1 BIDDING DOCUMENT Designing, fabrication, supply, installation ...

BIDDING DOCUMENT
Designing, fabrication, supply, installation, testing and commissioning of LED
Neon Sign Board at National Academy of Direct Taxes (NADT), Nagpur
Maharashtra, by call of open Tender.
Tender No. NADT/AD (A&E)/Neon/2012-13
GOVERNMENT OF INDIA, MINISTRY OF FINANCE
NATIONAL ACADEMY OF DIRECT TAXES
Chhindwara Road Nagpur-440030.
Tel : 0712-2582119 Visit us at : www.nadt.gov.in
NATIONAL ACADEMY OF DIRECT TAXES
CHHINDWARA ROAD, NAGPUR-440029 (MAHARASHTRA)
Tel: 0712-2582119
1

INDEX
Section Description Page No.
Section - I Bid Reference 3
Section - II Invitation to bid 4
Section-III Instruction to Bidders 5
Section-IV
Section-V
Terms & Conditions
of Contract
Schedule of Requirement and
Scope of Work
12
16
Section - VI Technical Bid form 18
Section-VII Financial Bid Form 20
Annexure – 1 Profile of the Organization 22
Annexure – 2 Form for Performance Guarantee 23
Annexure – 3 Annexure to Financial Bid 24
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SECTION - I
DOMESTIC COMPETITIVE BIDDING
(Through call of Limited Tenders)
Tender No. NADT/AD/Neon/2012-13
Name of Work
Period of Sale of Bidding
Document
Last Date & Time for receipt of
Bid
Time and Date of Opening of
Bid
Place of Opening of Bid
Officers from whom the tender
documents can be obtained
and submitted.
Designing, fabrication, supply, installation,
testing and commissioning of LED Neon
Sign Board
19.10.2012 to 31.10.2012 (11:00 to 17:00
hrs on working days )
12.11.2012 at 13.00 hrs
12.11.2012 at 16.00 hrs
‘Conference Hall, Administrative Building
NADT Nagpur
Assistant Director (A & E),
National Academy of Direct Taxes Nagpur.
( The bid document can also be downloaded
from the website of NADT :
www.nadt.gov.in )
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SECTION -II
INVITATION FOR BID
Tender No. NADT /AD/ Neon /2012-13
To:
------------------------------------------------------------------------
------------------------------------------------------------------------
Sir/Madam,
Sub: Limited tender for Designing, fabrication, supply, installation, testing and
commissioning of LED Neon Sign Board at NADT, Nagpur – Reg
National Academy of Direct Taxes (NADT), Nagpur, invites sealed bids through Limited
Tenders under the two-bid system– Technical and Financial –from competent, authorised
agencies having at least three years experience in Designing, fabrication, supply, installation,
testing and commissioning of LED Neon Sign Board, duly registered with Income Tax (PAN /
TAN), EPF & ESIC Authorities, CEC for Service Tax and Sales Tax, VAT Authorities for
manufacturing and supply of LED Neon Board to be supplied for National Academy of Direct
Taxes Nagpur.
Name of the work
Designing, fabrication, supply, installation, testing and commissioning of LED
Neon Sign Board at NADT, Nagpur
EMD (Rs.)
Rs.10,000
The sealed quotations separately (1) for Technical Bid and (2) for Financial Bid in a
sealed envelope duly super scribed “Designing, fabrication, supply, installation, testing and
commissioning of LED Neon Sign Board” along with Earnest Money Deposit (EMD), as specified in
the bid document, should be submitted by deposit in the sealed box kept for this purpose in
Room No.212, 1st Floor, Administration Building, NADT, Nagpur, latest by 12.11.2012 up to
13.00 hrs. The tenders will be opened at 1600 hrs on 12.11.2012 in the Conference Hall,
Administrative Building, NADT Nagpur. Bid will be rejected if accompanied without EMD. The
bidders could be present at the time of opening of the Bid.
The right of rejection of any or all the tenders without assigning any reason thereof has
been reserved with the Academy. The right of acceptance of tender in full or part also reserves
with the Academy.
The bid document may be obtained from the aforesaid office during office days from
19.10.2012 to 31.10.2012 between 11.00 AM to 5.00 PM on payment of Rs. 500/- (nonrefundable)
by Demand Draft in favour of ‘ZAO, CBDT, NAGPUR’. The complete bidding
document is also available at our website- www.nadt.gov.in.
Yours faithfully,
(S.P.G.Mudaliar )
Asst. Director (A & E)
NADT, Nagpur
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SECTION-III
INSTRUCTIONS TO BIDDERS
Bidders are requested to take note of the following instructions while filling the
Tender form for submission of Technical and Financial bid:
1. This Invitation for Bids is open to any reputed agency involved in
Designing, fabrication, supply, installation, testing and commissioning of
LED Neon Sign Board and should have at least three years of experience
in the field.
2. The agency should have executed minimum five contracts with reputed
organisation preferably with PSUs/CPWD. The agency should furnish the
client list of currently serving and those serviced in the past three years.
3. The National Academy of Direct Taxes, Nagpur, hereinafter will be
referred to as the “ Purchaser” and the successful bidder shall be
referred to as the “Supplier”
4. Failure to furnish information required by the bidding document or
submission of a bid not substantially responsive to the bidding document
in every respect will result in rejection of the bid.
5. The bidder is required to fill up the Profile of its Organization in the
format given as per Annexure – 1 of the Bid Document.
6. At any time prior to the deadline for submission of bids, the Purchaser
may, for any reason, whether at its own initiative or in response to a
clarification requested by a prospective bidder, modify the bidding
document by a written amendment.
7. All prospective bidders who have given their mailing address at the time
of obtaining the bid document will be notified of the amendment which
will be binding. The amendment will also be available in the NADT
website www.nadt.gov.in.
8. In order to allow prospective bidders reasonable time within which to take
the amendment into account in preparing their bids, the Purchaser, at its
discretion, may extend the deadline for the submission of bids
9. The bid prepared by the Bidder, as well as all correspondence and
documents shall be written in English language.
10. The bids are to be submitted in two parts in separate sealed envelopes,
i.e., Technical Bid and Financial Bid.
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11. The Technical Bid prepared by the bidder shall include all the details as
given below.
a. Profile of the business concern in the pro-forma prescribed
(Annexure-I)
b. Copy of the audited balance sheet, Profit and Loss Account of the
bidder for the previous financial years 2010-11 AND 2011-12.
c. Evidence in respect of item mentioned in Sr.No.2 above and
Sr.No.23 to 27 below.
d. A copy of PAN card.
e. Copy of Sales Tax Registration Certificate.
f. Copy of the Service Tax Registration Certificate and licence Number
g. Details of work plan as described in Section-V
12. The Commercial / Financial Bid shall comprise the price component for
Designing, fabrication, supply, installation, testing and commissioning of
LED Neon Sign Board with notified specification of the same in the
Section-V of the bid document. The price quoted by the bidders should be
inclusive of all taxes, duties, transport charges, insurance, other
incidentals etc. The Purchaser being a Department of Government of
India is exempted from paying Octroi. The supplier shall provide the
contracted supply at all places in the NADT Campus at his own cost, as
mentioned in the bid document. .
13. Prices shall be quoted in Indian rupees only.
14. Bids shall remain valid for 30 days after the date of bid opening
prescribed by the Purchaser. A bid valid for a shorter period shall be
rejected by the Purchaser as non-responsive.
15. In exceptional circumstances, the Purchaser may solicit the Bidder’s
