Manual E-bill 499.41

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4.3.4 Static bill detail For billers sending several inpayment slips referring to the same subject (e. g. leasing, real estate), there is the possibility of defining a static bill detail in four languages which will be kept by PostFinance. The bill detail is created by the biller in his layout and includes at least one informational text such as “Invoice according to documents delivered separately”. Bills with the corresponding URL to the static bill detail can then be submitted. 4.3.5 Presentment of bill details for Debit Direct payments Billers can present the bill details via e-bill for bills for which the recipient has granted a debit authorization (direct debit procedure). This requires that the bill in the “PaymentType” element bears the note “DD”. The bill amount may be positive or zero. The other processes are the same as for the Debit Direct service. The bill details may be presented with or without the bill presentment module (see sections 4.3.1 and 4.3.2). 4.4 Bill enclosures It is possible to display enclosures with an electronic bill. Provided that the biller takes care of bill detail presentment (option without bill presentment module), this is also done on the biller’s platform. If the bill presentment module is used, it is possible to provide a link from the PDF bill to a bill enclosure in PDF format. This enclosure is provided by the biller’s server and can be viewed at an encrypted URL (https connection in the format https:/ /w ww.yourcompany.ch/...). For security reasons, it must also be ensured that the PDF enclosure does not contain any further links. 4.5 Payment by instalment The biller can offer its customers the option of paying bills in instalments. If a bill can be paid in instalments, the following details must be confirmed per instalment: • Instalment amount – the total amount of the instalments does not have to correspond to the total amount of the bill • Due date of the instalment • ISR reference number of the instalment 4.6 Checking data transmission Approximately one hour after the transmission it is possible to check via the business interface, if the bills have been processed correctly. Defective bills are marked with the status “Invalid” and with the corresponding reason code, according to the processing log (see section 9). PostFinance generates a process report log for each BillerID and processing day, which has to be checked by the biller. The process report log shows whether the delivered bills were processed correctly. Manual E-bill Version October 2010 20/64
4.7 Searching for bills Billers can use the business interface to view the status of the transmitted bills in the “Search for bills” menu item – taking the valid storage times into consideration. A cumulative selection can be made on the basis of the following criteria: • BillerID • TransactionID • Name of the bill recipient • EBillAccountID • ISR reference number • Invoice amount • Status of the bill • Delivery date • Due date It is thus possible to see, for instance, if the bill has been approved for payment or rejected by the bill recipient. 4.8 Changes 4.8.1 Changes to transmitted bill data Electronic bills provided with a digital signature can only be retracted or overwritten if they have the status “Invalid” and were consequently not released for digital signature. In no circumstances may bills that have already been digitally signed by PostFinance be retracted or overwritten. During processing without a signature, bills that the recipient has not yet viewed can be retracted either via the e-bill helpdesk or overwritten by the biller who delivers a new bill with the same TransactionID. As soon as the bill recipient has viewed the bill in e-finance, the biller is no longer authorized to amend them. Data that are forwarded to network partners or to Six Paynet AG (see sections 1.7 and 2.4), cannot be retracted or overwritten. In this case, corrections are handled in the same way as signed bills (see section 4.8.2). 4.8.2 Correcting signed bills As it is no longer possible to overwrite or change a bill once signed, a credit note must always be sent if a correction is necessary. In this case, please note the following conditions: • Mark credit note in “PaymentType” field as “CREDIT” and in the “DocumentType” field as “CREDITADVICE” • Show amount in the “PaymentData” element in the “TotalAmount” field as zero or negative (not positive) • Optional: Insert reference (e. g. TransactionID) to the original bill in the “DocumentReference” field The bill recipient sees credits in the bill overview as a bill with a minus value. If it is viewed via e-finance it cannot be selected for further processing. Any payment necessary from the issuer of the credit note to the recipient must always be made by separate payment order, e. g. via EPO. Manual E-bill Version October 2010 21/64
Page 1 and 2: 499.41 en (pf.ch) 10.2010 PF Manual
Page 3 and 4: Contents 1. Service description 6 1
Page 5 and 6: 12. Data formats 43 12.1 BillerID a
Page 7 and 8: The main purpose of e-bill is the f
Page 9 and 10: The following tax-related points mu
Page 11 and 12: Billers can ask PostFinance to forw
Page 13 and 14: 2. Registration processes for bille
Page 15 and 16: 2.4 Service for delivering data to
Page 17 and 18: 3.3.1 Registering via e-finance The
Page 19: When the bill recipient calls up th
Page 23 and 24: 5. PostFinance processes 5.1 Receip
Page 25 and 26: 6. Bill recipient processes 6.1 Pro
Page 27 and 28: 7. Registration and cancellation Bi
Page 29 and 30: 7.3 Registration and cancellation v
Page 31 and 32: 8. Bill presentment module If the b
Page 33 and 34: The error codes below provide an ov
Page 35 and 36: 10. ISR subscription at PostFinance
Page 37 and 38: Channel E-finance online view yello
Page 39 and 40: The following web services are avai
Page 41 and 42: The following folders are used for
Page 43 and 44: 12. Data formats 12.1 BillerID and
Page 45 and 46: 12.2.1 User data Name Description P
Page 47 and 48: Comments: • For a registration
Page 49 and 50: Combination options for the amount
Page 51 and 52: 12.5.4 Other input or output format
Page 53 and 54: 13.2 Processes relating to bill pro
Page 55 and 56: 13.2.8 Booking and confirming the p
Page 57 and 58: Annex • Service Level Agreement (
Page 59 and 60: E-bill help desk PostFinance has ta
Page 61 and 62: Example of PDFOnly billing Electron
Page 63 and 64: Abbreviations / Terms Description E

Manual E-bill 499.41

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