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Convening Notice of the Annual General Meeting ... - ORCO Germany

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<strong>ORCO</strong> GERMANY S.A.<br />

Société Anonyme<br />

42, rue de la Vallée<br />

L-2661 Luxembourg<br />

R.C.S. LUXEMBOURG B 102254<br />

(hereinafter <strong>the</strong> "Company”)<br />

<strong>Convening</strong> <strong>Notice</strong> <strong>of</strong> <strong>the</strong> <strong>Annual</strong> <strong>General</strong> <strong>Meeting</strong><br />

<strong>of</strong> <strong>the</strong> shareholders <strong>of</strong> <strong>the</strong> Company to be held on 20 April 2012<br />

Dear shareholders,<br />

You are invited to attend <strong>the</strong> annual general meeting <strong>of</strong> <strong>the</strong> shareholders <strong>of</strong> <strong>the</strong> Company<br />

(hereinafter <strong>the</strong> "<strong>General</strong> <strong>Meeting</strong>”) to be held at <strong>the</strong> registered <strong>of</strong>fice <strong>of</strong> <strong>the</strong> Company at 42, rue de la Vallée, L-<br />

2661 Luxembourg on 20 April 2012 at 15:00 CET to discuss and to vote on <strong>the</strong> agenda indicated below.<br />

AGENDA<br />

1. Presentation <strong>of</strong> information on <strong>the</strong> ongoing debt restructuring and financial position <strong>of</strong> <strong>the</strong><br />

Company.<br />

2. Decision to postpone <strong>the</strong> <strong>Annual</strong> <strong>General</strong> <strong>Meeting</strong>.<br />

Disclosure notification threshold:<br />

Subject to compliance with <strong>the</strong> threshold notification obligations <strong>of</strong> <strong>the</strong> Luxembourg law <strong>of</strong> 11 January 2008 on<br />

<strong>the</strong> transparency requirements in relation to information about issuers whose securities are admitted to trading on<br />

a regulated market and by article 14 <strong>of</strong> <strong>the</strong> Company’s articles <strong>of</strong> incorporation, <strong>the</strong>re is no limit to <strong>the</strong> maximum<br />

number <strong>of</strong> votes that may be exercised by <strong>the</strong> same person, whe<strong>the</strong>r in his/her own name or as proxy.<br />

Shareholders who do not inform <strong>the</strong> Company in compliance with <strong>the</strong> above mentioned regulation and statutory<br />

rules will not be able to use <strong>the</strong>ir voting right on <strong>the</strong> <strong>General</strong> <strong>Meeting</strong>.<br />

* * * *<br />

ATTENDANCE TO THE GENERAL MEETING<br />

Right to add new items on <strong>the</strong> agenda: One or more shareholders representing at least five per cent <strong>of</strong> <strong>the</strong><br />

share capital has <strong>the</strong> right to (i) put one or more items on <strong>the</strong> agenda <strong>of</strong> <strong>the</strong> <strong>General</strong> <strong>Meeting</strong> and (ii) table draft<br />

resolutions for items included or to be included on <strong>the</strong> agenda <strong>of</strong> <strong>the</strong> <strong>General</strong> <strong>Meeting</strong>.<br />

Such requests must:<br />

− be in writing and sent to <strong>the</strong> Company by post (at <strong>the</strong> following address: Orco <strong>Germany</strong> S.A., 42,<br />

rue de la Vallée, L-2661 Luxembourg) or electronic means (at <strong>the</strong> following email address:<br />

generalmeetings@orcogermany.de) and be accompanied by a justification or draft resolution to<br />

be adopted in <strong>the</strong> <strong>General</strong> <strong>Meeting</strong>;<br />

− include <strong>the</strong> postal or electronic address at which <strong>the</strong> Company may acknowledge receipt <strong>of</strong> <strong>the</strong><br />

requests;<br />

− be received by <strong>the</strong> Company at least twenty two (22) days before <strong>the</strong> date <strong>of</strong> <strong>the</strong> <strong>General</strong><br />

<strong>Meeting</strong>.<br />

The Company shall acknowledge receipt <strong>of</strong> requests referred to above within (forty-eight) 48 hours from receipt.<br />

The Company shall prepare a revised agenda including such additional items on or before <strong>the</strong> fifteenth (15th) day<br />

before <strong>the</strong> date <strong>of</strong> <strong>the</strong> <strong>General</strong> <strong>Meeting</strong>.


