Supply of Tablet PC
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District Setu Samittee<br />
Collector <strong>of</strong>fice Aurangabad<br />
Tender Document<br />
Tender No.<br />
2012/RB/Desk Setu Adm/Control Room/ws/183<br />
<strong>Supply</strong> <strong>of</strong> <strong>Tablet</strong> <strong>PC</strong><br />
ON RATE CONTRACT BASIS<br />
Price <strong>of</strong> Tender Copy: Rs. 500/- (Rupees Five HUNDRED Only)<br />
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1
TABLE OF CONTAINTS<br />
Sr No Description Page No.<br />
1 Tender notice 1<br />
2 Instructions to tenderer 2-5<br />
1. Definitions 2<br />
2. Location and supply 2<br />
3. Pre-bid conference : Presentation latest module 2<br />
4. Cost <strong>of</strong> tender document 2<br />
5. Tender not transferable 2<br />
6. Qualification criteria 2<br />
7. Completeness <strong>of</strong> tender <strong>of</strong>fer 3<br />
8. Two Bid system tender 3<br />
9. Technical Bid Envelope No I 3<br />
10. Commercial bid Envelope No II 4<br />
11. Signing <strong>of</strong> tender <strong>of</strong>fer 4<br />
12. Fixed price 4<br />
13. Late tender <strong>of</strong>fer 4<br />
14. Modification & withdrawal 4<br />
15. Award criteria 4<br />
16. Right to alter items 4<br />
17. Purchaser’s right 4<br />
18. No commitment to accept lowest or any tender 4<br />
19. Corrupt or fraudulent practice 4<br />
20. Signing the contract 5<br />
3 Terms and conditions <strong>of</strong> contract 5-8<br />
4 Annexure A Required <strong>Tablet</strong> <strong>PC</strong> feature & specification 9<br />
5 Annexure B Tender <strong>of</strong>fer form 10<br />
6 Annexure C details <strong>of</strong> tenderer 11<br />
7 Annexure D Performance Statement 12<br />
8 Annexure E Details <strong>of</strong> service centre 12<br />
9 Annexure F Draft contract 13<br />
10 Annexure G Performance <strong>of</strong> security form 14<br />
11 \ Annexure H Price Schedule Commercial <strong>of</strong>fice Envelop II 15<br />
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SHORT TENDER NOTICE<br />
INVITATION FOR TENDER<br />
Tender invites sealed tender <strong>of</strong>fers (Technical and Commercial <strong>of</strong>fers) from eligible<br />
manufactures / Supplier / Agencies for supply <strong>of</strong> T a b l et P C f o r o f f i c e u s e,<br />
specified below for fixing the Rate Contract.<br />
Sr. No. Name <strong>of</strong> Item Approximate Quantity<br />
1. <strong>Tablet</strong> <strong>PC</strong><br />
Samsung, Glaxy2<br />
Apple, Apple ipad2<br />
Sony<br />
17<br />
1. A complete set <strong>of</strong> tender documents may be purchased by any interested eligible Tenderer<br />
upon payment <strong>of</strong> a non-refundable fee <strong>of</strong> Rs. 500/- in cash & may also be downloaded from<br />
the Website http://aurangabad.nic.in from 27 th February to 7 th March, 2012 11.00 AM to<br />
4.00 PM <strong>of</strong>fice working days.<br />
2. Such downloaded form should be accompanied by crossed Demand Draft <strong>of</strong> Rs. 5 00/-<br />
drawn in favor <strong>of</strong> S e c r e t a r y , D i s t S e t u S a m i t t e e , A u r a n g a b a d payable at<br />
Aurangabad at the time <strong>of</strong> submission <strong>of</strong> the tender in the technical <strong>of</strong>fer. As schedule below<br />
Price <strong>of</strong> Tender Document Rs. 500/-<br />
EMD Rs. 25,000/-<br />
Date <strong>of</strong> commencement <strong>of</strong> sale <strong>of</strong> From 27 th Feberuary to 7 th March, 2012<br />
tender document<br />
11.00 AM to 4.00 PM <strong>of</strong>fice working days.<br />
Pre-bid Conference & model<br />
Presentation<br />
Last Time and Date for receipt <strong>of</strong><br />
tender <strong>of</strong>fers<br />
Time and Date <strong>of</strong> Opening <strong>of</strong> tender<br />
Offers<br />
Place <strong>of</strong> Opening tender <strong>of</strong>fers<br />
6 th March, 2012 4.00 PM<br />
9 th March, 2012 time 1.00 PM<br />
9 th March, 2012 time 4.00 PM<br />
Meeting hall, Collector <strong>of</strong>fice Aurangabad<br />
Address <strong>of</strong> Communication<br />
Secretary, Dist. Setu Samittee &<br />
Resident Dy Collector Aurangabad<br />
Contact Telephone Numbers Phone 0240-2334127 / 2331077<br />
5. The Collector & Chairman Dist Setu Samittee, Aurangabad reserves the right to accept or<br />
reject any tender <strong>of</strong>fer without assigning any reason there<strong>of</strong>.<br />
6. T a b l e t P C will be purchased on rate contract basis, for supply and installation at<br />
purchasers location. The Commercial bids may be invited for whose technical bids are<br />
considered as valid at the time <strong>of</strong> initial assessment <strong>of</strong> technical tenders, for fixing rate<br />
contract.<br />
Dated: 24/02/2012<br />
Collector & Chairman<br />
Dist. Setu Samittee, Aurangabad<br />
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INSTRUCTIONS TO TENDERERS<br />
1. Definitions<br />
In this tender document following terms shall be interpreted as indicated:<br />
a) "The Purchaser" means T h e C o l l e c t o r & C h a i r ma n D i s t . S et u S a m i t t e e ,<br />
A u r a n g a b a d p u r c h a s e t h i s R ate Contract with the Vendor.<br />
c) "The Tenderer" means the eligible manufacturers recognized agencies who bids or<br />
<strong>of</strong>fers the goods this invitation for tender.<br />
