Lirias Manual - KU Leuven

October 8, 2012 [LIRIAS MANUAL] 1 

Lirias – Manual 

Lirias Manual 

Contents 

......................................................................................................................................................................................................... 1 

1. What is Lirias? ............................................................................................................................................................... 3 

2. Who has access to Lirias? .................................................................................................................................... 3 

3. How is Lirias Organized? ....................................................................................................................................... 3 

3.1. Communities ......................................................................................................................................................... 3 

3.2. Collections ............................................................................................................................................................... 4 

3.3. Handles ..................................................................................................................................................................... 4 

4. Signing on to Lirias .................................................................................................................................................... 5 

5. Consulting Lirias .......................................................................................................................................................... 6 

5.1. The Search function in Lirias: Simple and Advanced Search ......................................... 6 

5.2. The Browse Function in Lirias .................................................................................................................. 8 

6. Submitting a publication in Lirias ................................................................................................................... 9 

6.1. Submitting a publication in Lirias in 6 steps ................................................................................ 9 

Step 1: Choose Collection ............................................................................................................................... 10 

Step 2: External Source or Item from Template .......................................................................... 11 

Step 3: Describe Your Item ........................................................................................................................... 14 

Step 4: Upload a File .......................................................................................................................................... 20 

Step 5: Verify Submission .............................................................................................................................. 22 

Step 6: Grant the distribution license ................................................................................................... 22 

6.2. Mass Import of publications in Lirias ............................................................................................... 24 

7. My Lirias ........................................................................................................................................................................... 25 

8. Delegating in Lirias .................................................................................................................................................. 27 

9. Generating Bibliographies (Publication lists) in Lirias .................................................................. 28 

9.1. Create New or Choose Configuration (Load)............................................................................. 29 

9.2. Specify Filter(s) ................................................................................................................................................ 31 

9.3. Choose Settings................................................................................................................................................ 32


9.4. Download & Save ............................................................................................................................................ 38 

11. Making graphs & using statistics ............................................................................................................... 40 

11.1. Graph Data Settings .................................................................................................................................. 41 

11.2. Visual Options ................................................................................................................................................. 44 

11.3. Modifying and Downloading the Graph ....................................................................................... 45 

12. “Manage My CV” ..................................................................................................................................................... 46 

13. Generating Publication Links......................................................................................................................... 48 

14. Generating Spreadsheets ................................................................................................................................ 50 

14.1. Loading: Create New or Choose Configuration .................................................................... 50 

14.2. Specify Filter(s) ............................................................................................................................................. 51 

14.3. Save Settings .................................................................................................................................................. 51 

14.4. Download ............................................................................................................................................................ 52 

15. Staying connected/needing more help? .............................................................................................. 53 

15.1. Subscribing to a collection .................................................................................................................... 53 

15.2. Subscribing to the Lirias mailing list ............................................................................................. 53 

15.3. The Helpdesk ................................................................................................................................................... 53 

15.4. Your Local Administrator & Quality Administrator ............................................................. 54


1. What is Lirias? 

Lirias (Leuven Institutional Repository and Information Archiving System) is the 

institutional repository of the KU Leuven Association. Research output (metadata and 

uploaded files) are archived, indexed and (in some cases) digitally distributed. 

2. Who has access to Lirias? 

Everyone has access to Lirias, to search the database. However, in order to submit 

publications or to make your own list of publications, you need to log on to Lirias. For 

that you need a u-number. For KU Leuven personnel, the u-number is written at the back 

of the personnel card (‘Gebruikersnummer’). 

Researchers of the KU Leuven Association automatically have access to Lirias. Other 

people can apply for a minimal registration in SAP and thus obtain a u-number 

(https://admin.kuleuven.be/sab/od/formulier_bestaande_minimaleregistratie). 

3. How is Lirias Organized? 

3.1. Communities 

Lirias is organized around Communities and Sub-Communities, representing different 

organizational levels, such as faculties, departments, labs and research centers as listed 

in the organogram of the KU Leuven Association. The lowest entity in Lirias is the 

collection . This structure allows for a flexible to accommodation of the different needs of 

the communities in Lirias. Communities can decide on policies such as: 

- who contributes content 

- whether there will be a review process 

- who will have access 

- how to organize the workflow - reviewing, editing, metadata 

- how to manage the collections 

Each community has its own entry page displaying information, news and links reflecting 

the interests of that community, as well as a descriptive list of collections within the 

community. 

Depending on the organizational structure within the KU Leuven Association, the 

granularity of these communities and collections might not be as detailed as you would 

prefer. However, Lirias needs to adhere to the KU Leuven Association organizational 

structure and can only attribute researcher to collections to which they are actually 

administratively affiliated.


3.2. Collections 

Communities can maintain an unlimited number of collections in Lirias. Every collection 

constitutes part of a community. As a researcher, you are typically associated to the 

collections of the department(s) to which you are administratively affiliated. Each 

collection contains items (articles, books, abstracts, etc.). 

Collections can have different policies and workflows. 

Each Lirias collection has its own entry page displaying information, news and links 

reflecting the interests of users of that collection. 

3.3. Handles 

Every item/publication in Lirias has a unique identifier: its “handle”. This is the string of 

characters at the top of the page, which starts with 

https://lirias.kuleuven.be/handle/123456789/. 

Whenever you contact the Helpdesk or your Local Administrator always refer to this 

handle, as this helps to identify the publication about which you have a question. 

This is a persistent URL. This means that, unlike most URLs, this identifier will not have 

to be changed when the system migrates to new hardware, or when changes are made 

to the system. Lirias is committed to maintaining the integrity of this identifier so that 

you can safely use it to refer to a publication when citing it in publications or other 

communications. Our persistent urls are registered with the Handle System, a comprehensive system for 

assigning, managing, and resolving persistent identifiers for digital objects and other resources on the Internet. 

The Handle System is administered by the Corporation for National Research Initiatives (CNRI), which 

undertakes, fosters, and promotes research in the public interest.


4. Signing on 

to Lirias 

In order to sign on to Lirias a valid login is required. 

First you have to select the institution at which you 

work, and then proceed to login with your userid and 

password. Your access rights depend on which 

organizational units you belong to, and what your 

function is. If you believe there are more collections 

you should be eligible to deposit in, please contact 

your Local Administrator. 

Be aware of the fact that, as of March 2012, you can 

only add publications to the collection(s) to which you 

are affiliated administratively – the research affiliation 

has been abandoned.


