Supply of Tablet PC

District Setu Samittee 

Collector office Aurangabad 

Tender Document 

Tender No. 

2012/RB/Desk Setu Adm/Control Room/ws/183 

Supply of Tablet PC 

ON RATE CONTRACT BASIS 

Price of Tender Copy: Rs. 500/- (Rupees Five HUNDRED Only) 

D:\ABD_NIC\web_upd_abd\Feb12_upd\TabletPC Tender form.doc 

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TABLE OF CONTAINTS 

Sr No Description Page No. 

1 Tender notice 1 

2 Instructions to tenderer 2-5 

1. Definitions 2 

2. Location and supply 2 

3. Pre-bid conference : Presentation latest module 2 

4. Cost of tender document 2 

5. Tender not transferable 2 

6. Qualification criteria 2 

7. Completeness of tender offer 3 

8. Two Bid system tender 3 

9. Technical Bid Envelope No I 3 

10. Commercial bid Envelope No II 4 

11. Signing of tender offer 4 

12. Fixed price 4 

13. Late tender offer 4 

14. Modification & withdrawal 4 

15. Award criteria 4 

16. Right to alter items 4 

17. Purchaser’s right 4 

18. No commitment to accept lowest or any tender 4 

19. Corrupt or fraudulent practice 4 

20. Signing the contract 5 

3 Terms and conditions of contract 5-8 

4 Annexure A Required Tablet PC feature & specification 9 

5 Annexure B Tender offer form 10 

6 Annexure C details of tenderer 11 

7 Annexure D Performance Statement 12 

8 Annexure E Details of service centre 12 

9 Annexure F Draft contract 13 

10 Annexure G Performance of security form 14 

11 \ Annexure H Price Schedule Commercial office Envelop II 15 


- 0 -

SHORT TENDER NOTICE 

INVITATION FOR TENDER 

Tender invites sealed tender offers (Technical and Commercial offers) from eligible 

manufactures / Supplier / Agencies for supply of T a b l et P C f o r o f f i c e u s e, 

specified below for fixing the Rate Contract. 

Sr. No. Name of Item Approximate Quantity 

1. Tablet PC 

Samsung, Glaxy2 

Apple, Apple ipad2 

Sony 

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1. A complete set of tender documents may be purchased by any interested eligible Tenderer 

upon payment of a non-refundable fee of Rs. 500/- in cash & may also be downloaded from 

the Website http://aurangabad.nic.in from 27 th February to 7 th March, 2012 11.00 AM to 

4.00 PM office working days. 

2. Such downloaded form should be accompanied by crossed Demand Draft of Rs. 5 00/- 

drawn in favor of S e c r e t a r y , D i s t S e t u S a m i t t e e , A u r a n g a b a d payable at 

Aurangabad at the time of submission of the tender in the technical offer. As schedule below 

Price of Tender Document Rs. 500/- 

EMD Rs. 25,000/- 

Date of commencement of sale of From 27 th Feberuary to 7 th March, 2012 

tender document 

11.00 AM to 4.00 PM office working days. 

Pre-bid Conference & model 

Presentation 

Last Time and Date for receipt of 

tender offers 

Time and Date of Opening of tender 

Offers 

Place of Opening tender offers 

6 th March, 2012 4.00 PM 

9 th March, 2012 time 1.00 PM 

9 th March, 2012 time 4.00 PM 

Meeting hall, Collector office Aurangabad 

Address of Communication 

Secretary, Dist. Setu Samittee & 

Resident Dy Collector Aurangabad 

Contact Telephone Numbers Phone 0240-2334127 / 2331077 

5. The Collector & Chairman Dist Setu Samittee, Aurangabad reserves the right to accept or 

reject any tender offer without assigning any reason thereof. 

6. T a b l e t P C will be purchased on rate contract basis, for supply and installation at 

purchasers location. The Commercial bids may be invited for whose technical bids are 

considered as valid at the time of initial assessment of technical tenders, for fixing rate 

contract. 