Record Date: 6 April 2012 (i.e. <strong>the</strong> day falling fourteen (14) days before <strong>the</strong> date <strong>of</strong> <strong>the</strong> <strong>General</strong> <strong>Meeting</strong>).<br />

Please note that only persons who are shareholders at <strong>the</strong> Record Date shall have <strong>the</strong> right to participate and<br />

vote in <strong>the</strong> <strong>General</strong> <strong>Meeting</strong>. The shareholder must provide <strong>the</strong> Company with a confirmation that she / he<br />

held Company shares at <strong>the</strong> latest at midnight (00:00) on <strong>the</strong> Record Date and wish to participate to <strong>the</strong><br />

<strong>General</strong> <strong>Meeting</strong> (<strong>the</strong> "Confirmation"). Such Confirmation must be in writing and sent to <strong>the</strong> Company by post<br />

(at <strong>the</strong> following address: Orco <strong>Germany</strong> S.A., 42, rue de la Vallée, L-2661 Luxembourg) or electronic means (at<br />

<strong>the</strong> following email address: generalmeetings@orcogermany.de).<br />

In addition, shareholders wishing to attend <strong>the</strong> <strong>General</strong> <strong>Meeting</strong> must send an Attendance and Proxy form<br />

toge<strong>the</strong>r with <strong>the</strong> relevant Pro<strong>of</strong> <strong>of</strong> Shareholding so that it’s received by <strong>the</strong> Company at <strong>the</strong> latest by noon (12:00<br />

noon) on 16 April 2012, to:<br />

Orco <strong>Germany</strong> S.A.<br />

42, rue de la Vallee<br />

L-2661 Luxembourg<br />

Tel.: +352 26 47 67 1;<br />

Fax.: +352 26 47 67 67;<br />

email: generalmeetings@orcogermany.de<br />

Attendance and Proxy form: <strong>the</strong> form is available on <strong>the</strong> Company’s website at www.orcogermany.de and is to<br />

be duly completed and signed by shareholders wishing to attend or to be represented at <strong>the</strong> <strong>General</strong> <strong>Meeting</strong>.<br />

Pro<strong>of</strong> <strong>of</strong> Shareholding: This document (to be received with <strong>the</strong> Attendance and Proxy form by <strong>the</strong> Company by<br />

noon on 16 April 2012) must indicate <strong>the</strong> shareholder's name, <strong>the</strong> number <strong>of</strong> Company shares held at midnight<br />

(00:00) on <strong>the</strong> Record Date. The Pro<strong>of</strong> <strong>of</strong> Shareholding shall be issued by <strong>the</strong> bank, <strong>the</strong> pr<strong>of</strong>essional securities'<br />

depositary or <strong>the</strong> financial institution where <strong>the</strong> shares are on deposit.<br />

Documentation and information: The following documents and information are available for <strong>the</strong> shareholders<br />

on our website: www.orcogermany.de and, in particular, in <strong>the</strong> "Shareholders Corner":<br />

− <strong>the</strong> present convening notice;<br />

− <strong>the</strong> total number <strong>of</strong> shares and <strong>the</strong> voting rights in <strong>the</strong> Company as at <strong>the</strong> date <strong>of</strong> this convening notice;<br />

− <strong>the</strong> draft resolutions <strong>of</strong> <strong>the</strong> <strong>General</strong> <strong>Meeting</strong>, as well as a comment from a member <strong>of</strong> <strong>the</strong> board <strong>of</strong><br />

directors on each item on <strong>the</strong> proposed agenda <strong>of</strong> <strong>the</strong> <strong>General</strong> <strong>Meeting</strong>. Any draft resolution(s)<br />

submitted by shareholder(s) shall be added to <strong>the</strong> website as soon as possible after <strong>the</strong> Company has<br />

received <strong>the</strong>m; and<br />

− <strong>the</strong> Attendance and Proxy form.<br />

The above documents may also be obtained by shareholders upon written request sent to <strong>the</strong> following postal<br />

address: Orco Property Group, 42, rue de la Vallée, L-2661 Luxembourg.<br />

For fur<strong>the</strong>r information, visit our website: www.orcogermany.de and, in particular, <strong>the</strong> "Shareholders Corner".<br />

If you need fur<strong>the</strong>r assistance or information, please contact: Orco <strong>Germany</strong> S.A., 42, rue de la Vallée, L-2661<br />

Luxembourg, Tel: + 352 26 47 67 1; Fax: + 352 26 47 67 67; email: generalmeetings@orcogermany.de<br />

Yours faithfully,<br />

The Board <strong>of</strong> Directors <strong>of</strong> <strong>the</strong> Company

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