5. Consulting Lirias 

Lirias can be consulted in 2 ways, using “search” or “browse”. 

5.1. The Search function in Lirias: Simple and Advanced Search 

Simple Search 

Click on Simple Search and the following menu will 

open: 

“All of Lirias” is set as the default search, but you can 

easily adapt this by clicking on the drop-down arrow to 

choose a specific collection. 

The word(s) you enter in the search box will be searched 

against the title, author, subject abstract, series, 

sponsor and identifier fields of each record in Lirias. 

Advanced search 

The advanced search page allows you to specify the fields 

you wish to search, and to combine these searches with 

the Boolean operator "AND", "OR" or "NOT". 

You can restrict your search to a community by clicking on 

the arrow to the right of the top box. If you want your 

search to encompass all of Lirias, leave the box in the 

default position. 

Then select the field to search in the left hand column and 

enter the word or phrase you are searching in the right 

hand column. You can select the Boolean operator to 

combine searches by clicking on the arrow to the right of 

the "AND" box. 

Note: You must use the input boxes in order. If you leave 

the first one blank your search will not work.


Tips & Tricks for searches in Lirias 

Boolean searching 

The following Boolean operators can be used to combine terms. Note that they must be 

CAPITALIZED! 

AND - to limit searches to find items containing all words or phrases combined with this 

operator, e.g. 

"cats" and "dogs". 

will retrieve all items that contain BOTH the words 

OR - to enlarge searches to find items containing any of the words or phrases surrounding 

this operator 

"cats" or "dogs". 

will retrieve all items that contain EITHER the words 

NOT - to exclude items containing the word following this operator, e.g. 

will retrieve all items that contain the word 

"training" EXCEPT those also containing the word "cat". 

Parentheses can be used in the search query to group search terms into sets, and operators 

can then be applied to the whole set, e.g. 

Do not use words such as: 

"a", "and" , "are" , "as" , "at" , "be" , "but" , "by" , "for" , "if" , "in" , "into", 

"is" ,"it" ,"no" , "not" , "of" , "on" , "or" , "such", "the" , "to" , "was" 

Truncation 

Use an asterisk (*) after a word stem to get all hits having words starting with that root, for 

example: 

will retrieve selects, selector, selectman, selecting. 

Stemming 

The search engine automatically expands words with common endings to include plurals, past 

tenses ...etc. 

Phrase Searching 

To search using multiple words as a phrase, put quotation marks (") around the phrase.


Exact word match 

Put a plus (+) sign before a word if it MUST appear in the search result. For instance, in the 

following search the word "training" is optional, but the word "dog" must be in the result. 

Eliminate items with unwanted words 

Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, 

you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in the 

search 

or 

you will get items containing the word "training", except those that also contain the word 

"cat". 

5.2. The Browse Function in Lirias 

Browse allows you to go through a list of publications in 

some specified order: 

Browse Organizational Units opens the KU Leuven 

Association organogram, where you can select the 

(sub)communities or collections you wish to search in. 

Browse by Title allows you to move through an 

alphabetical list of all titles of publications in Lirias. 

Browse by Author allows you to move through an 

alphabetical list of the KU Leuven Association authors of 

publications in Lirias. 

Browse by Date allows you to move through a list of all 

publications in Lirias in reverse chronological order.


6. Submitting a publication in Lirias 

6.1. Submitting a publication in Lirias in 6 steps 

As a logged-in user of Lirias, you can submit new publications (called ‘items’). If you are 

appointed a delegate in KU Loket (for KU Leuven researchers only), you will be able to 

submit new items in the collections associated with the person who appointed you as his 

or her delegate. 

Depending on the collection you are submitting to, your publication will be immediately 

visible in Lirias, or it will pass through a stage of Quality Control. At any point in the 

submission process you can stop and save your work for a later date by clicking on the 

"cancel/save" button at the bottom of the page. The data you have already entered will 

be stored until you come back to the submission process, and you will be reminded on 

your "My Lirias" page that you have a submission in process. If somehow you 

accidentally exit the submit process, you can always resume from your "My Lirias" page. 

You can also cancel your submission at any point. 

In your “My Lirias” page, you click the button “Start a New Submission”, and follow the 

steps as described below. Alternatively, you can choose to import several publications in 

one go. In that case, click the “Mass Import” button. In both options the first steps are 

the same. 

At the top of the submit pages you will find 6 buttons representing each step in the 

submission process. As you move through the process these ovals will change color. 

Once you have started you can also use these buttons to move back and forth within the 

submission process by clicking on them. You will not lose data by moving back and forth.


Step 1: Choose Collection 

Click on the arrow at the right of the drop-down box to see a list of Collections. Your 

administrative affiliation determines the range of collections amongst which you can 

choose. If you are a delegate for several collections, you will be able to choose amongst 

those. Move your mouse to the collection to which you wish to add your publication and 

click. You can only choose one collection. 

The choice of a collection is compulsory. When you forget to choose a collection, you will 

not be able to proceed. 

The choice of collection will determine whether or not your submission will be forwarded 

to Quality Control. 

If your publication has been published/written at a time when you were not affiliated with 

the KU Leuven Association, please select the collection "Non-Association publications". 

(If you are denied permission to submit to the collection you choose, please contact your 

Local Administrator for more information.) 

You must be authorized by a community to submit publications to a collection. If you 

would like to submit a publication to Lirias, but don't see an appropriate community, 

please contact your Local Administrator to find out how you can get your community set 

up in Lirias. 

Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel 

your submission.


Step 2: External Source or Item from Template 

In the first page with descriptive information, two important options are available 

“External source” or “Insert item from template”. 

External source


The first option allows you to import information about a publication from an external 

database. At the moment, import from ISI Web of Knowledge and PubMed are supported. 

In the ISI import, you have the possibility to select one or more of the ISI indexes. 

Furthermore, you have the option to perform a query on an author name. Make sure you 

specify this query as "AU=(author name)" and that you specify a publication date range 

that is narrow enough. A final search option allows you to search for a specific document 

type. This is available for both ISI and PubMed. 

Clicking the “next” button, will show you all search results. Now you can now select the 

record you wish to import. Select by clicking on the buttons in front of each publication 

and click “next”, and you will be presented with all the information that was imported for 

this publication. The contents of these fields can be adjusted or edited if necessary. 

