568 

1-980OF 

Jun 20, 2011 


130





Owner & Contact Information 2 

Inspection Details 2 

Inspection Summary 

Introduction 4 

Capacity Assessment 4 

Treatment Processes 4 

Distribution System 5 

Operations Manuals 7 

Logbooks 7 

Contingency/Emergency Planning 8 

Security 8 

Consumer Relations 9 

Certification and Training 9 

Water Quality Monitoring 9 

Water Quality Assessment 11 

Reporting and Corrective Actions 11 

Non-Compliance with Regulatory Requirements and Actions Required 13 

Summary of Best Practice Issues and Recommendations 14 

Signatures 15 

Appendix A: Ministry Audit Sample Results – June 20, 2011 16 

Appendix B: Inspection Summary Rating Record (IRR) 25 

131



OWNER INFORMATION: 

Company Name: 

Street Number: 

Street Name: 

City: 

Province: 

LAMBTON SHORES,THE CORPORATION OF THE MUNICIPALITY OF 

9575 

PORT FRANKS Rd 

Unit Identifier: R.R #1 

THEDFORD 

ON 

INSPECTION DETAILS: 

Postal Code: 

N0M 2N0 

DWS Name: 

DWS Address: 

County/District: 

MOE District/Area Office: 

Health Unit: 

Conservation Authority 

MNR Office: 

DWS Category: 

DWS Number: 

Inspection Type: 



Date of Previous Inspection: 

EAST AND WEST LAMBTON SHORES DISTRIBUTION SYSTEM - 

EAST LAMBTON DS 

9575 Port Franks Road LAMBTON SHORES ON 


Sarnia District 

LAMBTON HEALTH UNIT 

St. Clair Region Conservation Authority 

Chatham Regional Office 

Large Municipal Residential 

260006568 

Unannounced 

1-980OF 

Jun 20, 2011 

DRINKING WATER SYSTEM COMPONENTS DESCRIPTION 

Site (Name): 

Type: 

Comments: 

East Lambton Shores Distribution System 

Other 

Sub Type: 

Other 

The East Lambton Shores Water Distribution System is a large municipal residential system which 

obtains all of its water from the Lake Huron Primary Water Supply System (LHPWSS), both subject to 

the Safe Drinking Water Act and associated regulations. 

The drinking water system is operated and maintained by Operations Management International Inc.. 

An estimated population of 6000 customers are served by the drinking-water system. 

In 2006 the Municipality undertook extensive distribution system upgrades to connect the East 

Lambton Shores, Thedford and Arkona drinking water systems. The distribution system alterations 

were planned in accordance with the recommendations of the Town of Bosanquet Rural Watermain 

Strategy, a Master Plan for water servicing adopted by Town Council in July 2000 and supported by 

the Council of the Municipality of Lambton Shores following amalgamation. 


DWS #: 260006568 

132 

EAST AND WEST LAMBTON SHORES DISTRIBUTION SYSTEM - EAST LAMBTON DS 





Site (Name): 

Type: 

Comments: 

Northville Elevated Tower 

Other 

(Formerly known as the Bosanquet Water Tower) 

Sub Type: 

Reservoir 

The 3725m3 elevated storage tower was built in 1997. The tower is equipped with re-chlorination 

equipment to maintain the disinfectant residual at acceptable levels. Secondary disinfection chlorine 

residuals are continuously monitored and alarmed on a Supervisory Control and Data Acquisition 

(SCADA) system. 

Site (Name): 

Type: 

Northville Booster Pumping Station 

Other 

Sub Type: 

Booster Station 

Comments: 

An above ground water booster pumping station, located at 7810 Ravenswood Line, equipped with 

two centrifugal pumps, a chlorine residual analyzer, pressure monitoring device and standby power. 

Site (Name): 

Type: 

Comments: 

Coultis Road Reservoir and Booster Pumping Station 

Other 

Sub Type: Reservoir 

(Formerly known as the Thedford/Gordon Road Reservoir and Booster Pumping Station) 

The site consists of an underground reservoir (2 cells) with a usable volume of 909 m3, located south 

of Ravenswood Line and West of Coultis Road in the Village of Thedford. The reservoir effluent 

discharges by gravity to a booster station, located on the east side of Coultis Road (approximately 20 

meters east of the 2 cell reservoir). The booster station houses 4 vertical turbine high lift pumps atop 

an underground reservoir with a total capacity of 227 m3. The site is monitored by the regional 

SCADA system, located at the Northville Tower, and is equipped with a hydropneumatic pressure 

vessel, chlorine residual analyzer, and rechlorination capabilities (as required). 

The Municipality intends to keep the previous 6" supply watermain (from Parkhill) in service and will 

keep the water fresh by maintaining an open 3/4" by-pass into the reservoir (a 3/4" meter will be 

installed at this location to monitor water usuage). In emergency situations, the valve of the 6" main at 

the reservoir can be opened to backfeed the reservoir. 

Site (Name): 

Type: 

Arkona Stand Pipe 

Other 

Sub Type: 

Reservoir 

Comments: 

A 1,300 m3 stand pipe, located at 8602 Townsend Line, Town of Arkona, connected to the Regional 

Trunk Main and providing level controls to the East Lambton Shores SCADA system and to the 

Northville Booster Pumping Station. 


DWS #: 260006568 

133 






INSPECTION SUMMARY 

INTRODUCTION 

* The primary focus of this inspection is to confirm compliance with Ministry of the 

Environment legislation and authorizing documents such as Orders and Certificates of 

Approval, as well as evaluating conformance with Ministry drinking water related policies 

and guidelines during the inspection period. 

The Ministry is implementing a rigorous and comprehensive approach in the inspection of 

drinking water systems that focuses on the source, treatment and distribution components 

of the system as well as management practices. 

This drinking water system is subject to the legislative requirements of the Safe Drinking 

Water Act, 2002 (SDWA) and regulations made therein, including Ontario Regulation 170/03, 

"Drinking Water Systems" (O.Reg.170/03). This inspection has been conducted pursuant to 

Section 81 of the SDWA. 

This report is based on an inspection of a "stand alone connected distribution system". 

This type of system receives treated water from a separately owned "donor" system. This 

report contains all of the elements required to assess key compliance and conformance 

issues associated with a "receiver" system to ensure that the system was not being 

operated or managed in a "deficient" condition, as defined under O. Reg. 172/03. The report 

does not contain items associated with the inspection of the donor system, such as source 

waters, intakes/wells and treatment facilities. 

The inspection of the East Lambton Shores distribution system included an assessment of 

compliance/ conformance, as guided by the standalone inspection protocol, with the following 

documents for the period of September 1, 2010 to July 12, 2011: 

•O. Reg 170/03 - Drinking Water Systems Regulation. 

•O. Reg 128/04 - Certification of Drinking-Water System Operators and Water Quality Analysts. 

•O. Reg 169/03 – Ontario Drinking Water Quality Standards. 

•Municipal Drinking Water Licence Number: 049-101, Issue: 1, dated December 22, 2010. 

•Drinking Water Works Permit Number: 049-201, Issue: 2, dated March 21, 2010. 

The physical site inspection was conducted on June 20 and 23. The on-site portion of the 

inspection consisted of a review of works components, the collection of operational documents 

such as sample results, on-line monitoring data, logbooks, operating manuals, and operator 

licensing information. Ministry audit samples were also collected from the distribution system. 

CAPACITY ASSESSMENT 

* 

The owner was monitoring demand and population trends in order to monitor the need to 

upgrade or expand the system. 


* 

A valid Permit and Licence or Approval issued under Part V of the SDWA, other than those 

issued for watermain construction, existed for the system. 


DWS #: 260006568 

134 







* 

The owner had ensured that all equipment was installed in accordance with the Permit and 


* The owner/operating authority was in compliance with the requirement to prepare Form 1 

documents as required by their Drinking Water Works Permit during the inspection period. 

* 

There was one completed Form 1 provided by the Municipality during the inspection for a 

watermain extension associated with a proposed subdivision development. All required information 

was completed on the provided form. 

Records confirmed that the water treatment equipment which provides chlorination or 

chloramination for secondary disinfection purposes was operated so that at all times and all 

locations in the distribution system the chlorine residual was never less than 0.05 mg/l free 

or 0.25 mg/l combined. 

* 

The owner had evidence indicating that all chemicals and materials used in the treatment 

process met the AWWA and ANSI standards in accordance with the Permit and Licence or 

Approval issued under Part V of the SDWA. 

* 

Up-to-date plans for the drinking-water system were available in accordance with the 

Permit, Licence or Approval issued under Part V of the SDWA. 

* 

The facility and equipment appeared to be maintained and in a fit state of repair. 

* 

The Operator-in-Charge had ensured that all equipment used in the processes was 

monitored, inspected, and evaluated. 

* 

Based on information provided by the owner/operator, it was not likely that contaminants 

entering the floor drains would have come in contact with the source water or treated water. 

* 

Measures were taken to ensure that pesticides were not applied, stored, or mixed in the 

immediate vicinity of source(s), treatment, and storage facilities. 


* 

The owner had up-to-date documents describing the distribution components as required. 

* 

There was a cross-connection control/backflow prevention program, policy and/or by-law in 

place. 

* Backflow preventers were installed at each service connection to 

Industrial/Commercial/Institutional and agricultural process that were considered high 

hazard facilities. 

All service connections within the Municipality require, and are equipped with, backflow prevention 

devices. 


DWS #: 260006568 

135 







* 

There were no known cross connections between the distribution system and other water 

sources. 

* 

The owner had a program or maintained a schedule for routine cleanout, inspection and 

maintenance of reservoirs and elevated storage tanks within the distribution system. 

* 

Existing parts of the distribution system that were taken out of service for inspection, repair 

or other activities that may lead to contamination, and all new parts of the distribution 

system that came in contact with drinking water, were disinfected in accordance with 

Schedule B, Condition 2.3 of the Drinking Water Works Permit. 

* 

There was a program for rehabilitation or replacement of watermains. 

* 

The owner had implemented a program for the flushing of watermains as per industry 

standards. 

* 

A program was in place for inspecting and exercising valves. 

* 

There was a program in place for inspecting and operating hydrants. 

* 

There was a by-law or policy in place limiting access to hydrants. 

* 

Consumer water usage, including industrial and commercial water users, was fully metered. 

* 

The owner had conducted an assessment of production volumes versus authorized 

consumption to determine the percentage of water loss in the distribution system. 

* 

The owner had undertaken efforts to identify, quantify and reduce sources of apparent 

water loss and/or established a leak detection/minimization program. 

* 

The distribution system pressure was monitored to alert the operator of conditions which 

may have lead to loss of pressure below the value under which the system is designed to 

operate. 

* 

Based on the records available the owner was able to maintain proper pressures in the 


* 

The donor had provided an Annual Report to the receiver drinking water system. 


DWS #: 260006568 

136 







* Operators and maintenance personnel had ready access to operations and maintenance 

manuals. 

* 

Both hard copies and electronic copies of operations and maintenance manuals are readily 

available to staff. 

The operations and maintenance manuals contained plans, drawings and process 

descriptions sufficient for the safe and efficient operation of the system. 

* 

The operations and maintenance manuals contained instructions pertaining to the 

identification of adverse drinking water conditions, as well as prescribed notification and 

corrective actions. 

* 

The operations and maintenance manuals did meet the requirements of the Permit and 


* 

The operation and maintenance manuals and the emergency/contingency plans were 

reviewed on a periodic basis. 

LOGBOOKS 

* 

Logs for the distribution subsystem(s) of the drinking water system contained the required 

information. 

* 

Logbook entries were made in chronological order. 

* The record system did not allow the reader to unambiguously identify the person who made 

the logbook entry. 

* 

While reviewing the operational log books maintained for the East Lambton Shores distribution 

system there were a number of logbook entries observed in which the maker of the entry was not 

able to be unambiguously identified. 

Entries in the logbook were made only by appropriate and authorized personnel. 

* 

Records or other record keeping mechanisms confirmed that operational testing not 

performed by continuous monitoring equipment was being done by a certified operator, 

water quality analyst, or person who suffices the requirements of O. Reg. 170/03 7-5. 

* 

For every required operational test and every required sample, a record was made of the 

date, time, location, name of the person conducting the test and result of the test. 

* 

The operator-in-charge ensured that records were maintained of all adjustments made to 

the processes within his or her responsibility. 


DWS #: 260006568 

137 






LOGBOOKS 

* 

Logs or other record keeping mechanisms were available for at least five (5) years. 


* 

The owner had developed a written contingency/emergency plan as required by the Permit 


* 

The contingency/emergency plan was available for reference by all staff as required by the 

Permit and Licence or Approval issued under Part V of the SDWA. 

* 

The contingency/emergency plan did provide for key equipment to be made available in the 

event of an emergency or upset condition. 

* 

The contingency/emergency plan addressed spill scenarios. 

* 

Spill containment was provided for process chemicals. 

* 

Spill containment was provided for standby power generator fuel. 

* 

Clean-up equipment and materials were in place for the clean up of spills. 

* 

Standby equipment was available for critical treatment processes as required by a Permit 


* 

Back-up power was available as required by Permit and Licence or Approval issued under 

Part V of the SDWA. 

* 

Standby power generators were tested under normal load conditions. 

SECURITY 

* 

All storage facilities were completely covered and secure. 

* 

Air vents and overflows associated with reservoirs and elevated storage structures were 

equipped with screens. 

* 

The owner had provided security measures to protect components of the drinking-water 

system. 


DWS #: 260006568 

138 






CONSUMER RELATIONS 

* 

Water conservation was being practiced by the owner or operating authority. 

* 

Required documents were available free-of-charge during normal business hours at a 

location accessible to the public. 

* The owner did take effective steps to advise users of the water system of the availability of 

Annual Reports. 

Notification of annual reports is provided to water system users through the municipal website. 

Copies are also available at all municipal offices. 


* 

The overall responsible operator had been designated for each subsystem. 

* 

Operators in charge had been designated for all subsystems which comprised the drinkingwater 

system. 

* 

All activities that were undertaken by uncertified persons in the DW subsystems were 

overseen by persons having the prescribed qualifications. 

* 

All operators possessed the required certification. 

* 

Only certified operators made adjustments to the treatment equipment. 

* 

Operator certificates or water quality analyst certificates were displayed in a conspicuous 

location at the workplace or at the premises from which the subsystem was managed. 

* 

The classification certificates of the subsystems were conspicuously displayed at the 

workplace or at premises from which the subsystem was managed. 

* An adequately licenced operator was designated to act in place of the overall responsible 

operator when the overall responsible operator was unable to act. 

An alternate ORO has been designated for instances where the primary ORO is unable to act. 

* 

The owner/operating authority was aware of the operator training and record keeping 

requirements, and they were taking reasonable steps to ensure that all operators receive 

the required training. 

* 

Operators were regularly trained with respect to the contents of the operations and 

maintenance manual and Contingency/Emergency Plan. 



DWS #: 260006568 

139 







* 

Relief from water quality monitoring requirements had not been granted. 

* 

All microbiological water quality monitoring requirements for distribution samples were 

being met. 

* 

All trihalomethanes water quality monitoring requirements prescribed by legislation were 

conducted within the required frequency. 

