Letter of Commitment

Date
PI’s name
PI’s address
PI’s address
Re:
PRINCIPAL INVESTIGATOR (PI) COMMITMENT TO COMPLETE A CIBMTR
OBSERVATIONAL STUDY
CIBMTR study # and title
Dear Dr. PI’s last name:
Congratulations on the approval of your proposal as a CIBMTR study. The commitment and
expertise of Principal Investigators (PIs), like you, is vital to our ability to conduct the highest quality
scientific analyses. The study process, and preparation of a study dataset in particular, are rigorous,
so it is critical for PIs to work closely with CIBMTR scientific and statistical staff to successfully
complete their projects in a timely fashion. We recognize that you are likely to commit a substantial
amount of time to this project, and we will support your efforts.
Please review the following list of PI expectations. We will begin the study or dataset preparation
process after we receive your acknowledgement and acceptance of these responsibilities:
Read the CIBMTR Guidelines for Principal Investigators.
Read the CIBMTR Guidelines for acquiring PubMed Central Numbers (PMCID).
Assist the Working Committee Chairs and Statistical Center staff in developing a reasonable
timeline for study completion.
Prepare a first Draft Study Protocol by July 15 of this year.
Prepare the Final Study Protocol (having given consideration to all Writing Committee
comments) within 30 days of distribution date to full Working Committee (CIBMTR will remind
you 14 days in advance).
Participate actively in teleconferences and meetings (e.g., weekly Statistical Staff meetings
upon invitation).
Participate actively in data file preparation and analyses.
Prepare a first draft of the manuscript within 30 days of receiving the final study results.

Page 2
Date
PI’s name
Prepare any subsequent manuscript draft within 30 days of prior distribution to Writing
Committee.
Prepare study materials, as necessary, for submission for meeting presentation.
Collate and prepare memos addressing comments of Writing Committee members at
protocol, analyses and manuscript stages.
Collaborate with CIBMTR Statistical Center in submitting the manuscript, or submit per
CIBMTR guidelines.
Address comments from reviewers, with input from CIBMTR Working Committee
leadership and other co‐authors.
Respond to editorial questions and approve galley proofs.
If you are unable to meet the responsibilities outlined above, Working Committee leadership or
a member of the Statistical Center staff may assign your role to someone else and/or decline to
credit your participation in the finished product. These consequences are unlikely, as most PI’s
successfully fulfill their responsibilities; however, it is essential that you complete activities in a
timely fashion.
By signing this Letter of Commitment, you state that you clearly understand your
responsibilities, and you agree to optimize this opportunity to complete a high‐quality study in
a timely manner. Please know that CIBMTR values your role and is prepared to support your
efforts.
Please return this signed Letter of Commitment by the deadline noted in the accompanying
email message (includes co‐PIs).
I certify that I have read this document and commit to fulfilling the responsibilities described
herein.
Agreed by:
__________________________________________
Signature of Principal Investigator
_____________________________
Date
__________________________________________
Printed Name of Principal Investigator
__________________________________________
Study Number
PLEASE FAX SIGNED FORM TO CIBMTR MILWAUKEE CAMPUS: 414‐805‐0714
(If you wish to scan, send to contactus@cibmtr.org)