If, however, a search result is not selectable (you cannot click on the buttons in front of 

the publications), it implies that Lirias already contains a publication with the same ISI or 

PubMed ID, possibly imported by one of the co-authors. In that case, make sure your u- 

number has been added to the list of authors. Contact the Local Administrator or 

As long as the submission process has not been fully executed, no co-author or delegates can 

submit this publication from the same source to add it to their publication list. In that case, the 

imported publications appear as “Unfinished submissions” in your My-Lirias page. 

Insert item from template 

If you do not wish to import items from an external database, you can choose to submit a 

new item making use of one of the predefined item templates.


Each of the templates contains a different selection of descriptive fields. 

The following templates are available: 

- Journal Article or preprint = for all journal articles 

- Book Chapter = for chapters in a book 

- Book = for all monographs, as author or editor, or for part of a series 

- Conference Paper or Abstract = for all conference proceedings and abstract in so 

far as they have not been published in a journal 

- Doctoral Thesis = PhD, only pre-2004 or non-KU Leuven publications (all other 

PhDs are automatically retrieved from SAP) 

- Review = reviews all belong here, even if they have been published in a journal 

- Other item = internal and external reports, translations, science popularization, 

and everything else which does not fit into one of the categories above 


your submission.


Step 3: Describe Your Item 

Depending on the template which you have chosen, you will now be presented with 

different fields. 

The information you fill in here constitutes the metadata record (the information about 

your publication) that will enable users to retrieve your item using search engines. The 

richer the metadata, the more "findable" your publication will be, so please take the time 

to fill in as many fields as are applicable to your publication. 

Be aware that fields indicated with * are mandatory. 

Author* 

This can be a person, organization or service responsible for creating or 

contributing to the content of the publication. By clicking on the "Add 

More" button you can add as many authors as needed. Through the "look 

up" button, you can search within SAP's records for KU Leuven Association 

staff. Always use the look up button for KU Leuven Association 

staff. This ensures the connection of a u-number to an author (so 

that the author will see this publication in his/her list), and 

gaurantees a uniform spelling of the names. Manually adding a u- 

number is not possible. 

At least one author in the author’s list must have a u-number for 

the submission to be valid. 

With (joint) first or (joint) last author, you can indicate who is/are the 

(joint) first or the (joint) last authors of the publication. Corresponding 

author indicates who handles correspondence related to the publication. 

Title* 

Enter the full and proper title. If no title is provided the submission is 

not valid.


Please refrain from using punctuation marks, as this results in problems 

with the search mode in Lirias. 

Other Title(s) 

If your publication has one or more valid alternative titles, for instance, a 

title in another language or an abbreviation, this title can be entered here. 

Date of Publication* 

Please fill out the date of publication or public distribution for digital 

research output. You can leave out the day and/or month. 

Publisher* 

Enter the name of the publisher. For an article, there is no need to fill in 

the publisher – this information comes with the journal (see “journal and 

host document”). For a chapter of a book or a complete book, filling out 

the name of the publisher, as it is mentioned on the title page, is 

obligatory for all published publications. 

Journal & Host Document* 

When you have chosen the “Journal Article or preprint” template, the 

Journal fields will appear. For other templates, the more generic field "Host 

Document" will be available to capture information about the host 

document of a certain publication. Host document refers to any bearer of 

information: book, proceedings, etc. 

As far as concern articles in journals (IT, AT, IT-p and AT-p, WP – see 

publication categories), it is not possible to manually enter the journal title 

and choose the publication category, this in order to increase the 

consistency of information in Lirias. You have to look up your journal in the 

Lirias-database, using the “look up” button inserted next to the journal title 

field. In this way the correct and standardized journal title, ISSN, 

publisher, publication category and impact factors are inserted into your 

record. If you can't locate your journal in the list, contact the Helpdesk to 

have your journal added to the database. Be sure to first search on ISSN 

or parts of the journal title.


To look for a journal, click the "Look up" button. This button will redirect 

you to the following selection screen: 

The journal look up page will allow you to specify the following search 

filters: 

 

 

 

 

 

Journal title: either enter the complete title or part of it (be aware of spelling 

alternatives, “and” vs. “&” etc.) 

ISSN number 

Publisher 

Sort options: relevance, title, ISSN, doctype and publisher 

Order options: ascending and descending 

Please take into account following guidelines for completing your journal or 

host document information: 

For volume, please always use Arabic numbers. For a book in a series, you 

can add the number of the book within the series. For issue, please always 

use Arabic numbers For pages, please always use the format: firstpagelastpage 

e.g. 5-23, 125-160 (use full digits, this makes calculations 

easier). All published publications must have the pages or the article 

number filled out in order to proceed with the submission. 

If your publication is an epub ahead of print, or if your publication is 

accepted (and not published yet), fill out the issue field with “epub ahead


of print” or “accepted”. In this way, this information will also be visible on 

your publication list. 

Book Series 

In the Book or Chapter in a book template, you can fill out all information 

pertaining to the series in which the book has been published. 

(Book) Series Editors 

Allows you to fill out the names of the editors of the series (not the editors 

of single volume !). 

Conference* 

If you selected the Conference Paper or Abstract template, the conference 

fields can store information related to a conference or event where this 

paper was presented. Please note that all these fields are free text fields 

and that they are not validated in any way. However, when your 

conference papers has been published, the fields “Conference Name”, 

“Location” and “Date” need to be filled out. 

Identifiers 

Please fill in all the identifiers that apply. Click on the arrow to the right of 

the input box, and select from one of the choices in the drop down menu. 

If a publication has more than one identifier, add through “Add more”. ".. 

Identifiers can be: 

ISSN-ISBN-URL-DOI-PubMed ID 

Other - A unique identifier assigned to the item using a 

system different from the specified ones. 

Open AIRE Project ID 

Some researchers having received an ERC grant are obliged to provide 

their publications resulting from this source as Open Access. In order to 

ensure that these papers are harvested and made visible by OpenAIRE 

(http://www.openaire.eu/) it is mandatory that the project to which the


publications is related be selected. Clicking the “Select from List” button 

provides all projects for which an Open Access obligation is set. 

Publication Status* 

This field shows the status of your publication: submitted, accepted, or 

published. Later additions or corrections are allowed. 

Epub ahead of print is considered as an accepted publication, not a 

published item. 

DOC Type* 

Lirias is built around a number of predefined publication categories, DOCtypes. 