* 

Trihalomethane samples were being collected from a point in the distribution system or 

connected plumbing system that was likely to have an elevated potential for the formation 

of trihalomethanes. 

* 

The owner ensured that water samples were taken at the prescribed location. 

* The owner had established water quality goals over and above regulatory requirements. 

The operating authority has established a goal of achieving a minimum free chlorine residual of 0.5 

mg/L in the distribution system. 

* The owner was conducting sampling beyond the minimum legislative requirements. 

* 

The operating authority routinely collects more than the minimum required number of 

microbiological samples. 

Samples for chlorine residual analysis were tested using an acceptable portable device. 

* 

All continuous monitoring equipment utilized for sampling and testing required by 

O.Reg.170/03, or approval or order, were equipped with alarms or shut-off mechanisms that 

satisfied the standards described in Schedule 6. 

* 

All continuous analysers were calibrated, maintained, and operated, in accordance with the 

manufacturer's instructions or the regulation. 

* 

Operators were examining continuous monitoring test results and they were examining the 

results within 72 hours of the test. 

* The secondary disinfectant residual was measured as required for the distribution system. 

* 

The distribution system disinfectant residual is monitored continuously in the East Lambton Shores 


Records confirmed that the maximum free chlorine residual in the distribution system was 

less than 4.0 mg/L or that the combined chlorine residual was less than 3.0 mg/L. 


DWS #: 260006568 

140 







* 

Records confirmed that chlorine residual tests were being conducted at the same time and 

at the same location that microbiological samples were obtained. 

* 

Continuous monitoring equipment that was being utilized to fulfill O. Reg. 170/03 

requirements was performing tests for the parameters with at least the minimum frequency 

specified in the Table in Schedule 6 of O. Reg. 170/03. 

* 

All continuous monitoring equipment that was being utilized to fulfill O. Reg. 170/03 

requirements was recording data with the prescribed format. 

* 

Records confirmed that disinfectant residuals were routinely checked at the extremities and 

"dead ends" of the distribution system. 

* 

Testing for parameters required by legislation, Order, or a Permit, Licence or Approval 

issued under Part V of the SDWA was conducted by laboratories in Ontario licenced to test 

for that parameter, or by eligible laboratories outside Ontario. 

* 

The drinking water system owner had submitted written notices to the Director that 

identified the laboratories that were conducting tests for parameters required by legislation, 

Order Certificate of Approval (OWRA) or a Permit, Licence or Approval issued under Part V 

of the SDWA. 

* 

Based on information provided by the owner/operator, samples were being taken and 

handled in accordance with instructions provided by the drinking-water system's 

laboratories. 

* 

The owner indicated that the required records are kept and will be kept for the required time 

period. 


* The inspector collected audit samples during the inspection. 

* 

Three sets of audit samples were collected on June 20, 2011. The collected samples included one 

end of distribution sample and two additional samples within the distribution system. 

Results of Ministry audit sampling met the standards included in the Ontario Drinking Water 

Quality Standards (O. Reg. 169/03) and O.Reg. 170/03. 

* Records show that water sample results taken during the review period met the Ontario 

Drinking Water Quality Standards (O.Reg. 169/03), with the following exceptions: 

The following exceedances were reported over the review period: 

May 5, 2011 - Total Coliform 11 at the Dietrick Sample Station, Total Coliform 22 at West Parkway 

Drive, Total Coliform 2 at the Thedford Resovoir, and Total Coliform 1 at the Arkona WPCP. 

July 5, 2011 - Total Coliform 1 at the Arkona Tower and E.Coli 1 at the Arkona Tower. 



DWS #: 260006568 

141 







* Corrective actions (as per Schedule 17) were not taken to address adverse conditions, 

including any other steps that were directed by the Medical Officer of Health. 

* 

The July 5, 2011 sample collected by the operating authority exceeded the Standard for E.Coli and 

Total Coliforms at the Arkona Tower. The exceedance was reported to Lambton Community Health 

Services on July 6, 2011 at 4:00 PM upon receipt of the results. Re-sampling was conducted at 

7:00 AM on July 7, 2011. Schedule 17-5 of O.Reg 170/03 requires that re-samples be collected 

immediately in instances where the Standard for E.Coli is exceeded. 

All required notifications of adverse water quality incidents were immediately provided as 

per O.Reg. 170/03 16-6. 

* 

All required notifications of adverse water quality incidents were provided as per O.Reg. 

170/03 16-7. 

* 

In instances where written notice of issue resolution was required by regulation, the notice 

was provided as per O.Reg. 170/03 16-9. 

* 

Where required continuous monitoring equipment used for the monitoring of chlorine 

residual and/or turbidity triggered an alarm or an automatic shut-off, a qualified person 

responded in a timely manner and took appropriate actions. 

* 

Annual Reports included the required information. 

* 

The Annual Report was prepared by February 28th of the following year. 

* 

Summary Reports for municipal council were completed on time, included the required 

content, and were distributed in accordance with the regulatory requirements. 

* 

All written notices, warning notices and reports were issued by the owner in a form 

provided by or approved by the Director. 

* 

The system was registered with the Ministry and provided the required notice containing 

information about the system. 

* 

The owner had evidence that all required notifications to all legal owners associated with 

the Drinking Water System had been made during the inspection period. 


DWS #: 260006568 

142 




NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED 

This section provides a summary of all non-compliance with regulatory requirements identified during the 

inspection period, as well as actions required to address these issues. Further details pertaining to these 

items can be found in the body of the inspection report. 

1. 

2. 



The record system did not allow the reader to unambiguously identify the person who made the 

logbook entry. 

While reviewing the operational log books maintained for the East Lambton Shores distribution system 

there were a number of logbook entries observed in which the maker of the entry was not able to be 

unambiguously identified. 


The owner/operator shall, within 15 days of receipt of this report, conduct a review of the current record 

keeping practices and implement changes and/or training as necessary to ensure all logbook entries 

made allow the maker of the entry to be unambiguously identified. 

Corrective actions (as per Schedule 17) were not taken to address adverse conditions, including 

any other steps that were directed by the Medical Officer of Health. 

The Drinking Water Standard for E.Coli was exceeded on July 5, 2011. The results were reported to 

Lambton Community Health Services and the Ministry of the Environment at 4:00 PM on July 6, 2011. Resamples 

were collected on July 7, 2011 at 7:00 AM. The Corrective Actions for an E.Coli exceedance as 

perscribed in Schedule 17-5 of O.Reg 170/03 requires that re-sampling be conducted immediately when 

the E.Coli Standard is exceeded. 


The owner/operator was instructed on July 7, 2011, to revise the Adverse Water Quality Response 

Procedures contained within the East and West Lambton Shores Operations Manual to clearly identify the 

corrective action requirements for E.Coli exceedances as contained in Schedule 17-5 of O.Reg 170/03. 

The owner/operator was further advised to train staff in the requirements of the revised procedure and 

provide written confirmation to the Sarnia Safe Drinking Water Branch of staff training. The revised 

operating procedure and confirmation of staff sign-off was provided by the operating authority on July 13, 

2011. 


DWS #: 260006568 

143 




SUMMARY OF BEST PRACTICE ISSUES AND RECOMMENDATIONS 

This section provides a summary of all best practice issues identified during the inspection period. Details 

pertaining to these items can be found in the body of the inspection report. Best Management Practices are 

recommendations and not mandatory requirements, but may lead to safe drinking water for the consumer. 

In the interest of continuous improvement in the interim, it is recommended that owners and operators 

develop an awareness of the following practices and consider measures to implement them so that all 

drinking water systems continuously improve their processes. 

Not Applicable 




DWS #: 260006568 

144 






SIGNATURES 

Inspected By: 

Signature: (Provincial Officer): 


Reviewed & Approved By: 

Signature: (Supervisor): 

Marc Bechard 

Review & Approval Date: 

Note: This inspection does not in any way suggest that there is or has been compliance with 

applicable legislation and regulations as they apply or may apply to this facility. It is, and remains, 

the responsibility of the owner and/or operating authority to ensure compliance with all applicable 

legislative and regulatory requirements. 


DWS #: 260006568 

145 






Appendix A 

Ministry Audit Sample Results – June 2011 

146

APPENDIX A 

TABLE 3 



SUMMARY OF MICROBIOLOGICAL PARAMETERS - HEALTH RELATED 


Sample # 

Sample # 

Sample # 

1 

2 

3 

- 7580 ARKONA ROAD DISTRIBUTION 

- NORTHVILL4 TOWER DISTRIBUTION 

- THEDFORD PUMPHOUSE DISTRIBUTION 

Parameter 

Units 

MC 

1 


# 1 # 2 # 3 

NT: ESCHERICHIA COLI 

C/100ML 

0 


NT: TOTAL COLIFORMS 

C/100ML 

0 


Notes: 

- Escherichia coli is a more definitive indicator of fecal contamination than fecal coliforms or total coliforms. 

- At elevated levels, the general bacterial population may interfere with the detection of coliforms. This general population can be estimated from 

either background colony counts on the total coliform membrane filters or heterotrophic plate counts (HPC). 

Shortforms: 

C/100mL - Count per 100 millilitre 

C/mL - Count per millilitre 

Footnotes: 



26-JUL-2011 

Page 1 

147 


APPENDIX A 

TABLE 4 



SUMMARY OF CHEMICAL / PHYSICAL PARAMETERS - HEALTH RELATED 


Sample # 1 - 7580 ARKONA ROAD DISTRIBUTION 

Parameter 

Units 

1 

MC 

SAMPLE 

# 1 

1,1-DICHLOROETHENE 

UG/L 

14 

.05 

Footnotes: 



3 Operational Guideline. 

4 Includes alpha-chlordane, gamma-Chlordane and Oxychlordane. 

5 Includes p,p'-DDE, o,p'-DDT, p,p'-DDD and p,p'DDT. 

a Total toxic equivalents when compared with 2,3,7,8,-TCDD (tetrachlorodibenzo-p-dioxin). 

b Where fluoride is added to drinking water, it is recommended that the concentration be adjusted to 0.5 - 0.8 mg/L, the optimum level for control 

of tooth decay. Where supplies contain naturally occurring fluoride at levels higher than 1.5 mg/L but less than 2.4 mg/L the Ministry of Health 

and Long Term Care recommends an approach through local boards of health to raise public and professional awareness to control excessive 

exposure to fluoride from other sources. 

c This standard applies to water at the point of consumption. Since lead is a component in some plumbing systems, first flush water may contain 

higher concentrations of lead than water that has been flushed for five minutes. 

d Where both nitrate and nitrite are present, the total of the two should not exceed 10 mg/L (as nitrogen). 

e The standard is expressed as a running annual average of quarterly samples measured at a point reflecting the maximum residence time in the 


f An aesthetic objective of 5 NTU for Turbidity has been set for all waters at the point of consumption. 

26-JUL-2011 

Page 3 

149 


ADVERSE RESULTS OF A DRINKING-WATER TEST UNDER O.REG. 170/03 

According to section 16-3 of O.Reg. 170/03,the following are prescribed as adverse results of a drinking-water test for the purpose of section 18 of the Safe 

Drinking Water Act 2002: 

1. A result that exceeds any of the standards prescribed by Schedule 1, 2 or 3 to the Ontario Drinking-Water Quality Standards, other than the standard for 

fluoride, if the result is from a sample of drinking water. 

2. A result indicating the presence of Aeromonas spp., Pseudomonas aeruginosa, Staphylococcus aureus, Clostridium spp. or fecal streptococci (Group D 

streptococci) in a sample of drinking water. 

3. A result indicating the presence of a pesticide not listed in Schedule 2 to the Ontario Drinking-Water Quality Standards in a sample of drinking water, at 

any concentration. 

4. If the drinking-water system is required to provide secondary disinfection in accordance with section 1-5 of Schedule 1 or section 2-5 of Schedule 2, the 

system provides chlorination, the system does not provide chloramination and a report under subsection 18(1) of the Act has not been made in respect of free 

chlorine residual in the preceding 24 hours, a result indicating that the concentration of free chlorine residual in the preceding 24 hours, a result indicating 

that the concentration of free chlorine residual is less than 0.05 milligrams per litre in, 




5. If the drinking -water system is required to provide secondary disinfection in accordance with section 1-5 of Schedule 1 or section 2-5 of Schedule 2, the 

system provides chloramination and a report under subsection 18(1) of the Act has not been made in respect of combined chlorine residual in the preceding 

24 hours, a result indicating that the concentration of combined chlorine residual is less than 0.25 milligrams per litre and the concentration of free chlorine 

residual is less than 0.05 milligrams per litre in, 




6. If the drinking-water system is required to provide filtration and a report under subsection 18 (1) of the Act has not been made in respect of turbidity in 

the preceding 24 hours, a result indicating that turbidity exceeds 1.0 Nephelometric Turbidity Units (NTU) in, 

i. a grab sample of water taken from a filter effluent line, or 

ii. two samples of water from a filter effluent line that are tested by continuous monitoring equipment, if, 

A. two samples were taken 15 minutes or more apart and the later of the two samples was the first sample that was taken 15 minutes or more after the 

earlier sample, and 

B. the filter effluent line is directing water to the next stage of the treatment process. 

7. If an approval or order, including an OWRA order, identifies a parameter as a health-related parameter and establishes a maximum concentration for the 

parameter, a result indicating that the parameter exceeds the maximum concentration in a sample of drinking water. 

8. A result indicating that the concentration of sodium exceeds 20 milligrams per litre in a sample of drinking water, if a report under subsection 18 (1) of 

the Act has not been made in respect of sodium in the preceding 60 months. 

9. A result indicating that the concentration of fluoride exceeds 1.5 milligrams per litre in a sample of drinking water, if, 

i. the drinking-water system provides fluoridation and a report under subsection 18 (1) of the Act has not been made in respect of fluoride in the 

preceding 24 hours, or 

ii. the drinking-water system does not provide fluoridation and a report under subsection 18 (1) of the Act has not been made in respect of fluoride in the 

preceding 60 months. 

26-JUL-2011 

Page 4 

150 


APPENDIX A 

TABLE 5 



SUMMARY OF MICRO, CHEMICAL / PHYSICAL PARAMETERS - NOT HEALTH RELATED 



Sample # 2 - NORTHVILL4 TOWER DISTRIBUTION 

Sample # 3 - THEDFORD PUMPHOUSE DISTRIBUTION 

Parameter 

Units 

OBJECTIVE 

TYPE OF 

OBJECTIVE 


# 1 # 2 # 3 

1,2-DICHLOROBENZENE 

UG/L 

3 

AO 

.05 

Footnotes: 

a Organic Nitrogen = (Total Kjeldahl Nitrogen - (Ammonia + Ammonium)) 

b The aesthetic objective for sodium in drinking water is 200 mg/L. The local Medical Officer of Health should be notified when the sodium 

concentration exceeds 20 mg/L so that this information may be communicated to local physicians for their use with patients on sodium restricted 

diets. 

c When sulphate levels exceed 500 mg/L, water may have a laxative effect on some people. 

d Applicable for all water at the point of consumption. 

