i3MS (Integrated Minerals and Mines Management ... - eGovReach

Integrated Mines & Minerals
Management System
(i-3MS)
Deepak Mohanty IFS
Director of Mines
Government of Odisha

Mineral Sector in Odisha
• Odisha is a mineral rich state
• Abundant reserves of high grade Iron ore,
Manganese, Coal, Bauxite, Chromite along with
other minerals like limestone, dolomite, tin,
nickel, vanadium, gemstone, granite, graphite,
lead etc.
• 80% of Industrial activity in Odisha is based on
Minerals.

Mineral Regulatory Framework
Mines & Minerals (Development & Regulation) Act,1957
Central
Rules
Mineral Concession Rules, 1960
Mineral Conservation & Development Rules ,1988
Granite Conservation& Development Rules, 1999
Marble Conservation & Development Rules ,2002
State
Rules
Orissa Minor Mineral Concession Rules ,2004
Orissa Minerals (Prevention of Theft ,Smuggling &
Illegal Mining &Regulation of Possession,
Storage, Trading & Transportation ) Rules,2007

Government
The Department of Steel & Mines in Odisha
regulates all Major & Minor Mineral of the state.
Department has Two Directorates
Directorate of Mines – Mineral Administration
Directorate of Geology – Mineral Exploration
The 30 Districts of Odisha is divided in 14 mining
circle Offices

Contribution of Mining Sector
Government revenue has increased many folds and today
the Mining sector is the second largest contributor to the
state exchequer and growing at 25% since last 4 years
It is estimated that the total Mineral economy for Odisha
may be 70 Thousand Crores

Business Rules of Odisha based Minerals
• Anyone having interest in the Mineral Ore of Odisha have
to be registered either as Lessee or Licensee.
– Lessees – Lease holders of the Land having Ore
Deposits . Activities of Lessee are Governed by
various Acts and Rules of GoI & GoO.
– Licensees are the one who use the Mineral as Raw
Material for Industry or are traders. Activities of the
these are Governed by the GoO.
–As on date we have 4595 in four categories
– Trader
– Storage/Depot
– Processing unit ( Crushers & beneficiation)
– Mineral based industry

Complexities and limitations
Mining Rules applicable for Mineral excavation to
Transportation are required to be ensured at many levels.
Clarity and definition on these rules are misinterpreted which
often becomes a trap for the administrators.
Other than mining Laws, rules pertaining to Environment,
Forest, Pollution, Schedule area need to be followed. To add
to the complexities, various court orders need timely
implementation.
Regulators & Administrators at all levels had been severely
limited by the lack of adequate and usable information/data.

Complexities and limitations
Mineral transportation in the state covers three ports , 27
Railway sidings and more than 50 Thousand trucks
engaged in transportation of ore round the year.
Delayed information on mineral Transportation through
Road/Rail/Port
Unable to monitor despatched quantity of ore vis-à-vis the
produced quantity for months.
Mineral Administration has now become a complex task
spanning Multiple levels of Government, Multiple
Departments, Multiple Stakeholders and a complex
interconnected eco-system

Trigger for IT initiative
Odisha has witnessed huge surge in Mining operation in last
one decade
Increase in investments in Steel & Power sector which are
dependent on mineral Ore like Iron, Chromite, Bauxite,
Manganese, Coal etc.
Boom in demand of low grade ore resulting in unforeseen
profits across the board from small to large mining and
associated operations,
This has contributed substantially to the increase in
Surface transport thus giving an impetus to illegal Mining

OBJECTIVE OF PRESENT INITIATIVE
To have end to end tracking of Mineral Ore
produced ,
despatched and
Consumed

Implementation of i3MS
Conceptualized in March 2010
i3MS launched in Sept 2010
Piloted in April 2011
Scaled up for all circles : Sep 2011 – April 2012
Coal Implementation : June 2012
Integrations with Commercial Tax & Ports in Sep 2012
User Fees Rs1 per Ton : Oct 2012
Integration with Railways in March 2013

Project Initiation
After detailed study several workshops and stakeholders
consultation were made (TATA,ESSEL,
NALCO,JINDAL,OMC,SAIL, IRE, & MCL)
Recommendation were finalised with experts from
IIT,OMC,IIIT,ORSAC (state arm of ISRO) & IT
Department
As many as 60 Review meetings been conducted at the
various levels of the Secretary, Chief Secretary , Hon’ble
Minister of Mines and the CHIEF MINISTER

Application Software
22,000 different set of users with Role & Right based
access
All procedures as mentioned in Orissa Mineral rules of
2007 are made online and mandatory used by officials and
Industries
All file movements & official documents for award of
permit, License grant, to various certificates and returns
are made through electronic movement

Application Software
Creation of massive database of all 600 lease and 4500
End User Profile along with unique codification
61 Thousand e-Permits granted
Since Cabinet nod for ePass ,61 Lakh e-Pass generated
3,267 online Mineral Dues Clearance Certificate processed
Revenue through Online
Rs. 6,565 Crores Royalty processed through system
Rs. 14.46 Crores collected against User Fee
Rs. 1.11 Cr. collected against Application Fee.

Application Software
3,669 and 1344 number of new License and
renewal been granted online
32,139 number of Trucks been registered with
photograph and online RTO verification
360 Weigh bridges in 178 mines been approved
18,855 returns been filed online

Progress of i3MS
Everyday on an average 50 thousand transactions are
effected online
i3MS consists of 19 Major module and 76 sub modules
All Modules are stitched to each other
18 modules are based on transaction which has multiple
layer of approval process.
Four modules are have transactions based on other
department / Ministries applications which either push or
pull of data from i3MS

Innovations
End to end tracking of Mineral Ore from Source till destination
using 1D & 2D barcode technology
Integrated with Freight operating information system ( FOIS) of
Indian Railways (took 14 Months with three layer of security),
Cabinet Approval is sort at Center, thereafter all states will follow
the same method
First application to integrate online with the RTO & Vahan Sarthi
database in real time
Integrated with Commercial Tax for real time validation of the
TIN and eWay bill
Business continuity model even in internet downtime
Integrated with 50 Different model and make of Weigh bridges

State Wide IT
Infrastructure

Dedicated Computer Room as Mines Lab
in all 14 Mining Circles

May 30,
2013
21
Comprehensive 5-year
Plan

IT Support in
Director of Mines
14 Mining Offices
Check Gates

SL# Location Mining Office Checkgate Railway Siding
1 PMU 2
2 Joda 2 9
3 Koira 2
4 Keonjhar 2
5 Rourkela 1
6 Sambalpur 1
7 Bolangir 1
8 Bhawanipatna 1
9 Koraput 1
10 Talcher 2
11 Berhampur 1
12 Cuttack 1
13 Baripada 1
14 Jajpur Road 2
15 Phulbani 0
23
TOTAL 20 9
Comprehensive 5-year
Plan

MIS Database
(Lessee/ Licensee)

May 30,
2013
26
Comprehensive 5-year
Plan

May 30,
2013
27
Comprehensive 5-year
Plan

May 30,
2013
28
Comprehensive 5-year
Plan

May 30,
2013
29
Comprehensive 5-year
Plan

May 30,
2013
30
Comprehensive 5-year
Plan

May 30,
2013
31
Comprehensive 5-year
Plan

Categories of Licensee
The four Category of Licensee
Trader
Storage/Depot
Processing unit ( Crushers & beneficiation)
Mineral based industry
sub classified to 16 types for clarity on the usages of Ore

Sub Categorization of Licensee
Sl. No. Licensee Category
1 TRADER (1113)
2
STORAGE DEPO
(413)
Sub Categorization of Licensee
T1 - Procurement for export (394)
T2 – Procurement for Domestic Sale (719)
S1 - Procurement storage & selling (139)
S2 - Storage for onward Transport (36)
S3 - Storage for Inland Shipment (0)
S4 - Storage for Dispatch by Rail (96)
S5 - Storage for Export (86)
S6 - Procurement & storage for export (46)
S7 - Procurement & storage for outside circle (10)
C1 - Procurement, storage for processing & sale (Crusher Unit) (245)
3
PROCESSING UNIT
(386)
C2 - Procurement for processing (Crusher Unit) (81)
B1 - Procurement, storage for processing & sale (Beneficiation Plant) (52)
4
MINERAL BASED
INDUSTRY (1333)
B2 - Procurement for processing (Beneficiation Plant) (8)
M1 - Procurement & Storage for Self Consumption and sale of residual (289)
M2 - Procurement for self consumption (538)
M3 - Procurement for Self consumption outside state (506)

New & Renewal of
Mineral Due
Certificate (MDCC)
34

New & Renewal of Mineral Due Certificate (MDCC)
Purpose
To do any transaction on the Mineral Ore, the Company/
Individual should avail a No Due Certificate from the
Directorate
The validity is for 6 months
Present
Applicant now can only apply online and through system
workflow the Director of Mines, DDM ( HQ) , 14 Circle DDM
/MO, Accounts officer & Section officer , process the file
online with certificate issued digitally.

Efficiency Increase (MDCC)
MANUAL
2 Months 4 Days
ONLINE
Lessee
Letter response was being
required from the concern circle
to comment on the lessee status
Constant Follow up
file is sent online for circle office to
comment on status
File position is transparent
Minimum 30 Days
7-8 days,
Licensee
Delays for months together
without any reason
One representative always at the
Directorate to follow up
Reason for delay is transparent
No more crowd at Directorate of
Mines

New and Renewal
of Licensee Grant
37

New and Renewal of Licensee Grant
Purpose
Past
All 14 Circle mining offices register new or renew as per
OMPTS
One may have multiple licenses for different mineral in a
circle
Application & approval was not transparent
Identification of existing or new was difficult to ascertain
Multiple mineral in one license - difficult to trace
Present
State Wide rolled out since 11 Oct 2011

Efficiency Increase (Licensee Grant)
MANUAL
ONLINE
3 Months 20 days
No fixed Interview session
Date of appointment for
Document verification &
interview fixed in advance
Liaison officer always
available at DDM office
Able to see progress on the
Internet

Truck Owner
Registration

Truck Owner Registration
Purpose
Amended Rule 45 of MCDR, 1988
Methodology Adopted
Verification of Trucks to be done online with RTO on 3
parameters
Registration No. Engine No.
Chassis No.
If found in order, additional information is pulled
automatically i.e,
Permit
Validity
Road Tax
Validity
Fitness
Validity
Insurance
Validity
Challan
( if any)
ePass to get be generated for truck registered, Auto
updation from RTO to be done daily

May 30,
2013
42
Comprehensive 5-year
Plan

e -Transit Permit
System
(Lessee/ Licensee)

Transactions of Lessee & Licensee
Online Application of Transit Permit
Auto check by Software on
Statutory clearances as per GoI
Compliances as per GoI & GoO
Validity of Consignee
Mining Circle officer makes physical check to Approve permit
online
Auto Royalty demand as per applicable Ad valoram
Online generation of barcoded Transit Permit at Lessee point

May 30,
2013
45
Comprehensive 5-year
Plan

May 30,
2013
46
Application Fees
TP Book Cost
Advance Royalty
Export on self Account
Despatch By Road/Rail
Submission of Form F
Submission of Form H
Comprehensive 5-year
Plan

against one Application in Form J ,
Obtains 4 Permits in Form L specific to a
consignee along with Railway Forwarding note
for Rack indenting by Lessee

May 30,
2013
48
Comprehensive 5-year
Plan

History
May 30,
2013
49
Comprehensive 5-year
Plan

Real Time Permit Approval Status on the Website
Real Time Permit Approval Status on the Website
Lessee
Licensee
Lessee
Licensee

e-Transit Pass for
Mineral transport

e-Pass
New ePass (Form M-1 & Form G-1) has been notified
ePass captures information from the
electronic Weigh bridge with out human entry
Vehicle engaged is selected from the pull down menu
transporter name from the pull down
The ePass are uniquely Bar-coded with Date/Time Stamp
The ePass is printed by the Lessee/Licensee who has been
issued e-Permit.
System auto checks despatch against a permitted quantity
mentioned in the Permit

e-Pass
Since the despatch point are located on hard to
reach terrain, availability of connectivity all the
time may be a problem, therefore the desktop
software has capability to keep in memory the
permit details and operate with out getting
synched to the central server for 4 Hrs.

Downloaded from respective login
May 30,
2013
54
Comprehensive 5-year
Plan

May 30,
2013
55
W/B Operator at the mines end
will enter the transit pass detail
and click on the save button to
generate e-Pass
Comprehensive 5-year
Plan

May 30,
2013
56
Comprehensive 5-year
Plan

e–Pass ( Mobile Version )
At the time of despatch he is required to send SMS as
mentioned below
Number
Message as
EP ( e-Pass)
604 ( Permit Number)
604 ( Pass Number)
OR029856
16.2
7.5

Mineral Check
Gate Management
58

Check Gate cum
Weigh Bridge
4
1
1. Security
2. Lights with
Genset
7
5
9
6
3. Tower &
Camera
4. Hot zone
5. Operator
10
3
2
6. Pre Fabricated
House
8
7. Barcode
Reader
8. Weigh Bridge
11
9. Signage May 30,
2013
59
Comprehensive 5-year
Plan

Wireless May 30, Tower 60 at DDM Office,
2013 Joda
Comprehensive 5-year
Plan
Wireless Tower at Lahanda
Checkgate

May 30,
2013
61
Comprehensive 5-year
Plan

Night view of the Check Gate

Night view of the Check Gate

Mining
Office
Lohanda
Gate
May 30,
2013
64
Comprehensive 5-year
Plan

Connectivity to Four Govt. Check Gate

Mineral Check Gate Management
To generate e-Pass , route selection passing
through the mineral check gate is mandatory.
Once e-Pass is generated at mines end, trucks
due to cross the mineral check gates gets
displayed on the dashboard screen
All trucks are again weighed on the check gate
which is electronically captured by the software
The barcode is also scanned and verified

May 30,
2013
67
Comprehensive 5-year
Plan

Mineral Dispatch Forecast
May 30,
2013
68
Comprehensive 5-year
Plan

May 30,
2013
69
Comprehensive 5-year
Plan

Enroute Check with bar
code scanning , Call
Centre functions ,SMS
based
Can be identified whether
original or fake
If connected to network ,
can be cross checked with
the database
Has all the content of the
pass ( 160 Characters)
embedded in the small dots
Mobile having camera can
download from i3MS portal
and read the content
Can be called to the call
center Sanjog at 155335 to
know the pass details
SMS can be sent to
9437017462 in the below
format to get the TP
details
May 30,
2013
70
TP
Comprehensive 5-year
Plan

End destination confirmation
(Railways Siding , Port & Industries)
At Govt. Railway sidings a hand held bar
code scanner is provided.
This scanner has capability of reading the
content of the 2D barcode
If the railway siding has internet
connection, the data captured through
this device is uploaded in i3MS portal
It has been instructed to the Private
railway siding to have computer and bar
code scanner
All truck should enter through one gate
and get the barcode scanned in real time.

Railway
Integration

Integration with Railways - FoIS
(Freight Operations Information System )
For Rail transport , the consigner is required to place an
indent with Railways using FoIS operated by CRIS
The Indent is always placed after approval of a Permit
At present the Consigner applies for indent manually
after getting a Permit.
In the manual system is on a preprinted railway form
where the Permit details is required to be entered.
This form needs to get counter signed by the circle
DDM/MO
Thereafter the same is deposited with the Station Master
who in turn verifies the Forwarding Note and books the

Integration with Railways - FoIS
(Freight Operations Information System )
Integration Process
The e-Permits issued in our system will be pushed
in real time to FoIS for validating the consigner &
allocating rake
In return FoIS will send information electronically like
Station From-To,
RR No.,
RR Date,
Consigner, Consignee,
Chargeable Weight,
Actual Weight

Port
Integration

Integration with PORT
6-Ports (Paradeep, Haldia, Vizag, Gangavaram, Kakinada, Dhamra)
has been given facility for integration
Ports will register their exporter name with IEC Code (10-digit Unique
Code) issued by DGFT, Ministry of Commerce
Ports will update exporter wise Plot Allotment details time-to-time
All Ports receive mineral through Rail Transport by Rake or through
Road Transport by Trucks
Port Authority needs to update the mineral received date, time &
weight for individual
Port Authority needs to update daily exporter wise Odisha specific
dispatched quantity , Vessel Number, Shipping bill date, bill no.

Integration with PORT

Commercial Tax
Integration
78

Integration with Commercial Tax
The Mines or Mineral Traders are registered under VAT and CST
Act of Odisha
Similarly the Mines/Mineral Traders are registered under OMPTS Rule
2007 for Procure/Dispatch Mineral
The Mines/Mineral Traders are asked TIN, on which basis they are
allowed to do mining or trading activity in Odisha
At any point of time Mines/Mineral Traders should have valid TIN
Cross check of TIN validity can be possible from other data source
through electronic data exchange
Hence i3MS & VATIS databases are integrated for TIN validity by using
data exchange Services
Apart from TIN Validity, other information are shared for facilitating the
Traders to generate waybill

Integration with Commercial Tax
1. Validation & Authentication of TIN
2. Sharing Mineral Dispatch Quantity & Sale
Value from Monthly Return
3. Sharing Transit Pass Info for Generating
Waybill

FORM A
Daily register &
Monthly Production
Dispatch for MINE
OWNERs
81

Administrative Returns
To regulate Excavation, Despatch & Royalty Collection, Govt. of
ODISHA has prescribed 5 Forms to be filled up by Lessees
Form – A
Form - A1
Form - A2
Daily Production & Dispatch statistics of ROM
Daily Production & Dispatch of Sized Ore & Fines
Monthly Dispatch of Mineral by Rail and Selling Price at different Point
Form – B
Form – C
Monthly Royalty Payment by the Lessee
Annual Production & Dispatch statistics
All forms have been computerized
interconnected to the e-Permit & e-Pass

Administrative Returns
Lessee updates online …
• Daily production of ROM from pit head & recovered from dump
working
• Daily production of Processed ore from Screening & Crusher
plant site
• Daily dispatch of ROM & Processed ore, which gets populated
automatically from e-Transit Pass (Form M1)
Lessee need to confirm the production & dispatch data monthly
once on the 10th of preceding month online
The concerned DDM receives the online return for approval
Form A2, Form B, Form C will be generate Automatically from e
Permit

Form A : Generate Form A
Form A Generated

Annual MCDR
Return to IBM
85

Annual & Monthly returns (Govt. of India)
Purpose
Amended rule 45 of (MCDR), Lessee to submit Annual & Monthly
Returns to the IBM & State Govt.
Iron F1 for Monthly & H1 for annual, similarly for Chromite F4 & H4
Past
Form F series needs to be submitted by 10 th of every Preceding Month
Form H series needs to be submitted by 1 st
July of each year
Figure not same of what submitted to IBM & State Govt.
Circle offices hardly looked into it for work load
No analysis done
Present
80% of returns is auto populated from the online transactions
The lessee has to only fill the sale value ,

May 30,
2013
87
Comprehensive 5-year
Plan

Monthly MCDR
Return to IBM in
Form F
88

MCDR : Form ‘F’ & Form ‘H’

FORM E
Daily Account of
Procurement &
Transportation made
other than Mine Owner
91

Daily Stock register (All Licensee)
Purpose
As per OMPTS Rule 2007, the Licensee shall submit Monthly Return
to the concerned circle DDM/MO Monthly
Monthly receipt & dispatch mineral to be filled in Form E
Monthly mineral fed to the plant, recovery and Dispatch in Form F
Past
Done Manually
Present
Automatic capturing of daily mineral receipt with introduction of e Pass
Plant feed & recovery to be entered online by industries on a daily basis
Automatic capturing of daily mineral dispatch from ePass
Any point of time mineral stock can be Traceable

Monthly Return (OMPTS-Odisha Mineral Rule)
Licensee updates online …
• Daily receipt of ROM or Processed ore from Mines
lease hold area
• Daily Transportation of ROM & Processed ore
Licensee confirms the Receive, Transportation data &
submits online
The concerned DDM receives the online return for
approval

May 30,
2013
94
Comprehensive 5-year
Plan

FORM F
Daily Account of Plant
Fed, Recovery &
Dispatch

Monthly Return (OMPTS)
Licensee updates online …
• Daily Plant Fed of ROM or ROM (CLO), which is received from
Stock Yard at plant site
• Daily Self consumption, Recovery of Processed ore or residual
• Daily dispatch of Processed ore or residual which gets
automatically populated Transit Pass (Form – G1)
Licensee confirms the Plant Fed, Self Consumption, Sale
of residual data and submits online
The concerned DDM receives the online return for
approval

Important Screens (Receive at Plant Site)

(Plant Fed, Recovery, Dispatch Return)
May 30,
2013
98
Comprehensive 5-year
Plan

May 30,
2013
99
Comprehensive 5-year
Plan

Recognition
Cited as one of the best global practice by Ernest & Young
Previously this was achieved only by New South Wales
(Australia);
Administrative Staff College of India (ASCI) had sent a
delegation on behalf of Ministry (DAPRG) to assess the
project for Awarding in 15th National e-Governance
Won e-World 2012 Award at New Delhi
Recognized by the State in e-Odisha summit in G2B category.
Acclaimed and has drawn keen interest from various state
governments including Jharkhand, Chhattisgarh, Madhya
Pradesh and Goa

Business Continuity
In accordance to Govt. notification dated: 18/10/2012, Re. 1/- per
tonne mineral will be collected towards Online e-Governance
Services. To be termed as ‘USER FEES’
The revenue generated from the user fee would be provided time to
time in the expenditure budget in the Steel & Mines Department
under Plan & Non-Plan
i3MS is already inserted as a Scheme under Non –Plan budget of
Fy13-14
A five year comprehensive plan is being worked out which serves
as a plan and seeks to provide a basis for the continued
implementation of i3MS from 1 April 2012 to 31 March 2017-
coinciding with the period of Twelfth Five Year Plan

Business Continuity
As per The Projected Annual Despatch as mentioned in
the Mining Plan of the present working mines for the next
5 years is 33,00,00,000 MT and accordingly the
expected User Fee may be to the tune of Rs 60 Crores
per year.
Taking into account regulatory and cyclical nature of
minerals it is considered the projected revenue (in form
of user fees) at 60% level for realistic estimations.
This works out to 172Crores in next 5 years to be spent
on Mineral Administration

Business Continuity
The revenue collected with be ploughed back in Mineral
Administration by virtue of
Enhancing the p[resent 10 Mineral Check Gates
Addition of 12 more check gates
Resource augmentation to strengthen data analysis
Operational Support 24/7 , 365 days
Maintenance of all hardware, software
Enhancement of data security & disaster management

Business Continuity
Mining Cadastre
Real time GPS tracking
In motion weighbridge at Mineral Check gates
Documentation and show casing best practice
VSAT links
Global Collaborations through study tours
Capacity building
Development for Minor Minerals
DGPS survey for reference points
Mining Cadastre
INTRAMINE –IT for grant of RP/PL/ML

Thank
You