Dated: 24/02/2012 

Collector & Chairman 

Dist. Setu Samittee, Aurangabad 


- 1 -

INSTRUCTIONS TO TENDERERS 

1. Definitions 

In this tender document following terms shall be interpreted as indicated: 

a) "The Purchaser" means T h e C o l l e c t o r & C h a i r ma n D i s t . S et u S a m i t t e e , 

A u r a n g a b a d p u r c h a s e t h i s R ate Contract with the Vendor. 

c) "The Tenderer" means the eligible manufacturers recognized agencies who bids or 

offers the goods this invitation for tender. 

d) “The Vendor” means the Tenderer with whom the Purchaser has entered into a 

Rate Contract against this tender. 

e) "The Contract" means the agreement entered into between the Purchaser and the 

Tenderer, as recorded in the DRAFT CONTRACT FORM signed by the parties, 

including all the attachments and appendices thereto, and all documents 

incorporated by reference therein; 

f) "The Contract Price" means the price payable to the Tenderer under the contract for 

the full and proper performance of its contractual obligations; 

g) "The Goods" means T a b let PC , which the Tenderer is required to supply under the 

Contract; 

h) "Services" means services ancillary to the supply of the Goods, such as 

transportation, such as installation, commissioning, provision of technical assistance, 

training, on-site comprehensive warranty, and other obligations of the Tenderer 

covered under the Contract. 

2. Locations for Supply of Goods and Service 

This tender is being floated by the C o l l e c t o r & C h a i r m a n D i s t . S e t u 

S a m i t t e e , A u r a n g a b a d . The Tablet PC being shall be installed and 

commissioned at District head quarters or as may be specified by the purchaser. 

3. Pre-Bid conference : 

A Pre-Bid conference of all the intending Tenderers will also be held at the 

scheduled date and time as indicated in the Schedule of the Tender. Intending Tenderers 

will be allowed to suggest suitable modifications in the Technical Specifications indicated 

in Annexure A so that able to take the benefit of the latest advances in technology that 

are constantly taking place in the Information Technology. The Purchaser will 

communicate such changes in specifications that are accepted to all the intending Tenderers 

who have purchased the bid document from the Purchaser. Only such changes that have 

been communicated will become binding on all the Tenderers. 

4. Cost of Tender Document: 

A complete set of tender documents may be purchased by any interested person or 

company on the submission of a written application and upon payment of a nonrefundable 

fee of Rs. 500/- only by way of Cash. Copy of the tender document may 

also be downloaded from the website http://aurangabad.nic.in Such downloaded form should be 

accompanied by a crossed Demand Draft of Rs. 500/- in favor of Secretary, Dist. Setu 

Samittee, Aurangabad Payable at Aurangabad at the time of submission of the tender. 

5. Non-transferable Tender: 

The tender document is not transferable. Only the party who has purchased this tender form 

shall be entitled to use. 

6. Qualification Criteria: 

(a) The Purchaser is looking for proven branded products, which are volume 

produced and are used by a large number of users in India. 

(b) The Tenderer should furnish the information on past supplies and satisfactory 

performance in the proforma given in the Performance Statement Annexure - D. 


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(c) 

(d) 

The Tenderer must have fully functional service centers or Representatives, 

Business Partners for service support for the goods purchased against this Tender. 

Notwithstanding anything stated above, the Purchaser reserves the right to assess the 

Tenderer's capability (Financial and Technical) and capacity to 

perform the contract in any other manner, should circumstances warrant such an 

assessment, in the overall interest of the Purchaser. 

7.Completeness of Tender Offers 

The Tenderer is expected to examine all instructions, forms, terms, conditions and 

specifications in the Tender Documents. Failure to furnish information required as per the 

tender documents or submission of a tender offer not substantially responsive in every 

respect to the tender documents will be at the Tenderer 's risk and may result in rejection of 

its tender offer. The tender offer is liable to be rejected out rightly without any intimation 

to the Tenderer if complete information as called for in the tender document is not 

given therein, or if particulars asked for in the Forms / Performa in the tender are not fully 

furnished. 