consent for an extension of the period of validity. The request and the
responses thereto shall be made in writing. A Bidder may refuse the
request without forfeiting its EMD. A Bidder granting the request will not
be required nor permitted to modify the bid.
16. The Bidder is expected to examine all instructions, forms, terms &
conditions, and specifications in the bidding documents and give their
acceptance to that effect.
17. The tender should be duly filled in all respects and signed. The bidder
should quote in figures as well as in words the amount quoted by him.
Alteration, if any, should be attested by the bidder with his full signature,
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otherwise the tender shall be treated as invalid tender. The bidder should
duly sign the entire tender documents personally.
18. The bidder should ensure that the amounts are written in such a way that
interpolation is not possible. No blank space should be left.
19. Failure to fulfil any of the conditions given above shall render the tender
for rejection.
20. The bidder should be having a legal entity either of individual/partners or
a body corporate which may sue or may be sued.
21. The bidder should be competent enough to deal with the business of the
tendered item services technically and financially and should have
adequate man-power (Skilled/semi-skilled/unskilled & Technical) required
for managing the business awarded.
22. The bidder should have necessary licence under the prevailing laws of the
land in India at Nagpur.
23. The bidder should have tax payment capability by producing 2 years
Income Tax returns as and when asked for in addition to PAN and TAN.
24. The bidder should provide Service tax Registration Number and Licence
No. as may be required for providing the services and material to be used
for managing the work.
25. Experienced bidder should attach certificate of their past experience in
support of their capability in the field of dealing with the item tendered.
26. The successor / heirs in office will be responsible for the liabilities created
by the bidder in respect to the item supplied manpower, services etc.
offered by bidder.
27. The bidder will be solely responsible for the activities if found fraudulent
for cheating or swindling the money by way of advance payment or breach
of terms and conditions.
28. The bidder will be responsible by abiding itself by the national law
including rules relating to manpower, supply of item, services etc. offered
by the bidder.
29. The bidder will be under obligation to intimate to the Academy in advance
about the assistance to be extended by the Academy without involvement
of expenditure or at the cost of the bidder in connection with the process
of Designing, fabrication, supply, installation, testing and commissioning
of LED Neon Sign Board.
30. The bidder is also advised to ensure that the all Commercial offer and the
Technical offer papers are signed by the authorized persons and rubber
stamp should be put wherever required for.
31. The offers should be submitted within the scheduled time limits and delay
if any occurred in submission on account of any reason, whatsoever, shall
not be condoned and such delayed offers received late shall be liable for
rejection.
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32. The bidder or his authorized representative will be entitled to participate in
the tender opening process to take note of the proceedings of disclosure.
33. The safety and security of the workmen and material will be the sole
responsibility of the supplier. He is expected to take such necessary
measures as are normally required to be taken for execution of this type
of the work.
34. The supplier will be responsible for taking such steps as are necessary and
obligatory for the employer to secure the safety of his employees.
35. The NADT shall not have any responsibility with regard to any
compensation claim from the workers employed by the supplier in any
eventuality.
36. The bidder may contact Asst. Director (A &E) on telephone number 0712-
2582119 relating to any of the services published in Tender Notice.
37. The Director General NADT, reserves the right of cancellation, adding,
reducing or deferring the tender without assigning any reason at any time
without incurring any liability to the affected Bidder/bidders or any
obligation to inform the affected bidders/bidders of the grounds for the
purchasers decision thereof and claim in this behalf in any way shall not
be tenable for compensation in one way or the other. In such case the
bidder will be refunded with the earnest money deposit without any
payment of interest.
38. Sealing and Marking of Bids:
a. The Technical Bid along with EMD instrument should be placed in
one sealed envelope super-scribed ‘Designing, fabrication, supply,
installation, testing and commissioning of LED Neon Sign Board”.
Financial Bid should be kept in a separate sealed envelope superscribed
‘Financial Bid for Designing, fabrication, supply, installation,
testing and commissioning of LED Neon Sign Board”. Both the
envelopes should then be placed in one single, sealed envelope
super-scribed “Bid for Designing, fabrication, supply, installation,
testing and commissioning of LED Neon Sign Board” and should be
addressed to the Asst. Director (A & E), National Academy of Direct
Taxes, Chhindwara Road, Nagpur – 440029. The bidder’s name,
telephone number and complete mailing address should be
indicated on the cover of the outer envelope.
b. Both the inner envelops super-scribed Technical Bid and
Financial Bid should have the name and address of the bidder so
that if required, they may be returned to the bidder without
opening them.
c. If the outer and inner envelopes are not sealed and marked as
required, the Purchaser will assume no responsibility for the bid’s
misplacement or premature opening.
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d. If for any reason, it is found that the Technical Bid reveals the
Financial Bid related details in any manner whatsoever, or, the
Financial Bid is enclosed in the envelope super-scribed, ”Technical
Bid for Designing, fabrication, supply, installation, testing and
commissioning of LED Neon Sign Board”, the Bid document will be
summarily rejected in the first instance itself.
e. All the Bid documents submitted should be serially page numbered
and contain the table of contents with page numbers.
39. Deadline for Submission of Bids:
Bids must be received by the Purchaser at the address specified not later
than the time and date specified in the Invitation for Bids.
40. Modifications and Withdrawal of Bids:
a. The Bidder may modify or withdraw its bid after the bid’s
submission, provided that written notice of the modification or
withdrawal is received by the Purchaser prior to the deadline
prescribed for submission of bids.
b. The Bidder’s modification or withdrawal notice shall be prepared,
marked and dispatched in a sealed envelope. A withdrawal notice
should be through a signed confirmation by the bidder. The
Purchaser should receive it before the deadline for submission of
bids.
c. Bid withdrawn in the intervening period of the deadline for
submission of bids and the expiry of the period of bid validity
specified by the Bidder on the bid form will result in the Bidder’s
forfeiture of its EMD.
41. Opening and Evaluation of Technical Bids:
a. The Purchasing Committee appointed by the Purchaser will open all
Technical Bids in the first instance on the appointed date, time
and venue.
b. During evaluation of the bids, the Purchaser may, at its discretion,
ask the Bidder for any clarification of its bid.
c. No bidder shall contact the Purchaser on any matter relating to its
bid from the time of the bid opening to the time the purchase order
9

