LIRIAS â a tool for research(ers) - KU Leuven
LIRIAS â a tool for research(ers) - KU Leuven
LIRIAS â a tool for research(ers) - KU Leuven
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Lirias – A <strong>tool</strong> <strong>for</strong> <strong>research</strong>(<strong>ers</strong>)<br />
http://www.kuleuven.be/<strong>research</strong>/lirias/<br />
H. Vanhaverbeke, PhD<br />
Research Coordination Office<br />
Data Analysis Unit
Lirias<br />
What<br />
Why?<br />
How?<br />
Open Access!<br />
News
Lirias<br />
What<br />
Why?<br />
How?<br />
Open Access!<br />
News
What is Lirias ?<br />
<strong>Leuven</strong> Institutional Repository and In<strong>for</strong>mation<br />
Archiving System<br />
<strong>for</strong> <strong>research</strong> output of the <strong>KU</strong> <strong>Leuven</strong> Association
Lirias<br />
What<br />
Why?<br />
How?<br />
Open Access!<br />
News
Why submit in Lirias ?<br />
It is good <strong>for</strong> you & your <strong>research</strong><br />
It is good <strong>for</strong> your <strong>research</strong> unit<br />
WHY?
• FOR YOU & YOUR RESEARCH<br />
o<br />
Lirias stores your bibliographic data and attached<br />
files safely in a stable environment, with<br />
p<strong>ers</strong>istent url’s
• FOR YOU & YOUR RESEARCH<br />
o<br />
Lirias is the basis <strong>for</strong> the management of your<br />
CV (cf. publication list in “Who-is-Who”)
• FOR YOU & YOUR RESEARCH<br />
o<br />
o<br />
Lirias is the source of bibliometric analysis <strong>for</strong> all<br />
applications that pass through the Research<br />
Coordination Office <strong>for</strong> submission with the<br />
Research Council<br />
• Promotion/Evaluation (through HR)<br />
• GOA<br />
• OT<br />
• BOF-ZAP<br />
Not in Lirias = not in your application file
• FOR YOU & YOUR RESEARCH<br />
o<br />
o<br />
Visibility<br />
Lirias = ranked 37rd institutional repository worldwide
http://repositories.webometrics.info/en/top_Inst
• FOR YOU & YOUR RESEARCH<br />
• = records in Lirias easily found through search<br />
engines such as Google<br />
• submit as Open Access!!
• FOR YOUR RESEARCH UNIT<br />
o<br />
Visibility<br />
o<br />
Lirias is in many faculties used as a KPI in the<br />
allocation model<br />
• Not in Lirias => not accounted <strong>for</strong> in the allocation model
• FOR YOUR RESEARCH UNIT<br />
o<br />
Lirias is the basis <strong>for</strong> the VABB-database<br />
• Vlaams Academisch Bibliografisch Bestand<br />
• http://www.ecoom.be/nl/vabb<br />
• Social Sciences & Humanities<br />
• Included in the BOF-allocation of <strong>research</strong> money<br />
• Not in Lirias<br />
- => not in VABB
Lirias<br />
What<br />
Why?<br />
How?<br />
Open Access!<br />
News
How is Lirias organised?<br />
• Each publication belongs to a collection<br />
• Each collection belongs to a<br />
(sub)community<br />
• Structure of collections & (sub)communities<br />
reflects <strong>KU</strong> <strong>Leuven</strong> Association<br />
administrative structure
How is Lirias organised?<br />
• Your publication -> collection<br />
o<br />
In an Association <strong>KU</strong> <strong>Leuven</strong> collection<br />
your administrative affiliation<br />
ZAP: 1 <strong>KU</strong> <strong>Leuven</strong> affiliation<br />
o<br />
ABAP: multiple <strong>KU</strong> <strong>Leuven</strong> affiliations possible<br />
Publications be<strong>for</strong>e Association <strong>KU</strong> <strong>Leuven</strong><br />
affiliation = non – <strong>KU</strong> <strong>Leuven</strong> Association collection