26-JUL-2011 

Page 6 

152 


APPENDIX A 

TABLE 6 



SUMMARY OF PARAMETERS WITH NO ODWQS 



Parameter 

Units 

SAMPLE 

# 1 

1,1,1-TRICHLOROETHANE 

UG/L 

.05 

NO DATUM FOUND FOR THE FOLLOWING TABLE(S): 

-TABLE 1 - SUMMARY OF PARAMETERS EXCEEDING ODWQS 

-TABLE 2 - SUMMARY OF PARAMETERS EXCEEDING HALF OF THEIR HEALTH-RELATED ODWQS 

26-JUL-2011 

Page 8 

154 




Appendix B 

Inspection Summary Rating Record (IRR) 

155

156

157


TR Report No. 43-2011 Tuesday, September 13, 2011 

TO: 

FROM: 


Janet Ferguson, Treasurer 

RE: Draft Year to Date Financial Statements – August 31, 2011 


That the Draft Year to Date Financial Statements for the 

period ending August 31, 2011 be accepted as outlined in 

Treasurer’s report TR-43-2011. 

REPORT 

Attached to this report is the Draft year to date Operating and Capital financial 

statements for the period ending August 31, 2011. The Department Heads review 

detailed financial statements monthly to ensure their Business Units are operating within 

the approved budget and all expenses are allocated properly. If there are issues or 

concerns with expenses, Department Heads provide individual reports to Council at that 

time for their approval. The Department Head’s general comments are incorporated in 

this report as an ongoing status update for Council. 

Treasurer’s Comments 

General 

In response to Council’s request for a modified layout, the operating year to date 

statement has changed. We have kept the Business Units; however, realigned the 

layout to a vertical read and added another column. If Council has any further 

suggestions, we would be pleased to incorporate them for the next monthly statement. 

When reviewing the statements, please keep in mind the timing and the dollar value as 

well as the percentage used. For example, although it is 8 months into the year the 

arenas are at 50% of the operations due to the fact that the second half of the season is 

just starting. A further example is the expenses for Emergency Management have 

exceeded the budget and shows a percent of 125%; however, the total dollars only 

equate to $1,102.98. 

These statements are a snapshot of the financial transactions thus far in 2011 and are 

reflective of a typical year at this time. The summer season has come to an end; 

however, the transactions from the Labour Day weekend will not be incorporated until 

the September statements. 

Taxation: 

158

The final tax billings have now been issued and the revenue is reflected in these 

statements. To date we have also processed $40,788.00 in supplemental taxation 

revenue and $46,238.58 in taxation write off’s. Supplemental taxation and write off’s 

will continue to fluctuate up to December 31st. 

Clerk/Records Management Department 

The business units administered by the Clerk’s department are for the most part, on 

track for this time of year. 

Several individual expense accounts are at or near the maximum, but are the result of 

higher than anticipated activities, as the expenses for lease/rental account which 

includes a large number of photocopies made for organizations such as the 

Communities in Bloom, and the Recreation and Leisure Master Plan, the Ad Hoc 

Committees, as well as various local organizations, such as the B.I.A, Canada Day, Boy 

Scouts, etc. Advertising costs have been higher than anticipated, as there have been a 

number of larger than normal ads. 

The planning and building units have been discussed previously, and as noted, it is still 

too early to determine if there will be increase in the level of activities during the 

remainder of the year. 

Community Services Department 

Recreation and Leisure: 

The August year to date figures will not reflect items such as the overall success of the 

beach or harbours as final operational billings such as utilities will not be submitted until 

at least October. 

Rental revenues for all of our facilities have seen an increase compared to 2010. This 

is based upon an increased marketing of the community centres to groups and private 

vendors. Staff are currently drafting a marketing plan for our facilities in an attempt to 

entice more users in general and to expand the usage of the facilities within the off 

season of those areas that are typically a seasonal in nature. 

Roads 

Staff has seen an increase in pot holes and deterioration of our asphalt and tar and chip 

roads. A few powerful storms within the area have also required staff to be called in 

during off hours for maintenance which may result in wage overages for the year. 

Capital 

Forest Variable Frequency Drive (VFD) 

During early summer the Main lift pumps in Forest had a failure of one of the two VFDs. 

The VFD is an electrical unit that regulates the startup and operation of the pumps. The 

FVDs control the operation of the pumps based on flow levels and the actual amount of 

power required to do the required work. 159 Without the VFDs the pumps will not start

automatically. The VFDs were installed as part of the Forest Water Pollution Control 

Plant construction in 1996. Currently there are two VFDs in use at the Forest Main Lift 

Pumps and four at the Forest Pollution Control Plant. This is the first one that has failed. 

OMI and Community Services Staff obtained quotes for the repair and have ordered the 

replacement parts. The repair has been quoted as $5,500.00 plus taxes. This item is not 

in the capital budget and will be paid from the Water/Wastewater Agreement Repairs 

Budget. 

Forest Pollution Control Plant – Sand Filter Backwash System 

In the early fall of 2010 our contracted water and wastewater operator, OMI Canada Inc, 

reported the imminent failure of the sand filter backwash system. The failure was 

observed in the piping of the backwash. 

The failure of the continuous backwash system is not a desirable situation. Previous 

attempts to run the plant process without this have generated effluent flows out of 

compliance with the Ministry of Environments Certificate of Approval. 

OMI contacted the original equipment supplier for quotes on replacements parts. They 

also obtained quotes locally for custom manufacturing of the parts. The local quotes 

received resulted in savings and was accepted. Due to the time constraints the parts 

were ordered so that they could be manufactured quickly. 

In early 2011 council approved the sand filter replacement in the capital budget for the 

year. The previously manufactured parts can now be expensed to the capital project. 

The project had a budget of $40,000.00. We are awaiting final invoicing but expect the 

project to ultimately cost around $20,000 to $30,000. 

Further capital comments are noted on the Capital Summary attached to this report. 

Summary 

Although we are 2/3rds of the way through 2011 there are still many financial 

transactions to take place which will affect the final financial position. Lambton Shores 

is a very diverse and busy municipality. If there are any specific questions that Council 

has, myself or the pertinent Department Head would be pleased to answer them for 

you. 


Janet Ferguson, 

Treasurer 

160


2011 Draft Operating Year to Date Summary as of August 31, 2011 

BUDGET DRAFT YTD AVAILABLE % Used 

Taxation 

Revenue 8,344,369.15 8,344,374.70 (5.55) 100.00% 

Policing 

Revenue 

Policing 899,041.83 667,881.80 231,160.03 74.29% 

Community Police Group - - - 

Sub Total 899,041.83 667,881.80 231,160.03 74.29% 

Expense 

Policing 3,020,055.59 2,058,483.40 961,572.19 68.16% 

Community Police Group 331.50 - 331.50 0.00% 

Sub Total 3,020,387.09 2,058,483.40 961,903.69 68.15% 

Policing Total 2,121,345.26 1,390,601.60 730,743.66 65.55% 

Planning 

Revenue 

Planning and Zoning 147,538.45 98,694.83 48,843.62 66.89% 

Expense 

Planning and Zoning 180,107.25 113,783.74 66,323.51 63.18% 

Planning Total 32,568.80 15,088.91 17,479.89 46.33% 

Building & Assessment 

Revenue 

Building and Assessment Administration 235,630.87 133,927.58 101,703.29 56.84% 

Expense 

Building and Assessment Administration 272,105.93 169,097.06 103,008.87 62.14% 

Building Total 36,475.06 35,169.48 1,305.58 96.42% 

Protection to Person & Property 

Revenue 

Bylaw / Parking / Prop. Stnds Enforce. 152,162.56 120,575.90 31,586.66 79.24% 

Animal Control 13,429.48 10,558.63 2,870.85 78.62% 

Weed Inspection 835.14 718.81 116.33 86.07% 

Crossing Guards 10,652.65 9,168.71 1,483.94 86.07% 

Emergency Management 946.50 822.65 123.85 86.91% 

Conservation Authority - 

Sub Total 178,026.33 141,844.70 36,181.63 79.68% 

Expense 

Bylaw / Parking / Prop. Stnds Enforce. 228,213.86 149,114.73 79,099.13 65.34% 

Animal Control 44,062.56 30,219.09 13,843.47 68.58% 

Weed Inspection 3,791.91 2,554.03 1,237.88 67.35% 

Crossing Guards 48,367.64 30,942.85 17,424.79 63.97% 

Emergency Management 4,297.50 5,400.48 (1,102.98) 125.67% 

Conservation Authority 263,421.00 143,650.00 119,771.00 54.53% 

Sub Total 592,154.47 361,881.18 230,273.29 61.11% 

Protection to Person & Property Total 414,128.14 220,036.48 194,091.66 53.13% 

161 

Page 1 of 4 

9/14/2011




Fire Services 

Revenue 

Fire Prevention and Inspection - 

Arkona FD 55,367.36 32,131.46 23,235.90 58.03% 

Northville FD 8,851.43 8,489.67 361.76 95.91% 

Forest FD 55,878.28 33,324.73 22,553.55 59.64% 

Grand Bend FD 69,975.73 35,119.05 34,856.68 50.19% 

Thedford FD 8,919.93 9,665.71 (745.78) 108.36% 

Sub Total 198,992.73 118,730.62 80,262.11 59.67% 

Expense 

Fire Prevention and Inspection 5,100.00 9,533.39 (4,433.39) 186.93% 

Arkona FD 143,465.42 101,293.47 42,171.95 70.60% 

Northville FD 152,470.53 113,343.12 39,127.41 74.34% 

Forest FD 183,259.10 125,769.13 57,489.97 68.63% 

Grand Bend FD 180,349.66 135,492.68 44,856.98 75.13% 

Thedford FD 175,051.26 122,379.54 52,671.72 69.91% 

Sub Total 839,695.97 607,811.33 231,884.64 72.38% 

Fire Total 640,703.24 489,080.71 151,622.53 76.33% 

Transportation Services 

Revenue 

TRF to Equipment Replacement RF - 

TRF to Road Purposes RF - 

Roadways 992,755.46 760,822.67 231,932.79 76.64% 

Winter Control 246,153.82 187,093.06 59,060.76 76.01% 

Street Light / Traffic Control 107,539.34 81,736.96 25,802.38 76.01% 

Sub Total 1,346,448.62 1,029,652.69 316,795.93 76.47% 

Expense 

TRF to Equipment Replacement RF 312,084.30 312,084.30 - 100.00% 

TRF to Road Purposes RF 1,086,511.33 1,086,511.33 - 100.00% 

Roadways 1,943,186.64 1,277,400.69 665,785.95 65.74% 

Winter Control 516,808.19 442,984.12 73,824.07 85.72% 

Street Light / Traffic Control 225,782.45 117,602.77 108,179.68 52.09% 

Sub Total 4,084,372.91 3,236,583.21 847,789.70 79.24% 

Transportation Services Total 2,737,924.29 2,206,930.52 530,993.77 80.61% 

Harbours 

Revenue 

Grand Bend 367,718.55 305,283.55 62,435.00 83.02% 

Port Franks 200,633.66 185,981.19 14,652.47 92.70% 

Sub Total 568,352.21 491,264.74 77,087.47 86.44% 

Expense 

Grand Bend 342,226.64 269,267.87 72,958.77 78.68% 

Port Franks 185,590.29 144,245.90 41,344.39 77.72% 

Sub Total 527,816.93 413,513.77 114,303.16 78.34% 

Habours Total (40,535.28) (77,750.97) 37,215.69 191.81% 

162 


9/14/2011




Arenas 

Revenue 

Legacy Recreation Centre 113,760.46 18,949.12 94,811.34 16.66% 

The Shores Recreation Centre 294,406.40 201,653.95 92,752.45 68.50% 

Forest Arena - 

Sub Total 408,166.86 220,603.07 187,563.79 54.05% 

Expense 

Legacy Recreation Centre 388,719.27 118,143.69 270,575.58 30.39% 

The Shores Recreation Centre 716,307.53 432,185.25 284,122.28 60.34% 

Forest Arena 21,900.00 18,574.62 3,325.38 84.82% 

Sub Total 1,126,926.80 568,903.56 558,023.24 50.48% 

Arenas Total 718,759.94 348,300.49 370,459.45 48.46% 

Solid Waste Management 

Revenue 

Solid Waste Management 415,139.70 297,489.71 117,649.99 71.66% 

Expense 

Solid Waste Management 813,286.19 580,700.45 232,585.74 71.40% 

Solid Waste Management Total 398,146.49 283,210.74 114,935.75 71.13% 

Cemeteries 

Revenue 

Forest - Beechwood 48,327.34 34,554.17 13,773.17 71.50% 

Arkona 22,979.24 9,948.17 13,031.07 43.29% 

Pinery, Ward & Baptist / Misc. 2,248.61 2,135.37 113.24 94.96% 

Sub Total 73,555.19 46,637.71 26,917.48 63.41% 

Expense 

Forest - Beechwood 52,570.55 35,210.25 17,360.30 66.98% 

Arkona 41,401.44 19,383.72 22,017.72 46.82% 

Pinery, Ward & Baptist / Misc. 10,472.84 7,997.66 2,475.18 76.37% 

Sub Total 104,444.83 62,591.63 41,853.20 59.93% 

Cemeteries Total 30,889.64 15,953.92 14,935.72 51.65% 

Recreation & Leisure Services 

Revenue 

Gen Admin, Fitness Area, Gymnasium 309,118.48 225,169.40 83,949.08 72.84% 

Expense 

Gen Admin, Fitness Area, Gymnasium 837,358.51 636,213.27 201,145.24 75.98% 

Recreation & Leisure Services Total 528,240.03 411,043.87 117,196.16 77.81% 

Recreation - Parks 

Revenue 

Parks, Ball Diamonds, Pavillions 28,799.45 27,277.72 1,521.73 94.72% 

Expense 

Parks, Ball Diamonds, Pavillions 173,433.49 114,636.02 58,797.47 66.10% 

Recreation - Parks Total 144,634.04 87,358.30 57,275.74 60.40% 

163 


9/14/2011




Recreation - Beach 

Revenue 

Beach, Beach House, Patrol, P.Lot 682,395.67 608,879.28 73,516.39 89.23% 

Expense 

Beach, Beach House, Patrol, P.Lot 854,895.05 543,932.34 310,962.71 63.63% 

Recreation - Beach Total 172,499.38 (64,946.94) 237,446.32 - 

Community Centres & Libraries 

Revenue 

Community Centres 78,798.59 16,769.94 62,028.65 21.28% 

Libraries 6,361.21 4,306.98 2,054.23 67.71% 

Sub Total 85,159.80 21,076.92 64,082.88 24.75% 

Expense 

Community Centres 296,990.85 114,413.55 182,577.30 38.52% 

Libraries 51,439.31 20,852.11 30,587.20 40.54% 

Sub Total 348,430.16 135,265.66 213,164.50 38.82% 

Community Centres & Libraries Total 263,270.36 114,188.74 149,081.62 43.37% 

Drainage 

Revenue 

Drainage 154,999.06 127,130.32 27,868.74 82.02% 

Expense 

Drainage 229,198.21 132,908.61 96,289.60 57.99% 

Drainage Total 74,199.15 5,778.29 68,420.86 7.79% 

Economic Development 

Revenue 

Industry Trade and Tourism 27,291.95 24,837.36 2,454.59 91.01% 

Expense 

Industry Trade and Tourism 98,412.56 64,981.19 33,431.37 66.03% 

Economic Development Total 71,120.61 40,143.83 30,976.78 56.44% 

Water 

Revenue 

Water 3,976,963.00 1,948,656.27 2,028,306.73 49.00% 

Expense 

Water 3,976,963.00 1,798,682.81 2,178,280.19 45.23% 

Water Total - (149,973.46) 149,973.46 - 

Wastewater 

Revenue 

Wastewater 1,477,567.50 908,868.48 568,699.02 61.51% 

Expense 

Wastewater 1,477,567.50 846,861.78 630,705.72 57.31% 

Wastewater Total - (62,006.70) 62,006.70 - 

Revenue Total 19,557,556.85 15,482,997.90 4,074,564.50 79.17% 

Expense Total 19,557,556.85 12,446,831.01 7,110,725.84 63.64% 

Grand Total - (3,036,166.89) 3,036,166.89 - 

164 


9/14/2011


Capital Expense Summary as of Aug 31, 2011 

PROJECT 

TOTAL 2011 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

COMMENTS 

GENERAL 

2-110-110-5875 Land Purchase - BOP 2,000.00 

2-110-110-5876 Information Technology 15,055.00 19,821.66 Link upgrade required 

Northville Works & Office 

2-300-110-5877 Accessibility 16,428.35 988.82 Obtaining Quotations 

2-300-110-5878 Coverall - EA Study 17,719.25 1,767.00 DCS Report 74-2011 

Forest Works 

2-300-110-5879 Forest Works - EA Study 47,389.10 3,546.91 DCS Report 66-2011 

Subtotal $96,591.70 $28,124.39 

PROTECTION TO PERSONS 

Fire Departments 

Arkona 

2-210-211-5877 Tanker 193,183.69 100,138.84 CAO Report 24-2011 

2-210-211-5878 Infrared Camera 16,483.25 988.82 

Forest 

2-210-213-5875 Fire Hall Capital 21,977.67 1,318.46 

2-210-213-5877 Generator 27,472.08 1,648.06 

Subtotal $259,116.69 $104,094.18 

TRANSPORTATION SERVICES 

Sidewalks and Walkways 

2-310-175-5156 GB - Connecting Link Hwy #21 & #81 72,663.42 5,937.93 DCS Report 40-2011 