is placed. If the Bidder wishes to bring additional information to the
notice of the Purchaser it should be done in writing.
d. Any effort by a Bidder to influence the Purchaser in its decisions on
bid evaluation, bid comparison or purchase order decision will result
in rejection of the bid.
e. After evaluation of the Technical Bids, all the bidders will be
informed whether or not they have qualified for opening of the
Financial Bids and also the date of opening of the Financial Bids.
42. Opening and evaluation of Financial Bids:
a. The Purchaser will open the Financial Bids of bidders as specified in
para 41(a) to 41(e) above.
b. Arithmetical errors will be rectified on the following basis: - If there
is a discrepancy between words and figures, the higher of the two
shall be taken as the bid price. If there is any other discrepancy,
the figure leading to the determination of the higher amount shall
be adopted. If the bidder does not accept the correction of errors,
as aforesaid, its bid will be rejected.
43. The Purchaser shall make the payment as per the payment schedule
mentioned below:
a. The Purchaser shall take all necessary steps to make the contract
payment within 30 days of receipt of the bill. In any case, the
Supplier shall not be responsible for delays if any for reasons
beyond its control.
44. Income-tax and other statutory levies, as applicable from time to time, will
be deducted from the bills of the Supplier for which certificate will be issued
on request.
45. The Purchaser will award the contract to the Bidder whose bid has been
determined to be the most responsive to the Bidding Document and who
has offered the best-evaluated bid.
46. The “Bidder” as used in this document shall mean the one who has signed
the tender document forms. He may be either the Principal Officer or the
duly authorized representative in which case, the Bidder shall submit a
certificate of authority. All certificates and documents (including any
10