The available choices of DOCtypes depend on the template you 

chose. For the “Journal Article or Preprint” template the DOCtype has been 

selected for you. If you believe the wrong DOCtype is associated with the 

Journal you selected, please contact the Helpdesk. For all other templates, 

you are free to indicate the DOCtype, respecting the definitions of the 

publication categories (for these categories, see: 

http://www.kuleuven.be/research/bibliometrics/list_output.html 

Virtual collection 

Virtual collections are collections that do not appear in the KU Leuven 

Association organogram – hence they are virtual. These collections 

generally group researchers from several departments working on a 

common theme. Virtual collections can be added to Lirias upon simple 

request to the Helpdesk. 

Select the virtual collection to which you would like to add your 

publication. To select more than one value in the list or deselect all values 

in the list, you hold down the "CTRL" or "Shift" key. 

Contains* 

It is mandatory to select the types of documents that are included in the 

submission. If no files are attached, please select "description only".


To select more than one value in the list, you hold down the "ctrl" or "shift" 

key. 

Language 

Select the language of the main content of your publication. 

If your publication is not a text document and language is not applicable as 

description, then just keep the N/A choice. 

Subject/Keywords 

You can enter as many subject keywords as are appropriate to describe 

the publication, from the general to the specific. The more words you 

provide, the more likely it is that users will find your publication in their 

searches. Use one input box for each subject word or phrase. You can add 

more input boxes by clicking on the "add more" button. Examples: 

Your community may suggest the use of a specific vocabulary, taxonomy, 

or thesaurus. If this is the case, please select your subject words from that 

list. 

Abstract 

You can either cut and paste an abstract into this box, or you can type in 

the abstract. There is no limit to the length of the abstract. We urge you to 

include an abstract for the convenience of end-users and to enhance 

search and retrieval capabilities. 

Affiliation/Sponsors 

If your publication is the product of sponsored research or has an extra 

affiliation, you can provide information about the sponsor(s) or affiliation 

here. This is a freeform field where you can enter any note you like.


Other description 

Any other information describing the publication you are submitting or 

comments that may be of interest to users of the publication can be 

submitted here. 


your submission. 

Step 4: Upload a File 

You can choose not to upload a file, but realize that by doing so, you will have a 

publication with metadata only and this dilutes the concept of a repository. And if for 

some reason you can't upload the main file for this publication, upload related files. For 

instance full data sets and other relevant extra material not included in the original 

publication. 

Please enter the name of the file on your local hard drive corresponding to your 

publication. 

Alternatively, click "Browse...", and a new window will appear in which you can locate 

and select the file on your local hard drive.


The field Contains is a mandatory field – the drop down allows to choose from a list of 

typical document types (article, preprint etc.). 

The information you provide in File Description will help users to understand what 

information is in each file, for instance, "main article" or "images" or "computer program" 

or "data set". 

The file status option determines whether you will be able to replace your publication in 

the future. Once your file has been uploaded as Published, you will not be able to alter it. 

The file availability option allows you to configure online visibility and availability for your 

file. Public files will be available to all visitors. Intranet files will only be available to KU 

Leuven Association logged in members. Private files will only be available for authors of 

the publication. Embargo files will be the same as intranet files until the end of the 

embargo, after which date the publications become publicly available. 

If you wish to upload the full text of journal articles, you will automatically see the link to 

the journal’s publisher or to the corresponding page in Sherpa ROMEO, the database 

which regist 

ers the archiving and copyright policy for numerous journals and publishers. Always 

check this policy before you decide to make your files publicly available (= Open 

Access). 

After you have uploaded a file, check the information in the table to make sure it is 

correct. There are two further ways to verify that your files have been uploaded 

correctly: 

 

 

Click on the filename. This will download the file in a new browser window, so that 

you can check the contents. 

Compare the file checksum displayed here with the checksum you calculate. 

Lirias generates an MD5 checksum for every file it stores; we use this checksum internally to verify the 

integrity of files over time (a file's checksum shouldn't change). You can use this checksum to be sure what 

we've received is indeed the file you've uploaded. 

If you wish to verify the file using checksums, click "Show checksums" on the "Uploaded File" page. The Liriasgenerated 

MD5 checksum for every file we've received from you will show to the right of the filename. You will 

then need to use a local program to generate your own checksum for these files, and verify that your results 

match ours. On most UNIX-like systems (including Mac OS X), use md5sum. For instance, type "md5sum 

MYFILE" for every file you want to check; the summary should print on your screen. For Windows machines, 

MD5 tools are freely available: try md5 (from http://www.fourmilab.ch/md5/), or md5sum, available via the 

textutils package in Cygwin (http://www.cygwin.com/). All of these utilities will need to be run from a 

command-line, or terminal, window. The entire digest printed out when you run the md5 tool on your local copy 

of the file you're uploading should be exactly equal to what Lirias reports. 

To properly archive and give access to a file, we need to know what format it is, for example "PDF", "HTML", or 

"Microsoft Word". If the system does not automatically recognize the format of the file you have uploaded, you 

will be asked to describe it. If the format of the file appears in the list offered, click on it and then on "Submit". 

If you can't see the format in the list, click on "format not in list" and describe the format in the text box lower


down on the page. Be sure to give the name of the application you used to create the file and the version of 

that application, for example "Autodesk AutoCAD R20 for UNIX". 

For more information about file formats, see Lirias Supported Formats. 

Once the correct file name is in the input box, click on the "next" button to proceed. 

Step 5: Verify Submission 

This page lets you review the information you have entered to describe the publication. 

To correct or edit information, click on the corresponding button on the right, or use the 

oval buttons in the progress bar at the top of the page to move around the submission 

pages. When you are satisfied that the submission is in order, click on the "Next" button 

to continue. 

Click on the "Cancel/Save" button to stop and save your data, or to cancel your 

submission. 

Step 6: Grant the distribution license 

Lirias requires agreement to this non-exclusive distribution license before your 

publication will be visible. Please read the license carefully. If you have any questions, 

contact your Local Administrator. 

Now that your submission has been successfully entered into the Lirias system, it will go 

through the workflow process designated for the collection to which you are submitting. 

Some collections require the submission to go through editing or review steps, while 

others may immediately accept the submission. You will receive e-mail notification as 

soon as your publication has become a part of the collection, or if for some reason there 

is a problem with your submission. If you have questions about the workflow procedures 

for a particular collection, please contact the community responsible for the collection 

directly. You can check the status of your submission by going to the “My Lirias” page. 

