View - The Municipality of Lambton Shores

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES
Regular Meeting of Council
Meeting Number: 23-2011
Date of Meeting: Tuesday, August 16, 2011
Time:
Place of Meeting:
03:00 a.m.
Village Complex, Thedford
AGENDA
Pages
1. Call to Order
2. Declaration of Pecuniary or Conflict of Interest
3. Confirmation of Minutes from Previous Meetings
3.1 There are no Council meeting minutes for review at this time.
4. Delegations, Public Meetings & Presentations
4.1 3:15 p.m. - Susan Mills of the Grand Bend Chamber of Commerce
- Re: PowerPoint Presentation
1 - 7
5. Correspondence & Petitions
Correspondence - for Council Direction
5.1 Correspondence from Marilyn Smith of the Lambton Shores
Nature Trail Commitee - Re: Request for Letter of Introduction
8 - 8
6. Consideration of Committee Minutes and Staff Reports
Corporate & Strategic
6.1 C.A.O. Report No. 35-2011 - Re: Resolution of Outstanding Road
Issues - Beach O Pines
9 - 14
Planning
6.2 PL Report No. 31-2011 - Re: Draft Plan of Subdivision File No.
SD2006-1 (Revised) for Rice Development Company Inc. - 77
Main Street East, Grand Bend
15 - 20
Administration & Finance
6.3 CL Report No. 55-2011 - Re: Acquisition of Land - Beach O'Pines
Plan 25R7873 Part 31
6.4 CL Report No. 58-2011 - Re: Amendments to the Planning and
Building Fees
21 - 24
25 - 25

7. By-laws & Resolutions
7.1 By-law 74-2011 Authorizing the Acquisition of Land - See CL
Report No. 55-2011
8. Accounts
8.1 There are no accounts for Council to review at this time.
9. Councillor Reports
9.1 Opportunity for Members of Council to Report
10. New Business
10.1 Opportunity for new business to be discussed.
11. Discussion Period
11.1 Opportunity for the Public to make an inqury as to items of
business on the agenda.
12. Confidential
12.1 Update on the AUBI Contract Dispute (Authorization to Close -
Section 239 (2) e of the Municipal Act)
13. Adjourn
Also included in blue:
CL Report No. 56-2011 - Re: Applications heard by the Committee of Adjustment on July
28,2011
CL Report No. 57-2011 - Re: Applications to be heard by the Committee of Adjustment on
August 25, 2011
Minutes of the Tourism Sarnia Lambton Board Meeting held June 9, 2011