8. Two Bid System Tender 

The offers shall be in two separate parts containing Technical and Commercial Offers. Two 

separate sealed envelopes containing the Technical and Commercial offers respectively 

should be enclosed together in a larger envelope, sealed and superscripted with the Tender 

Reference Number and Name of Tenderer. 

9. ENVELOPE - I (Technical Offer): 

The Technical Offer (T.O.) should be complete in all respects and contain all information 

asked for, excepting prices. It should not contain any price information. The T.O. should 

indicate whether products are quoted, and that all requirements, therefore, are quoted. For 

example, the Technical Offer should mention that warranty in years is included in the 

Commercial Offer, without showing the actual amounts against the T.O. The Technical 

Offer must be submitted in an organized and neat manner and numbered. No documents, 

brochures, leaflets, etc. should be submitted in loose form. 

The submission of Technical Offer is follows: 

a) Tender Offer Form (Annexure B) duly filled in. 

b) Earnest Money Deposit Rs. 25,000/- (Rs. T w e n t y f i v e t h o u s a n d o n l y ) 

D e m a n d D r a f t must be of a Scheduled Bank /Nationalized Bank in favor of 

Secretary, Dist. Setu Samittee, Aurangabad 

c) Details of Tenderer (Annexure C) company dealer / sales authority letter 

d) Performance Statement (Annexure D) 

e) Tenderers should submit C.A. Certificate or Balance Sheet.& Copy of income tax 

return filed for the last three years ending 31 s t March 2011 

f) Locations and Details of Service Centres) (Annexure-E) 

g) Sales Tax Clearance Certificate from the competent authority showing the 

h) LBT Registration 

i) Sales Tax paid up to December, 2011 

j) If ST cannot be submitted, a copy of acknowledgement of application 

made for such clearance certificate should be enclosed along with 

Registration certificate 

k) The products quoted should be associated with specific Make & model number 

and names along with printed literature describing the configuration and 

functionality, warranty. 

l) TIN (Tax payable identification Number) 

m) Attested copies of such similar supplies during the last two years. 

n) Certified copies of the relevant certificates should be submitted by the supplier. 


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10. ENVELOPE-II (Commercial Offer): 

The Commercial Offer must be given in a sealed envelope. Interested bidders are 

allowed to quote Price must be filled in completely, without any errors, erasures or alterations 

on company/manifacture/agencies letter head in “Annexure-H Price Schedule”. Tenderer 

should quote all-inclusive Price i.e. inclusive of Supply, Installation and Warranty, taxes and 

duties etc. Commercial Envelopes should be put and sealed in a single envelope marked as 

"Commercial Envelope" 

11. Erasures or Alterations and Signing of Tender Offers 

The original copy of the Tender Offer shall be signed by the Tenderer or a person duly 

authorized in writing. Such authorization shall be indicated by power-of-attorney 

accompanying the tender offer. All pages of the Tender Offer, except for un amended 

printed literature, shall be initialed by the person signing the Tender Offer. This will be in 

two different envelopes. 

12. Fixed Price 

The Commercial Offer shall be on a fixed price basis, inclusive of all taxes. No price 

variation should be asked for relating to increase. 

13. Late Tender Offers 

Any tender offer received by the purchaser after the deadline prescribed for submission of 

the same, pursuant to the clause above, will not be entertained. 

14. Modification and Withdrawal of Offers 

The Tenderer may modify or withdraw his offer after its submission, provided that 

written notice of the modification or withdrawal is received by the Purchaser prior to the 

closing date and time prescribed for submission of offers. No offer can be modified by the 

Tenderer, subsequent to the closing date and time for submission of offers. 

15. Award Criteria 

Rate Contract, will be awarded to the Tenderer who’s Commercial 

determined to be the lowest evaluated offer. 

Offer has been 

16. Right to Alter Items. 

The Purchaser reserves the right to make change in specifications of items. 

17. Purchaser's Right to : 

The Purchaser reserves the right to accept or reject any tender or all tenders offer, at any 

time prior to award of contract, without thereby incurring any liability. 

