Health, Safety and Environment Induction Handbook for Contractors

Health and Safety Unit 

Health, Safety and Environment 

Induction Handbook for Contractors 

Division of Human Resources

Table of Contents 

1 Introduction ............................................................................................................................................. 1 

2 Disclaimer................................................................................................................................................ 2 

3 Acknowledgements ................................................................................................................................. 2 

4 Health and Safety Policy Statement ....................................................................................................... 3 

5 Reporting Line – Issue Resolution with Contractor ................................................................................ 4 

6 Basic Responsibilities ............................................................................................................................. 5 

7 Safety Breaches ...................................................................................................................................... 5 

8 Preparing to Work on University Grounds .............................................................................................. 6 

9 Vehicle Use ............................................................................................................................................. 7 

10 Injuries, Illnesses, Incidents and Dangerous Events .............................................................................. 7 

11 Behaviour on Site .................................................................................................................................... 7 

12 Alcohol and Other Drugs ......................................................................................................................... 8 

13 First Aid ................................................................................................................................................... 8 

14 Smoking .................................................................................................................................................. 8 

15 Hazardous Areas You May Come Across .............................................................................................. 8 

16 Personal Protective Equipment .............................................................................................................. 9 

17 Isolation of Fire Alarms ........................................................................................................................... 9 

18 Barricades and Fencing ........................................................................................................................ 10 

19 Safety Signs .......................................................................................................................................... 10 

20 Working at Heights ................................................................................................................................ 11 

21 Equipment, Plant and Tools .................................................................................................................. 11 

22 Trenching and Excavation .................................................................................................................... 13 

23 Asbestos................................................................................................................................................ 13 

24 Cabling and Services ............................................................................................................................ 14 

25 Confined Spaces ................................................................................................................................... 14 

26 Housekeeping ....................................................................................................................................... 14 

27 Plant Isolation ........................................................................................................................................ 15 

28 Interruption of Services ......................................................................................................................... 15 

29 Hot Work ............................................................................................................................................... 15 

30 Fire Extinguishers ................................................................................................................................. 16 

31 Emergency Procedures ........................................................................................................................ 16 

32 Our Environment ................................................................................................................................... 18 

33 Waste Management .............................................................................................................................. 19 

34 Hazardous Substances ......................................................................................................................... 19 

35 Protection of Bush land and Landscaped Areas .................................................................................. 20 

36 Noise Pollution ...................................................................................................................................... 20 

37 Erosion and Sediment Control .............................................................................................................. 20 

38 Air Pollution ........................................................................................................................................... 20 

39 Water Pollution ...................................................................................................................................... 21 

40 Work Method Statements ..................................................................................................................... 21

1 Introduction 

Welcome to CQUniversity 

CQUniversity was established as the Queensland Institute of Technology (Capricornia) in 1967, and 

became the Capricornia Institute of Advanced Education in 1971 before a transition phase as the 

University College of Central Queensland in 1990. 

CQUniversity achieved University status in January 1992 as the name University of Central Queensland, 

subsequently preferring the present name - Central Queensland University - which emphasises the 

University's unique partnership with the Central Queensland region. 

CQUniversity was officially proclaimed by Act of Parliament in 1991 during a session of the Queensland 

Parliament and the new name and corporate identity were officially launched on May 20, 1994. 

CQUniversity has a number of campuses of different character that provide facilities for work, recreation, 

learning and research. 

CQUniversity is committed to providing a safe and healthy working environment for all employees, 

students, other members of the public and all contractors. It is our policy that all activities on University 

grounds are carried out safely and in full compliance with relevant laws. 

Unsafe work practices can result in serious injury and damage to property. They can also result in criminal 

charges and large financial penalties for employers and contractors alike. As a result it is CQUniversity 

policy that contractors understand and acknowledge the Health, Safety & Environment Contractors 

Induction Handbook and it is a condition of Contractors and Sub-Contractor’s entry to all campuses. 

The groups within CQUniversity responsible for the University’s buildings infrastructure works are: 

• The Division of Facilities Management (DFM) is responsible for major and minor building and 

infrastructure projects, refurbishment, external works, security, and building & grounds 

maintenance. 

• The Information Technology Division (ITD) is responsible for the provision of computing and 

communication infrastructure. 

On behalf of each group enters into work contracts with Contractors. An officer (Project Officer) from 

the group responsible will be nominated as CQUniversity agent or representative for the contract 

administration of a project, and to monitor the safety of work sites. 

For the purposes of this Handbook, CQUniversity agent or representative is referred to as: 

Project Officer: Is the CQUniversity Officer from the group responsible for the contract administration of 

a project or maintenance activity. 

Project Supervisor: Is the supervisor of the CQUniversity Officer from the group responsible for the 

contract administration of a project or maintenance activity. 

Project Manager: Is the Manager of the organisational unit of the CQUniversity Supervisor and 

CQUniversity Officer. 

Workplace Health & Safety Officer: Is the appointed Workplace Health & Safety Officer of the group 

responsible for the work contract. 