When your publication becomes a part of the Lirias repository it is assigned a persistent 

URL, or handle. Please always mention this url when contacting your administrator or the 

helpdesk.


After a publication has been submitted to Lirias, and processed by the Quality Controllers 

(depending on which collection the publication was submitted to), you can still perform 

changes to the information in the record, or add more files 

To do this, navigate to one of your publications either through the search or browse 

functionality, or through the "View My Items" button on your "My Lirias" page. When you 

are logged in, you will be able to see the “edit” button, if you are listed as one of the 

publication’s authors. 

Only limited changes to the author information are available though. If you perform 

changes to the descriptive fields, make sure to save these changes before uploading 

additional files. When you choose to upload a file, before saving, your changes will be 

lost. 

Be aware that some changes can only be made by the Lirias Administrators or the 

Helpdesk.


6.2. Mass Import of publications in Lirias 

Instead of importing publications one by one (External Source), you can also opt to import 

several items from PubMed or ISI at once. Under “My Lirias” you click the “Mass Import” 

button. 

The subsequent steps are similar to the procedure outlined above. The only difference 

being that when you have opted for “Mass Import”, based on your search query a number 

of publications will be available for selection. You can select multiple publications and 

prepare them for import by clicking the “Import All Checked Records” button. 

The imported record overview will then show you the selection of records you made in the 

previous step. You are now able to remove some of these records from the selection or 

open them in order to start the submission process.

7. My Lirias 


The following buttons are available on the My Lirias page: 

 

 

 

 

Start a New Submission: This buttons allows you to add new publications to Lirias. 

Clicking it will redirect you to the submission process. 

Mass Import: The mass import button redirects you to the mass import feature that 

allows you to import multiple publications from ISI Web of Knowledge or PubMed. 

View My Items: This button redirects you to a page with all the publications to which 

your u-number has been linked. 

View Items Submitted under My Login: This button redirects you to a page with an 

overview of all the approved publications that were submitted using your login – 

implying that you or your delegate submitted these publications. 

 

View Unvalidated: Validation is necessary for publications that have been imported 

automatically. Lirias uses intelligent algorithms to import publications from external 

sources, such as PubMed. However occasional errors in these external sources exist 

– for example author names are misspelled or falsely attributed to a publication. This 

is why the validation process gives you the opportunity to confirm or decline whether 

a certain publication has been authored by you. At the same time, you can confirm 

whether the publication is KU Leuven Association affiliated and edit the metadata 

(such as publication date, journal, …). 

After clicking on “view unvalidated” you are presented with a list of publications that 

have been automatically imported. For each of the publications, you are presented with 

following options when clicking on them. 

 

 

 

 

Edit: allows you to edit any of the data associated with this publication. 

Approve: approves the publication in its current form and commit the publication to 

Lirias. 

Not mine: removes you as an author of this publication but leaves all other data 

intact. 

KU Leuven Association publication: A publication is considered KU Leuven Association 

affiliated if substantial work on this publication has been done under KU Leuven 

Association affiliation and if at least one of the authors was affiliated to KU Leuven


Association at the time of acceptance of the publication. The KU Leuven Association 

affiliation should be clearly mentioned on the publication. 

Please make sure to check that the publication’s data are correct before accepting. 

Editing afterwards is only possible through the Local Administrator of your department. 

Within the “edit” screen, you have the possibility to manually edit all the publication’s 

details. Please do this with great care, especially when updating author information for 

other authors. 

If a large number of publications were imported, you have the option to remove a group 

of publications that are not yours, in one action. When you click “flag multiple 

publications as Not Mine” you will be able to mark a checkbox next to all the publications 

that are not yours. With one press on the button, they will be removed from your 

validation list. 

After approving a publication, the publication will be visible in My Lirias as one of your 

own publications. To ensure consistency, further editing of the fields is only possible by 

your Local Administrator.


8. Delegating in Lirias 

Just like other delegations, Lirias delegations can be configured from within KU Loket. 

Contact the Helpdesk if you need help with this. 

If you are a delegate for one or more researchers, you have the following possibilities in 

Lirias: 

 

Submit to the researcher's collection 

When you login to Lirias, you will automatically have the authorization to submit 

publications to the collection(s) the researcher who delegated you in KULoket 

belongs to. When you click on Start a new submission, the dropdown list in the 

next screen will contain the collection(s) you are authorized for. 

 

 

The button View my items, will show an empty list, unless you also submitted 

publications as an author. 

The button View items submitted under my login will give a list of all publications 

that you submitted and that are accepted in Lirias (in case there is quality control). 

So this list might contain the publications of several authors if you submitted for 

more than one author. Please note that publications validated and/or submitted by 

the researchers themselves are not contained in this list. 

The button Login as gives you the possibility to login under the name of your delegator 

without using his/her KU Leuven userid and password. For this function to work, the 

delegator has to be registered in Lirias (this means he/she must have logged in at least 

once). If not, the delegate gets the message: “Authorization required“. In this case, 

registration can be requested via the Lirias Helpdesk. After logging in, you have the 

same options as the researcher who delegated you 

 

 

View my items: will show a list of all publications of this author, validated and 

unvalidated. Please note that the unvalidated publications, shown in this list, will not 

be shown in the publication list of the author. 

View items submitted under my login will only show the publications the researcher 

submitted to Lirias (and/or you, logged in as this researcher).


9. Generating Bibliographies (Publication lists) in Lirias 

Lirias offers you the possibility to generate bibliographies (publication lists). 

You can include publications in your lists as soon as they are added and approved in Lirias. 

To access the bibliography functionality, make sure you are logged in and click 

"Bibliography" in the menu bar. 

The process of creating a bibliography is characterized by three important steps: 

- choosing what configuration to use 

- deciding which publications to include in your list (Filters) 

- determining how these publications should look like (Settings). 

At the top of each bibliography page you will find 4 buttons representing the phases in 

creating your bibliography. As you move through the process the locks on the button will 

disappear. At the end of your configuration, you can easily navigate back to the previous 

phases by clicking the bullets in the progress bar.


9.1. Create New or Choose Configuration (Load) 

Upon clicking the "Bibliography" link in the Generate menu, you are presented with four 

options. 

 

 

 

 

Predefined Configuration: Use a configuration that has been predefined by Lirias. 