2-310-175-5157 Arkona Sidewalk Main Intersection 47,389.10 3,554.90 Reviewing Tenders 

Ashphalt Roads 

2-300-300-5106 GB - Gill Rd 111,124.34 7,370.41 DCS Report 73-2011 

2-300-300-5108 TH - Pherrill - from W of Dumfries to King St 12,087.72 725.14 

2-300-300-5175 TH - Allan St - King St Traffic Signal Retrofit 324,554.47 367,478.32 DSC Report No 55-2011 

2-300-300-5176 TH - Legacy Parking Lot 48,487.98 3,632.25 Complete 

Road Re-surface Treatment 

2-300-300-5101 Lake Valley Grove 112,360.00 8,148.60 DCS Report 72-2011 

Streetlights 

2-340-340-5880 Townsend and King St Traffic Signal Retofit 18,784.54 1,830.91 

Bridge & Culvert 

2-310-301-5104 Ravenswood Line - Culvert 23,213.67 2,086.24 

2-310-301-5105 Rock Glen Rd - Culvert 10,027.07 1,315.92 

Vehicle & Equipment Replacement Program 

General Operations 

2-900-175-5132 Traffic Control Sign with Digital read out 13,186.60 791.06 

Small Equipment 

2-900-175-5136 Riding Mower - JD425 16,812.92 1,008.62 DCS Report 81-2011 

Tractors 

2-900-904-5138 Tractor - JD 6200 4wd& Ldr (Beach Cleaner) 87,910.67 63,791.13 DCS Report 38-2011 

2-900-904-5139 Skidsteer 4,395.53 3,611.58 Complete 

Plow Truck 

2-900-905-5137 5 Ton - Tandem - Ford 240,985.12 212,499.96 DCS Report 37-2011 

165 

Updated: 14/09/2011 




TOTAL 2011 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

PROJECT 

One Ton 

2-900-907-5137 1 Ton - Ford 71,427.42 4,284.95 Tendering 

COMMENTS 

Chippers 

2-900-911-5101 Chipper - Vermeer - replace blades 10,988.83 659.21 

Subtotal $1,226,399.40 $688,727.13 

RECREATION & CULTURAL SERVICES 

Arenas 

Legacy Centre 

2-720-175-5876 Legacy Centre 1,550,000.00 1,528,984.90 Reports 47,56,57,84 

2-720-175-5880 Concession Structure & Equipment 31,340.00 0.00 Out for design build 

2-720-175-5881 Hall Accessories / Tables etc. 37,150.00 33,938.49 Remaining invoice to come 

2-700-110-4053 Legacy Ball Diamond/Play Structure Donation 

The Shores 

2-720-176-5876 Shores Accoustic Retrofit 23,170.75 

Funded from donations from FCF & 

Tri-Sport 

Community Centres 

Arkona Com Ctre & Library 

2-730-731-5876 Accessible washroom doors 4,395.53 263.68 

Arkona Seniors Facility 

2-730-731-5877 Canopy installation at entrance 11,125.95 1,371.47 Quotes received -report to come 

PF Community Centre 

2-730-732-5881 Windows 2,815.77 520.93 

2-730-732-5882 Roof 75,342.07 30,179.52 DCS Report No 45-2011 

Thomas Hall 

2-720-724-5102 Floor Scruber 13,186.60 791.06 DCS Report 82-2011 

Libraries 

PF Library 

2-740-175-5105 Airconditioning System 6,593.30 395.53 

Harbours 

GB Harbour 

2-350-350-5100 Boat Launch Ramp 54,944.17 3,296.10 

Parks/Beach 

Grand Bend Lions Park 

2-710-710-5101 Playground Equipment 26,373.20 1,582.14 

2-710-710-5102 Infield Resurface 26,373.20 1,582.14 

2-710-710-5103 Infield Fencing 32,966.50 1,977.67 

2-710-710-5104 Score Board Repair 2,197.77 131.84 

2-710-710-5105 Additional Basketball Court 10,988.83 7,349.93 

2-710-710-5106 Erosion Control Project 48,081.40 3,588.44 ABCA Reviewing Tender 

Optimist Park 

2-710-710-5120 Play Equipment 13,186.60 791.06 Awaiting Engineering Drawings 

2-710-710-5121 Gazebo 21,977.67 824.03 

2-710-710-5122 Walkways / Plantings 17,582.13 1,054.74 

2-710-710-5881 Signage 5,494.42 329.61 

166 

Updated: 14/09/2011 




TOTAL 2011 

BUDGET 

TOTAL 

PROJECT 

EXPENSE 

PROJECT 

Parking Lots 

James St - Forest 

2-700-175-5245 James St 65,933.00 3,955.34 DCS Report 73-2011 

COMMENTS 

North Beach Parking Lot 

2-700-175-5259 Bill Changer 3,296.65 197.76 Purchased, waiting on Invoice 

2-700-175-5101 Community Signs 38,460.92 2,307.28 

Community Grants 

2-700-110-5104 Arkona Lions - benches 3,846.09 230.72 

2-700-110-5105 FO - Garden Club trash receptacles 1,977.99 118.65 

2-700-110-5106 TH - Garden Club bench/cans 6,411.98 384.65 

Subtotal $2,112,041.74 $1,649,318.43 

SEWAGE SYSTEM 

Collection System 

2-410-175-5175 TH - Allen from King to West Gate 84,558.83 20,546.59 DCS Report 55-2011 

Miscellaneous Items 

2-410-175-5109 Spectro Meter 9,955.33 2,636.88 

2-410-175-5110 Forest WPCP - Sand Filter Replacement 40,593.30 5,841.73 

New System 

2-410-175-5104 North Sewage Treatment Facility 11,000,000.00 1,684,435.53 Project running total 

2-410-175-5106 North End Sewer - Zone 3 0.00 307,458.91 Project running total 

Subtotal $11,135,107.46 $2,020,919.64 

WATERWORKS SYSTEM 

Water System General 

2-430-110-5112 North Area Meter Changeout 239,941.18 14,791.00 

Water Mains 

2-430-110-5175 TH - Allen 169,117.66 84,574.76 DCS Report 55-2011 

Miscellaneous Items 

2-430-110-5105 LAWWS System 36,835.00 24,557.22 

2-430-110-5116 GPS Equipment & Software 32,966.50 1,977.67 tender being reviewed 

2-430-110-5117 Flow Meter 21,977.67 1,318.46 

Subtotal $500,838.01 $127,219.11 

Drainage 

2-840-840-5100 Drainage 143,923.93 Recovered from property owners 

Subtotal $0.00 $143,923.93 

GRAND TOTAL $15,330,095.00 $4,762,326.81 

167 

Updated: 14/09/2011 



CL Report No. 65-2011 Monday, September 12, 2011 

TO: 

FROM: 

RE: 


Carol McKenzie, Clerk 

Ipperwash Boat Launch Area – End of Year Report 


That the boat launch area at the end of the Centre 

Ipperwash Road allowance remain “status quo” for 2012. 

REPORT 

During the spring of 2011, Council hosted a public information meeting to discuss with 

Ipperwash residents possible solutions to the issues that had arisen at the boat 

launching area at the end of the Centre Ipperwash Road Allowance. 

After reviewing the comments generated the option to create a 45’ launching/loading 

lane and erect the appropriate signage regarding usage was approved. These 

provisions were put in place for the 2011 boating season, and it anticipated that since 

the residents helped to determine a solution, they would work together to ensure the 

solution was successful. By-law staff was to monitor the area and if problems were 

encountered and remained unresolved at the end of the season, additional measures 

would be reviewed. 

I am very pleased to report that the initiatives implemented were successful, and the bylaw 

officer reports that there has not been any complaints received from boaters 

regarding the launching area or the water access, and only 1 warning was issued. 

(Report attached). 

In addition to the observations and verbal comments received by the By-law Officer, an 

email has been received from a resident detailing the success of the changes and 

complementing Council on the process. Copy attached. 

As the current solution has been so successful, it is recommended that the situation 

remain “status quo” for 2012, and continues to be monitored by the enforcement 

personnel. 



Clerk 

168

On Fri, Sep 9, 2011 at 9:27 AM, Ken/Ann Steer wrote: 

> Hi Lorie.. 

> 

> The main part of the boating season is over. I spent a lot of time 

> observing the Ipperwash boat launch this past summer especially on 

> weekends and want to pass my observations on to you. 

> 

> The changes have been a total success.There was no confusion or 

> congestion at all at the bottom of the hill. No one had to wait to launch their boat. 

> Cars parked in trailer/tow vehicles area were ticketed. It is a far 

> safer and organized environment. 

> 

> Please pass on my thanks to council for including the residents, 

> listening to their suggestions and implementing the changes. 

> (Something I really 

> appreciate.) Also the bylaw officer for a job well done. 

> 

> I know you usually get more complaints (I am one of the complainers) 

> than compliments from residents so I thought it appropriate to comment 

> on this issue. 

> 

> Ken Steer.. 

169

September 5, 2011 

C.P. McKenzie – Clerk 


Re: Ipperwash Boat Launch 

Be advised the installation of the “Boat Launch” area at the end of Ipperwash Road 

proved to be a successful endeavor. Since the erection of the guard rails and signage to 

indicate a designated launch and loading area there have not been any complaints from 

boaters regarding unrestricted access to the water. I issued only one “warning” for 

parking inside the launch area. The operator of the vehicle was present and moved it 

right away. 

On Saturday September 3, 2011 I was present at the boat launch when a fast 

approaching storm resulted in a hurried exodus off the lake by boaters. There was no 

problem in loading several boats at a time and moving them to a safe location away 

from the water. 

I would recommend that the “boat launch” area be maintained for next years boating 

season. 

G.C.Bell 

Municipal Law Enforcement 


170



TO: 

FROM: 

RE: 



Beechwood Cemetery – Request to Purchase 2 Grave Lots 


That a variance to By-law 13 of 2010, being a By-law to 

amend the rates for Cemetery Plots and Services, be granted 

to allow the sale of 2 grave lots in Beechwood Cemetery as 

detailed in CL Report No. 66-2011 

REPORT 

In the older section of the Beechwood Cemetery, plots are sold only in 4 grave lots. 

A request has been received from the family of a former resident of Lambton Shores to 

purchase 2 specific grave lots in the Beechwood Cemetery. The particular lots they are 

interested in would not normally be available to purchase, as there is a tree that 

obstructs 2 of the 4 graves. The family however, is interested in using the lot for 

cremations only, which could be accommodated on the lots without damaging the tree. 

In order to accommodate the wishes of the family, and to ensure the preservation of the 

tree in the cemetery, while allowing for the sale of otherwise unsalable lots, it is 

recommended that a variance to By-law 13 of 2010, Being a By-law to Amend the Rates 

for Cemetery Plots and Services, be granted to allow the sale of 2 grave lots in 

Beechwood Cemetery. 



Clerk 

171



TO: 

FROM: 

RE: 



Consideration of the Sercombe Drain 


For background information only. 

REPORT 

The September 19th Council meeting will include the consideration of the Sercombe 

Drain, and Engineer Mike Devos will be in attendance to present the information. 

Attached is information on the process for dealing with drainage petitions and the 

Council’s role when “considering” the report. 

Sercombe Drain 

The Sercombe Drain was originally constructed in 1904 and was subsequently 

extended under a report prepared in 1955 and reconstructed in 1975 and repaired in 

1988. The current owners have asked that the 1975 tiles be twinned to bring them up to 

today’s standards, that the tile in one of the branches be replaced, and two branches be 

extended. During the field investigation, additional items were noted and the 

recommendations contained on page 4 of the report are the result of investigation and 

discussions with the area landowners. 

After the Engineer has presented the report, the petitioners are to be given an 

opportunity to add or delete their name from the petition, as the works were initiated 

with a petition. If names are removed, the Engineer will then need to determine if the 

petition still retains enough signatures to remain valid. If enough of the affected people 

do not want to proceed, the work can stop, and the original petitioners are responsible 

for all costs to this point. 



Clerk 

172

GENERAL INFORMATION – DRAINS 

FOR INFORMATION ONLY 

SECTIONS REFERENCE: FROM THE DRAINAGE ACT R.S.O. 1990, C D.17 

DRAINAGE PETITIONS 

Drainage construction or major upgrading is initiated when the people requiring 

drainage submit a petition to the Municipality. The petition is submitted to Council for 

review as part of a staff report, and a decision is required as to whether or not to accept 

the petition. If it is accepted, the Municipality sends a notice to the petitioners and the 

appropriate Conservation Authority or Ministry of Natural Resources, allowing 30 days 

to review the proposed works to determine if an Environmental Appraisal is required. 

(Section 5) After the 30 day review period, an engineer is appointed to prepare either a 

preliminary or final report, depending on the circumstances. The Engineer will hold a 

site meeting with the petitioners to review the issues and the extent of the problem(s) 

and the area requiring drainage. 

After the site meeting, the Engineer can determine if the petition is valid (Validity 

requires the signatures of the majority of the people requiring drainage - Section 4(a)). 

