Manual E-bill 499.41

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13. E-bill functions in e-finance A description follows of the e-bill functions available in the PostFinance e-finance application. A demo version can be viewed at w ww.postfinance.ch. In the following, it is always assumed that the bill recipient has logged into e-finance and was successfully identified and authenticated. 13.1 Processes relating to registration and cancellation 13.1.1 E-bill registration The e-bill function is usually automatically available to private customers in e-finance. One subscriber number for e-billing is available for each holder of an e-finance subscription. When first registering with a biller, the user accepts the e-bill subscriber conditions on e-finance. By default, the “e-bill” menu option is unavailable for PostFinance business customers, because electronic bills received via e-finance cannot be used to claim input VAT deductions. The PostFinance Customer Service will gladly make this function available to customers who request it. 13.1.2 Cancelling e-bill registration The e-bill function can only be cancelled via the PostFinance Customer Service. It is the user’s responsibility to notify the individual billers that he is no longer using the “e-bill” payment method (see section 13.1.5). Bills delivered for a subscriber number already deleted in PostFinance are returned to billers as undeliverable (see section 9). 13.1.3 Viewing available billers Once registered, the user selects the “Biller” function. This provides him/her with an overview of the billers from whom electronic bills can be received. There is a search function to select individual billers and/or industries. The user can register with the billers of his choice using the respective registration functions. 13.1.4 Register In order for the biller to be able to send electronic bills to the recipient, the recipient first has to be registered with the biller. The user clicks on the “Register” function beside the biller to open a specific registration form. Registration can also take place directly from the info text that appears after manual entry of a payment (direct registration). The user can register with the corresponding biller with a single mouse click without completing the registration form (see section 7.1). 13.1.5 Cancelling registration with a biller Recipients can cancel their registration with individual billers for the electronic receipt of bills using the “Cancellation” function. Manual E-bill Version October 2010 52/64
13.2 Processes relating to bill processing 13.2.1 Viewing the number of open invoices and invoices for information Once the user has logged onto e-finance, a message with the number of open invoices and/or invoices for information, if any, is displayed. If he clicks on the corresponding link, the overview of bills with the open invoices and invoices for information is displayed. 13.2.2 Displaying the overview of bills With the “Invoice overview” function, the user can display his bills. The selection is made in a dialog box in which filters can be set by date, currency, bill amount and bill status. Status Description Selection for payment/ rejection possible Outstanding The bill has not been processed yet. Processed The “processed” status appears as a result of the following: • A payment order was issued for this bill. • The bill has been downloaded. • The bill with “For information” status has been displayed. Rejected The bill was rejected by the user. Yes, until the data are deleted (120 days after rejection). For information No payment is required. • Debit will be made via Debit Direct • Amount is zero or less than zero After launching the bill overview the first time, the status is automatically changed to “processed”. In the bill overview, the following bill processing options are available to the user: • Display the bill details • Authorize bill payment • Reject bill Yes No No Manual E-bill Version October 2010 53/64
Page 1 and 2: 499.41 en (pf.ch) 10.2010 PF Manual
Page 3 and 4: Contents 1. Service description 6 1
Page 5 and 6: 12. Data formats 43 12.1 BillerID a
Page 7 and 8: The main purpose of e-bill is the f
Page 9 and 10: The following tax-related points mu
Page 11 and 12: Billers can ask PostFinance to forw
Page 13 and 14: 2. Registration processes for bille
Page 15 and 16: 2.4 Service for delivering data to
Page 17 and 18: 3.3.1 Registering via e-finance The
Page 19 and 20: When the bill recipient calls up th
Page 21 and 22: 4.7 Searching for bills Billers can
Page 23 and 24: 5. PostFinance processes 5.1 Receip
Page 25 and 26: 6. Bill recipient processes 6.1 Pro
Page 27 and 28: 7. Registration and cancellation Bi
Page 29 and 30: 7.3 Registration and cancellation v
Page 31 and 32: 8. Bill presentment module If the b
Page 33 and 34: The error codes below provide an ov
Page 35 and 36: 10. ISR subscription at PostFinance
Page 37 and 38: Channel E-finance online view yello
Page 39 and 40: The following web services are avai
Page 41 and 42: The following folders are used for
Page 43 and 44: 12. Data formats 12.1 BillerID and
Page 45 and 46: 12.2.1 User data Name Description P
Page 47 and 48: Comments: • For a registration
Page 49 and 50: Combination options for the amount
Page 51: 12.5.4 Other input or output format
Page 55 and 56: 13.2.8 Booking and confirming the p
Page 57 and 58: Annex • Service Level Agreement (
Page 59 and 60: E-bill help desk PostFinance has ta
Page 61 and 62: Example of PDFOnly billing Electron
Page 63 and 64: Abbreviations / Terms Description E

Manual E-bill 499.41

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