Personal Configuration: Use a configuration that you created and saved earlier. This 

option will only be available if you have already created and saved a personal 

configuration. 

Create new Configuration: Create a new configuration, specifying your own filters 

and layout. 

Remove existing configuration: Remove a personal configuration. 

When you choose a predefined or existing personal configuration, you will be automatically 

directed to step 4. However, in step 4 you can easily move back across steps 2 and 3. 

The following predefined configurations are currently provided in Lirias – most of these are 

meant to be used when applying for research funding through the Research Coordination 

Office: 

- APA style (the default style for the who-is-who pages): all accepted & published 

publications, all publication types without time contraints; does not contain impact factors 

or citation counts 

- APA style - intranet: contains impactfactors & citation counts; not for public display


- Open Access: same as APA style, but contains a link to uploaded files in the IT-category if 

the files are publicly available 

- Individueel dossier: used for assignment and promotion files with HR; all accepted & 

published publications, all publication types; time period is the current year+ 1 to current 

year-5 (eg 2014-2008); does not contain impact factors or citation counts 

- Individueel dossier-intranet: with impact factors and citation counts; not for public 

display 

- ZAP-evaluatie: used for the evaluation of ZAP; all accepted & published publications, all 

publication types; time period is the current year + 1 to current year-5 (eg 2014-2008); 

does not contain impact factors or citation counts 

- ZAP-evaluatie-intranet: with impact factors and citation counts; not for public 

display 

- BOFZAP: all publications, all publication types, no time constraints; does not contain 

impact factors or citation counts 

- BOFZAP-intranet: with impact factors and citation counts; not for public display 

- FWO: layout for reporting/applications with the FWO; all accepted & published publiations, 

without time constraints; journal articles in Web of Science, VABB, other IT & AT-type, IT-p 

& AT-p type; conference proceedings in Web of Science, VABB, other IC&AC-type; books as 

author or editor (in VABB & others); book chapters (in VABB & others) 

FWO-intranet: with impact factors and citation counts; not for public display 

- IEEE-style: all accepted & published publications, all publication types without time 

contraints; does not contain impact factors or citation counts; layoutsettings different from 

APA-style 

- iMinds: all accepted & published publications from the iMINDS virtual collection, for the 

current year; does not contain impact factors or citation counts 

- OT: used for joint publication lists for OT-applications; accepted & published publications 

of IT, AT, IBa, ABa, IBe, ABe, IHb, AHb and IC type; time period is current year+ 1 to 

current year-5 (eg 2014-2008); does not contain impact factors or citation counts 

- GOA: used for joint publication lists for GOA-applications; accepted & published 

publications of IT, AT, IBa, ABa, IBe, ABe, IHb, AHb and IC type; time period is the current 

year – year-5 (eg 2013-2008); does not contain impact factors or citation counts 

- IDO: used for joint publication lists for IDO-applications; accepted & published publications 

of IT, AT, IBa, ABa, IBe, ABe, IHb, AHb and IC type; time period is the current year – year- 

4 (eg 2013-2009); does not contain impact factors or citation counts 

Note that you cannot save over predefined configurations, however you can load and edit a 

predefined configuration and save the changes in a personal configuration.


If you have opted to create a new configuration, you are being directed to step 2: 

9.2. Specify Filter(s) 

In this step you specify which publications should be included in your listing. 

Pressing the button creates a new filter, pressing the button removes a filter. The 

following filters are available, meaning that you can make selections for these fields: 

Timespan: Filter on publications between a given start and end date 

Contributor: Filter on publications by specific contributors, whom you can look up 

using the lookup feature. 

Keyword: Filter on Subject Keywords. (Use a term, exactly as it was entered in the 

field "Subject Keywords") 

Publication Type: Filter on the publication types (Articles, Books, ...) 

Publication Status: Filter on publications’ status (Submitted, Accepted, Published) 

Organizational Unit: Filter on a KU Leuven Association organizational Unit, as 

presented in the structure of Lirias. 

Virtual Collection: Filter on a virtual collection 

Recent Years: Allows you to filter on the last x years, with “x” default set at 5 

File permissions: Filters on the accessibility of files attached to the record (intranet, 

private or Open Acess (public) 

Extended Publication Types: Filters on characteristics of the publications (indexed in 

Web of Science (“ISI identifier”), acknowledged by the VABB/GP (“VABB type”), or 

“other”)


9.3. Choose Settings 

“Settings” allows you to edit the layout of your bibliography and also the grouping and 

sorting of your publications. You also get look at how your bibliography will look like with 

the settings you have chosen. 

You can modify different items of the layout. 

Edit Title 

You can edit the titles of the document and its separate parts (which by 

default is set to “Bibliography”, “IT (articles…”)) by clicking on the white 

space or the pencil sign. 

Exclude Items 

If you do not wish to include certain publications in your bibliography, you 

can "exclude" these by clicking on them. Excluded publications will be 

shown in grey. These will not appear on your list of publications, but are 

not deleted in Lirias.


Group 

You can group your publications by pressing the group button on the side 

or below the preview page. 

You can group by: 

 

 

 

 

 

 

Year (Ascending/Descending) 

Publication Type (You can determine the order yourself) 

Publication Status (Published, Accepted, Submitted) 

Virtual Collection 

File Permissions (public, private, intranet – for uploaded texts, graphs etc.) 

Extended Publication Types (indexed in Web of Science (“ISI identifier”), 

acknowledged by the VABB/GP (“VABB type”), or “other”) 

Sort 

You can sort your publications by pressing the sort button on the side or 

below the preview page. 

You can sort by: 

 

 

 

Date (Ascending/Descending) 

Title (Ascending/Descending) 

Author(Ascending/Descending)


When sorting by date, all items are first chronologically sorted (ascending or 

descending) and within each equal period (year or year and month), titles are 

arranged alphabetically. 

Layout 

After defining the groups for your bibliography, you may want to change 

the default layout, or create separate layouts for each group. 

You can access the layout for your publications when you are in the 

‘Settings’ menu by pressing the layout tab on the side or the layout button 

at the bottom of the page. 

Each layout is represented by a yellow rectangle and each group (e.g. 

publication type) by a grey rectangle. Both layouts and groups can be 

dragged and dropped in the interface. You can thus easily manage your 

personal layout. Layouts can be deleted by dragging them to the trashcan.