18. No commitment to accept lowest or any tender 

The Purchaser shall be under no obligation to accept the lowest or any other offer 

received in response to this tender notice and shall be entitled to reject any or all offers, 

including those received late, or incomplete, without assigning any reason therefore. The 

Purchaser reserves the right to make any changes in the terms and conditions of 

Purchase. The Purchaser will not be obliged to meet and have discussions with any 

Tenderer, and / or to give a hearing on their representations. 

19. Corrupt or fraudulent Practices 

The Purchaser requires that the Tenderers under this tender observe the highest standards of 

ethics during the procurement and execution of such contracts. In pursuance of this 

policy, the Purchaser defines the terms set forth as follows: 


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a) “corrupt practice” means the offering, giving, receiving or soliciting of any thing of value 

to influence the action of the public official in the procurement process or in contract 

execution; and 

b) Tenderers themselves or their representative seen this office after submitting the tender 

and before the result of it will be construed as an effort for corrupt practice. 

c) Any document favoring Tenderer seen in the concern file which has not been submitted 

officially and following the procedure, both the Tenderer and the public official will be 

considered to be indulged in to the corrupt practice and fraudulence. 

d) In the event of corrupt practice and fraudulence in addition to penal action as per the 

terms and conditions of the contract as well as legal action shall be initiated 

against the concerned. 

. 20. Signing of Contract 

The successful Tenderer shall sign the agreement Annexure-F (DRAFT 

CONTRACT FORM) within seven days from the date of the issue of the Letter. T his 

office reserves the right to grant an extension on satisfaction of the circumstances and 

reasons given. On failure of execution of the agreement by the successful Tenderer, 

E.M.D. furnished will be forfeited. 

TERMS AND CONDITIONS OF CONTRACT 

1. The EMD / Bid Security may be forfeited: a) If a Tenderer withdraws its tender 

during the period of bid or b) In case of a successful Tenderer, fails: i) to execute the 

agreement / contract within 7 days from the date of the issue of the Letter. ii.) to submit 

Security Deposit as specified in the terms and conditions 

2. Performance Bank Guarantee : 

The performance guarantee of Rs. 2 5 , 0 0 0 / - valid for One years after the date of 

Installation and Commissioning in the format specified in Performance Security Form 

(Annexure-G) provided in the tender document. The proceeds of the performance 

guarantee shall be payable to the purchaser as compensation for any loss / penalties / 

liquidated damages resulting from the vendor's failure to complete its obligations under the 

contract. The performance guarantee will be discharged and returned to the following the 

date of completion of the vendor's performance obligations, including any warranty 

obligations under the Contract. 

3. Quality of Goods 

The equipment must conform to the highest quality and standard. Vendor should 

guarantee that the items delivered are brand new. Vendor should guarantee that the software 

supplied to the Indentor is licensed and legally obtained. All hardware and software must 

be supplied with their original and complete printed documentation. 

All the required quantity of an item in schedule of requirement must be of the same 

brand and same model number. Part numbers also must be same for all pieces of an item. 

The Vendor should not substitute any internal components or subsystems of equipment by 

similar items from a different manufacturer. 

4. Inspection 

The Vendor will have to submit in detail Quality Control Procedures and standards 

adopted in the manufacturing process. Pre-dispatch inspection will be carried out by DIO NIC 

Aurangabad. The Collector & Chairman reserves the right to decide the method and intensity 

of the sampling to be adopted. Only on the satisfaction after tests, will be accepted. A 

tamper-proof inspection seal will be affixed on the packed boxes of each so inspected. This 


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office will sign the inspection seals. However, the procedure of inspection will be finalized 

in consultation with the successful Tenderer. The vendor shall, report the details including 

purchase order, corresponding number of equipments dispatched, license numbers, 

packing list and other such documents. Equipment dispatched without such reports considered 

as violation of rate contracts and necessary action will be taken against the vendor as per 

Terms and Conditions of the contract 

5. Installation and Commissioning Software Drivers and Manuals 

The Vendor shall be responsible for installation of the equipment ordered making 

them fully operational of receiving the purchase order / letter. 