How is Lirias organised?<br />
• Submission<br />
• Quality control?<br />
DOC<br />
managing<br />
submission<br />
submission<br />
quality<br />
control<br />
<strong>LIRIAS</strong><br />
<strong>LIRIAS</strong>
• quality<br />
administrator<br />
on the home<br />
page of the<br />
collection
In « My Lirias: »<br />
Items not yet submitted<br />
Items in quality control
How is workflow organised?<br />
• Submission<br />
• Quality control<br />
DOC<br />
managing<br />
Always <strong>for</strong> applications<br />
through DOC, data<br />
validation <strong>for</strong> VABB &<br />
BOF<br />
o - duplicates<br />
o - check in WoS<br />
o - check IF, citations
How is workflow organised?<br />
• Adaptations to your records<br />
o<br />
Some adaptations can be done by you<br />
o<br />
Oth<strong>ers</strong> only by your local administrator<br />
• responsible <strong>for</strong> the collection to which you belong<br />
o<br />
And some only by the Helpdesk<br />
• a publication is submitted to the wrong collection<br />
• a journal cannot be found in the journal database or is<br />
spelled incorrectly<br />
• deleting a submission
Lirias Helpdesk<br />
your local administrator
Lirias<br />
What<br />
Why?<br />
How?<br />
Open Access!<br />
News
Open Access: what?<br />
• fast and free dissemination of <strong>research</strong> results<br />
• through the internet<br />
• to foster inquiry and knowledge<br />
• => increases impact and visibility
Open Access : Why?<br />
• Because it’s fair<br />
o<br />
anyone can access <strong>research</strong> results from publicly funded<br />
projects<br />
• Because it increases <strong>research</strong> visibility<br />
o<br />
o<br />
o<br />
It is free<br />
It is globally accessible<br />
It is easily findable
Open Access : Why?<br />
• Because it leads to citation benefits<br />
• = the “pool” of possible cit<strong>ers</strong> is extremely large<br />
• pap<strong>ers</strong> are often on the net very soon after (or even be<strong>for</strong>e) publication
Open Access : Why?<br />
• The citation advantage<br />
o<br />
2010 study<br />
• Are OA articles cited more than articles in traditional subscription-based<br />
journals?<br />
• 27/31 studies: YES<br />
• How big is this citation advantage?<br />
• Varies widely, 200% is no exception<br />
• Is this uni<strong>for</strong>m across disciplines?<br />
• No; esp. advantageous in Physics/Astronomy, Medicine & Agricultural Sciences<br />
- E.g. arXiv: higher-impact journal articles not posted to arXiv are cited less often than<br />
those from lower-impact journals posted to arXiv.
Open Access : Why?<br />
• The citation advantage<br />
http://www.openoasis.org/index.php?option=com_content&view=article<br />
&id=560&Itemid=391 (2010)
Open Access : How?<br />
• Two ways<br />
• Golden Road to Open Access<br />
• Green Road to Open Access (<strong>KU</strong> <strong>Leuven</strong> policy)
Open Access : How?<br />
• Golden Road to Open Access<br />
o<br />
o<br />
Your article is published in an OA journal and you have the<br />
right to distribute it through your website, repository, etc.<br />
The publisher takes care of everything
Open Access : How?<br />
• Golden Road to Open Access<br />
o<br />
A list of OAJ = DOAJ http://www.doaj.org/
Open Access : How?<br />
• Golden Road to Open Access<br />
o<br />
DOAJ http://www.doaj.org/<br />
Only 10% of journals in WoS is<br />
fully OA
Open Access : How?<br />
• Golden Road to Open Access<br />
o<br />
Some journals offer OA on an article basis (‘hybrid OA’)<br />
o<br />