clarifications sought and any subsequent correspondences) shall, be
furnished and signed by such representative or the Principal Officer.
(Purchaser may outright reject any bid not supported by adequate proof of
the signatory’s authority).
47. The Bidder shall sign its bid with the exact name of the concern to which
the contract is to be awarded.
48. The bid document filed by the bidder shall be typed or written in indelible
ink.
49. No bid will be considered unless and until all the pages / documents
comprising the Bid are properly signed and stamped by the person/s
authorized to do so.
50. It will be the sole responsibility of the bidder alone to execute the entire
contract on its award. No subcontracting, in any form will be permitted.
51. The Courts of India at Nagpur will have exclusive jurisdiction to determine
any proceeding in relation to this contract.
52. The Purchaser at its discretion may exercise an option to place order on the
Supplier to carry out additional work in relation Designing, fabrication,
supply, installation, testing and commissioning of LED Neon Sign, if
needed.
53. Making misleading or false representation in the bid document will lead to
disqualification of the Bidder at any stage.
54. For the downloaded tender forms, the Demand Drafts of Rs. 500/- (nonrefundable)
in favour of ‘ZAO, CBDT, NAGPUR’ should be enclosed with
the bid document in separate envelope.
Read and accepted.
Signature and stamp of
Bidder or Authorized Signatory
11