Heath Safety and Unit: Overseas all CQUniversity Health & Safety Non- Compliance issues. 

working doc - contractor handbook v3 17082009 final.docx Updated August 2009 Page 1

2 Disclaimer 

The University has prepared this handbook in order to assist Contractors and their staff to work safely on 

University grounds and abide by the University requirements relating to people, property and the 

environment. 

The aim of the handbook is to explain the local site rules and some of the safety obligations of Contractors 

and their employees working at the University. 

The Contractor has full responsibility to: 

• identify all relevant regulations dealing with safety; 

• understand the full extent of the University and the Contractors respective legal obligations; and 

• implement all measures necessary to protect and promote the safety of all persons working on or near 

the site on which the Contractor is working. 

Nothing in this handbook may be construed as implying or suggesting that the contractor is in anyway 

released or absolved from fully complying with all its statutory obligations of common law by virtue of 

CQUniversity having provided this handbook to the Contractor. 

3 Acknowledgements 

CQUniversity gratefully acknowledges the contribution of the University of Newcastle (Physical Planning 

& Estates Branch), University of Technology Sydney, and the University of Queensland. Their permission 

to adapt the information contained in their handbooks has greatly simplified the task of producing this 

document. 


4 Health and Safety Policy Statement 

Policy Statement 

CQUniversity is committed to achieve the optimum attainable level of workplace health and safety for all 

staff, students, contractors and visitors throughout all of the University workplaces and workplace 

activities. 

This will be achieved through a process of continuous improvement to fully integrate Health and Safety 

into all facets of the University’s business and activities. 

Scope 

This policy relates to all CQUniversity staff, students, contractors and visitors who participate in 

University business operations and activities. 

Policy Content 

This will be achieved through 

• ensuring compliance with all relevant legislative requirements. 

• provision of leadership to foster an organisation wide safety culture 

• ensuring management, staff, students, contractors and visitors are aware of their obligations and 

demonstrate commitment to a safe and healthy environment 

• effective consultation, communication and supervision for all staff students, contractors and visitors 

enabling them to work and study in a safe and healthy environment 

• ensure risk management principles are an integral part of all business operations and activities. 

• implementation and maintenance of safe systems of work 

All staff, students, contractors and visitors are requested to comply with this policy and participate in the 

achievement of a safe and healthy work environment. Ongoing support of the University’s Health and 

Safety Policy is the responsibility of everyone. 


5 Reporting Line – Issue Resolution with Contractor 

Issue identified on-site. Identifier 

makes a note in diary about issue. 

DEFINITIONS: 

PO – CQUniversity Project Officer 

CS – CQUniversity Supervisor 

CPM – CQUniversity Project Manager 

WHSO – Workplace Health & Safety Officer 

H&SU – Health & Safety Unit 

UH&SC – CQUniversity Health & Safety Committee 

NO 

Is activity life threatening? 

YES 

Identifier contact PO. 

Advise contractor to stop activity. 

Contact PO & WHSO, who will contact 

the contractor to resolve/report issue. 

PO diarises issue and uses own 

authority to resolve issue. Contact 

WHSO & CS for advice as required. 

NO 

Is issue resolved? 

YES 

CS & WHSO contact CM and 

attempt to resolve issue with 

contractor. 

Is issue resolved? 

YES 

PO/WHSO completes appropriate 

paperwork & monitors contractor’s 

performance. 

NO 

CM: 

Reports issue to relevant authorities. 

Completes & files appropriate 

paperwork. Informs H&SU, & 

UH&SC of non-compliance. 

Documents filed 

Contractor Evaluation System 


6 Basic Responsibilities 

Everyone working on University grounds is obliged to take reasonable care to: 

• ensure their own health and safety; 

• avoid risking the health and safety of any other person; 

• assist new site personnel in recognising job hazards, and following necessary safety procedures; 

• use personal protective equipment as trained and supplied; 

• ensure your staff and subcontractors are trained and technically, professionally or legally competent 

to do the work; 

• ensure their work site is safe for themselves and others; 

• practice good site housekeeping to minimise risk of avoidable accidents; 

• contract the CQUniversity Project Officer before starting any work; 

• keep fully informed of any activities which could or may potentially pose a safety threat, hazard or 

danger to the safety or wellbeing of any person; 

• immediately take effective action to eliminate any safety hazard of which they may become aware ;( if 

unable to safely eliminate a safety hazard) advise the CQUniversity Project Officer. After hours 

contact Security. 

7 Safety Breaches 

CQUniversity treats instances of safety breaches very seriously. 

Should any CQUniversity employee observe any Contractor, or their employees, acting in an unsafe 

manner the CQUniversity Project Officer will be advised, the incident recorded and the Contractor 

notified and instructed to take immediate corrective action. 

The following applies: 

• if repeat safety breaches by the Contractor are observed; or 

• if CQUniversity considers that the Contractor is generally undertaking any part of the project in an 

unsafe manner; or 

• if the Contractor disregards any instruction to take prompt action to cease any unsafe work practices 

or fails to eliminate any safety hazard. 

