Manual E-bill 499.41

3. Registration processes for bill recipients
3.1 Requirements
Requirements for the use of the PostFinance e-bill solution by a bill recipient:
• Connection to the PostFinance e-finance application
or
• Receipt of e-bills in a structured format and via a channel supported
by PostFinance and further processing in the recipient’s own finance software.
3.2 Bill recipient registration
The bill recipient decides whether he requires electronically signed bills
in order to claim input VAT deductions.
3.2.1 Unsigned bills
The e-bill function is automatically available to private customers in e-finance.
Please note that bills displayed in e-finance are not digitally signed and
therefore cannot be used to claim input VAT deductions.
For business customers, the “e-bill” menu option in e-finance is suppressed
by default, because their records must, in principle, conform to VAT
regulations. PostFinance customer service can enable the “e-bill” menu on
request.
3.2.2 Digitally signed bills
Bill recipients who require electronic bills that can be used to claim input
VAT deductions can either inform their PostFinance customer advisor or fill
in the relevant application form located at w ww.postfinance.ch/e-bill.
The bill recipient is then contacted by PostFinance and informed of the
various delivery channels and the regulatory and legal conditions. For the
delivery of digitally signed bills one of the channels supported by PostFinance
(see section 11) can be chosen or the bills can be viewed (unsigned) and
paid via e-finance. In this case, the signed bills are sent later on archive-disk
(see section 11.2.9).
3.3 Registration
Upon registering, bill recipients can inform billers that they wish to receive
their bills in electronic form in future. Registration is possible via either
e-finance, the business interface or other means. Therefore, the decision to
receive an electronic bill always lies with the bill recipient. Bill recipients
may cancel their registration with billers at any time.
Bill recipients inform billers of their e-bill subscriber number when they
register. They may also need to provide additional information defined by
the biller to assist with customer identification. Details of the options are
described in section 7.
Manual E-bill Version October 2010 16/64