The Road Authority can also sign and initiate work under a petition. (Section 4(c) 

CONSIDERATION 

After the preliminary report has been completed, Council must hold a meeting " to 

consider the report " ( consideration ) at which, the preliminary findings are presented to 

Council and the affected petitioners and the proposed works are discussed. 

Notice is sent to all the assessed owners, the affected agencies or bodies, and 

any other agency specifically listed in the report. The date for the consideration 

is “not less than 10 days” after the notice is sent. 

At the meeting to consider the report, or the “Consideration ", the council will provide the 

assessed persons an opportunity to discuss the merits of the proposed works and to 

provide any additional information to the Engineer. 

NOTE: This is not the meeting to discuss the costs assessed to each property - 

this is done at the Court of Revision. 

After discussing the merits of the project, the people are given an opportunity to add or 

delete their name from the petition, if the works are initiated with a petition. The 

Engineer will then determine if the petition still retains enough signatures to remain 

valid. If enough of the affected people do not want to proceed, the work can stop, and 

the original petitioners are responsible for all costs to this point. 

If the petition is still valid, and if there are no changes proposed, the report can be 

adopted, and Council can give two readings of the preliminary by-law adopting the 

173

eport. Page 3 of the by-law provides information on the time and date for the Court of 

Revision. 

For the consideration, the following is required: 

Resolution to open the consideration and close the consideration, Petitioner are 

provided an opportunity to remove names from the petition, and if names are not 

removed, a resolution is required to adopt the engineer’s report. 

Council would give 1 st and 2 nd reading of the drainage by-law at this time. 

174


BY-LAW NUMBER 78 OF 2011 

A By-law to provide for drainage works in the Municipality of Lambton Shores 

in the County of Lambton known as the Sercombe Drain 2011 

WHEREAS: 

The Council of the Municipality of Lambton Shores in the County of 

Lambton has appointed Spriet and Associates to prepare a report under 

Section 4 and 78 of the Drainage Act, 1990 as amended respecting the 

Sercombe Drain 2011, and the report is attached hereto and forms part 

of this By-law. 

AND WHEREAS: The estimated total cost of the improvements is $ 392,600.00. 

AND WHEREAS: 

THEREFORE: 

$ 321,833.00 of the estimated total cost is the net contribution of the 

assessed owners in the Municipality for construction of the drainage 

works. 

The Council of the Municipality of Lambton Shores pursuant to the 

Drainage Act, 1990 enacts as follows: 

1) The report dated August 26, 2011 attached hereto is hereby adopted 

and the drainage works as therein indicated and set forth are hereby 

authorized and shall be completed in accordance therewith. 

2) The Corporation of the Municipality of Lambton Shores may borrow on 

the credit of the Corporation the amount of $ 321,833.00 being the net 

amount necessary for construction of the drainage works required from 

the assessed residents. 

3) The Corporation may issue debentures for the amount borrowed less 

the total amount of: 

(a) 

(b) 

(c) 

(d) 

grants received under Section 85 of the Act; 

commuted payments made in respect of lands and roads 

assessed within the Municipality 

money paid under Section 61 (3) of the Act; and 

money assessed in and payable by another municipality; 

and such debentures shall be made payable within the time determined 

by the Municipality, but no less than five years from the date of the 

debenture and shall bear interest at a rate charged by the Ontario 

Municipal Improvement Corporation on the date of sale of such 

debenture. 

175

4) A special equal annual rate sufficient to redeem the principal and 

interest on the debentures shall be levied upon the lands as set forth in 

the Schedule to be collected in the same manner and at the same time 

as other taxes are collected in each year for 5 years after the passing of 

this By-law. 

5) All assessments of $50.00 or less are payable in the first year in which 

the assessment is imposed, and shall be deemed to be taxes, and the 

provisions of the Municipal Act as to the collection and recovery of taxes 

and the proceedings that may be taken in default of payment thereof, 

apply. 

6) This By-law comes into force on the passing thereof and may be cited as 

the "Sercombe Drain 2011". 

READ A FIRST AND SECOND TIME AND PROVISIONALLY ADOPTED SEPTEMBER 19, 

2011 

_____________________________ 


_____________________________ 


THIRD READING ENACTED this ____ day of __________________ 2011 

_____________________________ 


_____________________________ 


176

Page 3 

By-law 78-2011 

Sercombe Drain 2011 

NOTICE OF SITTING OF COURT OF REVISION 

NOTICE is hereby given that a Court of Revision will be held at the Thedford Village 

Complex, corner of Main and Pearl Street, Thedford on Monday, October 17, 2011 at 

7:00 p.m. in the evening to hear any owner of land, or where roads in the local Municipality 

are assessed, any ratepayer, who complains that his or any other land or road has been 

assessed too high or too low or that any land or road that should have been assessed, has 

not been assessed or that due consideration has not been given or allowance made as to 

type of use of land, who personally, or by his agent, has given notice in writing to the Clerk of 

the Municipality that he considers himself aggrieved for any or all such causes. 


Any owner may appeal his/her assessment to the Court of Revision by giving notice of the 

appeal and reasons in support of the appeal to the Clerk of the Municipality of Lambton 

Shores NOT LATER THAN 10 DAYS PRIOR to the first sitting of the Court of Revision. 

LAST DAY FOR APPEALS TO BE ACCEPTED: October 7, 2011 

Notice to be sent to: 



Forest, Ontario N0N IJO 

Attention: Carol McKenzie, Clerk 

If no notice of intention to make application to quash a By-law is served upon the Clerk of 

the Municipality within ten days after the passing of the By-law or where a notice of 

intention has been given, if an application to quash is not made to the referee within three 

months after the passing of the By-law, the By-law or so much thereof as is not the subject 

of or is quashed upon any such application, is valid and binding according to its term, so far 

as it prescribes or directs anything within the proper competence of the Council: The 

Drainage Act, 1990, Section 58 (2). 

177


CL Report No. 68-2011 Wednesday, September 14, 2011 

TO: 

FROM: 

RE: 



Proposed Amendments to Municipal Fees 


That CL Report No. 68-2011 regarding proposed “Fees for 

Building Services” and “Fees for Planning Services” is 

accepted as presented, and that By-Law 79 of 2011 with the 

recommended fees be approved. 

REPORT 

As reported during the 2011 budget deliberations, as part of the ongoing financial 

review, staff reviews and evaluates the Municipal services and fees of the various 

business units to ensure that the fees charged are covering the cost of providing 

services, are “user pays” whenever possible, and remain competitive. 

The Building and Planning business units were one that were identified as being in need 

of amendments, and proposed changes were discussed during the budget 

deliberations. The direction was that the fees were approved with 50% of the fee 

increase commencing September of 2011, with the balance being implemented in 

September of 2012. 

This direction was reviewed and confirmed at the September 6 Council meeting. 

In order to implement the changes is fees, a by-law is required, and By-law 68 of 2011 

containing the approved changes is attached for Council’s review and consideration. 



Clerk 

178


BY-LAW 79 OF 2011 

Being a By-law to amend fees for Municipal Services 

________________________________________________________________ 

WHEREAS: 

AND WHEREAS: 

AND WHEREAS: 

THEREFORE: 

The Municipality of Lambton Shores provides certain services 

on a “user pay” basis; 

The Council of the Municipality of Lambton Shores has 

deemed it appropriate to set a fair and equitable price for the 

provision of these services provided on behalf of businesses 

and residents in the Municipality, and to ensure that the 

services provided meet the cost recovery goal. 

The Council approved an increase in fees at the Council 

meeting held 6 th day of September 2011; 

The Council of the Municipality of Lambton Shores enacts: 

1. That the fees for Municipal Services, listed in the attached 

Schedules “A” and “B” to this by-law are hereby approved. 

2. This by-law comes into force on the final passing thereof. 

READ A FIRST AND SECOND TIME THIS 19 TH DAY OF SEPTEMBER, 2011. 

READ A THIRD TIME AND PASSED THIS 19 TH DAY OF SEPTEMBER, 2011 

_____________________________ 


_____________________________ 


179

Schedule “A” to By-Law 79/2011 

Building Fees 

Residential 

* Fee includes 10 inspections – all additional inspections billed at $75.00 

** Fee includes 5 inspections – all additional inspections billed at $ 75.00 

1. Residential dwellings, including mobile homes 

And park models – Main Floor 

Minimum permit fee - $ 250.00 

$ 8.00 per square metre* 

2. Additional living space – ie: second storey, basements, lofts $ 4.00 per square metre** 

3. Attached Garage in conjunction with a permit 

For a new residence 

$ 2.50 per square metre** 

4. Residential – Additions $ 8.00 per square metre* 

7. Minor alterations (no structural change – Value 

Under $ 2,500) 

no fee – no permit required 

Commercial, Institutional and Industrial 

8. Commercial – Buildings and Additions 

- Including patios and decks $ 8.00 per square metre* 

9. Institutional $ 8.00 per square metre* 

10. Industrial – Manufacturing no fee - permit required 

Alterations (all) 

11. Alterations – value between $ 2,500. – $10,000. $ 300.00** 

12. Alterations – value over $ 10,000. $ 300.00 plus 8.00 per 

thousand dollar value 

over 10,000* 

Agricultural 

13. Farm Structures – excluding dwellings $ 3.00 per square metre 

$ 250.00 minimum 

14. Manure Tanks – 

Up to 600 square metres $ 600.00 

Between 600 square metres and 1500 square metres $ 850.00 

Over 1500 square metres 

180 

$1,100.00

15. Green House $1.75 per square metre 

Decks and Accessory Structures 

16. Decks and porches – over 2 feet high $ 300.00 

17. Decks and porches with a roof $ 8.00 per square metre 

18. Accessory Buildings - under 10 sq. metres no fee – no permit required 

19. Accessory Buildings – between 10-67 sq. metres $ 300.00 

20. Accessory Buildings – over 67 sq. metres $ 4.50 per square metre 

21. Swimming Pool $ 200.00 

Demolition 

22. Demolition $ 200.00 

23. Additional Demolition fee if property serviced 

With municipal water and/or sewer $ 200.00 

Deposits 

24. Engineered buildings or architect inspected 

buildings – Deposit to ensure submission 

of final engineer’s/architects report $ 1,500.00 

(refundable when required reports submitted) 

25. Road Bond -When applicable $ 0 

(Refundable upon final building inspection) 

26. Building Inspection Security Deposit – $ 250.00 small project 

27. Building Inspection Security Deposit - $ 750.00 large project 

(Required on all permits – refundable upon final building inspection) 

– NOTE – the deposit is forfeited if the building permit lapses and will be used to 

compensate the municipality for additional inspections over the allowed number. 

28. Grading Certificate - Security Deposit $ 200.00 

Miscellaneous structures 

29. Fireplace and wood burning appliances $ 300.00 

(when not in conjunction with a residential dwelling permit) 

181

30. Wind Turbine $ 3.00.00 plus $ 8.00 per 

thousand dollar value of 

base/foundation 

31. Met (meteorological) Towers $ 300.00 

32. Communications Tower $ 5.75.00 

33. Temporary Buildings - under agreement w/mun $ 300.00 

Miscellaneous 

34. Water service inspection – existing dwelling $ 100.00 

35 Encroachment permit $ 250.00 

36. Hourly rates $ 75.00 per hour 

37. Administrative Fee – Phased permits $ 300.00 in addition to the 

calculated permit fee 

38. Conditional Permit – Foundation only – 

(Agreement with municipality required 

$ 4.25 per square metre 

39. Transfer of Permit $ 75.00 

40. Withdraw of application $ 150.00 

41. Application to use alternate solutions 

In objective based 2006 code 

$ 200.00 plus $ 75.00 per 

hour of review 

Deposit $ 1,000.00 

42. Change of Use Permit $ 300.00 plus $ 75.00 

per required inspection 

43. Other structures designated as buildings in 

The Code 

Penalties 

$ 300.00 plus 

$8.00/1000* 

44. Building without a permit $ 300.00 plus 100% of the 

amount of the 

calculated permit fee 

When required, the value is determined by multiplying the number of square metres 

of the structure by $ 1,395.00 ($150.00 per square foot) 

182

Schedule “B” to By-Law 79/2011 

Planning Fees 

Committee of Adjustment Applications: 

1. Minor Variances $ 675.00 

2. Consents – per lot created $ 675.00 

3. Consents – re-application fee per lot for 

lapsed consents $ 300.00 

4. Deed stamping – per lot $ 300.00 

5. Right of way – creation $ 250.00 

6. Recirculation of Application 

- Applicant Deferral $ 100.00 

Official Plan: 

7. Official Plan Amendment $ 2,250.00 

Zoning: 

8. Zone Amendment $ 1,200.00 

9. Zoning Compliance Letter $ 50.00 

10. Zoning Report $ 75.00 

11. Remove “H” Holding designation $ 250.00 

Site Plan: 

12. Site Plan Agreement Application 

- total estimated project costs 

valued at less than $ 50,000.00 $ 600.00 


– total estimated project 

costs valued at over $ 50,000.00 $ 1,250.00 


– total estimated project 

costs valued at over $ 100,000.00 $ 1,500.00 

15. Site Plan Agreement Amendment $ 400.00 

Subdivision/Condominiums: 

16. Draft Plan of Subdivision/Condominium 

Application Fee (less than 10 lots) $ 3,500.00 

183

17. Draft Plan of Subdivision/Condominium 

Application Fee (more than 10 lots) $ 4,000.00 

18. Subdivision/Severance Agreement preparation 

Fee 

2% of the servicing costs 

19. Initial Deposit required - peer review and site inspection expenses 

a. Site plans – estimated project costs under $ 50,000.00 $ 2,000.00 

b. Site plans – estimated project costs over $ 50,000.00 $ 4,000.00 

c. Plans of Subdivision and Condominium $ 5,000.00 

NOTE: Additional deposits of 3,000.00 may be required if initial deposit does not cover the 

cost incurred 

20. Draft Plan Approval – extension of 

Completion Date $ 500.00 

21. Re-circulation of a Draft Plan of Subdivision $ 500.00 

22. Subdivision Release letter $ 25.00 

Planning Deposits - General 

23. Legal Fees for Registration of documents $ 400.00 

24. Security for as-constructed drawings $ 1,500.00 

25. Security Deposit – installation of services 100% of the cost of services 

(minimum fee $ 750.00) 

Property Information 

26. Written responses to property and zoning 

Inquiries $ 20.00 

27. Survey Compliance Letter $ 25.00 

Parkland Dedication 

28. As per the Planning Act regulations (51.1) 5% of the value of the land the 

day before the approval is granted 

Miscellaneous 

29. Deeming By-law $ 400.00 includes registration 

184


CL Report No. 69-2011 Wednesday, September 14, 2011 

TO: 

FROM: 

RE: 



Draft Terms of Reference – Lambton Shores Trail’s Committee 


For review and discussion. 

REPORT 

The “Nature Trail Improvement Group” made a presentation at the June 6 Council 

meeting, during which, the vision and goals of the committee were presented. This 

group is very enthusiastic and have been meeting regularly with the goal of making all 

area trails accessible, safe and user friendly, and eventually, to have all the existing 

trails connected to create an integrated network. 