This will be viewed by CQUniversity as a fundamental breach of the Contractor’s obligations. 

Specific examples of safety breaches include (but are not limited to): 

• failure to wear personal protective equipment; 

• working under the influence of alcohol or drugs; 

• incorrect management and use of hazardous materials; 

• inappropriate use of machinery or tools; 

• inappropriate or inadequate barricades, hoarding or fencing to protect persons on the work site or 

passing by. 

Where there is repeated failure or non-compliance, the contractor may be instructed to leave the site 

until the issues are resolved. 


8 Preparing to Work on University Grounds 

Registration of Contractors 

All building & related trades’ contractors companies must be registered with the University. 

CQUniversity Contractors Information Sheet is to be completed by each individual contractor. The 

registration process requires a contractor to provide specific information about certification. All 

construction contractors and their workers must have completed: 

• a General Contraction Industry Workplace Health and Safety Induction Course (Blue Card) with a 

Queensland Accredited Training Provider; 

• attended a CQUniversity designed Health Safety and Environmental Contractor Induction session 

either by face to face or online. 

When a Contractor arrives on University grounds to carry out work they are required to report to the 

CQUniversity Project Officer responsible for the project and obtain authorisation to proceed unless other 

arrangements have been made with the CQUniversity Project Officer. 

Contractors must notify the CQUniversity Project Officer of their presence on the site. Out of hours 

please notify Security: Ph 0418 792982. 

Before the Job starts 

For all projects or work, pre-job start meeting and or discussion will be required between the Contractor 

and CQUniversity Project Officer. Pending on the scope of works the following may need to be 

considered: 

• the scope of the project or work; 

• safety hazards or risks associated with the work or project; 

• how the work will be performed; 

• arrangements for isolation of services; 

• other specific safety controls for the particular job e.g. suitable time; 

• the need for work method statement; and 

• the requirement of Work Permits for very high risk jobs. 

Work Permits 

Work permits are required for the following activities: 

• working with Asbestos Containing Materials; 

• Confined Space Entry; 

• Hot works; 

• Excavation/Trenching/Breaking ground; 

. 

Signing in 

Contractors will sign in at the respected designated area and complete the register, ‘Authorised 

Contractors Pass’ to work on site. Contractors will then be issued with an identification badge, 

‘Approved Contractor’; this badge must be worn in a visible place at all times whilst working on site. 

At the end of the day or work period, each contractor must sign off the site and return their identification 

badge. 


Keys 

Contractors’ issued with University keys are responsible for their safe keeping. All keys issued must be 

returned to the point of issues each day. Loss of keys must be reported to the CQUniversity Office 

immediately to maintain security. Contractors are liable for the costs associated with rekeying as a result 

of lost keys. 

9 Vehicle Use 

Parking space is available at each campus. Service vehicle bays are provided for the use of all service and 

maintenance vehicles providing close access to the work site. Short term pick up and drop off parks are 

also provided to operators making a delivery or pick-up e.g. Australia Post. 

Parking or driving across footpaths and grassed landscaped areas is prohibited. 

In instances where the nature of the work makes it essential to locate a vehicle on landscaped areas, the 

Project Officer will advise of the least damaging pathway and parking location. 

All CQUniversity road signage will be followed as well as normal traffic roads rules. 

10 Injuries, Illnesses, Incidents and Dangerous Events 

Report all injuries, illnesses, incidents and dangerous events involving health, safety and environment 

issues, no matter how small, to the CQUniversity Project Officer using the reporting form. The 

CQUniversity Incident Form is to be completed if any incident involves a contractor, student, staff 

member or visitor, as soon as possible and before the end of the working day. 

11 Behaviour on Site 

During any construction or maintenance work on site all University staff, contractors and their staff, are 

to ensure the least amount of disruption as possible to students, staff and visitors to the University. 

Offensive behaviour by any party will not be tolerated at the University. Offensive behaviour includes: 

• all behaviour and language that reinforces inappropriate, demeaning or discriminatory attitudes or 

assumptions about persons based on age, race, sex, disability, sexual orientation, transgender status, 

or marital status; and 

• behaviour such as whistling, unsolicited remarks of a sexual nature and swearing. 

Noise near buildings should be kept as low as possible and loud radios and other music are not permitted. 

Dogs are not to be brought onto University grounds. Dogs accompanying people with disabilities are the 

only exception. 


12 Alcohol and Other Drugs 

Persons affected by alcohol, other drugs or medication which impairs function are not permitted to carry 

out work on University campuses or properties. 

Where it is observed that a Contractor’s staff may be affected by alcohol or other drugs, the matter will 

be referred to the Contractor who will be required to take immediate action. 

The incident will be noted by the CQUniversity Project Officer. Should the situation continue or reoccur 

the Contractor will be requested to leave the site. 

13 First Aid 

Contractors are responsible for the first aid needs of their staff. 

