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DORSET CHILDREN & YOUNG PEOPLE’S PARTNERSHIP BOARD
Minutes of meeting held on Thursday 26 January 2006
2pm - 4.15pm, Relate office, Poundbury
Present:
Andrew Casey, North Dorset PCT
Toni Coombs, DCC Lead Member, Children & Young People
Les Gardner, Chair 0-12 sub-group
Ivor Graham, Dorset Police
Rob Griffith, Local Voluntary Sector
Sarah Hughes, Learning & Skills Council
Jackie Last, Chair ACPC
Kirsty Main, Local Voluntary Sector
Stephen Prewett, Director of Children’s Services, DCC
Vicky Rhodes, Chair Participation & Involvement sub-group
Andrew Williams, Chair 13-19 sub-group
Chris Shepperd, Education
Mike Turvey, Chief Executive Christchurch Borough Council
Jane Shuttleworth, Independent Chair
Melodie Baines, Minute taker
Introduction
JS reviewed progress so far and plans for first six months.
ACTION
1 Apologies
Martin Baker, Dorset Police
Trish Taylor, Learning & Skills Council
Tessa Bishop, meeting administrator
2 Notes from meeting held on 15 December
Accuracy – p2 under heading “Page 4 – Participation & Involvement” line 3 delete
“Participation”; insert “Democracy”.
Actions -
JS to make suggestions for next meeting
4 Participation & Involvement sub-group
VR reported met yesterday. Took advice on terms of reference & actions.
2 possible pieces of work to develop (1) engaging children & young people in the
Board by (i) shadow board, or (ii) work done by chief planning groups to report back to
P&I on what they are doing.
(2) Work on formalising engaging parents/carers. Visit other local authorities
(Poole/Somerset)
Need clear directions from CYPP board of what it wants P&I to do.
VR to look at funding of work.
Agreed all planning groups address how they are going to ensure engagement of
children, young people and families and report back to P&I.
4 – Two Disabilities Commissioning Groups – JL & SP to present paper to February
meeting. Noted no representation of disability groups.
JL, SP
4.2 Voluntary Sector
KM reported first meeting yesterday. Election process next week.
Agreed model of how they will serve.
Representatives of 0-12 and 13-19 sub-groups to be included.
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Substitute members to be notified to TB
ALL
6 Dates for future meetings
Date for April meeting to be set asap. February date to be altered.
8 Independent Chair
SP reported 2 nd meeting held with Senior Management Group. Probative process and
procedures to be put in place.
Job spec and person spec to be put on agenda for next meeting.
SP to discuss funding with Chief Executive
Agreed JS to continue to chair until appointment made.
9 13-19 LAA
To be placed on agenda for March meeting.
TB
SP
TB
Matters arising
TC reported 0-12 sub-group (p4) pre-tender meeting held. JL reported 9 parties
formally registered interest. Tenders to be submitted end March/beginning April.
Review paper on Governance Arrangements -
Page 3 agreed Local Safeguarding Children’s Board to be added.
Page 4 KM noted diagrams of stakeholder events have “slipped off”. Agreed to be
reinstated.
Page 7 3.2 substitute members must have seniority and ability to make decisions.
5.6 Minutes of these meetings to be circulated to Council’s Executive, Dorset Strategic
Partnership, Children’s Services Overview & Policy Committee members. Also on
website of Children’s Services and Dorset4u.
It was agreed to take item 6 next
6 Key Planning Groups
0-12 Strategy Group
LG to consider parental involvement in families groups, broader representation of
members and addition of Patrick Goldsmith (YOT).
CS to take back to Forum.
SP concerned group is education officer heavy and light on health providers. LG to
take to meeting next Monday.
Page 5 – change of name to Children’s Centre Strategy Group.
Page 6 – Work Plan not definitive. To be placed on agenda for next meeting.
AC & LG to consider priorities of group and report back to next meeting.
LG
TB
AC/LG
13-19 Strategy Group
AW reported group chiefly concerned now with overseeing pilot in North Dorset.
Action plan available.
Group needs LSC representation.
Agreed to list other groups on which members sit.
16+ Group
Agreed to change focus to Transition into Adulthood Group.
Clive to report to this group at next meeting. AW to liaise with him.
Promoting Inclusion, SEN, Children with Disabilities
2 commissioning groups to be rolled into one. Manager now in post.
On agenda for February meeting.
TB
AW
JL/TB
Page 2 of 4

Children Looked After Group
JL finding out what groups are in place and their remits.
JL to convene one-off meeting of chairs of groups to address how to make
improvements and make clear what CYPP wants from them. JL to report back to
March meeting.
JS to report in April on work programmes of all groups following finalisation of
Children’s & Young People’s plan.
Reporting streams must be clear.
JL
JS
Participation & Involvement Group
Jointly funded between PCT and Children’s Services Directorate.
Information Sharing & Assessment Group
Gerry Brady to chair.
Designations should no longer refer to “Education” and “Health & Social Care”.
RG to consider voluntary sector participation.
RG
It was agreed to return to item 3.
3 Local Safeguarding Children Board
SP to chair.
Statutory guidance published. Talks about relationship between LSCP and Children’s
Trust.
Day planned for 17 March for potential local board members to focus.
Issues of accountability.
Standing item on all future agendas for feedback from key planning groups.
TB
AC noted overlap between Promoting Welfare Sub-group and other strategy groups.
Needs to be clarified. LSCB to keep overview by monitoring and scrutinising that
mechanisms are in place.
4 Current Performance on ECM Outcomes
Noted high-level targets and indicators.
JS explained Ofsted/CSCI expectations.
Capacity to improve is limited because of high baseline in performance.
Identified Areas for Improvement to form action plan.
APA 2006 to be placed on agenda for next meeting.
TB
5 Children and Young People’s Plan
Still in consultation period. Healthy response.
Plan to go before full County Council meeting 27 April for approval.
Advice needed from Health for timescale of approval of plan.
5 priorities identified so far.
7 Developing Joint Commissioning Arrangements
Presentation by JS.
Editorial Group to report to next meeting to set baselines, overarching priorities.
Need to include voluntary sector.
One priority for each of the 6 outcomes.
Include Children’s Trust.
Email queries to JS
LG
SP warned of severe budget cuts for 2006/07 and 2007/08.
Has written to voluntary agencies where there are grants or service level agreements.
Rural counties harder hit.
Page 3 of 4

Budgets to be placed on next agenda.
8 Dates of Future Meetings
February meeting date to be reset.
Agreed in principle to have longer meeting time in February.
TB
Papers to be emailed to Chris Shepperd to: chris.shepperd@gryphon.dorset.sch.uk
Agenda items:
Next Steps Disability Services
Budgets
NSF Implementation of PCT future arrangements
LSC funding
Schools funding
Update on APA
Children & Young People’s Plan
Job spec/Person spec for independent chair
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