KANSAS MOTOR VEHICLE ACCIDENT REPORT CODING MANUAL

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only by ownership (e.g., BN&SF, UP, or AMTRAK) and, in the Vehicle Identification Number space, place numerals or other identification for the locomotive (for the lead locomotive only, if more than one). DO NOT record driver information for train crew in the Driver Table (front of the 850B). Record all crew members of the lead engine in the Passenger Table as seat type ‘31’. Record any train passengers who are injured (seat type '32'). Seat type ‘32’ would also include any other train crew members including conductors, engineers, car attendants, brakemen, etc. Special Notes on Pedestrians (Peds) Pedestrians (Peds) in the general sense refer to persons who are not occupants of motor vehicles intransport (except “working vehicle” drivers). Inclusions: persons walking, jogging, playing, or pedal cyclists, riders of animals, occupants of animal-drawn vehicles, occupants of a vehicle NOT IN- TRANSPORT (legally parked), “working vehicle” drivers, and machine operators when such machine is used for its intended purpose. Example: While mowing along a road, a mowing machine is struck, thus the driver is considered a Ped (type 26). Each pedestrian injured as a result of a reportable motor vehicle accident is recorded as a new traffic unit on the back of the 854 form. Occupants of legally parked vehicles are recorded as Peds (Seat/Ped Type 25) and must be listed if they are injured. If they are not injured, recording them is as a Ped is optional, though they can be listed as witnesses in the Narrative. Most Peds also have maneuvers (Ped Action) and positions in trafficways (Ped Location or Other Location). DO NOT record pedal cycles (i.e. a bicycle) as vehicles. The pedal cyclist (operator) is a pedestrian traffic unit. A pedal cyclist is a Ped type 22. Do not record identification or description of pedal cycles in the vehicle area (back of 850B) because "VEHICLE" on the form means "motor vehicle." Record information of damaged pedal cycles, when needed, in the 'Object damaged and nature of damage' block (front of 850A) or in the narrative (851). Unknown and Other codes: In many areas of the KDOT forms the follow codes are available: Other – Use code ‘88’ and specify if possible what the “other” is. Unknown” – Use code ‘99’ Accidents Requiring Additional 850B Forms The 850B report form will accommodate two traffic units and up to six people, including two drivers, and four other passengers. For additional vehicle occupants, use form 854 (Passengers & Pedestrians). Approximately 7% of the accidents in Kansas involve enough passengers to require adding an 854 form. An accident involving more than two traffic units requires additional pages of the 850B report form. When additional 850B forms are needed, do NOT repeat the Violations and Contributing Circumstances from the first 850B form. List the Violations and Contributing Circumstances with the traffic unit on the 850B form to which they belong. 11
ACCIDENT LEVEL CODING 850A INVESTIGATING DEPARTMENT Enter the agency name (including clear abbreviations) of your police department. (Examples: KHPA (= troop A), KCPD, Wichita PD, DG Co Sheriff, Hays PD). This field is mandatory. REVIEWED BY Enter the name, initials, or badge number of the officer reviewing and approving the report. LOCAL CASE NUMBER (MANDATORY) Each report must have a unique local case number here (number according to your local policy). It should be unique per agency per year. In other words, do not repeat the same case number within a calendar year. If you send an amended accident report to the State, PLEASE BE SURE TO INCLUDE the same, original, local case number. It will assist in flagging amended reports to avoid duplication. A maximum of 12 Characters can be used. PAGE __ OF __ number the pages in a way that suits your needs the best, but please submit them in the following order: the Motor Vehicle Accident Report form (850A) first. Next, the Occupants & Vehicles forms (850B). Then add the Passengers & Pedestrians forms (854), any Heavy Vehicle/Hazmat Supplement forms (852) and finally, any Narrative forms (851) used. When you know how many total pages are to be sent to the State, go back to page 1 and enter the total number of pages on each sheet after the word "of." INVESTIGATING OFFICER & BADGE NUMBER Enter the name and badge number of the officer responsible for or in charge of the accident investigation and the report. (Maximum of 8 characters) COUNTY Enter the 2-character county abbreviation where the 1 st Harmful Event occurred. See: County Codes (page 90). This field is mandatory. If the county is unknown, you must choose the most probable county code. CITY NAME Enter the name of the city or town only if the accident the 1 st Harmful Event occurred within city limits. Leave blank if accident occurred outside of city limits. Sheriff’s departments and KHP personnel need to be especially careful about this when the accident location is near a large city (Wichita, Topeka, etc) but not within the corporate city limits. Leave the “CITY NAME ” box in these cases blank. 12
Page 1 and 2: KANSAS MOTOR VEHICLE ACCIDENT REPOR
Page 3 and 4: ADDITIONAL PASSENGERS & PEDESTRIANS