The equipment will have to be supplied with all the software drivers and 

detailed operational and maintenance manuals for each of the items and important 

components therein such as Display Monitor, Display Controller,etc. for a particular operating 

system as applicable, free of cost. 

The Vendor must also take required steps to successfully install all the 

Software components supplied by the Vendor on the hardware. Moreover, if any relevant 

patches which need be applied to the system software to make the software up-to-date, 

in connection with a specific hardware, must be identified and installed in the hardware 

from time to time during the warranty period. 

The Vendor must integrate the hardware, software supplied by him to make them 

fully functional. However, in case of problems with it will be the Vendor’s responsibility 

to locate the exact nature of the problem and rectify the same except for the problems in the 

application software installed on the machine, if any. Under no circumstances will a 

problem be posed on the application software without sufficient reasons and justification. 

6. Completeness of Contract 

The contract will be deemed as incomplete if any component of the hardware, software, 

network devices, etc., or any documentation relating thereto is not delivered, or 

is delivered but not installed and /or not operational or not acceptable to the Indentor 

after acceptance testing / examination. 

In such an event, the supply and installation will be termed as incomplete and it will 

not be accepted and the warranty period will not commence. The equipment will be accepted 

after complete commission and satisfactory functioning of equipment for a minimum 

period of 10 days. The Warranty period will commence only on acceptance (based on 

acceptance test) of equipment. 

7. Operational Training 

The vendor will have to train users for operation of equipment supplied and installed at his 

cost. The training will be as per the satisfaction of the purchaser. 

8. Liquidated Damages for delayed supply 

If the vendor fails to deliver equipment or does not perform the Services within the time 

period(s) specified in the Contract, the Purchaser shall, without prejudice to its other remedies 

under the Contract, deduct from the Payable Amount, as liquidated damages, a sum 

equivalent to 0.5 percent of the price of the undelivered stores at the stipulated rate for 

each week or part there of during which the delivery of such stores may be delayed subject 

to a maximum limit of 10 percent of the stipulated price of the stores so undelivered. Such 

penalty is to be deducted always by the Purchaser from the bill of the amount paid will 

be recovered from the Vendor. 


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9. Order Cancellation 

The Purchaser also reserves the right to cancel the order in the event of one or more of the 

following circumstances: 

• Serious discrepancy in hardware noticed during the pre-dispatch inspection, if any. 

• Delay in delivery and installation beyond a period of 7 days from the date of 

purchase order. 

• Breach by the tenders of any of the terms and conditions of the tender. 

• If the Vendor goes in to liquidation voluntarily or otherwise. 

• In addition to the cancellation of purchase order, the Purchaser reserves the right to 

forfeit the performance guarantee submitted to the Purchaser (in form of Bank guarantee) 

by the Vendor. 

10. Payment Terms: 

90% payment towards supply will be made by the Purchaser within 45 days from 

the date of receipt of stores with inspection/test reports. 10% payment shall be made within 

45 days from the date of satisfactory Installation of equipment and against submission 

of the Performance Guarantee. TDS will not be deducted while making payment. The supplier 

vest the responsibility to pay the TDS as per rule. 

11. Warranty 

The Vendor provides comprehensive on site warranty from the date of installation and 

commissioning of equipment. The Vendor shall be fully responsible for the manufacturer’s 

warranty for all equipment, accessories, spare parts etc. against any defects arising 

from design, material, manufacturing, workmanship, or any act or omission of the 

manufacturer / Vendor or any defect that may develop under normal use of supplied 

equipment during the warranty period. 

Warranty should not become void if the Purchaser buys any other supplemental 

hardware from a third party and installs it with/in these machines. However, the 

warranty will not apply to such hardware items installed. 