SECTION-IV
TERMS AND CONDITIONS OF CONTRACT
1. No alteration should be made in any of the terms and conditions of the
bid document by scoring out. In the submitted bid, no variation in the
conditions shall be admissible. Bids not complying with the terms and
conditions listed in this section are liable to be ignored.
2. Every bidder shall deposit as Earnest Money Deposit (EMD) Rs.10,000/-
in the form of Bank Draft in favor of ‘ZAO, CBDT, Nagpur’. The EMD shall
be placed in sealed cover containing the technical and financial bid. Any
bid not accompanied by the EMD will be summarily rejected. The EMD
amount will be forfeited, if the successful bidder fails within the time fixed
by the Purchaser to sign the contract on terms contained in the bid
document. The earnest money of the successful Bidder will be refunded
after the furnishing of valid Performance Guarantee. For the other
Bidders, the Earnest money instrument will be returned within 10 days of
the completion of the financial evaluation by registered post. No interest
will be payable on this deposit.
3. The successful bidder will be required to deposit a Performance Bank
Guarantee @ 10% of the value of the contract as security for due
fulfillment of the contract. The Bank guarantee should be executed in the
proforma in Annexure-2. It should be valid till the expiry of two months
after the expiry of contract period. The bank guarantee must be
submitted within 7 days from date of issue of supply order. This security
shall be liable to forfeiture in the event of any breach or non-observance
of the terms of the contract by the bidder after supply of the goods.
4. COMMENCEMENT OF WORK- The Designing, fabrication, supply,
installation, testing and commissioning of LED Neon Sign Board should
commence within 2 days of furnishing the bank guarantee after intimating
the designated officer of the NADT and the Designing, fabrication, supply,
installation, testing and commissioning of LED Neon Sign Board should be
completed within 7 days of commencement of work
5. The Supplier shall be responsible for the satisfactory performance of the
LED Neon Board that are going to be installed. The supplier shall attend to
any specific complaints with regard to the malfunctioning of the installed
LED Neon Board upto twenty four months of installation within 4 hrs and
ensure that satisfactory corrective measures are taken within 24 hrs.
6. In the event of bid being accepted, the quotations will be converted into a
contract, which will be governed by the terms and conditions given in the
bid document. The instructions to bidders shall also form part of the
contract.
7. The contract will be valid for a period of twelve months from the date of
completion of installation of LED Neon board.
12

8. The terms and conditions of contract given in Section-IV along with the
Instructions to Bidders in Section III should be signed and returned in
the envelope marked as ‘Technical Bid’, otherwise the tender will be
rejected.
9. All above conditions will be enforced, unless written order of Purchaser is
obtained relaxing any specific condition in any specific instance.
10. Any change in the constitution of the concern of the Supplier shall be
notified forthwith by the Supplier in writing to the Purchaser and such
change shall not relieve any former member of the concern from any
liability under the contract. No new person shall be accepted into the
concern by the Supplier in respect of this contract unless he/they agree to
abide by all the terms and conditions of the contract.
11. The Contractor is required to start the work as per the schedule in Clause
4 above. In case it is found that the work has not been taken up as per
the said schedule, the Purchaser at its sole discretion may cancel the work
order and the Supplier will forfeit the EMD, deposited along with tender
without any reference to the Supplier.
12. The Supplier acknowledges that he has made himself fully acquainted with
all the conditions and circumstances under which the supplies required
under the contract will have to be made or furnished and the terms,
clauses and conditions, specifications and other details of the contract and
the contractor. The Supplier shall not plead ignorance on any matter as an
excuse for deficiency in service or failure to perform or with a view to
asking for increase of any rates agreed to the contract or to evading any
of his obligations under the contract.
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U N D E R T A K I N G
I/We have read and understood all the terms and conditions mentioned in all
sections of the bid document. I/we hereby quote for Designing, fabrication,
supply, installation, testing and commissioning of LED Neon Sign Board at NADT
campus specified in the Section-V of the bid document as set forth in the terms
and conditions of the contract, which will be binding upon me/us in the event of
the acceptance of my/our tender.
I/We herewith enclose deposit for a sum of Rs._________/- as earnest money
and should I/we fail to execute an agreement embodying the said conditions and
deposit Performance Guarantee in the proforma given in this bid document
within 7 days of the acceptance of my/our tender, I/we hereby agree that the
above sum of earnest money shall be forfeited by the Purchaser.
Read and accepted.
Signature and stamp of the Bidder
or Authorized signature
Date:
Place:
(The following shall be signed by the Supplier)
IN WITNESS THEREOF the parties have here-into set their hands on the dates
indicated below:-
1. (In the case of a firm)
Signed By The Above Named Firm Of _________________
Through _____________________ partner of the firm.
Signature
(Name & Address)
14