‘LAMBTON SHORES NATURE TRAIL COMMITTEE’
Our Vision: A Network of connected, accessible, safe and user-friendly Nature Trails
To Carol McKenzie (Lambton Shores Clerk)
From: Marilyn Smith (243-1652 or 243-0123)
8465 Defore Drive, RR2 Grand Bend, ON N0M 1T0
Subject: ‘Letter of Introduction’ for the Lambton Shores Nature Trail Committee
Date: July, 20, 2011
Hi Carol:
Can you please ask Council or their designate to provide our volunteer group with a suitable
‘Letter of Introduction’ to open doors when it comes to working with various partners, applying
for funds, etc. The letter could read something along the lines indicated below:
Thanks, Marilyn Smith
Cc Ashley Farr
___________________________________
TO WHOM IT MAY CONCERN
Municipality of Lambton Shores
August 8, 2011
On June 6, 2011 the Lambton Shores Nature Trails Committee (formerly ‘The Trail
Improvement Group), made a presentation to Council concerning the upgrade and expansion of
our Nature Trails in Lambton Shores & Vicinity. The Vision of this volunteer Group is,
‘A Network of connected, accessible, safe and user-friendly Nature Trails’
To make this vision a reality, the volunteer group plans to partner with conservation
organization, landowners, municipal & county staff, ‘Green Sponsors’, local businesses,
community service groups, residents and others. ‘Hiking & Biking are considered high priority
recreation & leisure activities by the residents of Lambton Shores and we, the Council of
Lambton Shores, encourage local organization and/or individual to assist the ‘Lambton Shores
Nature Trails Committee’ in their undertaking.
Partnership terms & conditions in each case will have to be negotiated directly by the parties.
The Municipality of Lambton Shores will act as the umbrella group for liability issues connected
with on-trail work by members of the ‘Lambton Shores Nature Trail Committee and volunteers
under their direction.
Yours truly, Lambton Shores Council Representative
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THE MUNICIPALITY OF LAMBTON SHORES
C.A.O. Report No. 35-2011 Tuesday, August 9 th 2011
TO:
FROM :
RE:
Mayor Weber & Members of Council
John Byrne, Chief Administrative Officer
Resolution of Outstanding Road Issues – Beach O Pines
RECOMMENDATION:
That C.A.O. Report No. 35-2011 regarding the resolution of
outstanding road ownership issues related to the Beach O
Pines private road system be accepted as presented and
that staff be directed to initiate the required process to
transfer these sections of roads to the Beach O Pines
Homeowners Association in accordance with the disposal of
municipal lands as outlined in Policy # 43;
And further that the Huron Woods Homeowners Association
be requested to advise the Municipality on the preferred
method of ensuring Huron Woods easement rights for
pedestrian access to the beach are protected – registration
on individual deeds or registration held with the municipality.
REPORT
Over the past several years, discussions have been going on between the Municipality
of Lambton Shores, the Huron Woods Homeowners Association and the Beach O Pines
Homeowners Association in an effort to resolve longstanding access and easement
rights issues. Significant progress has been made in this regard, including upgrades to
emergency accesses, upgrades to an access to the Old Ausable River tow path,
improved access and a general thawing of tensions etc.
One of the remaining issues to be addressed, is really a “municipal” issue related two
portions of the Beach O Pines Private Road system. The first is a section of road
referred to as “Huron Place”. This section of road was deemed to be a “public road”
created in the 80’s as a means of allowing development to take place along Huron
Place. The Planning legislation of the day, required that a Building Permit, could only be
issued if the building fronted on a “public road”. So, this section of the Beach O Pines
road system was so designated but the designation was never withdrawn following
construction of the homes.
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The second section of Beach O Pines Road that is a “public road” is at the very end of
that road adjacent to the Pinery Provincial Park boundary. This portion of road was
owned by Ausable Estates Limited and was sold to the Municipality in 2009. Again this
section of road was acquired because of the owner’s reluctance to sell it to the Beach O
Pines Homeowners Association unless certain other issues were resolved relating to
the Huron Place section of road, the granting of utility easements to the Municipality etc.
The BOPA has agreed to those other conditions and has agreed to reimburse the
Municipality for its costs (purchase and legal) associated with its acquisition of this
property.
In order to correct this situation it recommended that the “public road” designation be
removed from these two locations and the road revert back to its “private road” status.
One of the issues we needed to address in implementing this change was to ensure
that the access rights of residents of the Huron Woods subdivision be protected. The
lawyers for all three parties (LS, BOPA and the HWHA) have all reviewed and agree to
the proposed transfer as outlined above.
In order to implement this transfer, I will require formal Council direction to publish the
necessary public notice and present the appropriate by-law for Council approval, in
accordance with the Municipal Disposal of Land Policy # 43.
Respectfully submitted,
John Byrne
Chief Administrative Officer
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The Municipality of Lambton Shores
SALE AND OTHER DISPOSITION OF LAND
Before selling any land, the Council or local board shall:
Policy # 43
Effective Date: 2007 12 31
Replaces Policy # 14
1. By by-law or resolution, passed at a meeting open to the public, declare the land to be surplus;
2. Obtain at least one opinion of the fair market value of the land;
3. After the expiry of the notice period, the land will be offered for sale in one of the following methods:
i) by public tender;
ii) by means of the services of a registered real estate broker;
iii) by posting “for sale by owner” sign; or
iv) by any other method approved by Council.
The manner in which the municipality or its local board carries out the sale of the land, if consistent with
this policy, is not open to review if the municipality or local board was lawfully entitled to sell the property,
the purchaser could legally purchase it, and the municipality or local board acted in good faith.
4. Give notice to the public of the proposed sale, in accordance with the Lambton Shores notice by-law;
5. Any offer received, including an offer to trade land, will be reviewed in a closed session by the Council
who will determine whether or not to accept the offer submitted.
6. Schedule "A", attached hereto, lists the classes of land that are exempt from certain sections of this
policy.
7. Where a Provincial or Federal Act specifies the procedure the Municipality is required to follow with
respect to the sale of land, the requirements of those Acts shall take precedence over this by-law.
8. If the sale of Municipal land is initiated by a person or agency other than the Municipality or its local
board, all costs associated with the transaction, including legal, survey, staff time, ads in connection with
the notice requirements, and any other incidental costs will be the responsibility of the requester, in
addition to the determined sale price. A deposit, in the amount of $ 1,000.00 shall be paid to the
Municipality or its local board prior to the commencement of the process.
9. The Clerk of the Municipality, and the secretary of the local board, may issue a certificate with respect
to the sale of land by the Municipality or its board, verifying that to the best of his or her knowledge the
requirements of this policy with respect to the sale of land have been complied with.
Administered by the Clerk
SCHEDULE "A" TO SALE OF LAND POLICY # 43
The Municipality is not required to obtain an opinion of the value for the following classes of land:
1. Land 0.3 metres or less in width acquired in connection with an approval or decision under the
Planning Act.
2. Closed highways if sold to an owner of land abutting the closed highways.
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3. Land formerly used for railway lines if sold to an owner of land abutting the former railway land.
4. Land that does not have direct access to a highway if sold to the owner of land abutting that land.
5. Land repurchased by an owner in accordance with section 42 of the Expropriations Act.
6. Land sold for Economic Development Initiatives.
7. Easements granted to public utilities or to telephone companies.
8. Land to be used for the establishment and carrying on of industries and industrial operations and
incidental uses.
The Municipality is not required to obtain an opinion of value of land if the proposed sale is to one of the
following public bodies:
1. A municipality;
2. A local board, including a school board and a conservation authority;
3. The Crown in right of Ontario or Canada and their agencies.
Tax Sales
The Municipality is not required to follow the Procedural By-law for the sale of lands under Part XI of the
Municipal Act (Tax sales) or its successor
This policy replaces Lambton Shores Policy # 14
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August 7, 2011
To: The Municipality of Lambton Shores
From: Huron Woods Community Association
Re: Proposed Conveyance of Huron Place
At a special meeting held on Friday, August 5, 2011, the Huron Woods Community
Association board of directors received unanimous direction from the membership in
attendance to support the option of Blanket Authorization to register on individual deeds,
(the same pedestrian rights of way as we have over other Beach ‘O Pine roads) over the
proposed private Huron Place, including the small section at the Pinery Provincial Park
boundary, referred to in the John Byrne’s report, No 35-2011, at no cost to the individual
nor the association. Furthermore, we request an opportunity to present a proposal to the
Council members regarding legal costs incurred in researching this issue. Please let me
know when would be an appropriate date to do this.
Should Council move forward with the conveyance, we would continue to facilitate this
process and look forward to working with the Municipality to make sure everyone in our
community has been notified. Please contact Mary Lynn Hill, marylynnhill@hay.net ,
the HWCA secretary to arrange the details. Beth Cormier of Patton, Cormier &
Associates is the legal contact with respect to this issue.
Sincerely,
LilyPinarello
President, HWCA
14