d) “The Vendor” means the Tenderer with whom the Purchaser has entered into a<br />
Rate Contract against this tender.<br />
e) "The Contract" means the agreement entered into between the Purchaser and the<br />
Tenderer, as recorded in the DRAFT CONTRACT FORM signed by the parties,<br />
including all the attachments and appendices thereto, and all documents<br />
incorporated by reference therein;<br />
f) "The Contract Price" means the price payable to the Tenderer under the contract for<br />
the full and proper performance <strong>of</strong> its contractual obligations;<br />
g) "The Goods" means T a b let <strong>PC</strong> , which the Tenderer is required to supply under the<br />
Contract;<br />
h) "Services" means services ancillary to the supply <strong>of</strong> the Goods, such as<br />
transportation, such as installation, commissioning, provision <strong>of</strong> technical assistance,<br />
training, on-site comprehensive warranty, and other obligations <strong>of</strong> the Tenderer<br />
covered under the Contract.<br />
2. Locations for <strong>Supply</strong> <strong>of</strong> Goods and Service<br />
This tender is being floated by the C o l l e c t o r & C h a i r m a n D i s t . S e t u<br />
S a m i t t e e , A u r a n g a b a d . The <strong>Tablet</strong> <strong>PC</strong> being shall be installed and<br />
commissioned at District head quarters or as may be specified by the purchaser.<br />
3. Pre-Bid conference :<br />
A Pre-Bid conference <strong>of</strong> all the intending Tenderers will also be held at the<br />
scheduled date and time as indicated in the Schedule <strong>of</strong> the Tender. Intending Tenderers<br />
will be allowed to suggest suitable modifications in the Technical Specifications indicated<br />
in Annexure A so that able to take the benefit <strong>of</strong> the latest advances in technology that<br />
are constantly taking place in the Information Technology. The Purchaser will<br />
communicate such changes in specifications that are accepted to all the intending Tenderers<br />
who have purchased the bid document from the Purchaser. Only such changes that have<br />
been communicated will become binding on all the Tenderers.<br />
4. Cost <strong>of</strong> Tender Document:<br />
A complete set <strong>of</strong> tender documents may be purchased by any interested person or<br />
company on the submission <strong>of</strong> a written application and upon payment <strong>of</strong> a nonrefundable<br />
fee <strong>of</strong> Rs. 500/- only by way <strong>of</strong> Cash. Copy <strong>of</strong> the tender document may<br />
also be downloaded from the website http://aurangabad.nic.in Such downloaded form should be<br />
accompanied by a crossed Demand Draft <strong>of</strong> Rs. 500/- in favor <strong>of</strong> Secretary, Dist. Setu<br />
Samittee, Aurangabad Payable at Aurangabad at the time <strong>of</strong> submission <strong>of</strong> the tender.<br />
5. Non-transferable Tender:<br />
The tender document is not transferable. Only the party who has purchased this tender form<br />
shall be entitled to use.<br />
6. Qualification Criteria:<br />
(a) The Purchaser is looking for proven branded products, which are volume<br />
produced and are used by a large number <strong>of</strong> users in India.<br />
(b) The Tenderer should furnish the information on past supplies and satisfactory<br />
performance in the pr<strong>of</strong>orma given in the Performance Statement Annexure - D.<br />
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(c)<br />
(d)<br />
The Tenderer must have fully functional service centers or Representatives,<br />
Business Partners for service support for the goods purchased against this Tender.<br />
Notwithstanding anything stated above, the Purchaser reserves the right to assess the<br />
Tenderer's capability (Financial and Technical) and capacity to<br />
perform the contract in any other manner, should circumstances warrant such an<br />
assessment, in the overall interest <strong>of</strong> the Purchaser.<br />
7.Completeness <strong>of</strong> Tender Offers<br />
The Tenderer is expected to examine all instructions, forms, terms, conditions and<br />
specifications in the Tender Documents. Failure to furnish information required as per the<br />
tender documents or submission <strong>of</strong> a tender <strong>of</strong>fer not substantially responsive in every<br />
respect to the tender documents will be at the Tenderer 's risk and may result in rejection <strong>of</strong><br />
its tender <strong>of</strong>fer. The tender <strong>of</strong>fer is liable to be rejected out rightly without any intimation<br />
to the Tenderer if complete information as called for in the tender document is not<br />
given therein, or if particulars asked for in the Forms / Performa in the tender are not fully<br />
furnished.<br />
8. Two Bid System Tender<br />
The <strong>of</strong>fers shall be in two separate parts containing Technical and Commercial Offers. Two<br />
separate sealed envelopes containing the Technical and Commercial <strong>of</strong>fers respectively<br />
should be enclosed together in a larger envelope, sealed and superscripted with the Tender<br />
Reference Number and Name <strong>of</strong> Tenderer.<br />
9. ENVELOPE - I (Technical Offer):<br />
The Technical Offer (T.O.) should be complete in all respects and contain all information<br />
asked for, excepting prices. It should not contain any price information. The T.O. should<br />
