November 1 - Knights of Columbus, Supreme Council
November 1 - Knights of Columbus, Supreme Council
November 1 - Knights of Columbus, Supreme Council
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<strong>November</strong> 2012<br />
District Deputy Reminder<br />
Food for Families Reimbursement Program<br />
There is a new incentive for council participation in<br />
the <strong>Knights</strong> <strong>of</strong> <strong>Columbus</strong> Food for Families program –<br />
cash back!<br />
Retroactive to July 1, 2012, (the first day <strong>of</strong> the fraternal<br />
year), the <strong>Supreme</strong> <strong>Council</strong> will refund $100 for<br />
every $500 or for every 500 pounds <strong>of</strong> food that a<br />
council contributes to a parish food pantry, community<br />
food bank or a soup kitchen up to a maximum refund<br />
<strong>of</strong> $500 per council per fraternal year. There is no<br />
need to send in a refund request every time a contribution<br />
is made, nor does every contribution have to<br />
be at least $500 or 500 pounds <strong>of</strong> food. Simply report<br />
each contribution on the Food for Families form found<br />
at k<strong>of</strong>c.org/forms.<br />
Food for Families remains a featured program.<br />
By successfully meeting the requirements, a council<br />
earns full credit for the Family section on the<br />
Columbian award Application Form (SP7). To qualify a<br />
council must collect a minimum <strong>of</strong> 1,000 pounds <strong>of</strong><br />
food to be donated to a parish or community food<br />
bank as well as provide at least 100 volunteer-hours<br />
<strong>of</strong> service collecting and distributing food or preparing<br />
or serving meals to needy people. For more information,<br />
contact Jason Porrello at 203-752-4571 or e-mail<br />
jason.porrello@k<strong>of</strong>c.org.<br />
Coats for Kids<br />
Winter is coming and many children face the<br />
prospect <strong>of</strong> cold weather without a warm coat. Providing<br />
kids with warm coats is the goal <strong>of</strong> Coats for<br />
Kids, a <strong>Knights</strong> <strong>of</strong> <strong>Columbus</strong> featured program. <strong>Council</strong>s<br />
fulfilling all the requirements for the Coats for Kids<br />
program — purchasing and distributing at least eight<br />
cases <strong>of</strong> coats (12 coats per case) — meet all requirements<br />
for the Youth Activities Category <strong>of</strong> the<br />
Columbian Award.<br />
State councils, districts and local councils may purchase<br />
new, high-quality winter coats for boys (sizes 8-<br />
18) and girls (sizes 7-16) through the <strong>Supreme</strong><br />
<strong>Council</strong> for $16.25 per coat ($195 per case) plus shipping<br />
by completing the Coats for Kids order form<br />
which may be found on k<strong>of</strong>c.org/coats. The <strong>Supreme</strong><br />
<strong>Council</strong> will pay 50 percent <strong>of</strong> shipping costs.<br />
Requests for particular quantities <strong>of</strong> coats in specific<br />
sizes cannot be accommodated. Each shipment<br />
will contain a variety <strong>of</strong> coats in various sizes and<br />
styles.<br />
For more information on the program, contact<br />
Robert Ennis – by e-mail robert.ennis@k<strong>of</strong>c.org, by<br />
fax (203) 752-4108 or by mail to Robert Ennis, 1<br />
<strong>Columbus</strong> Plaza, New Haven CT 06510.<br />
Note: <strong>Council</strong>s that cannot meet the requirements<br />
<strong>of</strong> this or any other featured program. may<br />
certainly particpate and count the program as<br />
one activity <strong>of</strong> those required in the appropriate<br />
section <strong>of</strong> the Columbian Award Application Form<br />
