Manual E-bill 499.41

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4.9 Booking incoming payments and managing accounts receivable Because the PostFinance e-bill solution is based on the ISR service, booking and advice of incoming payments are handled via this service (see section 10). The corresponding files contain incoming payments for both electronic and paper bills. If electronic bills are not specially marked with a special ISR customer number or other specific reference, differentiation will not be possible. The entire accounts receivable management process including reminders is performed according to processes defined by the biller, which are the same as those for printed bills. The biller decides whether payment reminders for bills originally issued in electronic form are to be issued electronically or on paper. 4.10 Archiving invoices In accordance with legal requirements (in particular the MWSTG, GeBüV, etc.) billers are responsible for their own bill storage (see section 1.4). In the case of digitally signed bills, the biller authorizes Swiss Post and its affiliated network partners to sign bills electronically in the form of a delegation declaration. Because billers and bill recipients must have identical bills in their archives, the signed data are provided to the biller. Billers acknowledge that invoice details will not be archived by PostFinance. The biller has the following options for obtaining the signed data: • Download the data • Take out a subscription to the archive-disk The archive-disk for a biller contains the following: • Transmitted data in the original delivery format (bill data and PDF) • Digitally signed bills in delivery format incl. signature check report Manual E-bill Version October 2010 22/64
5. PostFinance processes 5.1 Receipt of bill data The biller can deliver data 24/7. It must be possible to process the data without manual intervention. PostFinance maintains a transaction log for the purpose of transaction traceability. 5.2 Plausibility check and data conversion The bill data undergo a plausibility check in which the syntax (see yellowbill Invoice XSD format annex) and other checkable elements such as the ISR reference number, subscriber numbers, etc. are checked. The biller is responsible for ensuring that the bill data are correct. PostFinance does not check the business relationship or that the data are correct or complete, unless this is necessary to execute the order. If necessary, PostFinance converts the delivered bill data into the yellowbill invoice format or the format requested by the recipient (see section 12.5.4). 5.3 Generation and signature of the original bill This process step only takes place if the biller has authorized Swiss Post and its affiliated network partners to digitally sign bills. Individual bills are generated in the format requested by the recipient immediately after the data delivery, a plausibility check and conversion to the format requested by the recipient. They are digitally signed with the private key of Swiss Post, PostFinance, as per W3C standard. These signed bills are the original bills which can be used to claim input VAT deductions. 5.4 Provision of the process report The process report which informs the biller of receipt and data quality of the delivered bill data includes information on the delivered, processed, signed and faulty bills as well as bills which have been rejected by the bill recipient (for details refer to section 9). 5.5 Provision of bills to bill recipients Within 24 hours PostFinance supplies bill recipients with the bill data in the agreed delivery channel or forwards the bills on to the corresponding network partners. The data can usually be viewed within a few minutes after delivery via e-finance. Data destined for bill recipients with a connection to partner systems are forwarded to the corresponding network partner. Manual E-bill Version October 2010 23/64
Page 1 and 2: 499.41 en (pf.ch) 10.2010 PF Manual
Page 3 and 4: Contents 1. Service description 6 1
Page 5 and 6: 12. Data formats 43 12.1 BillerID a
Page 7 and 8: The main purpose of e-bill is the f
Page 9 and 10: The following tax-related points mu
Page 11 and 12: Billers can ask PostFinance to forw
Page 13 and 14: 2. Registration processes for bille
Page 15 and 16: 2.4 Service for delivering data to
Page 17 and 18: 3.3.1 Registering via e-finance The
Page 19 and 20: When the bill recipient calls up th
Page 21: 4.7 Searching for bills Billers can
Page 25 and 26: 6. Bill recipient processes 6.1 Pro
Page 27 and 28: 7. Registration and cancellation Bi
Page 29 and 30: 7.3 Registration and cancellation v
Page 31 and 32: 8. Bill presentment module If the b
Page 33 and 34: The error codes below provide an ov
Page 35 and 36: 10. ISR subscription at PostFinance
Page 37 and 38: Channel E-finance online view yello
Page 39 and 40: The following web services are avai
Page 41 and 42: The following folders are used for
Page 43 and 44: 12. Data formats 12.1 BillerID and
Page 45 and 46: 12.2.1 User data Name Description P
Page 47 and 48: Comments: • For a registration
Page 49 and 50: Combination options for the amount
Page 51 and 52: 12.5.4 Other input or output format
Page 53 and 54: 13.2 Processes relating to bill pro
Page 55 and 56: 13.2.8 Booking and confirming the p
Page 57 and 58: Annex • Service Level Agreement (
Page 59 and 60: E-bill help desk PostFinance has ta
Page 61 and 62: Example of PDFOnly billing Electron
Page 63 and 64: Abbreviations / Terms Description E

Manual E-bill 499.41

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