indicate whether products are quoted, and that all requirements, therefore, are quoted. For<br />
example, the Technical Offer should mention that warranty in years is included in the<br />
Commercial Offer, without showing the actual amounts against the T.O. The Technical<br />
Offer must be submitted in an organized and neat manner and numbered. No documents,<br />
brochures, leaflets, etc. should be submitted in loose form.<br />
The submission <strong>of</strong> Technical Offer is follows:<br />
a) Tender Offer Form (Annexure B) duly filled in.<br />
b) Earnest Money Deposit Rs. 25,000/- (Rs. T w e n t y f i v e t h o u s a n d o n l y )<br />
D e m a n d D r a f t must be <strong>of</strong> a Scheduled Bank /Nationalized Bank in favor <strong>of</strong><br />
Secretary, Dist. Setu Samittee, Aurangabad<br />
c) Details <strong>of</strong> Tenderer (Annexure C) company dealer / sales authority letter<br />
d) Performance Statement (Annexure D)<br />
e) Tenderers should submit C.A. Certificate or Balance Sheet.& Copy <strong>of</strong> income tax<br />
return filed for the last three years ending 31 s t March 2011<br />
f) Locations and Details <strong>of</strong> Service Centres) (Annexure-E)<br />
g) Sales Tax Clearance Certificate from the competent authority showing the<br />
h) LBT Registration<br />
i) Sales Tax paid up to December, 2011<br />
j) If ST cannot be submitted, a copy <strong>of</strong> acknowledgement <strong>of</strong> application<br />
made for such clearance certificate should be enclosed along with<br />
Registration certificate<br />
k) The products quoted should be associated with specific Make & model number<br />
and names along with printed literature describing the configuration and<br />
functionality, warranty.<br />
l) TIN (Tax payable identification Number)<br />
m) Attested copies <strong>of</strong> such similar supplies during the last two years.<br />
n) Certified copies <strong>of</strong> the relevant certificates should be submitted by the supplier.<br />
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10. ENVELOPE-II (Commercial Offer):<br />
The Commercial Offer must be given in a sealed envelope. Interested bidders are<br />
allowed to quote Price must be filled in completely, without any errors, erasures or alterations<br />
on company/manifacture/agencies letter head in “Annexure-H Price Schedule”. Tenderer<br />
should quote all-inclusive Price i.e. inclusive <strong>of</strong> <strong>Supply</strong>, Installation and Warranty, taxes and<br />
duties etc. Commercial Envelopes should be put and sealed in a single envelope marked as<br />
"Commercial Envelope"<br />
11. Erasures or Alterations and Signing <strong>of</strong> Tender Offers<br />
The original copy <strong>of</strong> the Tender Offer shall be signed by the Tenderer or a person duly<br />
authorized in writing. Such authorization shall be indicated by power-<strong>of</strong>-attorney<br />
accompanying the tender <strong>of</strong>fer. All pages <strong>of</strong> the Tender Offer, except for un amended<br />
printed literature, shall be initialed by the person signing the Tender Offer. This will be in<br />
two different envelopes.<br />
12. Fixed Price<br />
The Commercial Offer shall be on a fixed price basis, inclusive <strong>of</strong> all taxes. No price<br />
variation should be asked for relating to increase.<br />
13. Late Tender Offers<br />
Any tender <strong>of</strong>fer received by the purchaser after the deadline prescribed for submission <strong>of</strong><br />
the same, pursuant to the clause above, will not be entertained.<br />
14. Modification and Withdrawal <strong>of</strong> Offers<br />
The Tenderer may modify or withdraw his <strong>of</strong>fer after its submission, provided that<br />
written notice <strong>of</strong> the modification or withdrawal is received by the Purchaser prior to the<br />
closing date and time prescribed for submission <strong>of</strong> <strong>of</strong>fers. No <strong>of</strong>fer can be modified by the<br />
Tenderer, subsequent to the closing date and time for submission <strong>of</strong> <strong>of</strong>fers.<br />
15. Award Criteria<br />
Rate Contract, will be awarded to the Tenderer who’s Commercial<br />
determined to be the lowest evaluated <strong>of</strong>fer.<br />
Offer has been<br />
16. Right to Alter Items.<br />
The Purchaser reserves the right to make change in specifications <strong>of</strong> items.<br />
17. Purchaser's Right to :<br />
The Purchaser reserves the right to accept or reject any tender or all tenders <strong>of</strong>fer, at any<br />
time prior to award <strong>of</strong> contract, without thereby incurring any liability.<br />
18. No commitment to accept lowest or any tender<br />
The Purchaser shall be under no obligation to accept the lowest or any other <strong>of</strong>fer<br />
received in response to this tender notice and shall be entitled to reject any or all <strong>of</strong>fers,<br />
including those received late, or incomplete, without assigning any reason therefore. The<br />
Purchaser reserves the right to make any changes in the terms and conditions <strong>of</strong><br />
Purchase. The Purchaser will not be obliged to meet and have discussions with any<br />
Tenderer, and / or to give a hearing on their representations.<br />
19. Corrupt or fraudulent Practices<br />
The Purchaser requires that the Tenderers under this tender observe the highest standards <strong>of</strong><br />