SP7.<br />
Keep Christ in Christmas<br />
Remind councils and all <strong>Knights</strong> to help “Keep<br />
Christ in Christmas” this year. Public service announcements<br />
(PSAs) and printed materials are available<br />
from the <strong>Supreme</strong> <strong>Council</strong> Office by calling the<br />
Department <strong>of</strong> Fraternal Services at 203-752-4270.<br />
More information can be found online at<br />
www.k<strong>of</strong>c.org/service under the Church category.<br />
March for Life<br />
The annual March for Life in Washington D.C. will<br />
<strong>November</strong> 2012<br />
Feast <strong>of</strong> All Saints<br />
Feast <strong>of</strong> All Souls<br />
Election Day (USA)<br />
Veterans Day (USA)<br />
Remembrance Day (Canada)<br />
National Independence Day (Poland)<br />
Anniversary <strong>of</strong> the Revolution (Mexico)<br />
Thanksgiving Day (USA)<br />
Let us hear from you. Use the <strong>Supreme</strong> <strong>Council</strong> mail box for district deputies: dd@k<strong>of</strong>c.org.<br />
1<br />
2<br />
6<br />
11<br />
20<br />
22<br />
30<br />
Bonifacio Day (Philippines)
e held Friday, Jan. 25, 2013, to mark the Roe v.<br />
Wade decision announced 40 years ago on Jan. 22,<br />
1973. Encourage councils to participate in this event<br />
or mark the day with another culture <strong>of</strong> life affirming<br />
event. For more information, visit marchforlife.org.<br />
Remind your councils that March for Life is a featured<br />
program. The councils can meet all requirements<br />
for the Culture <strong>of</strong> Life category by involving<br />
100 council members/family members/parishioners in<br />
a local, state or national March for Life.<br />
The other featured Culture <strong>of</strong> Life program is the K<br />
<strong>of</strong> C Ultrasound Initiative. For complete details <strong>of</strong> either<br />
program contact William O’Brien at 203-752-<br />
4403 or e-mail William.OBrien@k<strong>of</strong>c.org.<br />
Semi-Annual <strong>Council</strong> Audit<br />
An important part <strong>of</strong> a district deputy’s duties is<br />
making sure his councils file the Semiannual <strong>Council</strong><br />
Audit (Form # 1295) <strong>of</strong> the books and records <strong>of</strong> the<br />
financial secretary and treasurer. The audit for the<br />
period between July 1 and Dec. 31, 2012, is due by<br />
Feb. 15, 2013.<br />
The <strong>Supreme</strong> <strong>Council</strong> provides each council with a<br />
$5,000 bond for the treasurer and financial secretary<br />
provided the council has its last two consecutive<br />
audits on file. <strong>Council</strong>s who fail this requirement<br />
lose their bonding until such time as the audits are up<br />
to date and filed.<br />
District Deputy Report (Form # 944A and B)<br />
DDs are obligated to inspect and certify council<br />
records twice a year on the District Deputy Semiannual<br />
Report on <strong>Council</strong> Status (Form # 944A and<br />
944B). Make certain the accounts <strong>of</strong> the councils in<br />
your district are kept according to the Order’s laws.<br />
The next the District Deputy Report (#944A) is due<br />
Dec. 31, 2012.<br />
The District Deputy Semi-Annual Report on<br />
<strong>Council</strong> Status Forms (944A and 944B) have been<br />
revised and may be found at k<strong>of</strong>c.org under<br />
Forms (State and District). Please use these new<br />
forms for making your report. The report can be<br />
filled out online, printed and then mailed. Tips for<br />
filling it out follow.<br />
New <strong>Council</strong>s and Circles<br />
District DD Name Jurisdiction <strong>Council</strong> Location<br />
V94 Gerardo Gamposilao Visayas 15566 Binalbagan<br />