However, Golden/Hybrid OA is likely to cost you, especially<br />
so <strong>for</strong> high impact journals<br />
• Provide budget in your funding applications!<br />
• OK <strong>for</strong> FWO, ERC, IUAP, GOA<br />
• No extra funding available
Open Access : How (much)?<br />
• Golden OA in<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
Lancet: 3000 dollar<br />
Nature Communications: 5000 dollar<br />
Cell: 5000 dollar<br />
Sedimentary Geology: 3000 dollar<br />
Physical Review Lett<strong>ers</strong>: 2700 dollar<br />
BMC Veterinary Research: 2000 dollar<br />
Journal of Economic Geography: 3000 dollar<br />
Language Learning: 3000 dollar<br />
American Sociological Review: 3000 dollar
Open Access : How?<br />
• Two ways<br />
• Golden Road to Open Access<br />
o<br />
reader pays <strong>for</strong> access => author pays <strong>for</strong> access<br />
• and the institution pays <strong>for</strong> a subscription<br />
• Green Road to Open Access<br />
o<br />
More democratic option
Open Access : How?<br />
• Green Road to Open Access<br />
o<br />
= self-archiving, in your institutional repository<br />
o<br />
o<br />
=> everyone can access your paper<br />
=> it does not cost you any money
Open Access : How?<br />
• Green Road to Open Access: what about copyright?<br />
o<br />
The bad news is<br />
• authors usually transfer their copyright to their publisher<br />
o<br />
The good news is<br />
• a large number of scientific publish<strong>ers</strong> allow the Green Road <strong>for</strong> certain<br />
v<strong>ers</strong>ions of the articles, possibly under a temporary embargo
Open Access : How?<br />
o<br />
What does your publisher allow?<br />
• Check SHERPA/RoMEO http://www.sherpa.ac.uk/romeo/<br />
• Overview of copyright policies and self-archiving permissions<br />
• Colour-coded<br />
• Pre-print = v<strong>ers</strong>ion be<strong>for</strong>e peer review<br />
• Post-print = v<strong>ers</strong>ion after peer review = content-wise the final author’s v<strong>ers</strong>ion<br />
• Publisher’s v<strong>ers</strong>ion = v<strong>ers</strong>ion with publisher’s layout – although mentioned in the<br />
definition of blue & green, almost never allowed
Open Access : How?<br />
o<br />
What does your publisher allow?<br />
• Check SHERPA/RoMEO http://www.sherpa.ac.uk/romeo/<br />
• Overview of copyright policies and self-archiving permissions<br />
• Colour-coded<br />
More than 60% of publish<strong>ers</strong><br />
allows last author v<strong>ers</strong>ion of<br />
article in OA
Open Access : How?<br />
o<br />
What does your publisher allow?<br />
• SHERPA/RoMEO
Open Access : How?<br />
o<br />
What does your publisher allow?<br />
• SHERPA/RoMEO
Open Access : How?<br />
o<br />
What does your publisher allow?<br />
• SHERPA/RoMEO
Open Access : How?<br />
o<br />
What does your publisher allow?<br />
• SHERPA/RoMEO
o<br />
What does your publisher allow?<br />
• SHERPA/RoMEO
Open Access : How?<br />
• Most high impact journals have an OA policy<br />
o<br />
o<br />
o<br />
Nature: post-print v<strong>ers</strong>ion 6 months after publication (published<br />
source to acknowledge & DOI cited, link to publisher’s v<strong>ers</strong>ion)<br />
Cell: post-print v<strong>ers</strong>ion (linking to journal homepage, published source to<br />
acknowledge)<br />
Science: post-print v<strong>ers</strong>ion only after publication (link to publisher’s<br />
v<strong>ers</strong>ion, published source to acknowledge – in some cases 6 months embargo)<br />
o<br />
All this <strong>for</strong> free!