ethics during the procurement and execution <strong>of</strong> such contracts. In pursuance <strong>of</strong> this<br />
policy, the Purchaser defines the terms set forth as follows:<br />
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a) “corrupt practice” means the <strong>of</strong>fering, giving, receiving or soliciting <strong>of</strong> any thing <strong>of</strong> value<br />
to influence the action <strong>of</strong> the public <strong>of</strong>ficial in the procurement process or in contract<br />
execution; and<br />
b) Tenderers themselves or their representative seen this <strong>of</strong>fice after submitting the tender<br />
and before the result <strong>of</strong> it will be construed as an effort for corrupt practice.<br />
c) Any document favoring Tenderer seen in the concern file which has not been submitted<br />
<strong>of</strong>ficially and following the procedure, both the Tenderer and the public <strong>of</strong>ficial will be<br />
considered to be indulged in to the corrupt practice and fraudulence.<br />
d) In the event <strong>of</strong> corrupt practice and fraudulence in addition to penal action as per the<br />
terms and conditions <strong>of</strong> the contract as well as legal action shall be initiated<br />
against the concerned.<br />
. 20. Signing <strong>of</strong> Contract<br />
The successful Tenderer shall sign the agreement Annexure-F (DRAFT<br />
CONTRACT FORM) within seven days from the date <strong>of</strong> the issue <strong>of</strong> the Letter. T his<br />
<strong>of</strong>fice reserves the right to grant an extension on satisfaction <strong>of</strong> the circumstances and<br />
reasons given. On failure <strong>of</strong> execution <strong>of</strong> the agreement by the successful Tenderer,<br />
E.M.D. furnished will be forfeited.<br />
TERMS AND CONDITIONS OF CONTRACT<br />
1. The EMD / Bid Security may be forfeited: a) If a Tenderer withdraws its tender<br />
during the period <strong>of</strong> bid or b) In case <strong>of</strong> a successful Tenderer, fails: i) to execute the<br />
agreement / contract within 7 days from the date <strong>of</strong> the issue <strong>of</strong> the Letter. ii.) to submit<br />
Security Deposit as specified in the terms and conditions<br />
2. Performance Bank Guarantee :<br />
The performance guarantee <strong>of</strong> Rs. 2 5 , 0 0 0 / - valid for One years after the date <strong>of</strong><br />
Installation and Commissioning in the format specified in Performance Security Form<br />
(Annexure-G) provided in the tender document. The proceeds <strong>of</strong> the performance<br />
guarantee shall be payable to the purchaser as compensation for any loss / penalties /<br />
liquidated damages resulting from the vendor's failure to complete its obligations under the<br />
contract. The performance guarantee will be discharged and returned to the following the<br />
date <strong>of</strong> completion <strong>of</strong> the vendor's performance obligations, including any warranty<br />
obligations under the Contract.<br />
3. Quality <strong>of</strong> Goods<br />
The equipment must conform to the highest quality and standard. Vendor should<br />
guarantee that the items delivered are brand new. Vendor should guarantee that the s<strong>of</strong>tware<br />
supplied to the Indentor is licensed and legally obtained. All hardware and s<strong>of</strong>tware must<br />
be supplied with their original and complete printed documentation.<br />
All the required quantity <strong>of</strong> an item in schedule <strong>of</strong> requirement must be <strong>of</strong> the same<br />
brand and same model number. Part numbers also must be same for all pieces <strong>of</strong> an item.<br />
The Vendor should not substitute any internal components or subsystems <strong>of</strong> equipment by<br />
similar items from a different manufacturer.<br />
4. Inspection<br />
The Vendor will have to submit in detail Quality Control Procedures and standards<br />
adopted in the manufacturing process. Pre-dispatch inspection will be carried out by DIO NIC<br />
Aurangabad. The Collector & Chairman reserves the right to decide the method and intensity<br />
<strong>of</strong> the sampling to be adopted. Only on the satisfaction after tests, will be accepted. A<br />
tamper-pro<strong>of</strong> inspection seal will be affixed on the packed boxes <strong>of</strong> each so inspected. This<br />
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<strong>of</strong>fice will sign the inspection seals. However, the procedure <strong>of</strong> inspection will be finalized<br />
in consultation with the successful Tenderer. The vendor shall, report the details including<br />
purchase order, corresponding number <strong>of</strong> equipments dispatched, license numbers,<br />
packing list and other such documents. Equipment dispatched without such reports considered<br />
as violation <strong>of</strong> rate contracts and necessary action will be taken against the vendor as per<br />
Terms and Conditions <strong>of</strong> the contract<br />
5. Installation and Commissioning S<strong>of</strong>tware Drivers and Manuals<br />
The Vendor shall be responsible for installation <strong>of</strong> the equipment ordered making<br />
them fully operational <strong>of</strong> receiving the purchase order / letter.<br />