2. (In the case of a company)
The seal of the ________________________Company, Limited, was
affixed by the virtue of the resolution of the Board
No._______________________Dated ______________ the
__________Day of ______________________ 200___.
Secretary’s Signature____________
(i) Date ____________________
(in either case)
in the presence of
1. Signature:____________________________
Address:_____________________________
Description:___________________________
2. Signature:__________________________
Address:_____________________________
Description:___________________________
Signed by:____________________________
Signature by:__________________________
On behalf of Director General (Training), NADT, Nagpur.
(The Purchaser)
15

SECTION-V
SCHEDULE OF REQUIREMENTS AND SCOPE OF WORK
The contract is for Designing, fabrication, supply, installation, testing and
commissioning of LED Neon Sign Board in National Academy of Direct Taxes,
Nagpur.
A. Area of Operation.
Neon Board in inside the corner facing the Nelson Square.
B. Specification of Item to be Designed, fabricated, supplied, installed, tested
and commissioned:
Neon Sign Board
Description of item Size Total
Size
14 Hindi Letters 210’’ Letter size 15’’height 210”
28 English Letters Letter size 15’’height 420”
Logo Size 36”*36” 36”
ACP Box Size 32”*4”
165”
3 mm of Aldecore make
Box Depth- 6”
Transformers
8 Nos
Colour
Logo
White with black background
Alphabets
White with blue background
Steel Frame
15 feet height from ground
Other Specifications
• 3 smd Module LED
• 3 mm acrylic imported sheet.
• Letters 26 gauge galvanized sheet painted.
• MS Pipe frame 16 gauge 1 x1.5
• Commercial transformers 250 Watt.
• With 2 year warranty
16

C. Providing post installation services upto twelve months from the date of
complete execution of work order.
D. COMMENCEMENT OF WORK- The Designing, fabrication, supply,
installation, testing and commissioning of LED Neon Sign Board should
commence within 2 days of furnishing the bank guarantee after intimating
the designated officer of the NAD. The Designing, fabrication, supply,
installation, testing and commissioning of Neon Sign Board should be
completed within 7 days of commencement of work
E. Warranty period of one year from the date of complete execution of the
work order.
Read and accepted.
Signature and stamp of the Bidder
or Authorized signature
Date:
Place:
17

SECTION-VI
TENDER FORM
(Technical Bid)
(On the letter head of the concern submitting the bid)
To
The Director General (Trg)
National Academy of Direct Taxes,
Chhindwara Road,
Nagpur 440030
Ref.: Tender No.
Dated
Sir,
1. I/We hereby undertake to supply the item as specified in Section V of the
Bid/tender document and agree to hold this offer open for a period of 30 days
from the date of opening of the tender. I/we shall be bound by a communication
of acceptance issued by you.
2. I/we have understood the Instructions to Bidders and Terms and
Conditions of Contract as enclosed with the invitation to the tender and have
thoroughly examined the requirement as mentioned in Section V.
3. I/We are submitting the detailed work plan as described in section V with
necessary specifications of the work we propose to carry out.
4. Crossed Bank Drafts in favor of the ZAO, CBDT, Nagpur as mentioned
below are enclosed towards Earnest Money Deposit:
(i) DD No. of for Rs.10,000/-
5. Certified that the bidder is:
A sole proprietorship firm and the person signing the bid documents is the sole
proprietor/constituted attorney of the sole proprietor.
Or
18

A partnership firm, and the person signing the bid document is a partner of the
firm and he has authority to refer to arbitration disputes concerning the business
of the partnership by virtue of the partnership agreement/by virtue of general
power of attorney.
Or
A company and the person signing the document is the constituted attorney.
(NOTE: Delete whatever is not applicable. All corrections/deletions should
invariable be duly attested by the person authorized to sign the bid document).
6. I / We do hereby undertake that, until a formal notification of award, this
bid, together with your written acceptance thereof shall constitute a binding
Order between us.
Yours faithfully,
(Signature of bidder)
Dated this _____ day of _________ of 2012
Address____________________________
___________________________________
___________________________________
___________________________________
Telephone: _____________
FAX___________________
E-mail _________________
Company Seal
19