Should emergency treatment be needed, an ambulance should be called on the emergency national 

number 000. Remember to dial 0 for an external line from an internal phone. 

Security is also to be notified to assist in directing ambulances. Phone Security on 0418 792982. 

14 Smoking 

The University no-smoking policy prohibits smoking inside University buildings, vehicles, within four (4) 

metres of any air-intake and within covered walkways and designated areas. 

15 Hazardous Areas You May Come Across 

Due to the variety and nature of activities carried out at the University for teaching, research and 

development, you may come across areas which are unique when compared to the average workplace 

where you carry out contracting work. In many cases these areas can be hazardous if the correct controls 

are not followed. You should not enter, and will need to undergo specific induction procedures before 

carrying out work in, the following locations: 

Animal Houses 

Due to potential allergies, bites, scratches, kicks or infections associated with zoonotic diseases, specific 

procedures are required prior to entry. Please contact the CQUniversity Project Officer to arrange a 

specific induction for each laboratory you are required to enter. 

Physical Containment - PC1/PC2 and other Laboratories 

There are a variety of laboratories at the University including chemical and biological laboratories where 

pathogens, carcinogens, lasers or/and radioactive material are used. 

Do not enter a laboratory to carry out work or for any other reason without having been given a specific 

induction for the laboratory concerned. All laboratories do not have the same procedures. You must ask 

the CQUniversity Project Officer to arrange a specific induction for each laboratory you are required to 

enter. 


Chemical Store 

There are various chemical depots at the University. No repairs or construction work is to be undertaken 

in a depot unless the risk to a person's health or safety has been assessed and where required, all hazardous 

substances or dangerous goods have been removed and cleaned from the depot. Consult the 

CQUniversity Project Officer before working in or around a chemical depot. 

High Voltage Substations 

Access to high voltage substations at the University is to be arranged through the CQUniversity Project 

Officer. Only appropriately licensed and trained persons will be granted access to high voltage 

substations. 

Broken Pit Lids 

Broken or damaged pit lids have been identified as a potentially serious health and safety risk. Pit lids are 

the access covers for electrical, communications, water, irrigation and sewerage pits and also storm water 

grates. If, during the course of doing work at any University campus, staff or contractors damage a pit lid 

or notice a damaged pit lid they should report it immediately to the relevant CQUniversity Projects 

Officer or out of hours to Security. 

Isolation of Fume Cupboards 

Fume cupboard or chemical store ventilation can only be isolated by arrangement with the CQUniversity 

Project Officer. Fume extraction fans shall not be isolated before ‘tagging out’ all affected laboratory 

fume hoods to prevent their use (refer to section on Plant Isolation). Contractors shall personally confirm 

that laboratory staff are aware that they are about to start work on a fume hood system and when the job 

has been completed. 

16 Personal Protective Equipment 

Contractors shall supply their employees with all appropriate personal protective equipment and shall 

ensure that their employees use it correctly (e.g. hard hats, safety boots, gloves, safety glasses and 

clothing), as required by applicable legislation, codes of practice and safe work practices. 

17 Isolation of Fire Alarms 

Many areas of the University are covered by automatic fire detection & alarm systems linked to the 

Queensland Fire and Rescue Service. If works involve dust, vibration, moisture, aerosol sprays, fumes, 

or mechanical damage to detection equipment, contractors shall ensure that fire alarms are temporarily 

isolated. The Contractor shall advise the CQUniversity Project Officer who will arrange the temporary 

isolation with Security. The Contractor shall be responsible for all costs involved with the temporary 

isolation of fire alarms, and shall ensure that appropriate safety arrangements are in place for the duration 

of the isolation of any alarm. 

If, during the course of the works, the automatic alarm is triggered the Queensland Fire and Rescue 

Service shall attend the building. Should any triggering be caused by the Contractor or any of his 

subcontractors, the Contractor shall bear the cost of any charges levied by the Queensland Fire and 

Rescue Service. 


18 Barricades and Fencing 

To ensure the safety of all persons on the work-site, or passing by, Contractors must supply and erect any 

necessary barricades and fencing appropriate to the work they are doing. 

All materials, equipment, plant and tools must also be safely stored within barricades and fencing as 

required. 

Particular care must be taken to check and secure the barricades and fences whenever contract staff leave 

the work area. This may include providing temporary lighting on the site, if deemed necessary by the 

Contractor or directed by the CQUniversity Project Officer. 

Pedestrian access must not be impeded without prior approval of the CQUniversity Project Officer. 

Emergency Exit paths must be maintained free of all obstructions. An exit must not be blocked at the 

point of discharge. 

19 Safety Signs 

Safety signs are placed on the University campus to protect your health and safety. Safety signs of different 

colours and shapes mean different things. A red circle with a line through it means this is something you 

must not do. All CQUniversity laboratories and workshops display a hazard information sign which 

indicates the types of hazards present and the required safety precautions. 

A yellow triangle warns you of a danger, or risk to your health. 