The equipment will have to be supplied with all the s<strong>of</strong>tware drivers and<br />
detailed operational and maintenance manuals for each <strong>of</strong> the items and important<br />
components therein such as Display Monitor, Display Controller,etc. for a particular operating<br />
system as applicable, free <strong>of</strong> cost.<br />
The Vendor must also take required steps to successfully install all the<br />
S<strong>of</strong>tware components supplied by the Vendor on the hardware. Moreover, if any relevant<br />
patches which need be applied to the system s<strong>of</strong>tware to make the s<strong>of</strong>tware up-to-date,<br />
in connection with a specific hardware, must be identified and installed in the hardware<br />
from time to time during the warranty period.<br />
The Vendor must integrate the hardware, s<strong>of</strong>tware supplied by him to make them<br />
fully functional. However, in case <strong>of</strong> problems with it will be the Vendor’s responsibility<br />
to locate the exact nature <strong>of</strong> the problem and rectify the same except for the problems in the<br />
application s<strong>of</strong>tware installed on the machine, if any. Under no circumstances will a<br />
problem be posed on the application s<strong>of</strong>tware without sufficient reasons and justification.<br />
6. Completeness <strong>of</strong> Contract<br />
The contract will be deemed as incomplete if any component <strong>of</strong> the hardware, s<strong>of</strong>tware,<br />
network devices, etc., or any documentation relating thereto is not delivered, or<br />
is delivered but not installed and /or not operational or not acceptable to the Indentor<br />
after acceptance testing / examination.<br />
In such an event, the supply and installation will be termed as incomplete and it will<br />
not be accepted and the warranty period will not commence. The equipment will be accepted<br />
after complete commission and satisfactory functioning <strong>of</strong> equipment for a minimum<br />
period <strong>of</strong> 10 days. The Warranty period will commence only on acceptance (based on<br />
acceptance test) <strong>of</strong> equipment.<br />
7. Operational Training<br />
The vendor will have to train users for operation <strong>of</strong> equipment supplied and installed at his<br />
cost. The training will be as per the satisfaction <strong>of</strong> the purchaser.<br />
8. Liquidated Damages for delayed supply<br />
If the vendor fails to deliver equipment or does not perform the Services within the time<br />
period(s) specified in the Contract, the Purchaser shall, without prejudice to its other remedies<br />
under the Contract, deduct from the Payable Amount, as liquidated damages, a sum<br />
equivalent to 0.5 percent <strong>of</strong> the price <strong>of</strong> the undelivered stores at the stipulated rate for<br />
each week or part there <strong>of</strong> during which the delivery <strong>of</strong> such stores may be delayed subject<br />
to a maximum limit <strong>of</strong> 10 percent <strong>of</strong> the stipulated price <strong>of</strong> the stores so undelivered. Such<br />
penalty is to be deducted always by the Purchaser from the bill <strong>of</strong> the amount paid will<br />
be recovered from the Vendor.<br />
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9. Order Cancellation<br />
The Purchaser also reserves the right to cancel the order in the event <strong>of</strong> one or more <strong>of</strong> the<br />
following circumstances:<br />
• Serious discrepancy in hardware noticed during the pre-dispatch inspection, if any.<br />
• Delay in delivery and installation beyond a period <strong>of</strong> 7 days from the date <strong>of</strong><br />
purchase order.<br />
• Breach by the tenders <strong>of</strong> any <strong>of</strong> the terms and conditions <strong>of</strong> the tender.<br />
• If the Vendor goes in to liquidation voluntarily or otherwise.<br />
• In addition to the cancellation <strong>of</strong> purchase order, the Purchaser reserves the right to<br />
forfeit the performance guarantee submitted to the Purchaser (in form <strong>of</strong> Bank guarantee)<br />
by the Vendor.<br />
10. Payment Terms:<br />
90% payment towards supply will be made by the Purchaser within 45 days from<br />
the date <strong>of</strong> receipt <strong>of</strong> stores with inspection/test reports. 10% payment shall be made within<br />
45 days from the date <strong>of</strong> satisfactory Installation <strong>of</strong> equipment and against submission<br />
<strong>of</strong> the Performance Guarantee. TDS will not be deducted while making payment. The supplier<br />
vest the responsibility to pay the TDS as per rule.<br />
11. Warranty<br />
The Vendor provides comprehensive on site warranty from the date <strong>of</strong> installation and<br />
commissioning <strong>of</strong> equipment. The Vendor shall be fully responsible for the manufacturer’s<br />
warranty for all equipment, accessories, spare parts etc. against any defects arising<br />
from design, material, manufacturing, workmanship, or any act or omission <strong>of</strong> the<br />
manufacturer / Vendor or any defect that may develop under normal use <strong>of</strong> supplied<br />
equipment during the warranty period.<br />
Warranty should not become void if the Purchaser buys any other supplemental<br />
hardware from a third party and installs it with/in these machines. However, the<br />
