undergraduate bulletin - LaGrange College

USER ACCOUNTS
Many technology resources at LaGrange College are accessed through user accounts. No user
accounts should be used to execute computer software or programs or attempt to gain access to
resources other than software, programs, or resources specifically granted and offered for use by
LaGrange College. All users are responsible for both the protection of their account passwords
and the data stored in their user accounts. Sharing a password is prohibited. Users must change
their password periodically to help prevent unauthorized access of their user account. When
working on computers that are in general access areas (laboratories and public access), users
must log off or lock the computer before leaving to protect the security of their data and the
Network. Leaving the Web-based e-mail page (Outlook Web-Client) open on an accessible
computer, especially outside of campus, leaves the account available to anyone who passes by,
and allows the changing of the user‘s password, giving the passerby access to the LaGrange
College Network. Before leaving a computer, users must log off the Web-based e-mail. If
students become locked out of their accounts or for other reasons need to have their passwords
reset, then they must make the request in person to an Information Technology staff member and
present a valid LaGrange College ID. Any suspected unauthorized access of a user‘s account
should be reported immediately to the Director of Information Technology or another College
authority. User accounts will be deactivated when the user‘s affiliation with the College is
terminated, and all files and other data will be removed from those accounts.
COLLEGE E-MAIL ACCOUNTS
The College provides e-mail accounts for students, faculty, and staff. All course- and advisingrelated
e-mail and other official College electronic communication with students must be sent to
the student‘s campus e-mail address or via Mentor. Official College e-mail communications
with faculty and staff will use their College e-mail address. E-mail must not be used for purposes
inconsistent with the mission of the College. Users may not conceal, mask, or misrepresent their
identity when sending e-mail or other electronic messages. Transmission of abusive, harassing,
or libelous electronic messages is forbidden. Deliberate transmission or propagation of malicious
programs such as viruses, worms, Trojan Horses, or data mining programs or participation in
denial of service attacks are subject to disciplinary and possible criminal action.
LaGrange College maintains faculty and staff mail groups (distribution lists or aliases) for the
purposes of communications concerning the operation of the College. The College maintains a
Community mail-list for communications of a less formal nature. Users must make appropriate
use of the subject line in postings to all College-related mail groups (distribution lists or aliases)
and mail-lists (list servers). Announcements to faculty and staff about campus events should
be made through FYI. These announcements should be sent to the Communications and
Marketing staff for inclusion in FYI. A single reminder close to the date of the event may be
made to the faculty and staff mail groups. Exceptions to this policy may be made by approval of
the Instructional and Information Technology Round Table. Daily reminders of an upcoming
event are inappropriate. Examples of messages appropriate for the FYI/e-mail reminder
procedure are Cultural Enrichment Events, Faculty Meetings, Staff Council Meetings, Faculty-
Staff Coffees, and Sports Events. Messages not directly related to the operation of the College
should be posted to the Community mail-list. For example, items for sale, contests, fund-raisers,
sports scores, humorous items, and commentaries belong on the Community mail-list rather than
being sent to the faculty and staff mail groups. Users can unsubscribe from and re-subscribe to
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