The warranty should cover the following 

a) The equipment should be repaired within 48 hours, failing which a 

replacement should be given till the machine is repaired. 

b) The scope of service will include the followings: 

i) All preloaded software will be reloaded free of charge during warranty period. 

ii) Installing any new software. 

iii) Any other check/service that will make the equipment work smoothly and as per 

the rated performance. 

c) The Vendor is expected to promptly attend the equipment. In order to provide an 

efficient service the Vendor must obtain the name, address, phone number & 

other contact details of the person. He will be required to keep this list up-to 

date at all times. 

d) The Vendor will obtain written acknowledgment each time the equipment is 

serviced. Such receipts will have to be produced to get the sign off for successful 

completion of the warranty period. 

Repeated Failure 

If, during the warranty period, any equipment has any failure on two or more 

occasions, it shall be replaced by equivalent new equipment by the Vendor at no 

cost to the purchaser. 


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12. Penalty for Downtime : 

Any equipment that is reported to be down should be either fully repaired or replaced by 

temporary substitute (of equivalent configuration) within 48 hours. Calculation reporting 

will be through a telephonic message or any other mode as the Purchaser may decide. In 

case Vendor fails to meet the above standards of maintenance, there will be a penalty Rs. 

100/- per day): 

In case the equipment is still not repaired within a period of another 72 hours, the 

penalty will be charged at 5 (Five) times of the penalty. 

The temporary substitute machine or equipment should be replaced by the 

original machine or equipment duly repaired within one week, failing which the above 

penalty will be imposed for the number of days exceeding one week. These penalty 

charges will be deducted from the performance guarantee. 

13. Resolution of Disputes 

The Purchaser and the Vendor shall make every effort to resolve amicably, by 

direct informal negotiation, any disagreement or dispute arising between them under or 

in connection with the contract. 

14. Legal Jurisdiction 

All legal disputes are subject to the jurisdiction of Aurangabad courts only. 

* * * * * * * * * 


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Annexure A 

Required Tablet PC Features & Specifications: 

Or latest higher specification 

Tablet PC 

Features & 

Specifications: 

High Speed 3G Network , 7” inch (800×480 pixels) WVGA 

Touchscreen, isplay, 1GHz Processor, 512MB RAM, 8GB 

Internal Memory, Expandable up to 16GB, 2 Megapixel 

main camera + 2 Megapixel front camera, Google Android 

v2.2 Operating System, W-FI 802.11n, Bluetooth, 

2200mAh Battery 

Tablet PC 

Technical 

Specifications 

Galaxy Tab 750 

Tablet Technical 

Specifications 

10.1″ inch (1200 x 800 pixels) Touchscreen Display, 1GHz 

Dual Core Processor Nvidia Tegra 2, 1GB RAM, 

8GB/16GB Internal Memory + Micro SD Card Slot, Wi- 

Fi802.11 b/g/n + Bluetooth v2.1, GPS with Google Maps, 2 

Megapixel Camera, DLNA, 5mm Headphone Connector, Li- 

Po 3260 mAh Battery, Battery Life up to 8 Hrs, Dimensions: 

260 x 175 x 12.4 mm, Weight: 720 gms, 

1.0 GHz Nvidia Tegra 2 Dual Core Processor, 10.1” inch 

(1280×800) WXGA Multi-Touch TFT LCD Display, 3MP 

Camera with Autofocus & LED Flash, 2MP Camera for 

Video Chat, 16GB/32GB Internal memory, 1GB RAM, 

Wireless 802.11 b/g/n Wi-Fi, Bluetooth v3.0, A-GPS with 

Compass and Google Maps, 30-Pin Dock Connector, 3.5mm 

Headphone jack, Polaris Office Suites for Document editing 

and creation, Dual Surround Sound Speakers, Li-Ion 

7000mAh Battery, Dimensions: 56.7 x 175.3 x 8.6 mm, 

Weight: 565 gms, 


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Annexure B – TENDER OFFER FORM 

Tender Ref No. 2012/RB/Desk Setu Adm/Control Room/ws/183 Dated: / /2012 

To: 

The Collector & Chairman 

District Setu Samittee, Aurngabad 

Having examined the tender documents including all annexure the receipt of which is 

hereby duly acknowledged, we, the undersigned, offer to supply and deliver 

(Description of goods and Services) in conformity with the said tender documents. 