Page 5 and 6: Organization of the Accident Forms:
Page 7 and 8: ACCIDENT REPORTING QUALIFICATION, S
Page 9 and 10: BASIC TERMS AND QUALIFICATIONS Many
Page 11 and 12: GENERAL INFORMATION AND INSTRUCTION
Page 13: Special Notes on Working Vehicles A
Page 17 and 18: 850A MILEPOST Enter the state milep
Page 19 and 20: Service or Rest Areas: Milepost: R
Page 21 and 22: TIME OCCURRED, TIME NOTIFIED, TIME
Page 23 and 24: property damage on the 850A in thes
Page 25 and 26: 850A ACCIDENT LOCATION The Accident
Page 27 and 28: The Interchange diagram below indic
Page 29 and 30: Measuring Interchanges: For ramps,
Page 31 and 32: 850A CODE '21' (1st harm occurs bey
Page 33 and 34: ACCIDENT CLASSES - CONTINUED 850A N
Page 35 and 36: 850A Basic Sample Diagrams for CWOV
Page 37 and 38: LIGHT CONDITIONS Mark the option th
Page 39 and 40: 850A BACK SIDE OF THE 850A COLLISIO
Page 41 and 42: TRAFFIC UNIT INFORMATION 850B SPECI
Page 43 and 44: DO NOT code legally parked vehicles
Page 45 and 46: 850B DRIVER INFORMATION VIOLATIONS
Page 47 and 48: 850B DRIVER ADDRESS Transcribe the
Page 49 and 50: 850B EXTRICATION: Mark the extricat
Page 51 and 52: 850B NON-COMMERCIAL DL A - For oper
Page 53 and 54: 850B COMMERCIAL ENDORSEMENTS Enter
Page 55 and 56: 850B PASSENGER INFORMATION PASSENGE
Page 57 and 58: 850B CODING EXAMPLES FOR PASSENGERS
Page 59 and 60: 850B REMOVED BY Record who removed
Page 61 and 62: 10,000 lbs, record code ‘11.’ 8
Page 63 and 64: Present (‘P’) or Damaged (‘D
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852 COMMERCIAL MOTOR VEHICLES Vehic
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852 Important data fields for ident
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852 If this vehicle is leased or re
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Canadian carriers will not have any
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852 HAZMAT/ROADWAY INFORMATION Indi
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854 ADDITIONAL PASSENGERS & PEDESTR
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UNUSUAL ACCIDENT CODING SITUATIONS
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Towing Vehicles Vehicles in the lin
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DEFINITIONS / CLARIFICATIONS ACCIDE
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DEFINITIONS / CLARIFICATIONS HARMFU
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DEFINITIONS / CLARIFICATIONS Exampl
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DEFINITIONS / CLARIFICATIONS TRUCK
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ACCIDENT PHOTOGRAPHS An important p
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disappear and must be photographed
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90 COUNTY ABBREVIATIONS The followi
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NCIC CODES FOR COMMON AUTOMOBILE MA
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A. DRIVER INFORMATION: INSURANCE VE
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ACCIDENT CODING EXAMPLES Example No
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Accident Diagram 850A continued SPE
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Occupants & Vehicles VEHICLE# 01 SP
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02 Kansas Motor Vehicle Accident Re
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Occupants & Vehicles KDOT Form 850B
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Accident Narrative KDOT Form 851 Re
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100 F N AT I470 SN TOPEKA 3200 Gage
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0.5 M W AT K023 Public Works Lane C
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Passengers & Pedestrians KDOT Form
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EXAMPLE 7A Driver has Intent to Ent
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120.0 I070 FWY 70 11/09/2012 13:20
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Investigating Department Reviewed b
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Hays Hays KS 67601 02 Kansas Motor
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Kansas Motor Vehicle Accident Repor
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175 F N AT 8th 01 Kansas Motor Vehi
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190 F W AT 2nd 01 Kansas Motor Vehi
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Investigating Department Reviewed b
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Passengers & Pedestrians 854 contin
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Example 20
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ROUNDABOUT CHARACTERISTICS EXAMPLE
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EXAMPLE 22 (3 OF 3) ROUNDABOUT ACCI
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1 EXAMPLE 23 2 of 2 “1” locatio
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Investigating Department (Agency)
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Accident Code Sheet CONTRIBUTING CI
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KANSAS MOTOR VEHICLE ACCIDENT REPORT CODING MANUAL

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