THE MUNCIPALITY OF LAMBTON SHORES
PL Report No. 31-2011 Thursday, August 11, 2011
TO:
FROM:
RE:
Mayor Weber and Members of Council
Municipality of Lambton Shores
Patti Richardson, Senior Planner
DRAFT PLAN OF FILE NO. SD2006-1 (REVISED)
77 Main Street, East - Grand Bend
Rice Development Company Inc.
RECOMMENDATION:
Staff recommends that Council:
a) agree to allow Phase 5 of Grand Cove Estates to utilize
10% of the capacity in the storm water management facility
proposed to be constructed in the Rice Development
Company Inc. subdivision and endorse the use of a
onetime payment of $17,000, by the developer for Phase 5
of Grand Cove Estates as a contribution to the long term
maintenance of the storm water management facility;
b) agree in principle to pay 50% of the costs of the
enhancements proposed by Rice Developments for the
park in their subdivision subject to the final cost being
presented to Council for review and approval; and
c) endorse the additional allocation of 22m³ of sewage
capacity in the Grand Bend Sewage Treatment Facility to
Rice Development Company Inc. for development of the
first phase of their Subdivision and direct staff to request
that the Grand Bend Sewage Facility Board grant 22m³ of
additional capacity to the Rice Development Company Inc.,
subject to the development proceeding by June 2012.
REPORT
On June 15, 2009, Draft Plan of Subdivision SD2006-1(REVISED) (see Map,
Attachment 1) as submitted by the Rice Development Company Inc. was draft approved
by Lambton Shores Council, subject to the conditions. This approval was extended by
Council in May of this year to June 2012. The plan as approved is comprised of:
(a) 106 single detached dwelling lots with frontages ranging from 12 metres to 23.6
metres and having lot areas generally in excess of 430m;
15

(b)
(c)
(d)
(e)
(f)
a 2.22 ha. residential Block which could be developed with apartment dwellings,
nursing home, home for the aged, retirement home and townhouses including
street townhouses;
a 0.48 ha park block;
three (3) commercial blocks;
a 0.81 ha. storm water management facility;
two (2) open space blocks.
Rice Development Company Inc. has been working to satisfy the conditions of approval.
I expect to bring a report to the next Council meeting requesting that Council grant final
approval to the west half of this development (which is comprised of three phases) and
grant an extension to the draft approval on the balance of the lands until June 2014.
A number of issues need to be addressed in order to allow Council to grant final
approval to the west half of the subdivision.
The storm water management facility required for the Subdivision, which will become a
municipal facility, has been sized to accommodate the final phase (Phase 5) (see map,
Attachment 1) of development in Grand Cove Estates, which is located within the
Municipality of South Huron. Phase 5 of Grand Cove Estates is being developed by a
division of the Rice Development Company Inc. and is comprised of 25 single family
condominium units.
A number of issues arise from allowing a development outside of Lambton Shores to
utilize a municipal storm water management facility in the Municipality. Since the lands
will not be paying taxes in Lambton Shores, they will not be contributing to the long term
maintenance costs of the facility. Since the lands are owned by Rice the issue of a
contribution to the long term maintenance of the facility has been part of the
negotiations for final approval of their Lambton Shores subdivision. Storm water flows
from Phase 5 represent 10% of the capacity of the facility. It is Staff’s recommendation
that a onetime lump sum contribution be made for the future maintenance of the facility.
The monies will be kept in an interest bearing account which will assist in replenishing
the account over the long term. Staff calculates the yearly contribution to maintenance
at $850/year for Phase 5 and suggests that a 20 year time frame be used to calculate a
one-time lumps sum payment of $17,000.
In order to ensure that Phase 5 has long term access to the storm water management
facility and the municipal storm sewer extending from Phase 5 to the facility, the
Municipality must also enter into an agreement with that division of the Rice
Development Corporation Inc. developing Phase 5, which provides for this long term
access. The subdivision agreement will provide for the execution of this agreement.
Rice Group is proposing to construct upgrades to the park proposed in the Rice
Subdivision. Lambton Shores Infrastructure Design Guidelines and Construction
Standards require that parks be graded and seeded. In addition the standards require
that street trees be planted along road allowances 16 at an approximate spacing of 1 tree

