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Garry McDonald thanked the Nominating Committee for all of their hard work. 6. ANNUAL GENERAL MEETING (AGM) Dena Kent stated that because of the TSL office move schedule change from the 20 th to the 23 rd June, 2011 that a new AGM date must be selected and asked for suggestions. The Board decided that T.S.L. will hold a short board meeting at 8:30 AM, Thursday, July 14, 2011 at the Best Western Guildwood Inn, the Annual General Meeting will take place immediately after the board meeting at 9:00 AM. 7. GENERAL MANAGER’S APRIL 2011 REPORT Marlene Wood thanked the Board and Staff for the beautiful arrangement sent to the funeral home in remembrance of her Mother’s passing. She advised that she has completed a comparison of the previous year’s budget to determine if there are any variances or changes. She further noted that T.S.L. still needs to invest in our web site, and that we need to have a presence at a number of marketplaces, both locally and provincially. There has been an increased activity this year in the marketing area. Also, T.S.L. does not have an existing consumer database and this must be put in place. The relocation budget has been capped at $20,000.00. George Mallay asked to have a percentage column added to the report. He also asked if the web site expenses could be placed in operation expense area. The database web site, travel expenses - all to be moved into the marketing line. The Board asked Marlene Wood to reconfirm the rent payments? Doug Wood inquired about the GL Reconciliation document? Marlene Wood advised that she is working with John Innes of the County. We are reviewing line by line for cash flow purchases – balance up to end of the year. Marlene Wood also advised that she will look at the calendar year change in the fall and the Board advised her that TSL does not have to be in sic with the County. T.S.L.’s fiscal year is currently April 1, 2011 for 12 months ending March 31, 2011. Dena Kent advised that she has been speaking the Lisa, the Auditor and Audit Document should be ready this week. 8. NEW BUSINESS National Tourism Week Marlene Wood reviewed the weeks activities that T.S.L. has been involved in – Monday, June 6 th The Town Crier declared Tourism Week on the steps of the Victoria Playhouse Petrolia, as well as kicking off T.S.L.’s Photo Contest; Tuesday, June 7 th Bike Ride Month – Pancake Breakfast was held in the Sear’s parking lot; Wednesday, June 8 th – Promoted Staycation with Grade 4 and 5 classes from Bridgeview School at the Ontario Travel Information Centre, some of the activities were a word search, scavenger hunt and presentations by T.S.L. Staff and Ontario Tourism Staff on tourism in Sarnia Lambton and Ontario. The children were all treated to ice cream cake donated by Dairy Queen; Friday, June 10 th T.S.L.’s Annual Tourism Week B.B.Q. will be held on the main beach at Grand Bend. All door prizes and food were donated by suppliers. RDO FAM Tour Marlene Wood and Beverley Horodyski toured the new RDO Executive Director, Mr. Ed Booker around the City and County on May 31, 2011. NEW – Port Huron/Sarnia International Offshore Powerboat Race It was confirmed that the new boat race being organized is confirmed for August 6 & 7 th , 2011 and T.S.L. will be sitting on the Committee. 2
Construction Updated to the Building Garry McDonald reported on construction updates – construction will take place over the next 90 days finishing at the end of August. T.S.L. offices being created will be completed in a couple of weeks. The moving date was originally set for June 16 th but has been changed to June 23-24th. With the reception area being moved to one of the meeting rooms, temporarily there will be no formal use of these rooms until the end of August. The permanent temporary basis into the building will be via the former motor vehicle office door at the back of the building. Signage will be on the building. The only meeting room that could be used during this time period holds 10-12 people. Marlene Wood advised that the T.S.L. offices will close for the move, the computers will be down two to three days. Garry McDonald announced that the Chamber of Commerce has gone all wireless. Going Green Committee Meeting Mary Prendiville advised Marlene Wood that this Committee will meet in the fall and will advise her of the date and location as soon as it is available. VIA Rail Study The Via Rail Study has been completed by S.L.E.P. and the Chamber of Commerce. It was confirmed that the increased traffic solution will not be happening. With the single track between London and Sarnia, any increased services would be a bus service to train station locations. The Committee will meet at the end of the month. 9. ADJOURNMENT/NEXT MEETING – JUNE 9, 2011 MOTION: Moved by Dela Horley and seconded by George Mallay That the meeting be adjourned to reconvene on Thursday, July 14, 2011 at 8:30 A.M. followed by the AGM to begin at 9:00 AM at the Best Western Guildwood Inn, 1400 Venetian Blvd., Point Edward, ON. CARRIED. 3
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