warranty will not apply to such hardware items installed.<br />
The warranty should cover the following<br />
a) The equipment should be repaired within 48 hours, failing which a<br />
replacement should be given till the machine is repaired.<br />
b) The scope <strong>of</strong> service will include the followings:<br />
i) All preloaded s<strong>of</strong>tware will be reloaded free <strong>of</strong> charge during warranty period.<br />
ii) Installing any new s<strong>of</strong>tware.<br />
iii) Any other check/service that will make the equipment work smoothly and as per<br />
the rated performance.<br />
c) The Vendor is expected to promptly attend the equipment. In order to provide an<br />
efficient service the Vendor must obtain the name, address, phone number &<br />
other contact details <strong>of</strong> the person. He will be required to keep this list up-to<br />
date at all times.<br />
d) The Vendor will obtain written acknowledgment each time the equipment is<br />
serviced. Such receipts will have to be produced to get the sign <strong>of</strong>f for successful<br />
completion <strong>of</strong> the warranty period.<br />
Repeated Failure<br />
If, during the warranty period, any equipment has any failure on two or more<br />
occasions, it shall be replaced by equivalent new equipment by the Vendor at no<br />
cost to the purchaser.<br />
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12. Penalty for Downtime :<br />
Any equipment that is reported to be down should be either fully repaired or replaced by<br />
temporary substitute (<strong>of</strong> equivalent configuration) within 48 hours. Calculation reporting<br />
will be through a telephonic message or any other mode as the Purchaser may decide. In<br />
case Vendor fails to meet the above standards <strong>of</strong> maintenance, there will be a penalty Rs.<br />
100/- per day):<br />
In case the equipment is still not repaired within a period <strong>of</strong> another 72 hours, the<br />
penalty will be charged at 5 (Five) times <strong>of</strong> the penalty.<br />
The temporary substitute machine or equipment should be replaced by the<br />
original machine or equipment duly repaired within one week, failing which the above<br />
penalty will be imposed for the number <strong>of</strong> days exceeding one week. These penalty<br />
charges will be deducted from the performance guarantee.<br />
13. Resolution <strong>of</strong> Disputes<br />
The Purchaser and the Vendor shall make every effort to resolve amicably, by<br />
direct informal negotiation, any disagreement or dispute arising between them under or<br />
in connection with the contract.<br />
14. Legal Jurisdiction<br />
All legal disputes are subject to the jurisdiction <strong>of</strong> Aurangabad courts only.<br />
* * * * * * * * *<br />
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Annexure A<br />
Required <strong>Tablet</strong> <strong>PC</strong> Features & Specifications:<br />
Or latest higher specification<br />
<strong>Tablet</strong> <strong>PC</strong><br />
Features &<br />
Specifications:<br />
High Speed 3G Network , 7” inch (800×480 pixels) WVGA<br />
Touchscreen, isplay, 1GHz Processor, 512MB RAM, 8GB<br />
Internal Memory, Expandable up to 16GB, 2 Megapixel<br />
main camera + 2 Megapixel front camera, Google Android<br />
v2.2 Operating System, W-FI 802.11n, Bluetooth,<br />
2200mAh Battery<br />
<strong>Tablet</strong> <strong>PC</strong><br />
Technical<br />
Specifications<br />
Galaxy Tab 750<br />
<strong>Tablet</strong> Technical<br />
Specifications<br />
10.1″ inch (1200 x 800 pixels) Touchscreen Display, 1GHz<br />
Dual Core Processor Nvidia Tegra 2, 1GB RAM,<br />
8GB/16GB Internal Memory + Micro SD Card Slot, Wi-<br />
Fi802.11 b/g/n + Bluetooth v2.1, GPS with Google Maps, 2<br />
Megapixel Camera, DLNA, 5mm Headphone Connector, Li-<br />
Po 3260 mAh Battery, Battery Life up to 8 Hrs, Dimensions:<br />
260 x 175 x 12.4 mm, Weight: 720 gms,<br />
1.0 GHz Nvidia Tegra 2 Dual Core Processor, 10.1” inch<br />
(1280×800) WXGA Multi-Touch TFT LCD Display, 3MP<br />
Camera with Aut<strong>of</strong>ocus & LED Flash, 2MP Camera for<br />
Video Chat, 16GB/32GB Internal memory, 1GB RAM,<br />
Wireless 802.11 b/g/n Wi-Fi, Bluetooth v3.0, A-GPS with<br />
Compass and Google Maps, 30-Pin Dock Connector, 3.5mm<br />
Headphone jack, Polaris Office Suites for Document editing<br />
and creation, Dual Surround Sound Speakers, Li-Ion<br />
7000mAh Battery, Dimensions: 56.7 x 175.3 x 8.6 mm,<br />
Weight: 565 gms,<br />
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Annexure B – TENDER OFFER FORM<br />
Tender Ref No. 2012/RB/Desk Setu Adm/Control Room/ws/183 Dated: / /2012<br />
To:<br />
The Collector & Chairman<br />
District Setu Samittee, Aurngabad<br />
Having examined the tender documents including all annexure the receipt <strong>of</strong> which is<br />
hereby duly acknowledged, we, the undersigned, <strong>of</strong>fer to supply and deliver<br />
(Description <strong>of</strong> goods and Services) in conformity with the said tender documents.<br />
We undertake, if our tender <strong>of</strong>fer is accepted, to commence delivery within<br />
(Number) days<br />
and to complete delivery <strong>of</strong> all the items and perform incidental and supervisory services as specified<br />
in the Contract within<br />
Notification <strong>of</strong> Award / Letter <strong>of</strong> Intent.<br />