per 20 metres. Rice are proposing to enhance the park beyond the standards of the
Municipality, by enhancing landscaping, constructing walkways, installing two benches
and a park sign with armour stone (see Attachment 2).
The value of these upgrades is approximately $19,800.00 Rice is requesting that the
Municipality contribute to the cost of these upgrades in the amount of 50%. I have
discussed this with the Treasurer and monies to contribute to the park upgrades can be
obtained from the cash-in-lieu of parkland account. Certainly, having the parked
enhanced beyond the minimum municipal standard for 50% the cost is a benefit to the
Municipality as well as the developer. Staff recommends that Council contribute to the
enhancements. The developer is also contemplating the installation of a play structure
in this park, but will discuss this with the Municipality when the subdivision agreement
and final clearance are obtained for the balance of subdivision.
Finally, Rice Group is anticipating the development of 75 dwelling units, upon
registration of the west half of the Subdivision. Rice Group advises that they will require
82 m³ of capacity in the Grand Bend Sewage Treatment Facility. Currently Council has
allocated 60 m² to this development. Calculations done earlier this year indicate that
there appears to be approximately 36m³ of unallocated capacity in the Grand Bend
Sewage Treatment Facility. Staff recommends that Council endorse the additional
allocation and direct staff to request that the Grand Bend Sewage Facility Board grant
22m³ of additional capacity to the Rice Group, subject to the development proceeding
by June 2012.
Respectfully submitted
Patti L. Richardson,
Senior Planner
17

18
Attachment 1

19
Attachement 2

THE MUNICIPALITY OF LAMBTON SHORES
CL Report No. 55-2011 Tuesday, August 9, 2011
TO:
FROM:
Mayor Weber and Members of Council
Carol McKenzie, Clerk
RE: Acquisition of Land – Beach O’Pines Plan 25R7873 Part 31
RECOMMENDATION:
That the Municipality of Lambton Shores accepts title to Part
31 Plan 25R-7873 from the Public Guardian and Trustee, as
detailed in CL Report No. 55-2011 and that By-law 74-2011
authorizing the acquisition be approved.
REPORT
For several years, the Municipality of Lambton Shores has been in discussions with the
Office of Public Guardian and Trustee regarding the ownership of a parcel of land in the
Beach O’Pines subdivision, commonly referred to as the “Green Space”. This parcel of
land is very important to both the Beach O’Pines and Huron Woods community, and the
consensus is that the optimum situation would be for the municipality to own the land to
ensure it remains in its current state.
The Office of the Public Guardian and Trustee has offered to sell this parcel of land to
the Municipality for $ 2.00 on the condition that the municipality (and its heirs,
successors and assigns) agrees to maintain the lands in their natural state for the use of
the public and will not do or cause to be done any act or thing that will permit the
development of the lands. This includes the construction of buildings, or structures.
The Council approved the acquisition of the lands and the condition at the meeting held
the 14 th day of June, 2011. Attached is a copy of the Deed/Transfer of Land and the
enabling by-law for Council’s review.
Respectfully submitted,
Carol McKenzie
Clerk
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THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES
BY-LAW 74 OF 2011
Being a By-law to authorize the acquisition of land
from the Public Guardian and Trustee
WHEREAS:
The municipality has been offered the right to acquire land in the
Beach O’Pines subdivision, being Part 31, P 25R-2873, from the
Public Guardian and Trustee, on the condition that the municipality
maintains the lands in its natural state for public use;
AND WHEREAS: It is deemed appropriate for the Municipality to accept the offer and
authorize the Mayor and Clerk to sign the necessary transfer /deed of
land for the acquisition of the property.
NOW THEREFORE the Council of the Corporation of the Municipality of Lambton Shores
enacts as follows:
1. The Mayor and Clerk are authorized to sign the Transfer/Deed of Land for property
described as Part Lots 6 & 7, Concession L.R.W., being Part 31, Plan 25R-2873
on behalf of the Corporation of the Municipality of Lambton Shores a copy of which
is attached to this by-law as “Schedule “A”, and to affix to the document the
Corporate Seal of the Corporation of the Municipality of Lambton Shores;
2. This By-law comes into force and effect upon being finally passed.
Read a FIRST and SECOND time this 16th day of AUGUST, 2011.
READ A THIRD TIME AND FINALLY PASSED THIS 16 th DAY OF AUGUST, 2011.
__________________________
MAYOR – Bill Weber
__________________________
CLERK – Carol McKenzie
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THE MUNICIPALITY OF LAMBTON SHORES
CL Report No. 58 -2011 Thursday, August 11, 2011
TO:
FROM:
RE:
Mayor Weber and Members of Council
Carol McKenzie, Clerk
Amendments to the Planning and Building Fees
RECOMMENDATION:
That the increase in the fees for planning applications and
building permit fees, originally directed for September 1, 2011
be deferred for discussion at a September Council meeting.
REPORT:
During the 2011 budget deliberations, staff recommended amendments to the fees for
building and planning applications to move closer to full cost recovery for the business
units.
At that time, the following resolutions were passed:
11-0412-02 That 50% of the proposed fee increase for building
permits be enacted in September of 2011 and the balance enacted
in September of 2012.
11-0412-03 That 50% of the proposed fee increase for planning
application fees be enacted in September of 2011 and the balance
enacted in September of 2012.
As detailed in early reports, the number of both building and planning applications are
down this year, both due to the sluggish economy and the poor weather in the first half
of the year.
Building permit applications are starting to increase, as is the interest in larger
developments.
Prior to enacting increases in both the building and planning applications, it is
recommended that a full review of the status of the statistics be undertaken, and
included for review during the discussion on the increases.
It is anticipated that the report will be ready for the first meeting in September, and
therefore, would ask that the decision be deferred until that time.
Respectfully submitted
Carol McKenzie
Clerk
25