Within the layout window new layouts can be created by clicking the 

"Create New" button at the bottom of the page. 

Existing layouts can be removed by dragging them to the trash can at the 

bottom of the page. 

Existing layouts can be edited by clicking the "Edit Layout" button. 

Clicking the “Edit Layout” button opens a new window. At the top, you 

have options to load different configurations, change the name of the 

layout and save the settings to both an existing or new layout. 

Scrolling down, the screen shows you how publications in your layout will 

look like (highlighted area). 

The central area of the Edit Layout page consists of the style definitions for 

each data field. Each row holds settings for one data field. The buttons on 

the end of a row enable you to remove the data field from the layout, or to 

add a new field.


• Prefix 

 

The character(s) preceding the information type in this 

row 

• Type 

The information you wish to see here 

• Layout 

Only available for some information types 

• Format 

• Size 

• Separator 

 

• Postfix 

 

The character(s) separating the information types 

between rows 

The character(s) displayed at the end of a row 

All changes are immediately shown in the preview example above and 

below the style settings. 

A selection of the most used fields that can be included in a reference: 

 

 

 

 

 

 

 

 

 

Date can be rendered as YYYY or YYYY-MM 

Title 

Author can be displayed in different ways. The * and “#” notation implies that 

(joint) first/last authors will be indicated by a * or # 

Editor 

Othercontributor is a field that contains contributors, other than authors or 

editors. 

Hostdoceditor is the field that contains the editor of the host document (the 

journal editor for articles, book editor for book chapters) 

(co)-Supervisor for PhDs 

Advisor: advisor of a thesis 

Journal represents the title of the host document


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Volume represents the volume of the host document 

Issue represents the issue of the host document 

Pages represent the page range within the host document 

ISSN 

ISBN 

Publisher 

Location holds the location of the publisher 

Congressname 

Congressedition 

Congresslocation 

Congressdate 

Impactfactor shows the impact factor from your host document, in the year of 

publicationor the most recent year 

Citations show the number of citations, according to ISI Web of Knowledge 

Article Number 

Description


9.4. Download & Save 

The last page enables you to download your bibliography, and save your configuration. 

The following formats are available for downloading your bibliography: 

 

 

 

 

PDF (Portable Document Format) 

PS (PostScript) 

SVG (Scalable Vector Graphics) 

RTF (Rich Text Format) - Excellent for post-processing in MS Word 

If you wish to save your configuration for public or for your personal use, type the name 

of your configuration in the appropriate fields. You can upload your personal 

configuration from the "Personal Configuration" dropdown next time to wish to generate 

a bibliography. 

Note: you can always remove a personal configuration


Just select the configuration you want to remove and click the remove button. 

Warning: This action cannot be reversed.


11. Making graphs & using statistics 

Lirias provides you with the possibility to 

generate graphs and stats, in the sense 

that automated counts on collections can 

be performed and visualized in a graph. 

The graphs and stats module is only 

available to users who are logged in, 

under the "Generate" header in the left 

navigation sidebar. The module always 

uses the actual updated data in Lirias, 

enabling updated graphs and statistics. 

Be aware of the fact that, when large 

collections are being selected, it can take 

a while before the graph gets generated. 

The module is composed of three parts: 

the Graph Data settings, the (visual) 

options and the graph itself.


11.1. Graph Data Settings 

The graph data settings allow you to specify the axis values and category values for the 

graph you wish to generate. 

The Y-axis always displays the number of publications. The axis values determines how 

the publications are grouped (e.g. by date) while the category values determines how 

each group is subdivided (e.g. by publication type). 

When you select one of the options as the axis values, the option becomes unavailable 

for category values, because you need a different property for categories and for axis. 

The options are: 

 

 

 

Date a straightforward date range, based on the publication dates of publications. 

Organizational Units represent communities and collections in Lirias (and those 

reflect the KU Leuven Association organogram). 

Publication Type represents the different DOC publication types. 

In general, it is optimal to use Date or Publication type as axis values, and organizational 

units as category values. To illustrate the difference between axis values and categories, 

here are two examples. In the first example, “date” has been selected for the axis 

values, and “organizational units” for the categories. In the second example, the same


selections of “date” and “organizational units” were activated, but “date” was selected as 

categories, and “organizational units” as axis values. 

The advanced filters allow you to exclude selections of publications in the counts.


Uploaded File Filter allows you to limit the counted publications to those who have an 

uploaded file (such as full-text), or no files at all, attached to them. 

Specific Date or Date Range allows you to specify date, if you would have opted for 

organizational units and publication types as categories and axis. 

Specific Impactfactor Range allows you to specify an impact factor range filter. It is 

possible to define an impact factor range for both the publication year and the most recent 

impact factor.


11.2. Visual Options 

The Graph Visual options allow you to set 

specific parameters for the graph's layout: 

 

 

 

 

 

 

Title: Set a title for your graph 

Label1: Set a label for your Y axis 

(vertical) 

Label2: Set a label for your X axis 

(horizontal) 

Width: Specify the Width of your graph 

image (in pixels). This includes the space 

for the category labels. 

Height: Specify the Height of your graph 

image (in pixels) 

Graph type: Select between one of the 

different graph layout options. 

Stacked graph types are often useful when compiling a graph of different departments 

within an organizational unit, but can get quite confusing in other cases. 

You can experiment with certain settings and render your graph. All settings will be 

stored, so you can easily make changes and generate a new graph.


11.3. Modifying and Downloading the Graph 

When you initially open the graphs and stats module, you are presented with an empty 

graph window. 

After you generate a graph, the size of the graph 

window will be adjusted and filled with content. You 

can right-click and save, to store the graph image. 

The graph is also an interactive image: clicking on a 

certain column gives an actual listing of the 

publications, represented by the column. To save the 

data behind the graph, click the “download zipper 

spreadsheet” button. 

If text such as categories, labels, etc. is not properly 

displayed, you can always try to increase the width 

or height of the graph. At the lower right of the 

graph box, you can also see a link where you can 

download the data in a spreadsheet format for 

further analysis.


12. “Manage My CV” 

The “Manage My CV” functionality enables KU Leuven researchers to customize their 

publication lists in the KU Leuven Who-is-Who registry. 

To configure your CV settings, login to Lirias and click "Manage My CV". This option 

allows you to publish your publication list on Who-is-Who with the layout you selected 

from the Bibliography module, without citations and impact factors however. You have 

the option to either apply filters, as specified in your bibliography configuration, or to 

show all of your publications in Lirias, and this according to the layout, grouping and 

sorting of the chosen bibliography configuration. 

The choice of configuration determines how your list of publications will look on the KU 

Leuven “who-is-who” pages!


Under Configuration you can choose which Bibliography configuration you want to use. 

 

 

Predefined configurations are configurations that have been defined in Lirias. If you 

would like to use one of these configurations, but you require small changes, you can 

always load the configuration in the bibliography module, apply the changes, and 

save it as a personal configuration. 

Personal configurations are configurations that you have created and saved, in the 

bibliography module. 

Filter Preferences allow you to select whether to use the filters, as specified in the 

configuration, or to override those filters by just selecting all your publications in Lirias. 

The Show preview link will show you how the list will look. Immediately after you save, 

the changes will be visible in the KU Leuven Who-is-Who registry. 

Note that the display of impactfactors and citation counts on the who-is-who pages is not 

allowed!


13. Generating Publication Links 

The “Generate Publications Link” functionality enables you to generate a link, through 

which visitors can access (a selection of) your publications. You can refer to this link from 

within your own website, or you can embed the page in your website, using an Iframe. 

To generate a publications link, click on "Generate publications link", after logging in to 

Lirias. The basic principle is that, when clicking on the link you created, your publications 

will be shown on a list conforming to one of the layouts from the Bibliography module. 

You have the option to either apply the filters, as specified in your Bibliography 

configuration, or to show all of your publications in Lirias, according to layout, grouping 

and sorting of the bibliography configuration. 

Under Configuration you can choose which of the Bibliography configurations you would 

like to use.


 

 

Predefined configurations are configurations that have been defined in Lirias. If you 

would like to use one of these configurations, but you require small changes, you can 

always load the configuration in the bibliography module, apply the changes, and 

save it as a personal configuration. 

Personal configurations are configurations that you have created and saved, in the 

bibliography module. 

Filter Preferences allow you to select whether to use the filters, as specified in the 

configuration, or to override those filters by just selecting all your publications in Lirias. 

The Show preview link will show you how the list will look. Each time you change one of 

the preferences the "example link" will be updated, you can see the generated page by 

clicking on it. 

Display publications as ... allows you to display the individual publications on your list as 

lines of text or as hyperlinks that link directly to the publication information in Lirias. 

Example link always reflects the changes you have made in the configuration. These are 

the final links that you can use in other applications.


14. Generating Spreadsheets 

Using the Generate Spreadsheet link in the Lirias navigation, you can generate a 

spreadsheet that contains publications from Lirias, and their descriptive fields. You can 

use this spreadsheet for advanced filtering, searching or reporting. The spreadsheet itself 

is a UTF-8 encoded excel file. 

The spreadsheet generation process follows the following steps: 

14.1. Loading: Create New or Choose Configuration 

This step will only be visible if you have already saved or created a configuration 

“Choose or define new configuration” allows you to choose an existing spreadsheet 

configuration, create or delete an existing configuration. 

In all other cases, you will immediately be directed to the page where you can set your 

filters.


14.2. Specify Filter(s) 

Specify filter(s) allows you to specify a number of filters to apply when generating your 

spreadsheet. The following filters can be applied: 

o 

o 

o 

o 

o 

o 

o 

Timespan 

Contributor 

Publication Type 

Publication Status 

Keyword 

Virtual Collection 

Organizational Unit 

Adding or removing filters can easily be done using the green and red buttons to the right of 

each filter. 

Be aware! If the spreadsheet is too large (more than 10.000 publications-after applying 

the filters, you will get a notification that will ask you to change your filter settings. 

Alternatively you can opt to have your results queued to be generated at night. You will 

then receive an email with the spreadsheet attached. 

14.3. Save Settings 

Save Current Settings: You can save the current settings by giving them a specified name. 

Next time you want to export a spreadsheet, this personal configuration will be amongst 

the options you can choose (cf. 12.1).


14.4. Download 

If the filters are properly configured, you will be able to download the generated 

spreadsheet.


15. Staying connected/needing more help? 

15.1. Subscribing to a collection 

Users can subscribe to receive daily e-mail alerts of new publications added to specific 

collections. Users may subscribe to as many collections as they wish. 

To subscribe, sign onto Lirias and go to the home page in Lirias of the collection to which 

you would like to subscribe. You can easily navigate using “Browse Organizational Units” 

On the right you will find a window allowing you to subscribe: 

Just click the “Subscribe” button and you will receive all the news relating to this collection. 

15.2. Subscribing to the Lirias mailing list 

You can also subscribe to the Lirias Newsletter which keeps you informed of new 

developments and planned workshops. If you wish to subscribe to this list, submit a request 

to the Helpdesk. 

15.3. The Helpdesk 

The Lirias Helpdesk can be contacted by mail. Just click on the “Helpdesk” button and a 

registration screen will open. Please fill out the heading (“I have a question, remark, 

suggestion about:”), as this helps us to assign the questions to the people working the 

helpdesk.


Upon submitting your question, you will receive an automatic email stating that your 

“ticket” (= your question to the Helpdesk) has been received and has been assigned a 

number. Upon subsequent contacts with the Helpdesk, it is useful to mention this number 

as it allows us to quickly retrieve your original question. 

We answer your questions as soon as possible. 

Typical questions for the helpdesk: 

- a journal is not registered in Lirias and needs to be added: please provide us with the 

ISSN, publisher, editorial board and a website 

- changes to the authors of a publication 

- changes to a collection to which the publication belongs 

15.4. Your Local Administrator & Quality Administrator 

Many collections have a Local Administrator (called Collection Admins) and a Reviewer 

(called Quality Administrator). You can see who in your department takes up this function 

when you go the home page of your collection (using “Browse Organizational Units”). On 

the lower right you find two windows mentioning who are your Collection Admin and your 

Quality Admin.


The Quality Administrator checks whether the publication you have submitted to Lirias is 

correct and complete. In case this is not so, he/she can reject your submission stating what 

information is missing and you can resubmit the item. 

Your Local (or Collection) Administrator can make limited changes to those publications in 

the collections for which she/he is responsible only. These include: 

- linking u-numbers 

- changing the title of journals 

- check duplicates and merge them when applicable 

- modify publication categories within a template 

Please always check first with your Collection Administrator before contacting the Helpdesk.

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