The group also requested acknowledgement and support from the Council for their 

endeavours; however, Council has not yet had the opportunity to consider how this 

committee could assist the municipality in its goals of developing area trails, or to 

determine an appropriate mandate for the committee if it was to be under the Municipal 

jurisdiction. 

In order to assist the group with their goals, a decision will need to be made on the 

structure of the committee as it relates to the municipality ie: will this be a Lambton 

Shores “ad hoc” committee, with representation from all areas of the municipality with 

Council representation and staff resources and a formal format or will it be an 

independent community group that acts as a knowledge resource to Council. 

If the group is to function as a resources to council, direction need to be provided to the 

committee on how they could assist the municipality in the development of a Trails 

Master Plan, and meeting the goals in the Recreation and Leisure Services Master Plan 

pertaining to long term trail related needs. 

Attached is a draft terms of reference for consideration by Council that would provide 

serve as a starting point for discussion. Please note, this draft deals only with trails on 

public lands and would not impede the committee if they were working with private 

individuals on the development of trails on private lands. 



Clerk 

185

Lambton Shores Nature Trail Advisory Committee 

Purpose: To make recommendations to the Municipality of Lambton Shores in the 

creation of a network of connected, accessible, safe and user friendly nature trails 

Role of the Committee: The Committee shall assist in the preparation of a Nature Trail 

Master Plan for the development of a Lambton Shores Trail System, by providing 

recommendations for trail standards, optimum locations, and standardized signage for 

consideration by Council. 

Building and Maintenance of Trails: With respect to Committee initiated proposals for 

the construction of or improvements to Lambton Shores Trails, the Committee will 

submit proposals to Council outlining the location of the trail recommended for 

development, details on the proposed improvements, how the work will be financed, 

and funding partners. 

Community Involvement: The Committee will promote walking and cycling in the 

community to ensure healthy citizens, preserve and improve the environment and 

promote a sustainable and “green” image in the community. 

186


BY-LAW NUMBER 80-2011 

A By-law of the Corporation of the Municipality of Lambton Shores 

to confirm the proceedings of Council which were adopted 

up to and including September 19, 2011 

WHEREAS: 

It has been expedient that from time to time, the Council of the 

Corporation of the Municipality of Lambton Shores should act by 

resolution of Council; 

AND WHEREAS: 

It is deemed advisable that all such actions that have been adopted by 

a resolution of the Council be authorized by By-law; 

THEREFORE: 

The Council of the Corporation of the Municipality of Lambton Shores 

enacts as follows; 

THAT all actions of Council which have been authorized by a resolution of the Council and 

adopted in open Council and accepted by Council up to and including September 19, 2011 

be hereby confirmed; and 

THAT the Mayor and the proper officials of the Municipality of Lambton Shores are hereby 

authorized and directed to do all things necessary to give effect to the approved actions or to 

obtain approvals where required, and to execute all documents as may be necessary in that 

behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such 

documents. 

THAT any pecuniary interest declared during any Council meeting or Committee meeting is 

deemed to be in force and the same as though repeated in this by-law; 

THAT THIS BY-LAW is read a FIRST, SECOND and THIRD time and finally passed 


_________________________ 


_________________________ 


187


TR Report No. 44-2011 Wednesday, September 14, 2011 

TO: 

FROM: 

RE: 


Janet Ferguson, Treasurer 

July and August Cheque Registers 


That the Municipal accounts for the month of July, 2011 in 

the amount of $1,325,291.60 and for the month of August, 

2011 in the amount of $1,512,838.73 be accepted as 

presented. 

REPORT 

Attached to this report is the cheque registers for the months of July and August in the 

amounts of $1,325,291.60 and $1,512,838.73 respectively. 

These listings primarily represent typical monthly spending for the Municipality. In July 

the quarterly remittance for Bluewater Recycling is included and higher monthly 

remittances for items such as the Policing contract and OMI. August is similar and 

incorporates the seasonal expenses for the beach and harbours as they operate at their 

prime. Also included in the August listing is the reconstruction of Allen Street in 

Thedford which is part of the 2011 approved capital projects. 

Invoices for expenses are approved by the pertinent Department Head or Area Manager 

prior to payment being made. If there is clarification required on any of the items 

included in the listings, myself or the Department Head would be please to provide that 

for you. 


Janet Ferguson, 

Treasurer 

188


July Cheque Register 

2011 

DATE CHQ # VENDOR DESCRIPTION AMOUNT 

7/4/2011 31936 RECEIVER GENERAL Regular payroll remittance $38,316.30 

7/4/2011 31937 WAYNE STUBBS June wtr mtr reads & July retainer $2,405.90 

7/4/2011 31938 MATT VAESSEN Decommissioning Jefferson St. Wells $3,937.50 

7/6/2011 31939 BANK OF MONTREAL Funds transfer $15,000.00 

7/6/2011 31940 FOREST CURLING & SOCIAL CLUB Donation transfer $75,000.00 

7/6/2011 31941 OMI CANADA INC July agreement & May out of scope $124,094.03 

7/7/2011 31943 FOREST CANADA DAY COMMITTEE Flow through donations $6,205.00 

7/7/2011 31944 FOREST CANADA DAY COMMITTEE Fireworks consultation $300.00 

7/7/2011 31945 MINISTRY OF FINANCE Regular EHT remittance $7,036.45 

7/7/2011 31946 JACQUELINE DOLAN PFCC cleaning - July $716.25 

7/7/2011 31947 MUNICIPAL IT SERVICES IT,LAN, equipment $4,847.70 

7/14/2011 31948 3C HOME MAINTENANCE & GENERALProperty standards $160.00 

7/14/2011 31949 ACKLANDS GRAINGER INC. Equipment - CS $107.70 

7/14/2011 31950 ACTONS SERVICE CENTRE Equipment repairs - CS $305.67 

7/14/2011 31951 ADVANCED BUILDING MATERIALS (SSupplies - CS $244.42 

7/14/2011 31952 ADVANTAGE PORTABLE TOILET SERVPortable toilet rentals $784.42 

7/14/2011 31953 ALL CARE TREE SERVICE Tree removal - PF, GB, NV, Ipperwash $3,576.45 

7/14/2011 31954 ARMTEC LIMITED PARTNERSHIP Supplies - CS $116.01 

7/14/2011 31955 B.M. ROSS & ASSOCIATES LTD Surface wtr quality monitoring program $5,540.82 

7/14/2011 31956 BEDELL'S (LONDON) FOOD SERVICEGB Beach concession supplies $5,252.88 

7/14/2011 31957 BLACK & MCDONALD LIMITED Equipment service - Legacy $242.05 

7/14/2011 31958 BLUEWATER FORD SALES LTD Vehicle service - CS $2,336.14 

7/14/2011 31959 BLUEWATER RECYCLING ASSOC June co-collection, 3rd qtr recycling, bboxes $123,713.25 

7/14/2011 31960 CANADIAN SIGNCRAFTERS Sign supplies - CS $980.73 

7/14/2011 31961 TIM CANN Work boots $203.34 

7/14/2011 31962 CANPAR TRANSPORT L.P. Courier service $66.09 

7/14/2011 31963 BARRY R CARD Legal fees - general, Armstrong E, GB Sewer $4,072.14 

7/14/2011 31964 CAROLINIAN CONSTRUCTION LTD Final inspection/road bond refund $250.00 

7/14/2011 31965 CELERITY COMMUNICATIONS LTD N. By-Law equip rental & Thed FD pager $429.12 

7/14/2011 31966 CIBC Visa - all managers $6,027.71 

7/14/2011 31967 BRAD CLARK Training - Thedford FD $183.44 

7/14/2011 31968 COCA-COLA BOTTLING COMPANY GB Beach concession supplies $3,318.90 

7/14/2011 31969 DIAMOND MUNICIPAL SOLUTIONS Software upgrade & training $4,880.19 

7/14/2011 31970 CORPORATE EXPRESS CANADA INC.Office supplies - Forest & GB $374.77 

7/14/2011 31971 COUNTY OF LAMBTON Council conference expense $497.67 

7/14/2011 31972 COURTNEY WHOLESALE CONFECTIONE GB Beach concession supplies $368.75 

7/14/2011 31973 FRANK COWAN COMPANY LTD. Equipment insurance - CS $573.48 

7/14/2011 31974 CRAWFORD SECURITY N. By-Law contract $4,290.24 

7/14/2011 31975 C.U.P.E. Union dues - July $1,025.62 

7/14/2011 31976 BILL DAVIES Drain maintenance $380.00 

7/14/2011 31977 DAVE MOORE FUELS Fuel - CS & GB Harbour for resale $22,019.38 

7/14/2011 31978 DELTA POWER EQUIPMENT Equipment repair parts - CS $885.43 

7/14/2011 31979 DEN-MAR BRINES LIMITED Dust control $35,236.03 

7/14/2011 31980 DON DEW Chiefs meetings & mileage - Thedford FD $247.84 

7/14/2011 31981 DILLON CONSULTING GB STF,Rice Group, Wondergrove,Pinery $11,549.84 

7/14/2011 31982 ECO SOLUTIONS (MILTON) INC. Weed control supplies $692.58 

7/14/2011 31983 FASTENAL CANADA Shop supplies - CS $833.75 

7/14/2011 31984 FLUENT ENGINEERING INC. Legacy $2,260.00 

7/14/2011 31985 FOREST TOWER AND RADIO Supplies - GB Harbour $290.92 

7/14/2011 31986 FRASER DONALD JAMES Refund tax account overpayment $68.81 

Page 1 of 5 189



2011 


7/14/2011 31987 TODD GILHULY Final inspection/road bond refund $750.00 

7/14/2011 31988 GRAND BEND SANITATION Service - PF Harbour & GB Beach House $646.93 

7/14/2011 31989 HOME HARDWARE BUILDING CENTRESupplies - GB, PF Harbours & CS $1,121.55 

7/14/2011 31990 STEPHEN GUAY Fire inspections $991.67 

7/14/2011 31991 RYAN GUAY Fire inspections $874.75 

7/14/2011 31992 HANDY AT HEIGHTS CONSTRUCTIONWireless repairs $1,200.06 

7/14/2011 31993 HAYTER-WALDEN PUBLICATIONS June advertising $138.31 

7/14/2011 31994 HENSALL DISTRICT CO-OPERATIVE Landscaping supplies $412.45 

7/14/2011 31995 MIKE HERRINGTON Training, presentation & mileage - Thedford FD $855.10 

7/14/2011 31996 E S HUBBELL & SONS LTD Construction materials - CS $2,733.29 

7/14/2011 31997 HURON TRACTOR LTD Equipment repair parts - CS $217.90 

7/14/2011 31998 J.J. MACKAY CANADA LTD. Parking meter supplies $1,156.39 

7/14/2011 31999 KAN FUELS Fuel - CS $565.72 

7/14/2011 32000 LAKE SHORE GOSPEL HALL Final inspection/road bond refund $250.00 

7/14/2011 32001 LAMBTON GROUP POLICE SERVICESRegular monthly remittance $265,499.55 

7/14/2011 32002 LAMBTON AREA WATER SUPPLY SYSRegular monthly remittance $13,765.67 

7/14/2011 32003 LINDA LAROCQUE Refund bank charge $42.50 

7/14/2011 32004 LINETECH EQUIPMENT MFG.LTD. Parts - CS $115.73 

7/14/2011 32005 LARRY MARTIN Plant watering - GB $650.00 

7/14/2011 32006 MATHEWS,DINSDALE & CLARK Professional services - May $974.63 

7/14/2011 32007 MCCANN REDI-MIX INC Equipment rental - CS $12,007.38 

7/14/2011 32008 MC CANN BROTHERS CONCRETE Basketball pad - Grand Bend $7,429.75 

7/14/2011 32009 THE MEARIE GROUP Regular monthly remittance $629.57 

7/14/2011 32010 MIKE & TERRI'S NO FRILLS GB Beach concession supplies $280.25 

7/14/2011 32011 MITOI WORKS INC. Dredging contract- PF & GB Harbours $9,605.00 

7/14/2011 32012 M & L SUPPLY Supplies - NV & Thedford FD's $250.75 

7/14/2011 32013 JOEL MOLOY LTD Aggregates $2,088.24 

7/14/2011 32014 NATIONWIDE GOURMETS Coffee supplies - CS $159.18 

7/14/2011 32015 NESTLE CANADA INC. GB Beach concession supplies $1,708.89 

7/14/2011 32016 NORTH STAR ICE CO Ice supplies - GB & PF Harbours $391.00 

7/14/2011 32017 O'BRIEN ENVIRONMENTAL SERVICESDrain mtce & drainage assessment $1,285.38 

7/14/2011 32018 OFFICE CENTRAL Office supplies - all offices $985.54 

7/14/2011 32019 OMEGA CONTRACTORS INC. PC # 1 Allen St. waterline $37,558.95 

7/14/2011 32020 OMERS Regular monthly remittance $42,936.54 

7/14/2011 32021 PACKET WORKS Wireless connection repairs $2,095.59 

7/14/2011 32022 PITNEY BOWES Postage machine leases - all offices $3,059.62 

7/14/2011 32023 PK SNACKS GB Beach concession supplies $154.30 

7/14/2011 32024 PROUTS BUILDING CENTRE Materials & supplies - CS $2,259.07 

7/14/2011 32025 RAINFOREST INGROUND SPRINKLERSSprinkler system service - Forest $396.11 

7/14/2011 32026 TYLER RAWLINGS Training & mileage - Thedford FD $761.10 


7/14/2011 32028 RELIANCE HOME COMFORT Regular monthly remittance $81.36 

7/14/2011 32029 KAREN & GARRY RENAUD Refund balance of deposit $19.26 

7/14/2011 32030 RIVERS AUTO SERVICE LTD. Gas - PF Harbour $17.50 

7/14/2011 32031 BOB RONEY GB Harbourmaster contract $1,680.00 

7/14/2011 32032 SCOTT, PETRIE,BRANDER,WRIGHT &Legal fees - Beach O'Pines $2,495.04 

7/14/2011 32033 SEBO FARM EQUIPMENT LTD Parts - CS $577.98 

7/14/2011 32034 SENTRY FIRE PROTECTION SERVICEFire extinguisher inspections & supplies $985.01 

7/14/2011 32035 SGS CANADA INC GB Beach water sample testing $144.64 

7/14/2011 32036 VICKI SHEPPARD GB & Forest office cleaning $260.00 




2011 


7/14/2011 32037 DARCY SHEPPARD Training & mileage - Thedford FD $183.44 

7/14/2011 32038 SOUTHWEST MARINE SERVICES GB Harbour supplies $1,169.20 

7/14/2011 32039 SPRIET ASSOCIATES Allen Street $24,731.80 

7/14/2011 32040 SSQ Employee benefits - July $9,153.33 

7/14/2011 32041 ST. JOHN AMBULANCE Supplies - Arkona FD $59.00 

7/14/2011 32042 MIKE STANLAKE Work boots $135.59 

7/14/2011 32043 STEEPLEJACK SERVICES Equipment rental - CS $894.96 

7/14/2011 32044 STONETOWN SUPPLY SERVICES INCFacility/cleaning supplies $1,383.99 

7/14/2011 32045 SUNMEDIA June advertising $651.70 

7/14/2011 32046 VAN BREE DRAINAGE AND BULLDOZIRelease drain construction holdback $12,822.10 

7/14/2011 32047 DON WELTEN Building inspections & mileage $626.06 

7/14/2011 32048 WESTBURNE/RUDDY Lighting supplies $4,850.25 

7/14/2011 32049 DOUG WILCOCKS Vehicle mtce - June $1,337.90 

7/14/2011 32050 WILLOWLAKE DESIGN Donor wall lettering $113.00 

7/14/2011 32051 WILLSIE EQUIPMENT SALES INC Parts - CS $247.58 

7/14/2011 32052 WOODWARD'S SERVICE CENTRE Supplies - CS $441.41 

7/14/2011 32053 WSIB Regular monthly remittance $8,932.27 

7/14/2011 32054 CINTAS, THE UNIFORM PEOPLE Uniforms, supplies & shower cleaning $3,495.41 

7/14/2011 32055 MINISTER OF FINANCE/TRANSPORT.Court costs April - June $701.25 


7/21/2011 32058 AQUA POOLS & SPA'S Final inspection/road bond refund $1,750.00 

7/21/2011 32059 GEORGE STATHIS Final inspection/road bond refund $250.00 

7/21/2011 32060 COUNTRY MARKET Fuel - GB FD $297.57 

7/21/2011 32061 ROBERTA BRANDON Mileage - Jan - May $354.71 

7/21/2011 32062 GREENWOOD NURSERIES CIB flowers & tree replacement - NV $2,074.08 

7/21/2011 32063 IDEAL SUPPLY COMPANY LTD Materials & supplies - CS $1,069.98 

7/21/2011 32064 KELDERS TRAILER SALES Final inspection/road bond refund $250.00 

7/21/2011 32065 MS. CAROL KING Final inspection/road bond refund $250.00 

7/21/2011 32066 MAPLE ENVIRONMENTAL INC LEED consulting services - Legacy $3,390.00 

7/21/2011 32067 MILLER THOMSON LLP Legal fees - May & June $8,414.29 

7/21/2011 32068 MINISTER OF FINANCE Tile loan debentures $6,580.50 

7/21/2011 32069 PARKBRIDGE LIFESTYLES COMMUNITFinal inspection/road bond refund $750.00 

7/21/2011 32070 PETTY CASH/ROBERTA BRANDON Replenish pettycash - Forest Office $144.94 

7/21/2011 32071 PETTY CASH/KAREN WERDEN Float for Legacy grand opening $300.00 

7/21/2011 32072 PITNEY WORKS Postage - all offices $6,780.00 

7/21/2011 32073 TECHNICAL STANDARDS & SAFETY AForest elevator insp, GB Harb fuel safety insp $181.28 

7/21/2011 32074 MICHELLE VAESSEN Stage for funion days $500.00 

7/21/2011 32075 DAVID HENDRICKX Road bond refund & water service charges $5,316.60 


7/28/2011 32077 1714715 ONTARIO INC. -O/A Legacy - electrical $305.16 

7/28/2011 32078 A & E RADIATOR Equipment repair - CS $101.70 

7/28/2011 32079 ACKLANDS GRAINGER INC. Shop supplies - CS $1,530.75 

7/28/2011 32080 ADVANTAGE PORTABLE TOILET SERVPortable toilet rentals $1,108.81 

7/28/2011 32081 ARKONA HOME HARDWARE Supplies - CS $162.67 

7/28/2011 32082 ARMTEC LIMITED PARTNERSHIP Supplies - CS $322.47 


7/28/2011 32084 GLENN C BELL S. By-Law contract $5,000.00 

7/28/2011 32085 BLACK & MCDONALD LIMITED Equipment service - The Shores $2,817.07 

7/28/2011 32086 BLUEWATER RECYCLING ASSOC OCC & waste lifts - June $5,544.27 

7/28/2011 32087 DEREK BOYD Road bond refund $1,000.00 




2011 


7/28/2011 32088 JOHN BYRNE Expense report - July $544.10 

7/28/2011 32089 CARRIER TRUCK CENTERS INC. Vehicle service - Forest FD $990.19 

7/28/2011 32090 CLAYBANKS GRAINS LTD Final inspection/road bond refund $250.00 


7/28/2011 32092 COUNTY OF LAMBTON Traffic paint & crack sealing $11,792.36 

7/28/2011 32093 FRANK COWAN COMPANY LTD. Insurance deductible billing $20,000.00 


7/28/2011 32095 D. MEERBURG Removal of diseased animal $50.00 

7/28/2011 32096 DAVE MOORE FUELS Fuel - CS $2,060.83 


7/28/2011 32098 ELRIC CONTRACTORS OF WALLACEBU Replace roof - PFCC $28,103.10 

7/28/2011 32099 JAMES FERNANDES Refund due to parking meter malfunction $30.00 

7/28/2011 32100 FOREST CANADA DAY COMMITTEE Flow through donations $100.00 

7/28/2011 32101 FOUR SEASONS SUNROOMS Final inspection/road bond refund $250.00 

7/28/2011 32102 FRUTI DISTRIBUTING GB Beach concession supplies $1,290.91 

7/28/2011 32103 GRAND BEND CABLE TV LTD Cable - GB Beach House $217.86 

7/28/2011 32104 GREEN SHIELD CANADA Employee benefits - August $9,854.03 

7/28/2011 32105 H.E. ZAVITZ ELECTRICAL & HEATI Equipment service - PF Harbour $320.67 

7/28/2011 32106 TIRECRAFT Vehicle service - CS $541.50 

7/28/2011 32107 HAYTER-WALDEN PUBLICATIONS Advertising - June & July $1,043.84 

7/28/2011 32108 BRAD HODGINS Work boots $225.99 

7/28/2011 32109 E S HUBBELL & SONS LTD Supplies - CS $1,362.00 

7/28/2011 32110 JACK WATSON SPORTS INC. Life guard supplies $1,058.70 

7/28/2011 32111 MARIA LAMMERS Final inspection/road bond refund $250.00 

7/28/2011 32112 LAVIS CONTRACTING CO. LIMITED Coldmix $1,265.28 

7/28/2011 32113 LAWSON PRODUCTS INC Supplies - Thedford FD $127.11 

7/28/2011 32114 LONGLEY ENTERPRISES Vehicle service - NV FD $3,064.56 

7/28/2011 32115 LARRY MARTIN GB plant watering $650.00 

7/28/2011 32116 THE MEARIE GROUP Regular monthly remittance $629.57 

7/28/2011 32117 M & L SUPPLY Supplies - Forest, GB & Thedford FD's $1,700.82 

7/28/2011 32118 SHIRLEY O'HALLORAN Compost site supervision - July $660.60 

7/28/2011 32119 OFFICE CENTRAL Office supplies- NV & Forest offices $579.07 

7/28/2011 32120 PEPSI BOTTLING GROUP (CANADA) Pop machine supplies - GB Harbour $335.45 

7/28/2011 32121 PETERBILT OF ONTARIO INC. Vehicle service - GB FD $776.62 

7/28/2011 32122 PETTY CASH-JODIE POLAND Replenish pettycash - NV Office $176.24 

7/28/2011 32123 PRAXAIR Supplies - CS $746.28 




7/28/2011 32127 BETTY SIMMONS Parking meter supplies $86.43 

7/28/2011 32128 STRATHROY TURF FARMS LTD. Tile drain repair $113.00 

7/28/2011 32129 SUNMEDIA Advertising - Lakeshore Advance $829.74 

7/28/2011 32130 THAMES COMMUNICATIONS Communications expense - NV FD $391.30 

7/28/2011 32131 TNT SECURITY SYSTEMS Security services - NV FD $1,695.00 

7/28/2011 32132 VACUTRUX LIMITED Equipment repair - GB Harbour $3,971.00 

7/28/2011 32133 JO ANN VAN ENGELEN Road bond refund $1,000.00 

7/28/2011 32134 GERALD VAN GRINSVEN Training expenses - CS $53.28 

7/28/2011 32135 WATSON & ASSOCIATES ECONOMISTS PSAB - TCA updates $2,499.00 

7/28/2011 32136 DON WELTEN Building inspections $480.00 

7/28/2011 32137 ZAVITZ GENERAL STORE Materials & supplies - CS $1,410.83 




2011 



7/31/2011 PAP ONTARIO POWER AUTHORITY Fit Program registration $1,206.50 

7/31/2011 PAP EASTLINK PRE-AUTHORIZED PAYMENTS $958.51 

7/31/2011 PAP EXECULINK TELECOM PRE-AUTHORIZED PAYMENTS $1,339.94 

7/31/2011 PAP HAY COMMUNICATIONS PRE-AUTHORIZED PAYMENTS $1,199.06 

7/31/2011 PAP HYDRO ONE NETWORKS PRE-AUTHORIZED PAYMENTS $34,364.44 

7/31/2011 PAP MUNICIPALITY OF SOUTH HURON PRE-AUTHORIZED PAYMENTS $77.82 

7/31/2011 PAP RBC ROYAL BANK PRE-AUTHORIZED PAYMENTS (Paytickets) $159.33 

7/31/2011 PAP ROGERS AT & T PRE-AUTHORIZED PAYMENTS $1,446.75 

7/31/2011 PAP UNION GAS PRE-AUTHORIZED PAYMENTS $2,065.61 

TOTAL $1,325,291.60 



August Cheque Register 

2011 


8/4/2011 32139 CITY TREASURER - LONDON Purchase of water - June $45,903.17 

8/4/2011 32140 JACQUELINE DOLAN PFCC cleaning - July $765.00 

8/4/2011 32141 ESTC Training - GB FD $141.25 

8/4/2011 32142 FLUENT ENGINEERING INC. Legacy Centre $2,909.75 

8/4/2011 32143 FOREST CURLING & SOCIAL CLUB Transfer of donation $25,838.42 



8/4/2011 32146 HELEN HAYTER NV Office cleaning - July $375.00 

8/4/2011 32147 RUTH ILLMAN CIB expenses $158.11 

8/4/2011 32148 DIANE JAMIESON Thedford Village Green clean up $656.00 

8/4/2011 32149 CATHERINE MINIELLY CIB expenses $742.64 

8/4/2011 32150 OMI CANADA INC August agreement $121,465.59 

8/4/2011 32151 PETTY CASH/KAREN WERDEN Replenish pettycash - GB Office $80.42 

8/4/2011 32152 WAYNE STUBBS July wtr mtr reads & August retainer $1,337.95 

8/4/2011 32153 PEGGY VAN MIERLO-WEST Expense report - July $342.51 

8/4/2011 32154 BILL BENTLEY Aquafest supplies $120.00 


8/11/2011 32156 ARBORTECH PROFESSIONAL TREE CA Tree removal - Forest $5,091.22 

8/11/2011 32157 ARMTEC LIMITED PARTNERSHIP Supplies - PW $232.02 


8/11/2011 32159 BLUEWATER RECYCLING ASSOC July co-collection,green cones,bbox, composter $22,936.31 

8/11/2011 32160 BOATEREXAM.COM Boater exams $480.25 

8/11/2011 32161 CANPAR TRANSPORT L.P. Courier services - all offices $80.86 

8/11/2011 32162 BARRY R CARD Legal fees - General & Armstrong W $2,479.79 

8/11/2011 32163 CAUGHY ENTERPRISES General landscaping - Forest $203.40 

8/11/2011 32164 CELERITY COMMUNICATIONS LTD By-Law radio rental 7 radio service - PW $1,935.14 

8/11/2011 32165 CIBC Visa - all managers $3,351.01 

8/11/2011 32166 CINTAS, THE UNIFORM PEOPLE Uniforms, supplies & shower cleaning $2,624.34 


8/11/2011 32168 COMPAIR Breathing air mtce agreements -FO & Thed FD's $3,140.67 

8/11/2011 32169 CORPORATE EXPRESS CANADA INC.Office supplies - all offices $1,122.90 

8/11/2011 32170 CRAWFORD SECURITY N. By-law contract $3,540.24 

8/11/2011 32171 C.U.P.E. Union dues - August $1,025.62 

8/11/2011 32172 DASHWOOD LOCK AND KEY PF Harbour keys $364.93 

8/11/2011 32173 DAVE MOORE FUELS Fuel - PW & GB Harbour $75,076.17 

8/11/2011 32174 DELTA POWER EQUIPMENT Parts - PW $768.05 


8/11/2011 32176 DENNING FUNERAL DIRECTORS Refund for Beechwood Cemetery $322.05 

8/11/2011 32177 DARRELL DENSMORE Final inspection/road bond refund $750.00 

8/11/2011 32178 DILLON CONSULTING STF,Pinery Sew,W'grove cott, Walden Sub $32,197.43 

8/11/2011 32179 DUDMAN LIMITED Fuel - PW, Bldg & Forest FD $9,032.77 

8/11/2011 32180 ELIM BIBLE CHAPEL (ARKONA) Final inspection/road bond refund $250.00 

8/11/2011 32181 FAIRBOARD LADIES DIVISION CIB judges tour lunch $275.00 

8/11/2011 32182 FOREST AUTOMOTIVE & SPORTS LTDSupplies - PW $650.54 

8/11/2011 32183 FOREST B.I.A. Balance of 2011 Levy $13,796.44 

8/11/2011 32184 FOREST FOODLAND CIB & PW supplies $187.75 

8/11/2011 32185 GRAND BEND AND AREA HORTICULTUPlants - GB FD $25.00 

8/11/2011 32186 HOME HARDWARE BUILDING CENTREMaterials & supplies - GB Harbour & PW $689.25 

8/11/2011 32187 GREENWOOD NURSERIES Hanging baskets - GB area $1,738.25 





2011 



8/11/2011 32190 GYM-CON Facility/cleaning supplies $431.66 

8/11/2011 32191 HAMILTON'S MACHINE SHOP LTD. Equipment repair - PW $1,135.65 

8/11/2011 32192 SUSAN HARTMAN Utter Ball park lease agreement $300.00 

8/11/2011 32193 CHRISTINE HLADKI Arkona CC cleaning - July $268.75 

8/11/2011 32194 HOLLAND CLEANING SOLUTIONS LTDFacility/cleaning supplies $905.74 

8/11/2011 32195 HURON REPRO GRAPHICS Scan & copy files $70.63 

8/11/2011 32196 SHIRLEY JAMIESON Lifeguard tower roof $167.80 

8/11/2011 32197 KAN FUELS Fuel - PW $586.77 

8/11/2011 32198 DALE & JULIE KELLY Final inspection/road bond refund $250.00 

8/11/2011 32199 KNOX PRESBYTERIAN CHURCH CIB lunch $150.00 

8/11/2011 32200 LAKESIDE GRAIN & FEED LTD Landscaping supplies $98.08 

8/11/2011 32201 LE GROUPE SPORTS-INTER PLUS Materials & supplies - PW $2,449.51 

8/11/2011 32202 M & M EMBROIDERY & DESIGNS Uniforms $212.33 

8/11/2011 32203 BOB MAGEE PLUMBING Plumbing services- Forest $117.67 


8/11/2011 32205 MARY LOU'S INTERIOR DESIGNS Legacy Grand Opening $84.75 

8/11/2011 32206 MATHEWS,DINSDALE & CLARK Legal fees $197.75 

8/11/2011 32207 JIM MAW AND SONS Winter snow removal - Forest Library $1,650.00 

8/11/2011 32208 VOID 

8/11/2011 32209 MECHANICAL ADVERTISING Signs $650.00 

8/11/2011 32210 MIKE & TERRI'S NO FRILLS GB Beach concession supplies $848.44 

8/11/2011 32211 MINISTRY OF FINANCE Regular EHT remittance $5,519.74 

8/11/2011 32212 MITOI WORKS INC. 4th installment GB & PF Harbour dredging $9,605.00 

8/11/2011 32213 M & L SUPPLY Supplies - GB FD $1,573.77 

8/11/2011 32214 VOID 

8/11/2011 32215 MUNICIPAL ENGINEERS ASSOCIATIO2011 membership $50.85 


8/11/2011 32217 DAN NANTAIS Final inspection/road bond refund $750.00 

8/11/2011 32218 NATIONWIDE GOURMETS Coffee supplies - NV shop $177.34 

8/11/2011 32219 VOID 

8/11/2011 32220 NESTLE CANADA INC. GB Beach concession supplies $597.73 

8/11/2011 32221 NORTRAX Repair parts - PW $309.56 

8/11/2011 32222 OMERS Regular monthly remittance $28,185.34 

8/11/2011 32223 O'TOOLS RENT OR BUY Equipment repair - Forest FD $128.37 

8/11/2011 32224 PAR-TEE RENTALS Legacy Grand Opening $2,925.01 

8/11/2011 32225 PARIS EQUIPMENT MANUFACTURINGLegacy Centre supplies $430.53 

8/11/2011 32226 PEDDEN GENERAL GLASS LTD Materials & supplies - Legacy $1,234.19 

8/11/2011 32227 PETTY CASH-JODIE POLAND Replenish pettycash - Northville Office $91.57 

8/11/2011 32228 PIERCE SERVICE'S Northville booster station service $3,631.03 

8/11/2011 32229 PLATINUM BUILDERS INC. Final inspection/road bond refund $250.00 

8/11/2011 32230 POLE PRINTING INC Office supplies - Forest & GB $1,323.57 

8/11/2011 32231 PROUTS BUILDING CENTRE Materials & supplies - PW $1,474.43 

8/11/2011 32232 PUBLIC GUARDIAN & TRUSTEE Legal fees - land transfer (BOP) $2,000.00 

8/11/2011 32233 PURDY'S AT THE BEND CIB judges tour lunch $304.54 

8/11/2011 32234 LORNE RAMSEY Final inspection/road bond refund $250.00 

8/11/2011 32235 RAWLINGS AUSABLE BRIDGE INC. Vehicle service - PW $155.88 


8/11/2011 32237 RICOH Copier copies - all offices & laserfiche renewal $5,030.45 





2011 


8/11/2011 32239 SAFEDESIGN APPAREL LTD Supplies - GB & Thedford FD's $365.38 

8/11/2011 32240 SARNIA CONCRETE PRODUCTS LTD Concrete - Legacy Centre $9,667.22 

8/11/2011 32241 SECOND WIND Legacy Grand Opening $1,050.00 

8/11/2011 32242 GLADYS M SHAW Final inspection/road bond refund $250.00 

8/11/2011 32243 VICKI SHEPPARD Forest & GB office cleaning $260.00 

8/11/2011 32244 SISLER ELECTRIC INC. Service - PF Harbour & Legacy $505.79 

8/11/2011 32245 SOUTHCOTT PINES PARK ASSOC. Southcott Pines road mtce - April - June $8,990.13 

8/11/2011 32246 SSQ Employee benefits - August $8,079.67 

8/11/2011 32247 GLEN STARKEY CIB Judge lodging $300.00 

8/11/2011 32248 STONETOWN SUPPLY SERVICES INCFacility/cleaning supplies $5,214.79 

8/11/2011 32249 STRATHROY TURF FARMS LTD. Landscaping supplies $214.70 

8/11/2011 32250 STRONGCO Equipment service - PW $3,028.75 

8/11/2011 32251 STUBBS COMMUNICATIONS Move equipment - Legacy $542.40 

8/11/2011 32252 SUNMEDIA June & July advertising $1,227.73 

8/11/2011 32253 SWISH MAINTENANCE LIMITED Facility/cleaning supplies $810.43 

8/11/2011 32254 ERIC UNGERER Final inspection/road bond refund $250.00 

8/11/2011 32255 PEGGY VAN MIERLO-WEST Expense report - June $430.88 

8/11/2011 32256 MS. FRANCISCA VAN RAAMT Final inspection/road bond refund $250.00 

8/11/2011 32257 WESTBURNE/RUDDY Supplies - PW $216.96 

8/11/2011 32258 WESTERN ONTARIO WATERWORKS 2011 membership $25.00 

8/11/2011 32259 WIDDER STATION GOLF & COUNTRYLegacy Grand Opening $6,530.48 

8/11/2011 32260 WOODWARD'S SERVICE CENTRE Materials & supplies - PW $1,239.55 


8/11/2011 32262 YMCA OF SARNIA-LAMBTON Administration services - August $4,750.00 

8/11/2011 32263 BLUEWATER POWER SERVICES CORP. Traffic light repairs $1,657.94 

8/11/2011 32264 GRAND BEND CABLE TV LTD Cable - GB Beach House $217.87 

8/11/2011 32265 DAVID BEST Final inspection/road bond refund $250.00 

8/11/2011 32266 VANDY'S LAWN AND SNOW Arkona Cemetery grass cutting - April - July $5,615.62 

8/18/2011 32267 ELIZABETH DAVIS-DAGG Mileage - March - July $520.00 

8/18/2011 32268 THEDFORD WARRIORS Refund Funion Days damage deposit $100.00 

8/18/2011 32269 HYDRO ONE NETWORKS Gill Rd. pump stn hydro (reimbursed) $49.28 

8/18/2011 32270 GERALD VAN GRINSVEN Work boot allowance $225.99 

8/18/2011 32271 DOUG WILCOCKS Vehicle mtce - PW $5,720.63 


8/23/2011 32273 GRAND BEND & AREA CHAMBER OF Contribution towards LS tourism promotion $13,000.00 

8/25/2011 32274 DON WELTEN Building inspections & mileage $684.15 

8/25/2011 32275 A.B.C.A. "Clean Water Now" Project contribution-Rotary $3,000.00 

8/25/2011 32276 ADVANTAGE PORTABLE TOILET SERVPortable toilet rentals $1,947.84 

8/25/2011 32277 ED ALLISON Final inspection/road bond refund $250.00 

8/25/2011 32278 ARKONA BLACK HAWKS Refund damage deposit for ball tournament $100.00 

8/25/2011 32279 ARKONA APPLIANCES INC. Equipment - PW $610.19 

8/25/2011 32280 STEVE BALCOM Accessibility meeting remuneration $100.00 

8/25/2011 32281 GLENN C BELL S. By-Law contract $5,000.00 

8/25/2011 32282 BLACK & MCDONALD LIMITED Shores equipment mtce $1,753.99 

8/25/2011 32283 BOATEREXAM.COM Boaters tests - GB Harbour $197.75 

8/25/2011 32284 JIM BORIS Final inspection/road bond refund $250.00 

8/25/2011 32285 BRAUN BUILT CONSTRUCTION Final inspection/road bond refund $250.00 

8/25/2011 32286 DON BROOKS Committee of Adjustments remuneration $300.00 

8/25/2011 32287 DON BURR Committee of Adjustments remuneration $500.00 

8/25/2011 32288 JOHN BYRNE Expense report - August $677.70 




2011 


8/25/2011 32289 CHERYL CAMPBELL Final inspection/road bond refund $250.00 

8/25/2011 32290 CAN FUELS Fuel - Arkona FD $257.12 

8/25/2011 32291 CITY TREASURER - LONDON Purchase of water - July $60,019.88 

8/25/2011 32292 CITY SIGN SHOP Signs $226.00 

8/25/2011 32293 COUNTY OF LAMBTON 911 signs & prosecutorial services $281.25 


8/25/2011 32295 ROBERT CROSSLEY Final inspection/road bond refund $250.00 

8/25/2011 32296 NOREEN CROXFORD Accessibility meeting remuneration $100.00 

8/25/2011 32297 JOHN DOREY Final inspection/road bond refund $250.00 

8/25/2011 32298 OLIVER DUNSMORE Final inspection/road bond refund $250.00 

8/25/2011 32299 FIRE SAFETY CANADA Fire prevention kits - NV & Thedford FD's $844.73 

8/25/2011 32300 FIRETOOLS INC. Supplies - GB FD $272.85 

8/25/2011 32301 MALCOLM GILPIN Committee of Adjustments remuneration $500.00 

8/25/2011 32302 BILL GORDON Committee of Adjustments remuneration $500.00 



8/25/2011 32305 DIANE HALES Committee of Adjustments remuneration $400.00 

8/25/2011 32306 TIRECRAFT Equipment repair - PW $655.25 

8/25/2011 32307 HAYTER-WALDEN PUBLICATIONS July advertising $207.47 

8/25/2011 32308 HENDRIX RESTAURANT EQUIPMENT &Legacy hall accessories $7,402.20 

8/25/2011 32309 DOUG HIBBERT Final inspection/road bond refund $250.00 

8/25/2011 32310 IDEAL SUPPLY COMPANY LTD Lighting supplies $1,518.56 

8/25/2011 32311 INNOVATIVE TRAFFIC SOLUTIONS I GB traffic light maintenance $805.97 

8/25/2011 32312 J & L HENDERSON LIMITED Road drain work $6,314.94 

8/25/2011 32313 J.J. MACKAY CANADA LTD. GB parking meter supplies $2,459.69 

8/25/2011 32314 KAN FUELS Fuel - PW, Thed & NV FD's $525.00 

8/25/2011 32315 LAKE HURON CENTRE FOR COASTAL"Clean Water Now" Project contribution $1,000.00 

8/25/2011 32316 LAMBTON GROUP POLICE SERVICESRegular monthly remittance $265,499.55 

8/25/2011 32317 LAMBTON AREA WATER SUPPLY SYSRegular monthly remittance $13,765.67 

8/25/2011 32318 LAMBTON ELDERLY OUTREACH Transportation to accessibility meetings $73.00 

8/25/2011 32319 LARRY MILES ELECTRIC LTD Generator service $220.35 

8/25/2011 32320 LAVIS CONTRACTING CO. LIMITED Coldmix $1,262.13 


8/25/2011 32322 STEVE MASON Accessibility meeting remuneration $100.00 

8/25/2011 32323 DAVID MASON Final inspection/road bond refund $250.00 

8/25/2011 32324 MCKENZIE & HENDERSON LTD Release of holdback on Drain $932.25 

8/25/2011 32325 MICROAGE BASICS Office supplies - GB $197.75 

8/25/2011 32326 M. JO TUCKER Grass cutting (reimbursed thru property taxes) $960.50 

8/25/2011 32327 M & L SUPPLY Supplies - GB & NV FD's $5,837.29 

8/25/2011 32328 JOEL MOLOY LTD Legacy landscaping products,locate wtr problem $15,009.00 


8/25/2011 32330 NORTH STAR ICE CO Ice supplies - both harbours $655.50 

8/25/2011 32331 NORTHVILLE AUTO SALES & SERVICVehicle tires - PW $678.00 

8/25/2011 32332 O'BRIEN ENVIRONMENTAL SERVICESDrain maintenance $1,779.75 

8/25/2011 32333 RICK PERPICH Final inspection/road bond refund $250.00 

8/25/2011 32334 PITNEY BOWES Postage machine supplies - Forest office $163.79 

8/25/2011 32335 ROB POLAND Final inspection/road bond refund $250.00 

8/25/2011 32336 PRINCESS AUTO Supplies - PW $293.12 

8/25/2011 32337 PUROLATOR COURIER LTD Courier services - NV office $33.43 

8/25/2011 32338 STEVE RASENBURG Final inspection/road bond refund $250.00 




2011 



8/25/2011 32340 RES-Q-TECH SYSTEMS INC. Bunker gear - GB FD $883.10 

8/25/2011 32341 STEVE ROBINSON Committee of Adjustments remuneration $500.00 


8/25/2011 32344 SGS CANADA INC GB Beach wtr testing $1,669.01 


8/25/2011 32346 STEWART OVERHEAD DOORS Repair tanker door - Thedford FD $516.41 

8/25/2011 32347 STRATHROY MONUMENTS LTD Arkona Cemetery stone repair $508.50 

8/25/2011 32348 SWEITZER ELECTRIC INC GB PW shop electrical $1,023.34 

8/25/2011 32349 TECHNICAL STANDARDS & SAFETY AFuel safety inspections - GB Harbour $266.97 

8/25/2011 32350 TURNBULL PLUMBING & ELECTRIC GB Beachhouse plumbing & electrical $1,394.41 

8/25/2011 32351 JACQUELINE WAGNER Final inspection/road bond refund $250.00 

8/25/2011 32352 DERYCK WALDEN, BARRISTER & SO Legal fees $124.98 

8/25/2011 32353 WATERLOGIC Lawn sprinkler parts $160.13 

8/25/2011 32354 WILLOWLAKE DESIGN Balance owing for Legacy plaques $8,915.53 


8/25/2011 32356 ZAVITZ GENERAL STORE Materials & supplies - CS $2,191.96 

8/26/2011 32357 CRAWFORD SECURITY Final installment GB each & Main St. security $2,823.87 

8/26/2011 32358 OMEGA CONTRACTORS INC. PC # 2 Allen Street $372,533.97 

8/26/2011 32359 HYDRO ONE NETWORKS Gill Rd. pump stn hydro (reimbursed) $48.82 

8/26/2011 32360 RICHMOND PARK ASSOCIATION INC.Phragmites program $810.00 

8/31/2011 PAP EASTLINK PRE-AUTHORIZED PAYMENTS $1,015.96 

8/31/2011 PAP EXECULINK TELECOM PRE-AUTHORIZED PAYMENTS $1,341.55 

8/31/2011 PAP HAY COMMUNICATIONS PRE-AUTHORIZED PAYMENTS $1,274.14 

8/31/2011 PAP HYDRO ONE NETWORKS PRE-AUTHORIZED PAYMENTS $35,056.53 

8/31/2011 PAP RBC ROYAL BANK PRE-AUTHORIZED PAYMENTS $311.88 

8/31/2011 PAP ROGERS AT & T PRE-AUTHORIZED PAYMENTS $1,187.74 

9/1/2011 PAP THYSSENKRUPP ELEVATOR PRE-AUTHORIZED PAYMENTS $1,731.34 

8/31/2011 PAP UNION GAS PRE-AUTHORIZED PAYMENTS $1,088.12 

TOTAL $1,512,838.73 



Notice of Motion: 

Moved by: Deputy Mayor Davis-Dagg 

That a running list of staff reports and staff requests be established. In addition to the 

item requested, this Master List will include the date it was requested and the staff 

member who will take responsibility for its completion. It will be available to council 

members any time upon request. This list will be populated with the outstanding reports 

that have been agreed upon since the beginning of the 2010 council term and be 

produced within one month of the passage of this motion. 

199

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