THE MUNICIPALITY OF LAMBTON SHORES
CL Report No. 56-2011 Thursday, August 11, 2011
TO:
FROM:
Mayor Weber and Members of Council
Carol McKenzie, Clerk
RE: Applications heard by the Committee of Adjustment on July 28, 2011
RECOMMENDATION:
For information only.
The Committee of Adjustment met on Thursday, July 28, 2011 to hear the following
applications:
Stephen & Stephanie Mathers – 86 Ontario St. S., Grand Bend – Consent
Application B-05/2010
Mr. & Mrs. Mathers have submitted a consent application requesting permission to
legally create an already existing easement right-of-way, located on the lands
immediately to the north of the restaurant and municipally known as 82 Ontario St.
South, also owned by the Applicant. This easement currently allows the patrons of
Denny’s Restaurant to exit the parking area with ease as there is not enough room to
have both the ingress and egress at the existing south entrance.
This application was originally heard in May, 2010, however the Conditions of Approval
were not satisfied within the one year time limit prescribed by the Planning Act and
therefore, the consent approval lapsed.
This application was granted with the following conditions:
1. That the Owner submits to the Municipality of Lambton Shores, two copies of a
reference plan, showing the severed and retained lots or submit a written
description which is acceptable to the County of Lambton Registrar.
2. That all municipal taxes and local improvements, including interest and penalties
thereon, that are owing and payable with respect the lands being severed and
the lands from which they are being severed be paid to date.
3. That the easement contains provisions respecting the joint maintenance of the
driveway on the easement, which are satisfactory to the Municipality of Lambton
Shores.

Gerhard Banman & Andrew Aitken – 9625 Ipperwash Rd. – Consent Application
B-06/2011
The Applicants are requesting permission to sever a parcel of land that will have a
frontage of 36 metres and a depth of 43.5 metres and will front onto Ipperwash Road.
The retained parcel will have a lot area of 1.65 hectares and will be accessed by
Beachway Drive. The proposed severed commercial portion is to be sold and the rear
portion that is for the most part zoned “Environmentally Protection- Natural
Conservation” will be retained by the Applicants.
This application was refused as it did not comply with the Provincial Policy Statement.
John McMahon – 9917 Nipigon St., Port Franks – Minor Variance Application A-
03/2011
Mr. John McMahon, in March of this year, requested approval of minor variances from
the provisions of Zoning By-law 1 of 2003 as they relate to lands known as 9917
Nipigon Street in Port Franks to permit a detached accessory building to be constructed
that will have:
a) a lot coverage (ground floor building area) of 297.3 m², whereas the By-law
permits a maximum lot coverage of 67 m² for accessory buildings; and
b) a height of 7.62 metres, whereas the By-law permits an accessory building to
have a maximum height of 5.5 metres.
The application was deferred for the applicant to revise his application, Mr. McMahon
has revised his application a second time and is now proposing a detached accessory
building that will have a lot coverage (ground floor building area) of 153.3 m² and a
height of 6.7 metres, and is proposed to be constructed in the front yard 13.4 metres
from the front lot line (Nipigon Street).
This application was granted with the following conditions:
1. That this minor variance applies only to the proposal as presented in
Revised Application A-03/2011. Any change to that proposal will require
further permission from the Committee.
2. That the Applicant receives prior written permission from the Ausable
Bayfield Conservation Authority for the proposed works.
3. That the current septic system be clearly identified and protected
throughout the construction process and is not to be utilized as a lay down
area for building materials.
Gerald Rupke, Agent for Tracy Rupke & David Barkwell – 6804 East Parkway Dr.,
Ipperwash – Minor Variance Application A-08/2011
The Applicants, in April of this year, requested approval of minor variances from the
provisions of Zoning By-law 1 of 2003 as they relate to lands known as 6804 East
Parkway Drive, Ipperwash, to permit a detached accessory building to be constructed
that would:

a) have a lot coverage (ground floor building area) of 154.3 m², which includes the
existing 5.7 m² accessory building, whereas the By-law permits a maximum lot
coverage of 67 m² for accessory buildings; and
b) have a height of 9.2 metres, whereas the By-law permits an accessory building to
have a maximum height of 5.5 metres; and
c) be constructed in the front yard, whereas the By-law permits accessory building
to be constructed in interior side yards or rear yards only.
The application was deferred to allow the Applicants to revise their application. The new
application is for a detached accessory building that will have lot coverage (ground floor
building area) of 130 m² and a height of 7.9 metres, and is still proposed to be
constructed in the front yard.
These variances have been granted with the following conditions:
1. That this minor variance applies only to the proposal as presented in
Revised Application A-08/2011. Any change to that proposal will require
further permission from the Committee.
2. That the Applicant satisfies the Municipality and the SCRCA with respect
to the removal of vegetation and trees on the lot for the construction of the
garage prior to a building permit being issued.
3. That the Applicant satisfies the County of Lambton with respect to the
adequacy of the existing septic system on the land and if it is required to
be replaced, it be replaced with a tertiary septic system.
Chris Broomer, Agent for Julie Holliday – 6782 East Parkway Dr. – Minor Variance
Application A-09/2011
Mr. Broomer is requesting approval of a minor variance from the provisions of Zoning
By-law 1 of 2003 as they relate to lands known as 6782 East Parkway Drive, Ipperwash
to permit the construction of an accessory building which will have a lot coverage of
111.5 m², whereas the By-law permits 67 m².
This variance was granted.
Dale & Kim Quinn – 7446 Arkona Rd. – Minor Variance Application A-10/2011
Mr. & Mrs. Quinn requested approval of a minor variance from the provisions of Zoning
By-law 1 of 2003 as they relate to lands known as 7446 Arkona Road, Arkona to permit
the construction of three new accessory buildings on the lands, being a 22.3 m² shed, a
6 m² pool house and a 10.4 m² potting shed/green house. When combined with the
142.5 m² existing garage, this would result in accessory building lot coverage of 181.3
m², whereas the By-law permits 67 m².
These lands were subject to a previous variance (A-28/2007) which allowed the existing
142.5 m² garage to be constructed.
This variance was granted.

Sushil Nakhwal, Agent for 1562795 Ontario Inc. – Can Fuels – 7326 Arkona Rd. –
Minor Variance Application A-11/2011
Mr. Nakhwal requested approval of a minor variance from the provisions of Zoning Bylaw
1 of 2003 as they relate to lands known as 7326 Arkona Road in Arkona to permit a
canopy to be constructed over the existing gas pumps, that will project to within 2.44
metres of the front lot line, whereas the By-law requires a setback of 6 metres, however,
it is the Municipality’s opinion that the canopy will project to within 0 metres of the
Arkona Road lot line.
This variance was granted with the following conditions:
1. That this minor variance applies only to the proposal as presented in
Application A-11/2011. Any change to that proposal will require further
permission from the Committee.
2. That the Owner verify by survey, the location of the existing gas pumps in
relation to the front and side lot lines.
3. That the Owner enters into a site plan agreement with the Municipality of
Lambton Shores.
710874 Ontario Ltd. – Pinery Flea Market – 10175 Lakeshore Rd. – Minor Variance
Application A-12/2011
The Applicant requested permission to expand (enlarge) a legal non-conforming use, by
adding a 40.32 m² addition to the north-east side of the existing residential dwelling,
which is in a Commercial (C6) Zone. The Commercial Zone does not permit a
residential dwelling; therefore, this variance is required.
This variance was granted.
Bruce & Donna Dimmel – 6468 West Parkway Dr., Ipperwash – Minor Variance
Application A-13/2011
Mr. & Mrs. Dimmel requested approval of a minor variance from the provisions of
Zoning By-law 1 of 2003 as they relate to lands known as 6468 West Parkway Drive,
Ipperwash to permit the construction of a 66.89 m² addition onto the existing 53.51 m²
accessory building located in the front yard, which will result in a total lot coverage
120.40 m², whereas the Zoning By-law only permits accessory building to be
constructed in an interior side or rear yard and have a maximum lot coverage of 67 m².
This variance was granted with the following conditions:
1. That this minor variance applies only to the proposal as presented in
Application A-13/2011. Any change to that proposal will require further
permission from the Committee.
2. That the Applicant satisfies the County of Lambton with respect to their
current septic system being compatible with current septic standards.

Roger & Diane Sutherland – 7344 Leighton Dr., Port Franks – Minor Variance
Application A-14/2011
Mr. & Mrs. Sutherland requested approval of a minor variance from the provisions of
Zoning By-law 1 of 2003 as they relate to lands known as 7344 Leighton Drive, Port
Franks, to permit a 17.28 m² detached accessory building (gazebo) to be located in the
front yard, 1 metre from the front lot line, whereas the By-law requires all accessory
buildings to be constructed in an interior side or rear yard.
This variance was granted.
David Pergel – 9779Lakeshore Rd. – Minor Variance Application A-15/2011
The Applicant request approval of minor variances from the provisions of Zoning By-law
1 of 2003 as they relate to lands known as 9779 Lakeshore Road, to permit a detached
accessory building to be constructed which will:
a) have a lot coverage (ground floor building area) of 124.9 m², whereas the By-law
permits a maximum lot coverage of 67 m² for accessory buildings; and
b) have a height of 8.36 metres, whereas the By-law permits an accessory building
to have a maximum height of 5.5 metres; and
c) be constructed on the lot without first having a dwelling as the permitted use.
This variance was also granted with the following conditions:
1. That this variance applies only to the proposal as presented in Application
A-15/2011. Any change to that proposal will require further permission
from the Committee.
2. That the Applicant obtains the proper MTO permits prior to a building
permit being issued.
If you have any questions or would like more information on the applications, please
contact Jackie Mason at the Forest Office.
Respectfully submitted,
Carol McKenzie
Clerk
Report prepared by Jackie Mason, D/Secretary of the Committee of Adjustment

