Manual E-bill 499.41
Manual E-bill 499.41
Manual E-bill 499.41
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6.3 Signature check<br />
In order to adhere to legal regulations, it is particularly important to ensure<br />
that the <strong>bill</strong> recipient checks the signature and logs the result before the <strong>bill</strong><br />
is used.<br />
Article 3 ElDI-V paragraph 1 states:<br />
The conditions for proof of electronic data required by article 43, paragraph<br />
1 of the MWSTGV are fulfilled if:<br />
Section c “the electronic data are checked and verified for integrity, authenticity<br />
and signature authorization by means of the digital signature<br />
after the completed transmission but before use at the latest<br />
and the result is documented.”<br />
The transmission is deemed to be completed as soon as the digital signed<br />
<strong>bill</strong>s are available for the <strong>bill</strong> recipient (in the inbox) or when the transmission<br />
has been completed successfully (delivery channel AS2). “Use” is<br />
considered to mean specifically the use of the data as an accounting slip.<br />
Unless otherwise instructed, before delivering the data PostFinance checks<br />
the signature and delivers the results along with the <strong>bill</strong> data.<br />
Authorized persons (e. g. auditors, judges, etc.) can also check individual<br />
<strong>bill</strong>s directly online at w ww.postfinance.ch/e-<strong>bill</strong>.<br />
6.4 Bill processing<br />
The downloaded <strong>bill</strong> data can be scanned into the <strong>bill</strong> recipient’s ERP system<br />
for further processing, such as account assignment, approval, booking and<br />
storage. Finally, a payment order using existing payment methods (e. g. EPO)<br />
can be generated using the finance software.<br />
6.5 Archiving digitally signed <strong>bill</strong>s<br />
In accordance with legal requirements (in particular the MWSTG, GeBüV,<br />
etc.) <strong>bill</strong>ers are responsible for their own <strong>bill</strong> storage and further corresponding<br />
data (see section 1.4). Billers acknowledge that invoice details in<br />
particular will not be archived by PostFinance.<br />
<strong>Manual</strong> E-<strong>bill</strong> Version October 2010 26/64