A blue circle tells you that you must wear some special safety equipment. 


20 Working at Heights 

Ladder & Harness Use 

No domestic-type ladders are to be used on University grounds. Industrial ladders must comply with the 

Australian Standard AS 1892 and must be regularly inspected and maintained. 

The tops of ladders must be secured when in use. When working at heights (where no other protection is 

available) a full parachute safety harness, conforming to Australian Standards, must be worn and secured 

to approve fixing devices. Refer to section on Work Method Statements. 

Scaffolds & Platforms 

All scaffolding and working platforms (suspended or not) must conform to statutory and Australian 

Standard requirements, and be erected by an individual with an appropriate certificate of competency. 

21 Equipment, Plant and Tools 

Electrical 

Work on or near live electrical circuits or live distribution boards is prohibited. 

Unless double insulated, all equipment and appliances that are plugged or direct-wired are to be 

connected to an approved Earth Leakage Circuit Breaker (ELCB). 

Electrical leads must be supported clear of floors or under protective covers, and connected to the nearest 

power outlet. 

Electrical leads must be removed from the power outlet when not in use. All leads and power tools must 

be tested and tagged in accordance with statutory requirements. 

• leads passing through doorways must be protected; 

• piggyback leads and double adaptors are not to be used. 

Machine Guarding 

All hand tools, machinery or other equipment must be operated with effective guards. 

Hand Tools 

Picks, shovels, axes, crowbars, hammers, wrenches, files, screwdrivers, etc. must be checked regularly. 

The tool must not be used if damaged or in the event of any known defects. Proper repair or 

replacement is the only alternative. 

Use an approved wrist-stop or lanyard to secure the tool if there is a risk of it falling and injuring people 

below. 


Lasers 

Lasers may only be used by persons who have completed a recognised course. Lasers must be used with 

the following precautions: 

• up to class 3A only to be used on the construction site; 

• positioned so as not to be at eye height of employees in the area; 

• warning signs to be erected. 

Explosive Power Tools 

The use of explosive power tools is not permitted however the use of “impact drivers” is permitted. 

Mobile Mechanical Plant 

All mobile plant such as front-end loaders, dozers, backhoes, forklifts etc, must be maintained in a 

condition that ensures it is safe to use. When not in use, mobile plant must have keys removed, blades and 

buckets lowered onto the ground and must be chocked/ blocked. 

Compressed Air Equipment 

This section includes scabblers, water/ air jets, impact wrenches, grinding tools etc. 

Always use care when working with compressed air. If compressed air enters the blood stream through a 

break in the skin it can be fatal. 

Wear: 

• suitable eye protection to guard against airborne substances; 

• ear protection where excessive noise is likely to occur; 

• respiratory protection where dust is present ; and 

• under no circumstances should a jet of air be directed towards the body of another person. 

Electric Welding 

Permits for Hot Work must be obtained from the CQUniversity Project Officer, refer to section on Hot 

Work. 

Aprons, leather sleeves, gauntlet gloves, eye protection, welding spats (or flame-proof overalls) must be 

worn by welders and assistants where there is danger of injury from hot material. 

Insulated footwear shall be worn by welders when working in damp places as the danger of electric shock 

exists. 

Any person assisting a welder must be competent and experienced in that area of work. 

Where the job is to be performed at ground level, welding screens must be used to prevent sparks from 

flying into adjacent areas and to screen nearby workers from welding flash. 

All electrical welding cables must be inspected weekly and maintained in good condition. There must be 

no bare wires and connections shall be solidly made so that no sparking or hot spots will occur. 


22 Trenching and Excavation/Breaking Ground 

All excavation must be adequately shored and safe access must be provided in all excavations. 

All trenches over 1.5m in depth must be protected against collapse, and handrails or barricades erected 

around the trench and in place at all times to comply with statutory requirements. 

The Contractor must: 

• complete a Work Method Statement; 

• seek a permit from the CQUniversity Project Officer before commencing trenching or excavation; 

• obtain a drawing of the services located in the area; 

• ensure that the services performed are inspected by the CQUniversity Contracts Supervisor before 

backfilling; 

• mark up and return the drawing with the changes made (particularly to services) to indicate the ‘as 

built’ details after completion. 

23 Asbestos 

Like many buildings built before the early 1990s, a number of buildings at CQUniversity used asbestoscontaining 

materials at the time of construction. These products include floor tiles, asbestos cement 

piping and sheeting, pipe and boiler insulation, ceiling tiles, insulation around heater banks in air 

conditioning duct work, laboratory equipment such as autoclaves, old electrical switchboards etc. 

CQUniversity has developed an Asbestos Management Plan (AMP) to deal with the identification, 

management and removal of asbestos from all University sites. Staff and contractors must adhere to the 

Management Plan whenever dealing with asbestos. 

