Manual E-bill 499.41

4.7 Searching for bills
Billers can use the business interface to view the status of the transmitted
bills in the “Search for bills” menu item – taking the valid storage times
into consideration. A cumulative selection can be made on the basis of the
following criteria:
• BillerID
• TransactionID
• Name of the bill recipient
• EBillAccountID
• ISR reference number
• Invoice amount
• Status of the bill
• Delivery date
• Due date
It is thus possible to see, for instance, if the bill has been approved for
payment or rejected by the bill recipient.
4.8 Changes
4.8.1 Changes to transmitted bill data
Electronic bills provided with a digital signature can only be retracted
or overwritten if they have the status “Invalid” and were consequently not
released for digital signature. In no circumstances may bills that have
already been digitally signed by PostFinance be retracted or overwritten.
During processing without a signature, bills that the recipient has not yet
viewed can be retracted either via the e-bill helpdesk or overwritten by the
biller who delivers a new bill with the same TransactionID.
As soon as the bill recipient has viewed the bill in e-finance, the biller is no
longer authorized to amend them.
Data that are forwarded to network partners or to Six Paynet AG (see
sections 1.7 and 2.4), cannot be retracted or overwritten. In this case,
corrections are handled in the same way as signed bills (see section 4.8.2).
4.8.2 Correcting signed bills
As it is no longer possible to overwrite or change a bill once signed, a credit
note must always be sent if a correction is necessary. In this case, please
note the following conditions:
• Mark credit note in “PaymentType” field as “CREDIT” and in the “DocumentType”
field as “CREDITADVICE”
• Show amount in the “PaymentData” element in the “TotalAmount” field
as zero or negative (not positive)
• Optional: Insert reference (e. g. TransactionID) to the original bill in the
“DocumentReference” field
The bill recipient sees credits in the bill overview as a bill with a minus value.
If it is viewed via e-finance it cannot be selected for further processing.
Any payment necessary from the issuer of the credit note to the recipient
must always be made by separate payment order, e. g. via EPO.
Manual E-bill Version October 2010 21/64