GROWINGWITHWIC - Texas WIC

Texas WIC Nutrition &
Breastfeeding Conference
June 21-23, 2011
Renaissance Hotel • Austin, TX
GROWING WITH WIC
EXHIBITOR INFORMATION
To sign up, complete the form
on the back page and fax to:
1-866-219-7008

Conference Information
You are invited to participate as a sponsor and/or exhibitor at the 2011 Texas WIC
Conference. WIC agencies are on the front line of nutrition and health care services
to the nation’s most vulnerable families. Among the nearly 600 WIC community
members who will be attending the conference, you will find representatives from
the WIC state agency, as well as administrators and staff from local WIC agencies, and
clinics from Texas.
Sponsor or Exhibit at the conference in order to:
• Increase visibility for your company.
• Market your services.
• Meet with WIC decision–makers and build relationships.
• Demonstrate your commitment to promoting health for women, infants and children.
SCHEDULE AT A GLANCE
TUESDAY, JUNE 21
8:00 - 11:30 a.m. Pre-Conference
Workshops
11:00 a.m. - 4:00 p.m. Exhibitor Move-In
1:00 - 5:00 p.m. General Sessions
5:00 - 7:00 p.m. Reception with Attendees
WEDNESDAY, JUNE 22
7:30 - 8:30 a.m. Continental Breakfast
with Exhibitors
8:30 - 10:00 a.m. Breakout Sessions
10:00 - 10:30 a.m. Break with Exhibitors
10:30 a.m. - 12:00 p.m. Breakout Sessions
12:00 - 1:30 p.m. Lunch on Own
1:30 - 3:00 p.m. Breakout Sessions
3:00 - 3:30 p.m. Break with Exhibitors
3:30 - 5:00 p.m. Breakout Sessions
THURSDAY, JUNE 23
7:30 - 8:30 a.m. Continental Breakfast
with Exhibitors
8:30 - 10:00 a.m. Breakout Sessions
10:00 - 10:30 a.m. Last Break with Exhibitors
10:30 a.m. - 12:00 p.m. General Sessions
10:30 a.m. - 12:00 p.m. Exhibitor Move-Out
Conference Location
Austin Renaissance Hotel
9721 Arboretum Blvd.
Austin, TX 78759
Phone: (800) 468-3571
Call now to reserve your room! Don’t forget
to tell the reservationist you are with the WIC
Conference in order to receive the government
room rate of: $115/Single or $165/Double Room.
Note: Exhibitor move-in is Tuesday with a
reception starting at 5pm.
Questions? Call 1-877-451-8700 or visit: www.wicconference.com

Exhibitor Information
BENEFITS OF
EXHIBITING
As a participant, you
can expect to:
• Promote your product.
• Build strong relationships.
• Provide valuable
information.
• Expose your products/
services to an audience of
more than 500 people.
• Share ideas that will
respond to program
resources.
• Introduce new products
and give demonstrations.
• Maximize exposure.
• Network.
COST TO EXHIBIT
State Agencies:
Complimentary (No Fee)
Non-Profit Organizations:
$400.00
For-Profit Companies:
$1,000.00
WHO WILL BE
ATTENDING?
The WIC Nutrition and
Breasfeeding Conference is
attended by local WIC agencies,
dietitians, nurses and nutrition
counselors eager to learn about
the new WIC Food Packages
and how it will impact their
interaction with clients.
Attendees look for:
• Opportunities to share best
practices in breastfeeding
and nutrition education.
• Innovative approaches to
education and strategies to
overcoming challenges.
• New information regarding
the feeding relationship
and the role of nutrition
counselors in helping
families change for the better.
• Important discoveries on
how different generations
of breastfeeding mothers
can respond to situations in
differing ways.
• And, much more.
TERMS AND
CONDITIONS
All 10x8 exhibits are equipped
with a 6 ft. table, two (2) chairs,
and an identification sign.
Security will not be provided.
Exhibitor displays will not be
allowed to extend beyond
exhibit space into the aisle.
Shipment information will be
provided with the exhibitor kit.
HOW TO SIGN UP?
Visit www.wicconference.com/
exhibitors to sign up online.
-OR -
Fill out the back page of this
brochure and fax to:
1-866-219-7008.
Sponsorship Opportunities
RECEPTION SPONSOR
Cost: $5,000
Provide a great networking
opportunity for attendees and an
incentive for them to come by your
booth. Sponsor a healthy reception
Tuesday, 5-7pm.
Sponsor benefits:
• 10 by 8 booth.
(Value $1,000)
• Recognition in conference
program.
• Full page ad in conference
program. (Value $500)
• Signage beside food tables.
SPONSOR BREAKFAST
Cost: $5,000
Help attendees start the day
off right with a breakfast
sponsorship.
Sponsor benefits:
• Two 10 by 8 booths.
(Value $2,000)
• Recognition in conference
program.
• Full page ad in conference
program. (Value $500)
• Signage beside food tables.
BREAK SPONSOR
Cost: $2,000 each
(or $5,000 for all three)
Energize attendees during breaks
held in the exhibit hall.
Sponsor benefits:
• 10 by 8 booth.
(Value $1,000)
• Recognition in conference
program.
• Half page ad in conference
program. (Value $250)
• Signage beside food
tables.
Questions? Call 1-877-451-8700 or visit: www.wicconference.com