THE MUNICIPALITY OF LAMBTON SHORES
CL Report No. 56 -2011 Thursday, August 11, 2011
TO:
FROM:
Mayor Weber and Members of Council
Carol McKenzie, Clerk
RE: Applications to be heard by the Committee of Adjustment on August 25,
2011
RECOMMENDATION:
For information only.
The Committee of Adjustment will meet on Thursday, August 25, 2011 to hear the
following applications:
Philip Walden, Agent for Kevin Rombouts – 9119 Gordon Rd. – Consent
Application B-07/2011
Mr. Rombouts is requesting permission to sever a 2.19 acre parcel of land that will have
a frontage of 86.372 metres and an approximate depth of 105 metres. This severance
will allow the creation of a new non-farm dwelling lot for the existing dwelling which is
surplus to the Applicant’s farming operation as the result of a farm consolidation. The
lands were subject of an Official Plan (OP-01/2001) and Zoning By-law (ZO-01/2011)
Amendment that were approved by Lambton Shores Council.
Philip Walden, Agent for Mark & Lisa Bastiaansen – 7722 Jericho Rd. – Consent
Application B-08/2011
Mr. & Mrs. Bastiaansen are requesting permission to sever a 2 acre parcel of land that
will have a frontage of 105 metres and a depth of 78 metres. This severance will allow
the creation of a new non-farm dwelling lot for the existing dwelling which is surplus to
the Applicant’s farming operation as the result of a farm consolidation. These lands
were subject of an Official Plan (OP-02/2011) and Zoning By-law (ZO-03/2011)
Amendment that were approved by Lambton Shores Council.
Philip Walden, Agent for Dave Hendrickx – 6429 Townsend Line – Consent
Application B-09/2011
The Applicant is requesting permission to sever a 1.003 acre parcel of land that will
have a frontage of 53.36 metres and a depth of 78.361 metres. This severance will
allow the creation of a new non-farm dwelling lot for the existing dwelling which is
surplus to the Applicant’s farming operation as the result of a farm consolidation. These

lands were subject of an Official Plan (OP-04/2010) and Zoning By-law (ZO-07/2010)
Amendment which were approved by Lambton Shores Council.
Susan Sproule – 11 Queens Ave., Grand Bend – Minor Variance Application A-
17/2011
Mrs. Sproule is requesting approval of a minor variance from the provisions of Zoning
By-law 1 of 2003 as they relate to lands known as 11 Queens Avenue, to permit a
modular home to be erected on the property that will have a width (shortest side) of 4.16
metres, whereas the By-law requires modular homes to have a minimum width of 6
metres.
Ted Melchers, Agent for Andre Maas – 10066 Huron Dr., Grand Bend – Minor
Variance Application A-19/2011
Mr. Melchers, on behalf of the Applicant, is requesting approval of a minor variance
from the provisions of Zoning By-law 1 of 2003 as they relate to lands known as 10066
Huron Drive, to permit a 0 metre interior side yard setback, whereas the By-law requires
a setback of 3 metres. This variance will allow the existing trellis to remain at its current
location.
If you have any questions or would like more information on the applications, please
contact Jackie Mason at the Forest Office.
Respectfully submitted,
Carol McKenzie
Clerk
Report prepared by Jackie Mason, D/Secretary of the Committee of Adjustment

TOURISM SARNIA-LAMBTON – BOARD OF DIRECTORS
MINUTES, THURSDAY, JUNE 9, 2011
Held At: Tourism Sarnia Lambton Boardroom, 556 N. Christina St., Sarnia, ON
Present: Dena Kent (Chair), Marshall Kern (Vice-Chair), George Mallay, Garry McDonald, Doug
Woods, Dela Horley, Mary Prendiville, Ken Hoare, Marlene Wood (Mgr.), Leona Allen (Minutes).
Absent: Warden Steve Arnold, Ron Van Horne, Susan Mills, Anne Marie Gillis (Treasurer),
Jasmine Lenuzzi, Karen Richards.
1. CALL TO ORDER
Dena Kent called the meeting to order at 9:10 AM, in Committee until 9:20 AM.
2. COMPLETION AND ACCEPTANCE OF AGENDA
MOTION:
Moved by Garry McDonald, seconded by Marshall Kern
That the Board Agenda be accepted as written.
CARRIED.
3. DECLARATION OF CONFLICT OF INTEREST. – None.
4. APPROVAL OF MAY 12, 2011 BOARD MINUTES
MOTION:
Moved by Marshall Kern, seconded by Garry McDonald
That Tourism Sarnia-Lambton Board Minutes of May 12, 2011 be approved as written
with correction to Item #8 New Business - Sarnia Youth Friendly Community was
reported by Marshall Kern.
Dena Kent advised that she did not contact Robert Tremain regarding a presentation to
the Board today regarding the Cultural Plan.
Garry McDonald noted that the board should meet and discuss this report prior to the
next Council meeting in order to provide feedback from T.S.L. Marlene Wood will invite
Robert Tremain to attend. Dena Kent and Marlene Wood will meet after today’s meeting
to set a date. (Note: Report copy was sent to the Board previously.)
CARRIED.
5. NOMINATING COMMITTEE
Marshall Kern advised that two Candidate’s applications are being considered for the
Board. The Committee has some further questions of one Candidate prior to confirming
the final selection.
Dena Kent noted that Geoff Eisenbraun, Dela Horley have resigned from the Board. It
was noted that Susan Mills representing the Grand Bend Chamber of Commerce is
currently in discussions with her Board regarding some travel issues as well as conflicting
meeting time with Huron Tourism meeting.
The Board was advised that the Grand Bend Chamber of Commerce representation on
the Tourism Sarnia Lambton’s Board was endorsed by the County of Lambton and it is
unlikely that the By-Laws can be changed.
Dena Kent advised that she will request a meeting with the Chair of Grand Bend
Chamber of Commerce and ask if there is another representative that could sit on the
T.S.L. Board.
Garry McDonald stated that the Board should meet prior to the AGM to make a final
decision.
Marlene Wood will invite Robert Tremain and Nomination Committee member selection
to attend a board meeting to be held prior to the AGM, Therefore, T.S.L.’s regular Board
meeting 8:30 AM, July 14, 2011, AGM to follow at 9 AM.

Garry McDonald thanked the Nominating Committee for all of their hard work.
6. ANNUAL GENERAL MEETING (AGM)
Dena Kent stated that because of the TSL office move schedule change from the 20 th to
the 23 rd June, 2011 that a new AGM date must be selected and asked for suggestions.
The Board decided that T.S.L. will hold a short board meeting at 8:30 AM, Thursday, July
14, 2011 at the Best Western Guildwood Inn, the Annual General Meeting will take place
immediately after the board meeting at 9:00 AM.
7. GENERAL MANAGER’S APRIL 2011 REPORT
Marlene Wood thanked the Board and Staff for the beautiful arrangement sent to the
funeral home in remembrance of her Mother’s passing.
She advised that she has completed a comparison of the previous year’s budget to
determine if there are any variances or changes. She further noted that T.S.L. still needs
to invest in our web site, and that we need to have a presence at a number of
marketplaces, both locally and provincially. There has been an increased activity this
year in the marketing area. Also, T.S.L. does not have an existing consumer database
and this must be put in place. The relocation budget has been capped at $20,000.00.
George Mallay asked to have a percentage column added to the report. He also asked if
the web site expenses could be placed in operation expense area. The database web
site, travel expenses - all to be moved into the marketing line.
The Board asked Marlene Wood to reconfirm the rent payments?
Doug Wood inquired about the GL Reconciliation document?
Marlene Wood advised that she is working with John Innes of the County. We are
reviewing line by line for cash flow purchases – balance up to end of the year. Marlene
Wood also advised that she will look at the calendar year change in the fall and the Board
advised her that TSL does not have to be in sic with the County.
T.S.L.’s fiscal year is currently April 1, 2011 for 12 months ending March 31, 2011.
Dena Kent advised that she has been speaking the Lisa, the Auditor and Audit Document
should be ready this week.
8. NEW BUSINESS
National Tourism Week
Marlene Wood reviewed the weeks activities that T.S.L. has been involved in – Monday,
June 6 th The Town Crier declared Tourism Week on the steps of the Victoria Playhouse
Petrolia, as well as kicking off T.S.L.’s Photo Contest; Tuesday, June 7 th Bike Ride Month
– Pancake Breakfast was held in the Sear’s parking lot; Wednesday, June 8 th – Promoted
Staycation with Grade 4 and 5 classes from Bridgeview School at the Ontario Travel
Information Centre, some of the activities were a word search, scavenger hunt and
presentations by T.S.L. Staff and Ontario Tourism Staff on tourism in Sarnia Lambton
and Ontario. The children were all treated to ice cream cake donated by Dairy Queen;
Friday, June 10 th T.S.L.’s Annual Tourism Week B.B.Q. will be held on the main beach at
Grand Bend. All door prizes and food were donated by suppliers.
RDO FAM Tour
Marlene Wood and Beverley Horodyski toured the new RDO Executive Director, Mr. Ed
Booker around the City and County on May 31, 2011.
NEW – Port Huron/Sarnia International Offshore Powerboat Race
It was confirmed that the new boat race being organized is confirmed for August 6
& 7 th , 2011 and T.S.L. will be sitting on the Committee.
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Construction Updated to the Building
Garry McDonald reported on construction updates – construction will take place over the
next 90 days finishing at the end of August. T.S.L. offices being created will be
completed in a couple of weeks. The moving date was originally set for June 16 th but has
been changed to June 23-24th.
With the reception area being moved to one of the meeting rooms, temporarily there will
be no formal use of these rooms until the end of August. The permanent temporary basis
into the building will be via the former motor vehicle office door at the back of the building.
Signage will be on the building. The only meeting room that could be used during this
time period holds 10-12 people.
Marlene Wood advised that the T.S.L. offices will close for the move, the computers will
be down two to three days.
Garry McDonald announced that the Chamber of Commerce has gone all wireless.
Going Green Committee Meeting
Mary Prendiville advised Marlene Wood that this Committee will meet in the fall and will
advise her of the date and location as soon as it is available.
VIA Rail Study
The Via Rail Study has been completed by S.L.E.P. and the Chamber of Commerce. It
was confirmed that the increased traffic solution will not be happening. With the single
track between London and Sarnia, any increased services would be a bus service to train
station locations.
The Committee will meet at the end of the month.
9. ADJOURNMENT/NEXT MEETING – JUNE 9, 2011
MOTION:
Moved by Dela Horley and seconded by George Mallay
That the meeting be adjourned to reconvene on Thursday, July 14, 2011 at 8:30 A.M.
followed by the AGM to begin at 9:00 AM at the Best Western Guildwood Inn, 1400
Venetian Blvd., Point Edward, ON.
CARRIED.
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