Manual E-bill 499.41

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5.6 Delivery of the signed bills PostFinance delivers the signed bills via a channel supported by PostFinance (see section 11) to the bill recipient and the biller. Unless otherwise instructed, before delivering the data PostFinance checks the signature and delivers the results along with the bill data. 5.7 Data storage by PostFinance PostFinance does not archive bills for longer than required for processing, mainly for data protection reasons. If the bill data are forwarded to a network partner, the storage regulations of the partner system apply. Billers and bill recipients are responsible for correct and complete long-term bill storage (see sections 1.4, 4.9 and 6.5). 5.7.1 Processing data Processing data and bill details (PDF) are irretrievably deleted from the database 120 calendar days after the bill due date or the last status change. 5.7.2 Data downloaded via business interface, web services or e-finance The data are available for up to 120 calendar days after the bill due date or the date on which the data were created. They are available for a further 40 calendar days after download. The associated processing data are deleted as per section 5.7.1. 5.7.3 Data downloaded via SFTP or AS2 For data made available via SFTP or AS2, the same statements apply regarding storage or deletion for PostFinance as in section 5.7.1. 5.7.4 Archive-disk data Data delivered on CD are stored by PostFinance for one year after delivery to the biller and recipient. Thereafter the data are irretrievably deleted. 5.7.5 Swiss Post business data The transaction data relating to account bookings and the transaction journal (see section 5.1) are considered to be PostFinance business data and are thus archived according to Swiss Post regulations. Manual E-bill Version October 2010 24/64
6. Bill recipient processes 6.1 Processing of unsigned bill data via e-finance online If data are handled online via e-finance, only the payment-related data (ISR elements) are available in structured form, besides the PDF. These data can be retrieved and processed via an e-banking application (see section 13.2). In this case, the onus is on the bill recipient to ensure that he receives receipts from the biller for claiming input VAT deductions, if required. This type of bill processing is particularly suitable for private persons who are not liable for VAT. 6.2 Receipt of digitally signed electronic bills Digitally signed electronic bills are provided by one of the following channels supported by PostFinance (see section 11 for details). Before they are used, the bills must be checked for authenticity, integrity and signature authorization (see section 6.3). Channel Characteristic Business Interface Webportal for downloading individual bills manually. Suitable only for small data quantities. Web services Method for automatically downloading e-bills. SFTP Channel for automatically downloading e-bills. Suitable for large data quantities. E-finance offline file transfer Ideal option for smaller organizations and associations that have only one login to perform all file transfers from and to PostFinance. AS2 Specific channel for delivering EDIFACT files. Archive-disk* Only to be used if bills are being paid online via PostFinance e-finance or if none of the abovementioned channels is being used. * As only unsigned data are available via e-finance online (see section 6.1) the signed bills can be delivered periodically on an archive-disk. This type of service is suitable for smaller companies who only update their financial records periodically or have this done by a third party (e. g. fiduciary) and who need receipts to claim VAT input tax deductions. Manual E-bill Version October 2010 25/64
Page 1 and 2: 499.41 en (pf.ch) 10.2010 PF Manual
Page 3 and 4: Contents 1. Service description 6 1
Page 5 and 6: 12. Data formats 43 12.1 BillerID a
Page 7 and 8: The main purpose of e-bill is the f
Page 9 and 10: The following tax-related points mu
Page 11 and 12: Billers can ask PostFinance to forw
Page 13 and 14: 2. Registration processes for bille
Page 15 and 16: 2.4 Service for delivering data to
Page 17 and 18: 3.3.1 Registering via e-finance The
Page 19 and 20: When the bill recipient calls up th
Page 21 and 22: 4.7 Searching for bills Billers can
Page 23: 5. PostFinance processes 5.1 Receip
Page 27 and 28: 7. Registration and cancellation Bi
Page 29 and 30: 7.3 Registration and cancellation v
Page 31 and 32: 8. Bill presentment module If the b
Page 33 and 34: The error codes below provide an ov
Page 35 and 36: 10. ISR subscription at PostFinance
Page 37 and 38: Channel E-finance online view yello
Page 39 and 40: The following web services are avai
Page 41 and 42: The following folders are used for
Page 43 and 44: 12. Data formats 12.1 BillerID and
Page 45 and 46: 12.2.1 User data Name Description P
Page 47 and 48: Comments: • For a registration
Page 49 and 50: Combination options for the amount
Page 51 and 52: 12.5.4 Other input or output format
Page 53 and 54: 13.2 Processes relating to bill pro
Page 55 and 56: 13.2.8 Booking and confirming the p
Page 57 and 58: Annex • Service Level Agreement (
Page 59 and 60: E-bill help desk PostFinance has ta
Page 61 and 62: Example of PDFOnly billing Electron
Page 63 and 64: Abbreviations / Terms Description E

Manual E-bill 499.41

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