GENERAL EXHIBIT BOOTH:
SPONSOR CHOICES:
State Agency: $0 Breakfast - Wednesday: $5,000
Non-Profit: $400 Breakfast - Thursday: $5,000
For-Profit: $1,000 Break - Wednesday AM: $2,000
Break - Wednesday PM: $2,000
10x10 Booth Includes: Break - Thursday AM: $2,000
-Company sign Breaks - ALL: $5,000
-One skirted table Reception - Tuesday: $5,000
-One wastebasket
-Draping
-Two badges
*Space assignments will be made
-Two chairs
on a first-come, first-served basis.
(Additional Badges: $25/person)
NO REFUNDS WILL BE AVAILABLE.
Total Exhibit Spaces (10x10’s) Requested:
Exhibitor Badges Requested:
For each 10 x 8 exhibit, two complimentary name badges will be issued. Additional name badges may
be purchased for $25.00 per person. Badges are for identification purposes and must be worn at all
times in the exhibit hall.
CONTACT INFORMATION:
Exhibiting Co:
(Please use the name to be presented on the identification sign on-site.)
Address:
City: State: Zip:
Contact:
Phone:
Email:
EXHIBITOR
REG FORM
Title:
Fax:
Product/Service to be Displayed:
*WIC has the right to restrict certain items or products your company may exhibit.
PLEASE NOTE: Exhibitor or sponsor must be WHO CODE COMPLIANT. If your company is not
WHO CODE COMPLIANT, you will not be allowed to exhibit or sponsor and payment will be refunded,
MAIL TO: WIC Conference
c/o Swift Solutions
P.O. Box 150790
Austin, Texas 78715
FAX TO: 1-866-219-7008
Questions? Call: 1-877-451-8700
PAYMENT METHOD:
Full payment must be received before
the conference. Select one of the
following methods:
Check Enclosed:
Payable to ‘Swift Solutions’
Mailing Address Above
Purchase Order/Voucher:
PO/PV #:__________________________
Contact:___________________________
Phone:____________________________
Credit Card: Discover AmEx
MasterCard VISA
CC#__________________________________
Exp. Date:_____________________________
Billing Address Zip Code:_________________
Cardholder (Print):_______________________
Signature:_____________________________
HOLD HARMLESS CLAUSE:
The exhibitor assumes the entire responsibility
and liability for losses, damage and claims arriving out
of injury or damage to exhibitor’s displays, equipment
and other property brought upon the premises of
the Renaissance Hotel and shall indemnify and hold
harmless Swift Solutions, WIC, Renaissance Hotel
agents and employees from any and all such losses,
damages and claims.
___________________________________
Signature
___________________________________
Date
COMPANY BADGES:
Name for Badge:
Title:
Name for Badge:
Title:
Additional Name Badge ($25):
Title:
Additional Name Badge ($25):
Title: