2012-2013 Extended Day Handbook - Conley Elementary School

Conley Extended Day
Enrichment Program
2012 – 2013
Parent Handbook
Dear Parents:

Welcome to the Conley School at
SouthWood Extended Day Enrichment
Program. In this Parent Handbook you
will find the Policies and Procedures, as
well as the Fee Schedule and Program
Dates. Please read this carefully and let
us know if you have any questions or
concerns. We look forward to an
enriching year with your child/ren.
Thank you,
Danielle Dilbeck
EDEP Coordinator

Important E.D.E.P. Information
SCHOOL ADDRESS
Conley School at SouthWood
2400 E. Orange Avenue
Tallahassee, FL 32311
(850) 414-5610
EXTENDED DAY PHONE NUMBER AND EMAIL
Danielle Dilbeck
Extended Day Coordinator
dilbeckd@leonschools.net
Trenton McKinney & Jeramie Rollins
Assistant Coordinators
EDEP Office: (850) 414-6223
PROGRAM FEES
Registration Fee: $50.00

(Required at time of registration)
After School
(PreK – 5 th grades)
Monday - Friday
2:50p.m. – 6:00p.m.
Pre-K: $150.00/ 18 school days
K-5 th Grades: $150.00/ 18 school days.
There are no Drop-Ins permitted during after school hours.
Before School
(PreK – 5 th grades)
Monday – Friday
7:00a.m. – 7:45a.m.
PreK: $50.00/ 18 school days
K-5 th Grades: $50.00/ 18 school days.
Before School Drop-In rate $5.00 a day.
(Must be arranged 24 hours in advance.)
Before School & After School
Pre-K: $190.00/ 18 school days
K-5 th Grades: $190.00/ 18 school days
A 10% discount will be offered for each additional child from the
same family.
A 25% discount will be offered to parents working for Leon
County Schools. (LCS Identification Badge must be provided and
copied to receive this discount.)
BEFORE SCHOOL SIGN IN
Parents please come to room 606 to sign in your child/ren.
Children will be released to their designated supervised areas at
7:45 a.m. Pre-K children will be taken to their classrooms.
AFTER SCHOOL SIGN OUT
Pre K parents please come to room 304 to sign out your child/ren.

K-5 grade parents please come to the cafeteria to sign out your
child/ren before 4:00 p.m. After 4:00, we offer a car pick-up
service until 6:00 p.m.
EARLY RELEASE DAYS “THE PROGRAM WILL BE OPEN”
December 18, 19, 20, 2012
May 29, 30, 31, 2013
HOLIDAYS “THE PROGRAM WILL BE CLOSED”
September 3, 2012
October 22, 2012
November 12, 2012
November 21-23, 2012
December 21-31, 2012
January 1-4, 2013
January 21, 2013
March 18-22, 2013
March 25, 2013
May 27, 2013
SUMMER CAMP
Registration Fee: $50.00
$150.00 per week per child
7:00 a.m. – 6:00 p.m.
There is a 10% discount offered for each additional child.
We will be accepting students entering Kindergarten, Fall 2013 through
those entering 6 th grade, Fall 2013. Look for more information Spring of
2013.
IRS STATEMENT
The Federal Tax Identification number is 59-6000709.
Please keep your receipts for accurate records of your expenses.
The Program does not provide itemized statements or copies of
receipts for tax purposes. Receipts will be available 3 days after the
payment has been submitted. Receipts may be picked up through
the end of the fiscal year or by June 29, 2013.

Important Dates
Cycle Payment Due Cycle Dates
1 August 17, 2012 August 20- September 13
2 September 13, 2012 September 14 – October 9
3 October 9, 2012 October 10 – November 5
4 November 5, 2012 November 6 – December 5
5 December 5, 2012 December 6 – January 15
6 January 15, 2013 January 16 – February 11
7 February 11, 2013 February 12 – March 7
8 March 7, 2013 March 8 – April 10
9 April 10, 2013 April 11 – May 6
10 May 6, 2013 May 7 – May 31
A $20 late fee will be assessed for fees paid after 6:00 p.m. on
the due date.

Mission Statement
It is the mission of the Conley Extended Day Enrichment Program
to provide a combination of services for students and parents
incorporating an academically, socially, and culturally rich
environment to help children grow and extend their learning
experience, while providing safety and guidance.
Policy Statement
Eligibility and Enrollment
Extended Day Enrichment Program participants must be school age and
must be able to display age appropriate skills in the areas of self care,
communication, mobility, and social-emotional development. All
participants must complete the Extended Day Enrichment Program
registration form prior to participation.
Arrival and Departure
For the safety and well being of participants, each child must be signed in
and out by a parent or guardian. No child will be released to a person not
authorized in writing by the custodial parent. Participants may not be signed
out by anyone under the age of 18, unless authorized by a parent. If someone
other than the regular pick-up person comes to pick up the child, we will ask
for a picture I.D. to verify the identity of the person. Only the people listed
on the registration form may sign the child out. Please allow for 5-10
minutes for your child to come as we will be using all areas of the school.
Absence
Attendance is taken daily for each grade level. Parents are to call and leave
a message by 1:00 p.m. if their child will not be attending on his/her
regularly scheduled days. Parents may also send an email regarding an
absence. It is our policy that if a child does not arrive at the program as
intended, the coordinator will try to contact the parents. If parents are not
reached after three contact attempts, the student will be considered absent,
and the program will not be held liable for the child’s where-abouts.
Absentees without prior notification may be mistaken for a missing child
and unnecessary concern and time spent in searching for the child may
occur.
Refunds
No refunds are permitted after the first day of each session, except for cases
of prolonged illness (two weeks or longer) or family relocation. (Proof may
be requested.) Parents must request the refund.

Payment of Fees
Fees are to be paid in full by 6:00 p.m. on the appropriate due date. The
School Board has approved no other method of fee payment. Children may
not attend the program until fees are paid. Please make your checks or
money orders payable to Leon County Schools. Conley EDEP does not
accept cash as a form of payment. Payments should be given to an Extended
Day staff member or put into the EDEP drop box located outside the EDEP
office. Extended Day is not responsible for payments delivered in any other
way. Prorated amounts will only be given if the student is starting the
program in the middle of a cycle. A $20.00 fee will be charged for payments
received after the due date. Refer to your monthly EDEP schedule for actual
fee payment due dates. Each family will be allowed one late cycle pass to be
exempt from paying this fee which will be documented on the child’s
registration form. Any checks that are not valid will be passed on to our
collection agency and will need to be cleared through Payliance. Please note
that if two checks given as payment are not valid and found insufficient,
EDEP will no longer accept checks as a payment for your student. All
payments must then be made in the form of a money order. All payments
must also be up to date for the child to continue attending the program.
Scholarships
Conley EDEP offers a scholarship program called Project Care for parents
needing assistance. To be eligible for this scholarship, the student must be
on free or reduced lunch. Space is extremely limited and is done on a first
come, first served basis. For more details, please contact the coordinator.
Late Pick-Up Fees
The Extended Day Enrichment Program ends promptly at 6:00 p.m. After
6:00 p.m. parents must come inside to the EDEP office to sign out their
children. Parents who are late in picking up their children will be assessed a
late fee. Payment is due at the time the child is picked up, via money order
or check. The late fee is $10.00 beginning at 6:01 to 6:05. Starting at 6:06
p.m. the fee increases by one dollar per minute. (For example 6:06 is
$11.00, 6:07 is $12.00, etc.) After 7:00 p.m., legal advisors will be
contacted for non-pickup if the EDEP employees and/ or the principal has
not been contacted by the parent(s) or legal guardian(s). Legal advisors
may also be contacted in the event that EDEP staff are not able to stay on
campus with the student past 6:15 p.m. even if contact has been made with
the parent. Each family will be allowed one late day pass to be exempt from
paying this fee which will be documented on a separate sign out form. If
parents are routinely late picking up their children, Extended Day reserves
the right to discontinue services.

Insurance
The Extended Day Enrichment Program does not carry accidental insurance
on participants. It is the responsibility of the parents to carry adequate
insurance. Check with the school’s front office for an accidental insurance
application through Leon County Schools.
Accident Procedures
If an accident with your child should occur, the Extended Coordinator or
Assistant Coordinator will assess the severity of the injury. For all injuries
occurring above the neck, injuries that cause or leave a mark, or for injuries
requiring additional assistance or attention (i.e. ice, medication, ambulance,
etc.), our standard procedure is to file an accident report and notify parents.
We maintain a 50% staff minimum certified in CPR and First Aide at all
times.
Health and Safety
Should a child become ill (fever, flu, stomach virus, lice, etc.) while
participating in the EDEP, parents will be contacted to pick up their child
immediately and keep them home for at least 24 hours. No child may be
dismissed from the school’s clinic to attend the Extended Day Program. If
your child has a known medical condition, please be sure to inform the
director of any special medications needed or procedures for treatment. A
separate medication/treatment permission form is to be completed for EDEP
in order for the director to administer medication/treatment. This form, as
well as a log of all medication distributed, will be kept with your child’s file.
In compliance with school board policy, students are not allowed to carry
their own medication. Prescription bottles must be identified by an affixed
label to the bottle. All information on the label must be current within a
maximum of 30-days.
Allergy Procedures
Please ensure that all known allergies for your child(ren) are written on their
registration form. If your child(ren) has a known allergy, he/she will be
placed on the EDEP allergy list that is distributed to all teachers working in
the Extended Day Program. We will work with parents to help accommodate
their child’s needs as best as possible.
Snacks
Nutritious snacks are provided in the After School Program. Morning and
afternoon snacks are provided in Summer Camp. Parents are welcome to
bring additional snacks or juice for their child, if desired. Lunch is not
provided on full days, such as Summer Camp unless stated otherwise.
Parents/guardians must provide their child with a lunch on these days.

Discipline
To achieve the goal of providing a quality enrichment program for children
in an environment of cooperation and respect, all members of the Extended
Day Enrichment Staff utilize positive discipline practices. These policies
and practices are consistent with, and conform to, our school’s discipline
policy. If discipline practices such as non-punitive interactions, redirection,
and/or time-out do not facilitate the appropriate behavior, parents of the
student requiring special attention will be asked to attend a conference in
order to discuss and assist in implementing measures needed to assure
appropriate behavior and continued participation. If the student chooses not
to, or cannot demonstrate appropriate behavior within the program, their
behavior will be interpreted to mean that the student either does not have the
capability or the desire to participate in the program. At such a time, the
student will be asked to leave the program by request of the Extended Day
Enrichment Coordinator. Should it be deemed the participant is capable, but
chooses not to behave in an appropriate manner, no refund will be given.
Lost and Found
All items left in Extended Day will be taken to Lost and Found; check with
the front office for the location of the Lost and Found container. Children
may bring personal items to play with during afterschool. However, students
are responsible for the care of their own belongings. The Extended Day
Enrichment Program is not liable or responsible for lost or damaged personal
items including but not limited to toys, electronics, games, clothing, etc. We
also reserve the right to ask students to keep such items in their backpacks if
it is deemed that these items may cause issues with other students. If a child
is repeatedly ask to do this and still refuses to follow directions, the item will
be confiscated by a staff member and the parent will need to pick it up from
the Extended Day office.
Field Trips
The Extended Day Summer Enrichment Camp will be participating in
weekly fieldtrips. Permission forms will be distributed weekly for out of
county/state trips. These forms will specify the destination of the trip and
will need to be signed and returned prior to the child’s participation. Please
note the arrival and departure times for all trips as they vary each week. It is
important for children to arrive on time to prevent missing the bus. No
refunds will be given for children missing the bus. We will go on fieldtrips
as planned unless there are severe weather conditions. Students attending
the field trip will be accounted for via a head count and with an attendance
log to ensure all students attending are present. This procedure will take
place every time students load onto a bus before departure.

Check Verification
& Returned Check Processing By
Client Services
800-634-4484
customerservice@payliance.com
YOUR CHECK IS WELCOME
We must have the following information before accepting your check:
· FULL NAME
· STREET ADDRESS (NO P.O. BOX)
· PHONE # WITH AREA CODE
If your check is returned, it may be represented
electronically. You authorize service changes
and processing fees, as permitted by state law, to
be debited from the same account by paper draft
or electronically, at our option.
www.payliance.com

Nondiscrimination Contact Information
“No person shall on the basis of gender, marital status, sexual orientation, race,
religion, national origin, age, or disability be denied employment, receipt of services,
access to or participation in school activities or programs if qualified to receive such
services, or otherwise be discriminated against or placed in a hostile environment in
any educational program or activity including those receiving Federal financial
assistance, except as provided by law.”
An employee, student, parent or applicant alleging discrimination with
respect to employment, or any educational program or activity may
contact:
Kathleen Rodgers
Leon County Schools
2757 West Pensacola Street
Tallahassee, Florida 32304
(850) 487-7306
rodgersk@leonschools.net
A student or parent alleging discrimination as it relates to Section 504 of the
Rehabilitation Act may contact:
Dr. Margot Palazesi, 504 Specialist
Leon County School Board Office
2757 West Pensacola Street
Tallahassee, Florida 32304
(850) 487-7161
palazesim@mail.leon.k12.fl.us
Leon County School District
Tallahassee, Florida
Jackie Pons, Superintendent