_(Number) days calculated from the date <strong>of</strong> receipt <strong>of</strong> your<br />
If our tender <strong>of</strong>fer is accepted we will obtain the guarantee <strong>of</strong> bank in a sum <strong>of</strong> R s . 5 0 , 0 0 0 /<br />
( I n w o r d s R s . F i f t y t h o u s a n d o n l y ) <strong>of</strong> the performance <strong>of</strong> the Contract.<br />
We agree to abide by this tender <strong>of</strong>fer and shall remain binding upon us and may be accepted at any<br />
time before the expiration <strong>of</strong> that period.<br />
Until a formal contract is prepared and executed, this tender <strong>of</strong>fers, together with your written<br />
acceptance there<strong>of</strong> and your notification <strong>of</strong> award shall constitute a binding contract between us. We<br />
understand that you are not bond to accept the lowest or any <strong>of</strong>fer you may receive.<br />
Dated this day <strong>of</strong> _2012<br />
Signature:<br />
(In the Capacity <strong>of</strong>: )<br />
Duly authorized to sign the tender <strong>of</strong>fer for and on behalf <strong>of</strong><br />
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Annexure C – DETAILS OF TENDERER<br />
Details filled in this form must be accompanied by sufficient documentary evidence, in order to<br />
verify the correctness <strong>of</strong> the information.<br />
Sr.<br />
No.<br />
Item<br />
Details<br />
1. Name <strong>of</strong> the Company<br />
2. Mailing Address<br />
3. Telephone and Fax numbers<br />
4. Constitution <strong>of</strong> the Company<br />
5. Name <strong>of</strong> the Managing Director<br />
6. Turn over and pr<strong>of</strong>it <strong>of</strong> the company 2010-11<br />
7. Sales Tax Clearance Certificate (upto December 2011)<br />
attached?<br />
8. Valid Income tax clearance certificate attached?<br />
9. Whether direct manufacturer or authorized dealers<br />
10. Name and address <strong>of</strong> Distributors /dealers / marketing<br />
agents<br />
11. Location <strong>of</strong> Manufacturing facility<br />
12. Manufacturing Capacity<br />
13. Licensed Capacity<br />
14. Installed capacity<br />
15. Equipped capacity for throughput<br />
16. Actual Production / sales <strong>of</strong> quoted items during last<br />
two years<br />
17. Brief Description <strong>of</strong> facilities for manufacturer,<br />
production, inspection, and testing and quality<br />
assurance.<br />
18. Brief Description After Sales service facilities available<br />
with the Tenderer<br />
19. Are you providing comprehensive post warranty to<br />
Organizations at Aurangabad where you have<br />
supplied similar goods in the past?<br />
If yes then furnish details <strong>of</strong> such organizations<br />
20. Are above past customer Organisations satisfied with<br />
the performance and quality <strong>of</strong> service rendered?<br />
*************<br />
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Annexure D – Performance Statement<br />
(for a period <strong>of</strong> last two years)<br />
Tender Ref No. 2012/RB/Desk Setu Adm/Control Room/ws/183 Dated: / /2012<br />
Name <strong>of</strong> the Firm/co/store/<br />
Order<br />
Number &<br />
Date<br />
Order<br />
Placed by<br />
(Full<br />
Address <strong>of</strong><br />
Purchaser)<br />
Description<br />
& Quantity<br />
<strong>of</strong> ordered<br />
equipment<br />
Date<br />
Value <strong>of</strong> Completion<br />
order in<br />
Rupees As per<br />
Contract<br />
<strong>of</strong><br />
<strong>of</strong><br />
Actual<br />
Remarks<br />
indicating<br />
for reasons<br />
for the late<br />
delivery if<br />
Ha s the<br />
equipment<br />
been<br />
satisfactory<br />
functioning<br />
Date:<br />
Place:<br />
*********************<br />
Signature <strong>of</strong> the tenderer<br />
Company seal<br />
Annexure E– Details <strong>of</strong> Service Centers<br />
Sr.<br />
No.<br />
Place<br />
1 Aurangabad<br />
Is there<br />
service<br />
centre in<br />
City<br />
Postal<br />
Address<br />
Contact<br />
numbers<br />
Service<br />
facilities<br />
available<br />
Number<br />
<strong>of</strong> service<br />
engineers<br />
Time to<br />
report<br />
to a call<br />
2 All Other<br />
In district<br />
head quarters<br />
Signature <strong>of</strong> Tenderer<br />
Place:<br />
Date:<br />
Business Address<br />
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AGGREMENT MADE this<br />
Two thousand<br />
Between<br />
Annexure F- DRAFT CONTRACT<br />
day<br />
(hereinafter called "the Contractor") <strong>of</strong> the one part and the Collector & Chairman Dist.<br />
Setu Samittee, Aurangabad (hereinafter called "the Government") <strong>of</strong> the other part.<br />
WHEREAS the contractor has tendered to the Government for supply to the <strong>of</strong> the<br />
articles specified in the schedule A (attached) as per delivery instructions given in the<br />
acceptance <strong>of</strong> tender at the respective prices or rate mentioned opposite to the said articles in the<br />
column provided for the purpose and whereas such tender has been accepted and the contractor<br />
has deposited the sum <strong>of</strong> Rs.<br />
(Rupees<br />
only) as security for the fulfillment <strong>of</strong> this Agreement.<br />
NOW IT IS HEREBY AGREED between the parties hereto as follows:<br />
1. The contractor has accepted the contract on the terms and conditions set out in the tender<br />
notice no. dated as well in the acceptance <strong>of</strong> tender no.<br />
dated<br />
, which will hold good during period <strong>of</strong> this<br />
agreement.<br />
2. Upon breach by the contractor <strong>of</strong> any <strong>of</strong> the conditions <strong>of</strong> the agreement, Collector &<br />
Chairman may issue a notice in writing, determine and put an end to this agreement<br />
without prejudice to the right <strong>of</strong> the Government to claim damages for antecedent<br />
breaches there<strong>of</strong> on the part <strong>of</strong> the contractor and also to reasonable compensation for<br />
the loss occasioned by the failure <strong>of</strong> the contractor to fulfill the agreement as certified in<br />
writing certificate shall be conclusive evidence <strong>of</strong> the amount <strong>of</strong> such compensation<br />
payable by the contractor to the Government.<br />
3. Upon the determination <strong>of</strong> this agreement whether by effluxion <strong>of</strong> time or otherwise the<br />
said deposit shall after the expiration <strong>of</strong><br />
Months from the date <strong>of</strong> such<br />
determination be returned to the contractor but without interest and after deducting<br />
therefrom any sum due by the contractor to the Government under the terms and<br />
conditions <strong>of</strong> this agreement.<br />
4. This agreement shall remain in force until the expiry <strong>of</strong> the date <strong>of</strong> delivery <strong>of</strong> materials<br />
but not withstanding herein or in the tender and acceptance forms contained the<br />
Government shall not be bound to take the whole or any part <strong>of</strong> the estimated quantity<br />
herein or therein mentioned and may cancel the contract at any time upon giving one<br />
months notice in writing without compensating the contractor.<br />
5. In witness where<strong>of</strong> the said hath set his hand hereto on behalf <strong>of</strong> the<br />
Government <strong>of</strong> Maharashtra affixed his hand and seal thereto the day and year first above<br />
written.<br />
6. Notices in connection with the contract may be given by the any gazetted <strong>of</strong>ficer <strong>of</strong> the<br />
Stores Purchase Organization authorized by the Collector.<br />
7. In consideration <strong>of</strong> the payments to be made by the Purchaser to the Supplier as<br />
hereinafter mentioned the Supplier hereby covenants with the Purchaser to provide the<br />
goods and Services and to remedy defects therein conformity in all respects with the<br />
provisions <strong>of</strong> the Contract.<br />
Witness :<br />
tenderer<br />
1. 2.<br />
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Annexure G – PERFORMANCE SECURITY FORM<br />
To:<br />
The Collector & Chairman<br />
District Setu Samittee Aurangabad<br />
WHEREAS<br />
supplier) hereinafter called the “Supplier” has undertaken, purchase <strong>of</strong> contract<br />
No.<br />
Dated__________2012 to supply _______________________<br />
Description <strong>of</strong> goods and Services) hereinafter called "the Contract".<br />
AND WHEREAS it has been stipulated by you in the said Contract that the supplier shall<br />
furnish you with a bank Guarantee by a recognized bank for the sum specified therein as security<br />
for compliance with the Supplier's performance obligations in accordance with the Contract.<br />
AND WHEREAS we have agreed to give the Supplier a guarantee:<br />
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf <strong>of</strong> the<br />
supplier, up to a total <strong>of</strong> 25,000/- (Inwords) Twenty five thousand only (Amount <strong>of</strong> the<br />
guarantee in Words and Figures) and we undertake to pay you, upon your first written demand<br />
declaring the Supplier to be in default under the contract and without cavil or argument, any<br />
sum or sums within the limit <strong>of</strong> One year as aforesaid, without your needing to prove or to show<br />
this grounds or reasons for your demand or the sum specified therein.<br />
This guarantee is valid until the day <strong>of</strong> 20<br />
Signature and Seal <strong>of</strong> Guarantors<br />
Date<br />
Address:<br />
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Annexure H<br />
PRICE SCHEDULE<br />
TENDER - ENVOLOP II<br />
Tender Ref No. 2012/RB/Desk Setu Adm/Control Room/ws/183 , Dated:<br />
The Commercial Offer must be given in a sealed envelope. Interested bidders are<br />
allowed to quote Price must be filled in completely, without any errors, erasures or<br />
alterations on company/manufacturer/agencies letter head in. Tenderer should quote<br />
all-inclusive Price i.e. inclusive <strong>of</strong> <strong>Supply</strong>, Installation and Warranty, taxes and duties etc.<br />
Commercial Envelopes should be put and sealed in a single envelope marked as<br />
"Commercial Envelope"<br />
Sr<br />
No<br />
Submit separate for each description, make & module<br />
Table <strong>PC</strong> Description<br />
Basic Unit price Total<br />
Make / Module No<br />
VAT<br />
CST<br />
LBT<br />
Total price per unit<br />
Warranty<br />
Note : 1) Please quote the make and modele Number.<br />
2) quote warranty with support<br />
Signature <strong>of</strong> tenderer<br />
Business address<br />
Seal<br />
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