The Asbestos Management Plan contains: 

• scope and limitations of the AMP; 

• overview of the risk assessment process; 

• asbestos-related regulatory requirements; 

• CQUniversity responsibilities; principles of asbestos management; 

• description of the standard asbestos survey report/register utilised by the University and its 

application; 

• management of in-situ asbestos materials; 

• safe working practices; 

• requirements for asbestos removal; 

• emergency response procedures; 

• training and 

• future initiatives. 

All contractors are to view the AMP prior to any works being carried out in areas where asbestos 

materials have been identified. A permit for works is to be obtained prior to the commencement of any 

works. A Work Method Statement is to be developed and presented to CQUniversity Project Officer 

before works is commenced. 

The Asbestos Management Plan is available from the Division of Facilities Management, phone (07) 

49309241 or from the Health and Safety Web Site. 


24 Cabling and Services 

There are numerous underground services throughout the University including electrical cables, pipes, 

gas and telecommunication services. Check for locations before you dig. The University has maps 

documenting service locations throughout University sites. The relevant CQUniversity Project Officer 

must be contacted prior to conducting any excavation or other work, which could potentially damage 

services and an Excavation, Trenching & Breaking Ground Permit obtained. 

25 Confined Spaces 

When working in confined spaces the provisions of the legislation are to be complied with by the 

Contractor and employees. A permit for Confined Space entry is to be obtained from the CQUniversity 

Project Officer. 

Where working in enclosed areas, care should be taken to ventilate the area well if petrol or diesel motor 

driven equipment is being used. 

The Contractor must ensure that fume evacuation, airflow and exchanges of air are all maintained as 

necessary. Confined space gas detection equipment must be used to test the environment. 

26 Housekeeping 

Rubbish 

Rubbish must be managed in accordance with Environmental Protection Act and Local Council By-laws. 

Under no circumstances are contractors to dump rubbish on vacant land on the campus. 

The disposal and washing out of excess concrete from trucks is not permitted on site. 

Paint contractors shall not dispose of paints or clean painting equipment on University grounds. 

Site Tidiness 

The work-site and surrounding area should be kept clean and tidy and any safety or fire hazards removed 

promptly (e.g. oily rags, flammable materials and garbage). 

Keep in mind other safety actions such as replacing lids and caps on containers, wiping up spills, removing 

or bending over nails or bolts and removing other dangerous protruding objects progressively. 


27 Plant Isolation 

The University has implemented a Plant Isolation, Safety Tag and Lockout Procedure. Contractors must 

ensure that they and their staff comply with this procedure. 

Contractors shall use CQUniversity ‘Danger’ and ‘Out of Service’ tags and use them as follows: 

For your own protection: 

• isolate all equipment, switches and controls required to ensure your work-site is safe; 

• place the tag(s) and locks on the appropriate electrical switches and switchboards, other appropriate 

switches, valves, main isolators or key rings. 

For the protection of others: 

• never remove someone else’s danger tag; 

• do not operate switches, valves or equipment that displays a ‘Danger’ tag or ‘Out of Service’ tag. 

If the equipment is still not safe at the end of the shift, the ‘Danger’ tag must be changed to an ‘Out of 

Service’ tag. 

28 Interruption of Services 

Where a Contractor’s work involves a requirement to isolate energy services (electricity, gas, telephone, 

communications, or water supply) to all or part of a building, 48 hours notice must be given to the 

CQUniversity Project Officer. The CQUniversity Project Officer will inform appropriate University 

staff. Should services be shut-down accidentally the Contractor should immediately advise the 

CQUniversity Project Officer. 

29 Hot Work 

A Hot Work Permit must be obtained from the CQUniversity Project Officer prior to commencing any 

hot work such as welding, brazing or removal of paint by heat gun or burner. 

The Contractor must ensure that fire alarms are isolated. Refer to section on Isolation of Fire Alarms. 

Adequate fire protection must be present, with suitable fire extinguishers attached to, or near each 

welding plant. Welders must use screens to protect all personnel from welding flashes and any hot waste 

produced during the welding process. Workers undertaking the welding should wear the correct 

personal protective equipment. 


30 Fire Extinguishers 

In cases where the Contractor is required to provide fire extinguishers Australian Standard AS1841, these 

must be regularly inspected and maintained in accordance with the Australian Standard AS1851-1. Fire 

extinguishers and the associated hose reels can be located in most University buildings. They are 

identifiable by triangular sign-posting in the corridors. 

It is VERY IMPORTANT to use the right extinguisher in the correct situation. 

To allow for instant recognition of the most suitable extinguisher, identification discs are displayed on the 

can to indicate the particular types of fire it can be used on. 

Contractors must know how to use each type of fire extinguisher. 

Dry Chemical 

The dry chemical extinguisher is safe to use on flammable liquid and electrical 

equipment fires. 

Water 

Water extinguishers can be used on fires of combustible material such as wood, paper 

and fabrics. This type of extinguisher must not be used on electrical, combustible 

metals or flammable liquid fires. 

Foam 

Foam extinguishers are ideal for combustible materials and flammable liquid fires such 

as wood, paper, fabric, cooking fats and petrol. However, this type must not be used 

on combustible metal or electrical fires. 