We undertake, if our tender offer is accepted, to commence delivery within 

(Number) days 

and to complete delivery of all the items and perform incidental and supervisory services as specified 

in the Contract within 

Notification of Award / Letter of Intent. 

_(Number) days calculated from the date of receipt of your 

If our tender offer is accepted we will obtain the guarantee of bank in a sum of R s . 5 0 , 0 0 0 / 

( I n w o r d s R s . F i f t y t h o u s a n d o n l y ) of the performance of the Contract. 

We agree to abide by this tender offer and shall remain binding upon us and may be accepted at any 

time before the expiration of that period. 

Until a formal contract is prepared and executed, this tender offers, together with your written 

acceptance thereof and your notification of award shall constitute a binding contract between us. We 

understand that you are not bond to accept the lowest or any offer you may receive. 

Dated this day of _2012 

Signature: 

(In the Capacity of: ) 

Duly authorized to sign the tender offer for and on behalf of 


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Annexure C – DETAILS OF TENDERER 

Details filled in this form must be accompanied by sufficient documentary evidence, in order to 

verify the correctness of the information. 

Sr. 

No. 

Item 

Details 

1. Name of the Company 

2. Mailing Address 

3. Telephone and Fax numbers 

4. Constitution of the Company 

5. Name of the Managing Director 

6. Turn over and profit of the company 2010-11 

7. Sales Tax Clearance Certificate (upto December 2011) 

attached? 

8. Valid Income tax clearance certificate attached? 

9. Whether direct manufacturer or authorized dealers 

10. Name and address of Distributors /dealers / marketing 

agents 

11. Location of Manufacturing facility 

12. Manufacturing Capacity 

13. Licensed Capacity 

14. Installed capacity 

15. Equipped capacity for throughput 

16. Actual Production / sales of quoted items during last 

two years 

17. Brief Description of facilities for manufacturer, 

production, inspection, and testing and quality 

assurance. 

18. Brief Description After Sales service facilities available 

with the Tenderer 

19. Are you providing comprehensive post warranty to 

Organizations at Aurangabad where you have 

supplied similar goods in the past? 

If yes then furnish details of such organizations 

20. Are above past customer Organisations satisfied with 

the performance and quality of service rendered? 

************* 


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Annexure D – Performance Statement 

(for a period of last two years) 

Tender Ref No. 2012/RB/Desk Setu Adm/Control Room/ws/183 Dated: / /2012 

Name of the Firm/co/store/ 

Order 

Number & 

Date 

Order 

Placed by 

(Full 

Address of 

Purchaser) 

Description 

& Quantity 

of ordered 

equipment 

Date 

Value of Completion 

order in 

Rupees As per 

Contract 

of 

of 

Actual 

Remarks 

indicating 

for reasons 

for the late 

delivery if 

Ha s the 

equipment 

been 

satisfactory 

functioning 

Date: 

Place: 

********************* 

Signature of the tenderer 

Company seal 

Annexure E– Details of Service Centers 

Sr. 

No. 

Place 

1 Aurangabad 

Is there 

service 

centre in 

City 

Postal 

Address 

Contact 

numbers 

Service 

facilities 

available 

Number 

of service 

engineers 

Time to 

report 

to a call 

2 All Other 

In district 

head quarters 

Signature of Tenderer 

Place: 

Date: 

Business Address 


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AGGREMENT MADE this 

Two thousand 

Between 

Annexure F- DRAFT CONTRACT 

day 

(hereinafter called "the Contractor") of the one part and the Collector & Chairman Dist. 

Setu Samittee, Aurangabad (hereinafter called "the Government") of the other part. 

WHEREAS the contractor has tendered to the Government for supply to the of the 

articles specified in the schedule A (attached) as per delivery instructions given in the 

acceptance of tender at the respective prices or rate mentioned opposite to the said articles in the 

column provided for the purpose and whereas such tender has been accepted and the contractor 

has deposited the sum of Rs. 

(Rupees 

only) as security for the fulfillment of this Agreement. 

NOW IT IS HEREBY AGREED between the parties hereto as follows: 

1. The contractor has accepted the contract on the terms and conditions set out in the tender 

notice no. dated as well in the acceptance of tender no. 

dated 

, which will hold good during period of this 

agreement. 

2. Upon breach by the contractor of any of the conditions of the agreement, Collector & 

Chairman may issue a notice in writing, determine and put an end to this agreement 

without prejudice to the right of the Government to claim damages for antecedent 

breaches thereof on the part of the contractor and also to reasonable compensation for 

the loss occasioned by the failure of the contractor to fulfill the agreement as certified in 

writing certificate shall be conclusive evidence of the amount of such compensation 

payable by the contractor to the Government. 

3. Upon the determination of this agreement whether by effluxion of time or otherwise the 

said deposit shall after the expiration of 

Months from the date of such 

determination be returned to the contractor but without interest and after deducting 

therefrom any sum due by the contractor to the Government under the terms and 

conditions of this agreement. 

4. This agreement shall remain in force until the expiry of the date of delivery of materials 

but not withstanding herein or in the tender and acceptance forms contained the 

Government shall not be bound to take the whole or any part of the estimated quantity 

herein or therein mentioned and may cancel the contract at any time upon giving one 

months notice in writing without compensating the contractor. 

5. In witness whereof the said hath set his hand hereto on behalf of the 

Government of Maharashtra affixed his hand and seal thereto the day and year first above 

written. 

6. Notices in connection with the contract may be given by the any gazetted officer of the 

Stores Purchase Organization authorized by the Collector. 

7. In consideration of the payments to be made by the Purchaser to the Supplier as 

hereinafter mentioned the Supplier hereby covenants with the Purchaser to provide the 

goods and Services and to remedy defects therein conformity in all respects with the 

provisions of the Contract. 

Witness : 

tenderer 

1. 2. 


13

Annexure G – PERFORMANCE SECURITY FORM 

To: 

The Collector & Chairman 

District Setu Samittee Aurangabad 

WHEREAS 

supplier) hereinafter called the “Supplier” has undertaken, purchase of contract 

No. 

Dated__________2012 to supply _______________________ 

Description of goods and Services) hereinafter called "the Contract". 

AND WHEREAS it has been stipulated by you in the said Contract that the supplier shall 

furnish you with a bank Guarantee by a recognized bank for the sum specified therein as security 

for compliance with the Supplier's performance obligations in accordance with the Contract. 

AND WHEREAS we have agreed to give the Supplier a guarantee: 

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the 

supplier, up to a total of 25,000/- (Inwords) Twenty five thousand only (Amount of the 

guarantee in Words and Figures) and we undertake to pay you, upon your first written demand 

declaring the Supplier to be in default under the contract and without cavil or argument, any 

sum or sums within the limit of One year as aforesaid, without your needing to prove or to show 

this grounds or reasons for your demand or the sum specified therein. 

This guarantee is valid until the day of 20 

Signature and Seal of Guarantors 

Date 

Address: 


14

Annexure H 

PRICE SCHEDULE 

TENDER - ENVOLOP II 

Tender Ref No. 2012/RB/Desk Setu Adm/Control Room/ws/183 , Dated: 

The Commercial Offer must be given in a sealed envelope. Interested bidders are 

allowed to quote Price must be filled in completely, without any errors, erasures or 

alterations on company/manufacturer/agencies letter head in. Tenderer should quote 

all-inclusive Price i.e. inclusive of Supply, Installation and Warranty, taxes and duties etc. 

Commercial Envelopes should be put and sealed in a single envelope marked as 

"Commercial Envelope" 

Sr 

No 

Submit separate for each description, make & module 

Table PC Description 

Basic Unit price Total 

Make / Module No 

VAT 

CST 

LBT 

Total price per unit 

Warranty 

Note : 1) Please quote the make and modele Number. 

2) quote warranty with support 

Signature of tenderer 

Business address 

Seal 


15

Supply of Tablet PC

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