Open Access : How?<br />
• All people receiving funding from:<br />
• IUAP (2013 onwards)<br />
• FWO (2011 onwards)<br />
• ERC & FP7 (clausule 39)<br />
Have an obligation to provide their pap<strong>ers</strong> as Open Acces<br />
<br />
<br />
Either you pay<br />
Or you self-archive your pap<strong>ers</strong>
Open Access : How?<br />
• Green Open Access<br />
o<br />
o<br />
Through your institutional repository<br />
Association <strong>KU</strong> <strong>Leuven</strong> = Lirias<br />
• http://www.kuleuven.be/<strong>research</strong>/lirias/
<strong>KU</strong> <strong>Leuven</strong> Open Access Policy<br />
• Open Access stimulated, not mandatory<br />
o<br />
especially <strong>for</strong> peer-reviewed <strong>research</strong> output<br />
o<br />
<strong>for</strong> post-print v<strong>ers</strong>ions of journal articles<br />
• Research<strong>ers</strong> are responsible <strong>for</strong> checking copyright & selfarchiving<br />
policies<br />
o<br />
… but we provide assistance
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
• Once a paper is accepted:<br />
• For “green/blue” publish<strong>ers</strong>: upload your final peer-reviewed<br />
manuscript, mentioning where the paper is published &<br />
including a link to the publisher’s website on the word/pdf file<br />
(don’t use the layout of the publisher unless explicitly allowed)<br />
• Check when you can make the paper available (pre-publication, postpublication,<br />
embargo ?) & set the access to “public” accordingly<br />
• For “yellow/white” publish<strong>ers</strong>: upload a full post-review text with<br />
limited access or an earlier v<strong>ers</strong>ion of your article
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
1. Upload a full text
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
2. Check copyright &<br />
archiving regulations<br />
This info is displayed <strong>for</strong> articles in international peer reviewed journals (IT)
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
3. Make your article publicly available
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
• Accessibility options:<br />
• Public (=OA): everybody can see and download the file<br />
• Intranet : only staff from the Association has access<br />
• Safe alternative to “Public”<br />
• Embargo: Intranet until chosen date, then Public<br />
• Private: only the authors and the administrators have access
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
4. Make your OA article visible<br />
Choose the OA-layout <strong>for</strong> your CV
Open Access at <strong>KU</strong> <strong>Leuven</strong>
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
5. Track the impact of your OA article
Open Access at <strong>KU</strong> <strong>Leuven</strong>
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
• graded map showing locations from where the item was<br />
viewed
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
• graded map showing locations from where the item was<br />
downloaded (i.e. fulltext opened)
Open Access at <strong>KU</strong> <strong>Leuven</strong><br />
• ERC grantees, some FP7 project hold<strong>ers</strong><br />
• if Clausule 39: OA obligation<br />
• In the future all Horizon 2020 projects<br />
• OA obligation<br />
• Lirias = OpenAIRE compliant = linking publications to your EU<br />
project makes sure that they are harvested by OpenAIRE, the<br />
<strong>research</strong> portal of the EU<br />
• http://www.openaire.eu<br />
• great visibility!
Some words of caution<br />
• ResearchGate, Mendeley, etc.<br />
o<br />
o<br />
you are responsible <strong>for</strong> what you upload<br />
always check SherpaRomeo!<br />
• Predatory publish<strong>ers</strong><br />
o<br />
dubious standards, misleading in<strong>for</strong>mation<br />
• Website: http://scholarlyoa.com/publish<strong>ers</strong>/
Lirias<br />
What<br />
Why?<br />
How?<br />
Open Access!<br />
News
The future<br />
More layout options<br />
BIBtex export<br />
EndNote<br />
More automatic import facilities (now only ISI<br />
& PubMed)<br />
…
Help/More Info?<br />
• Open Access<br />
• http://bib.kuleuven.be/english/open-access : everything you’ve always<br />
wanted to know about Open Access<br />
• Open Access Helpdesk : <strong>for</strong> all your questions regarding copyright &<br />
author’s right<br />
• Lirias<br />
• http://www.kuleuven.be/<strong>research</strong>/lirias/
Suggestions always welcome<br />
hannelore.vanhaverbeke@doc.kuleuven.be<br />
Learn to work with Lirias: hands-on<br />
workshops<br />
Want to be in<strong>for</strong>med on changes in &<br />
news about Lirias?
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