Carbon Dioxide 

Carbon dioxide (CO2) is an ideal extinguisher for electrical and flammable liquid fires. 

It is also effective on small surface combustible material fires. 

Aqualoy 

Aqualoy is a purpose specific extinguisher for cooking appliance areas such as kitchen 

ranges, cooking oils and fats. Care should be taken with all electrical equipment. 

31 Emergency Procedures 

Emergency Services 

To contact the Queensland Fire and Rescue Service, Police or Ambulance in an emergency: 

All HOURS DIAL 0-000 ON ANY INTERNAL PHONE 

Notify security of the nature of the emergency. 

All hazardous situations, incidents or damage to CQUniversity property must be reported to the 

CQUniversity Project Officer and the Health & Safety Unit. 


University Security Services 

University Security Services vary from campus to campus. 

They should be contacted to report any security problems, e.g. fire, damage or theft. Please consult with 

your CQUniversity Project Officer for the current contact numbers. 

In the Case of a Emergency 

Remove person in immediate danger; 

Alert nearby staff and members of the public - call 000 and alert CQUniversity Project Officer; 

Confine the fire and smoke, close windows and doors (if safe) keep low, under the smoke; 

Extinguish and control the fire (if safe to do so). 

Evacuation Procedures 

• follow all instructions given by members of the Emergency Control Organisation and or other 

Emergency Services; 

• leave immediately by the nearest safe exit; 

• move quickly, do not run; 

• if possible, close doors behind you; 

• report to your designated assembly area; 

• do not leave the assembly area until the Chief Warden gives the “all clear”; 

• if any injuries are sustained, notify a warden or first aid officer; 

• advise a Warden immediately if you’re aware of people trapped in the building. 

Assembly areas 

For capital works projects, as directed by the CQUniversity Project Officer, Contractors must nominate a 

suitable assembly area where their employees are to congregate in the case of a fire or other emergency. 

Contractors are responsible for advising employees of the locations of assembly areas, and for ensuring 

that head-counts are undertaken at these areas in an emergency situation. 

For non-capital works projects, Contractors are to assemble at the assembly areas as per each building 

Evacuation Management Plan. 


32 Our Environment 

Your Basic Responsibilities 

CQUniversity accepts that every individual has a ‘duty of care’ to the environment. 

This means that employers and employees alike need to: 

• take all reasonable steps to prevent pollution and protect the environment; 

• show that everything that could have been done to prevent an incident from occurring, has been 

done; 

• ensure that all necessary pollution control measures are in place and are regularly checked and 

maintained to minimise the risk of an environmental incident. 

Corporations and Individuals can be fined, or imprisoned, for seriously polluting the environment. 

Officers from Local Councils and the Environment Protection Authority (EPA) are authorised to issue 

infringement notices when pollution events are observed, or recorded by members of the public. 

It is in everybody’s interest to understand and meet their environmental obligations. 

Reporting Environmental Problems 

You are required to call the CQUniversity Project Officer as soon as you become aware of any incident 

that may cause environmental harm (e.g. a chemical spill or leak). 


33 Waste Management 

The University strongly encourages Contractors to identify waste minimisation options at the start of each 

job. These include: 

• working out costs and savings involved in minimising waste; 

• taking care not to over-order; 

• ensuring that subcontractors are responsible for their waste; 

• utilising off-cuts; 

• recycling materials where practicable; 

• buying materials with minimal packaging; 

• require suppliers to accept their packaging back. 

There are many opportunities for waste to be reduced. No-one will be better than you and your team to 

find waste solutions. Whatever the waste, it is probable that someone in the community could use it. At 

most work sites an industrial rubbish skip is required, but only for materials that cannot be re-used or 

recycled. Skips must have a lid so that rubbish doesn’t blow away, and rainwater doesn’t collect in the 

bin. Other factors include: 

• do not dispose of waste on University property; 

• do not use ordinary University rubbish bins for construction and demolition wastes; 

• you are legally responsible to ensure your waste is disposed of in the correct manner; 

• hazardous waste treatment and disposal must comply with Environmental Protection Authority 

Regulations. 

34 Hazardous Substances 

The Contractor must submit a Material Safety Data Sheet (MSDS) for all substances and a risk assessment 

of all hazardous substances to the CQUniversity Project Officer for each substance that is to be brought 

onto University grounds, and maintain a copy at the work site. 

All hazardous substances brought onto University grounds must be clearly labelled according to the 

legislation. Be sure to follow handling and storage instructions that appear on labels. 

Chemicals must be contained in reliable, tightly sealed containers. Containers must be stored indoors on 

an impervious floor, with enough bonding to hold any spill. 

Clean-up materials must be provided in case of spillage. Liquid spills can be mopped up by rags, sawdust, 

or commercially available absorbent products. 

The Contractor must ensure that clean up materials are appropriate for the chemicals used, and that at 

least one person on the site at any time is trained to clean up a spill. This includes always ensuring an 

adequate stock of clean-up material is available and easily accessible. 