SECTION-VII
TENDER FORM
(Financial Bid)
(On the letter head of the concern submitting the bid document)
To
The Director General (Trg)
National Academy of Direct Taxes,
Chhindwara Road,
Nagpur 440030
Ref.: Tender No. Dated :
Sir,
1. Having examined the bidding documents and having submitted the
technical bid for the same, I / we, the undersigned, hereby submit the Financial
Bid for designing, fabrication, supply, installation, testing and commissioning of
LED Neon Sign Board at NADT as per the invitation for this and in conformity
with the said bidding document at the prices and rates mentioned in ANNEXURE
3.
3. I / WE do hereby undertake that, in the event of acceptance of our bid,
the designing, fabrication, supply, installation, testing and commissioning of LED
Neon Sign Board shall be made as stipulated in the tender document and that
we shall perform all the incidental services as required in the tender document.
4. The price quoted is the price per service including taxes / duty / cess etc.
and charges for freight, forwarding, handling, loading/unloading, insurance,
delivery of service at the designated places in NADT at Nagpur as mentioned in
the bid document. I / we enclose herewith the complete Financial Bid as required
by you in Annexure 3. This includes:
(a) Rate of item to be supplied as per Section-V of Bid document.
20

(b)
Statement of deviation, if any, from financial terms and conditions.
5. We agree to abide by our offer for a period of 30 days from the date of opening of
the bid documents and that we shall remain bound by a communication of acceptance
within that time.
6. We have carefully read and understood the terms and conditions of bid document
and its implications. We do hereby undertake to supply the specified service. The
financial deviations are only those mentioned in the Statement of deviations from
financial terms and conditions.
7. Certified that the bidder is:
A sole proprietorship firm and the person signing the bid document is the sole
proprietor/constituted attorney of sole proprietor.
Or
A partnership firm and the person signing the bid document is a partner of the firm and
he has authority to refer to arbitration disputes concerning the business of the
partnership by virtue of the partnership agreement/by virtue of general power of
attorney.
A company and the person signing the bid document is the constituted attorney.
Or
(NOTE: Delete whatever is not applicable. All corrections /deletions should invariable be
duly attested by the person authorized to sign the bid document.)
8. We do hereby undertake that, until a formal notification of award, this bid,
together with your written acceptance thereof shall constitute a binding order between
us.
Yours faithfully,
Dated this___________day of ________of 2012
Address _____________________
_____________________________
______________________________
Telephone:
FAX
Email
Company seal
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ANNEXURE-1
1. Name of concern :
PROFILE OF ORGANIZATION
2. Status of the concern : Proprietary/Partnership/Private/
(support with documents)
Govt./Others (Specify)
______________________________
______________________________
3. Postal Address :
4. Telephone :
5. Fax :
6. E-mail :
7. Web site :
8. Year of Establishment :
9. Activities/Services Offered :
10. PAN :
11. Total turnover for Financial Years : FY 2010-11 ___________
(Enclose audited final accounts) FY 2011-12 ___________
12. Name of the Head of the
Organization/Managing Director :
Date:
Place
Signature of Authorized Signatory
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ANNEXURE-2
To
The President of India
WHEREAS ………………………………………………………………………………
(name and address of the supplier) (Hereinafter called “the supplier”) has undertaken,
in pursuance of contract no. ………………………………………………….. Dated …………. to supply
(description of goods and services) (herein after called “the contract”).
AND WHEREAS it has been stipulated by you in the said contract that the
supplier shall furnish you with a bank guarantee by a scheduled commercial bank
recognized by you for the sum specified therein as security for compliance with its
obligations in accordance with the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee:
NOW THEREFORE we hereby affirm that we are guarantors and responsible to
you, on behalf of the supplier, up to a total of ……………………………………………………..
…………………………………………………… (Amount of the guarantee in words and figures), and
we undertake to pay you, upon your first written demand declaring the supplier to be
in default under the contract and without cavil or argument, any sum or sums within
the limits of (amount of guarantee) as aforesaid, without your needing to prove or to
show grounds or reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the
suppler before presenting us with the demand.
We further agree that no change or addition to or other modification of the
terms of the contract to be performed there under or of any of the contract documents
which may be made between you and the supplier shall in any way release us from any
liability under this guarantee and we hereby waive notice of any such change, addition
or modification.
This guarantee shall be valid until the …………….day of……., 2012.
………………………………………………
(Signature of the authorized officer of the Bank)
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………………………………………………
Name and designation of the officer
……………………………………………
Seal, name & address of the Bank and address of the Branch
(Bank’s common seal)

ANNEXURE – 3.
(TO BE FURNISHED ALONG WITH FINANCIAL BID)
Sl.No
Name of the
Item
Description of item
Rate per
unit taxes
& other
incidental
expenses
Remarks
24