Manual E-bill 499.41

Example of PDFOnly billing
Electronic processing of bills via PostFinance differs in a number
of respects from physical dispatch of bills. Besides the standard infor -
mation, additional data are needed for automatic processing.
At the technical level, a number of other points have to be taken into
account when creating a PDF and forwarding it to PostFinance.
Here is an example of how the data can be positioned on the bill.
Necessary information
4
1
2 3
5 6
Technical requirements
• The use of standard typefaces is recommended.
• The PDFs should not be larger than 150 KB on average.
• The layout and therefore the positioning of all information must
always be the same.
• Naming the PDFs:
7
1 The PDF must clearly indicate whether
it is a bill or a credit. In addition,
each bill must bear a unique, non-recurring
iden tification number.
2 The bill must indicate the VAT numbers
of both the issuer and the recipient.
3 Each bill recipient has an identification
number with PostFinance (eBillAccountID).
This must be clearly stated on the bill.
4 The payment information (ISR customer
number and ISR reference number)
normally printed on the inpayment slip
must be indicated on the bill.
5 For every line item the customer must
indicate a position number and state
the maximum number of lines permissible
for the description of the item.
6 It is absolutely essential for VAT rates to
be indicated in detail, i. e. per bill position
and in total (Amount incl./Amount excl./
VAT rate).
7 Any discount granted must be stated
as such on the bill.
Manual E-bill Version October 2010 61/64