Hazardous waste treatment and disposal must comply with Environmental Protection Authority 

Regulations. 


35 Protection of Bush land and Landscaped Areas 

All native flora and fauna is valued very highly, and Contractors are asked to respect the campus ecology 

when on the grounds. 

If any work is likely to disturb bush land, landscaping or grassed areas, the Contractor must advise the 

CQUniversity Project Officer a minimum of one week prior to the intended commencement of the work. 

Every effort must be made to avoid disturbing trees as well as landscaped and grassed areas. Where 

negligent work results in damage to these areas, the cost of rectifying damage will be recovered from the 

Contractor. 

36 Noise Pollution 

The atmosphere at the University needs to remain conducive to learning and research at all times. 

37 Erosion and Sediment Control 

Erosion and sediment controls must be installed when it is possible that work on University grounds will 

cause erosion or sediment losses. Install erosion and sediment controls before work starts. Keep roads and 

pathways free of mud and debris. 

38 Air Pollution 

Dust 

Dust can cause health problems for workers and others on the campus. If a work-site is generating dust: 

• cover materials and stockpiles that generate dust; 

• contain dust within the work areas; 

• place sweepings into a bag or box before putting them into a skip to prevent dust from becoming 

airborne when the bin is emptied. 

Solvents 

Many chemicals release polluting vapours when bottles are open. 

• always seal solvent containers with a tight lid; 

• use water-based or biodegradable strippers and cleaners wherever possible. 

Lighting of Fires 

Never light a fire on University grounds. 

Refrigerant Gases (CFCs) 

Refrigerant gases in air conditioners deplete the ozone layer if allowed to escape. 

• it is against the law to vent CFCs or HCFCs ; 

• CFCs and HCFCs must be recovered from air conditioning plant during servicing or 

decommissioning; 


39 Water Pollution 

It is against the law to place any material (other than clean water) in a position where it is likely to leak, 

fall or be blown into any drain or gutter that is used to receive rainwater. 

• keep the footpath and gutter around your work-site free of litter, soil and sand, particularly at the 

close of each working day; 

• don’t sweep litter, leaves or anything else into drains or gutters; 

• keep rubbish bins covered; 

• keep spill clean-up kit close by; 

• hosing rubbish, soil, sand, leaves (or anything else!) into the gutter, is not permitted; 

• disposing of cleaning fluids, paints and solvent in drains or gutters is not permitted. 

40 Work Method Statements 

CQUniversity requests that to ensure workplace health and safety is managed appropriately that all 

contractors will prepare and provide Work Method Statements where contractors are engaged in high risk 

construction activities. A copy of this plan is to be given to the CQUniversity Project Officer prior to 

starting work on the site. A permit to work is then issued by the CQUniversity Project Officer. 

A Work Method Statement is to be prepared for high risk construction activities which include: 

• entering a trench deeper than 1.5m; 

• using explosives; 

• entering confined spaces; 

• using hazardous materials; 

• where a person could fall at least 2m; 

• activity is performed out on a roof with a pitch > 26 degrees; 

• contractor concludes that activity could result in death or bodily harm; 

• prescribed activity; 

• demolition work; 

• removal of asbestos-containing materials; 

• tilt up and precast concrete construction work; 

• structural alterations that require temporary support to prevent collapse; 

• the movement of powered mobile plant at the workplace; 

• work on a telecommunications tower; 

• work in, over or adjacent to water where there is a risk of drowning; 

• work on, or adjacent to water where there is a risk of drowning; 

• work on, or adjacent to, a road or railway; 

• work on or near a chemical or fuel or refrigerant line; 

• work near an exposed energised electrical installation; 

• work in an area that may have a contaminated or flammable atmosphere; 

• work in an area where there are artificial extremes of temperature. 

A work method statement for a high risk construction activity, other than a prescribed activity, may be a 

generic work method statement prepared for workplaces where the activity is to be performed in the 

same way in the same or similar circumstances. 


Work Method Statements must include: 

• the nature of the high-risk activity; 

• the name of the contractor/s and ABN (if one available); 

• the specific proposed control measures; 

• how the activity will be performed; 

• how the effectiveness of the control measures will be monitored and reviewed; 

• any prescribed occupation requirements. 

For demolition and asbestos material removal: 

• include prescribed activity certificate number, specific control measures, training and supervision 

arrangements. 

Low risk activities - A risk assessment will be conducted by contractors to determine the risk associated 

with the work/project. If it is determined that the risk is low, self-employed contractors are not required 

to submit a safety plan, however, they are required to abide to all relevant legislation and CQUniversity 

policies. These policies will be made available to the contractor on request. 


Developed by: Health and Safety Unit 

Division of Human Resources and Division of Facilities Management 

Revised August 2009, Version 3

Health, Safety and Environment Induction Handbook for Contractors

Create successful ePaper yourself

Delete template?

Save as template?