West Virginia Offices of the Insurance Commissioner 2009 Annual ...

Financial Accounting Unit
The Financial Accounting Unit is responsible for the preparation of the annual audited financial
statements for the OIC. This includes preparation of the trial balance, footnotes, required
supplementary information, and other disclosures as required. This Financial Accounting Unit works
closely with consulting actuaries in order to assist with the annual reserve study of the OIC’s claims
liabilities. Work performed includes the preparation and coordination of data and the preliminary
review and analysis of actuarial indications. The Financial Accounting Unit coordinates the
information for the independent auditors and provides all supporting documentation for financial
statement numbers.
The OIC Financial Accounting Unit also prepares and distributes monthly financial reports of OIC
Funds to Executive Management. The OIC funds reported on a monthly basis consist of the Operating
Fund, the Access WV Fund, the Coal Worker’s Pneumoconiosis Fund, the Old Fund, the Self-Insured
Guaranty Fund, the Self-Insured Security Fund and the Uninsured Employer’s Fund. These reports are
used for internal analysis and external use at the legislative interim meetings.
The Financial Accounting Unit also prepares and submits the OIC annual budget and budget narrative,
as well as the appropriation and expenditure schedules as required by the State of WV for all OIC
Funds. The Accounting Department prepares and monitors budgets for twelve separate OIC Funds. An
analysis of budget to actual expenditures is also performed.
Daily operations of the Financial Accounting Unit include accounts payable processing through the
state’s accounting system, the Financial Information Management System (FIMS.) The Financial
Accounting Department is also responsible for handling and processing all agency cash receipts
processing for all units of the OIC through FIMS and for depositing any non-lockbox checks with the
Treasurer’s Office.
The Financial Accounting Unit performs all daily cash management and investing activities of the
OIC, and serves as the liaison with the Treasure’s Office, the Auditor’s Office, the WV Investment
Management Board and the Board of Treasury Investments. The Financial Accounting Unit monitors
investment performance and performs monthly investment analysis for all invested assets held by the
OIC.
The Financial Accounting Unit coordinates with the OIC’s contracted Third Party Administrators to
disburse the claims payments to beneficiaries of the insurance programs administered by the OIC,
including the 5 worker’s compensation related Funds and Access WV, which is a high risk health
insurance plan.
The Financial Accounting Unit calculates the claims liabilities of all self-insured employers of the
State of WV in order to provide the OIC’s Self-Insurance Unit with a reasonable estimate of the
magnitude of worker’s compensation risk exposure.
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