B94 Jose Amoroso Mindanao 15567 Simbalan, Buena Vista<br />
V80 Hipolito S. Dagooc Visayas 15568 Plaridel, Baybay City<br />
053 Anthony Offenberger Ohio 15569 Little Hocking<br />
006 Francisco J. Gomez-Estrada Mexico Central 15570 Querétaro<br />
079 Verne Hagstrom Illinois 02967 Pittsfield<br />
028 Jacob Grzwyacz Wisconsin 15571 Wausau<br />
S57 Roberto Calugtong Luzon 15572 San Pedro Laguna<br />
079 Richard George Ohio 15573 Poland<br />
002 Wayne May British Columbia 15574 Langley<br />
I56 Nicolas Y. Pameron, Jr. Mindanao 15575 Sinaburan, San Pedro<br />
015 Leonard Rheaume Arizona 15576 Phoenix<br />
M21 Robert Alesna Mindanao 15577 Cabadiangan, Kadingilan<br />
010 Joe Marin New Mexico 15578 Mesilla<br />
007 Gilberto Sanchez Mesa Dom. Republic 15579 San Juan<br />
B26 Arturo Valdez Luzon 15580 Bagulo City<br />
North Dakota 09642 West Fargo<br />
018 Hector C. Cruz Navarro Mexico NW 15581 Ciudad Juarez<br />
081 R. Beauregard Quebec 15582 Candiac<br />
055 Ken Rose California 15583 Planada<br />
District DD Name Jurisdiction Círcle Location<br />
Luzon 5603 Sta Mesa Heights<br />
G04 Celestino Fampo Faner Luzon 5604 San Narciso Quezon<br />
M47 Noel S. Lacanilao Luzon 5605 Manila<br />
010 Kevin E. Stueve Kansas 5606 Overland Park<br />
018 David T. Crew Virginia 5607 Leesburg<br />
008 Daniel J. Gracey Virginia 5608 Chesterfield
Filling out the District Deputy Semiannual Report on <strong>Council</strong> Status (Form #944 A & B)<br />
Knowing the health and status <strong>of</strong> the councils <strong>of</strong> the Order is vital for the state deputies and the<br />
<strong>Supreme</strong> <strong>Council</strong> <strong>of</strong>fice. No one knows the councils better than the district deputies. That is why DDs<br />
are required to file the <strong>Council</strong> Status Form #944 twice year for each council in his district. Form<br />
#944 A – covering the period from July 1 to Dec. 31, is to be filed with the state deputy and the<br />
<strong>Supreme</strong> <strong>Council</strong> Office on Dec. 31. Form #944 B – covering the period from Jan. 1 to June 30, is to<br />
be filed with the state deputy and the <strong>Supreme</strong> <strong>Council</strong> Office on June 30. Following are some “do’s”<br />
and “don’ts” for filling out the forms. Note: Both forms may found at k<strong>of</strong>c.org/forms (State and District),<br />
filled out and printed out. The <strong>Supreme</strong> Office and the state deputy should each get a copy and the<br />
DD is to keep a copy for his files.<br />
Top <strong>of</strong> Page<br />
Do: At the top <strong>of</strong> the form make sure the state/province, the district number, the council number and<br />
location and the date <strong>of</strong> the report are reported.<br />
<strong>Council</strong> Deadline<br />
1. Do: Be sure that your councils have filed for 2012-13 fraternal year (and you have copies <strong>of</strong>)<br />
Election <strong>of</strong> Officers (#185) due July 1, the Service Program Personnel Report (#365 due Aug.<br />
1), and the Semiannual <strong>Council</strong> Audit (#1295). Boxes one, two and three in <strong>Council</strong> Deadline<br />
section should all be checked. (If they are not, then “<strong>of</strong>ficers knowledgeable <strong>of</strong>” and are<br />
“performing their duties” in the next section, Organization, should be checked “no.”<br />
2. Do: Be sure your councils have paid their <strong>Supreme</strong> <strong>Council</strong> Per Capita assessments (billed<br />
Jan. 1, due April 10). If not, remind them failure to pay deadline results in suspension <strong>of</strong> the<br />
council and that suspended councils may not be seated at the State Convention or <strong>Supreme</strong><br />
Convention.<br />
3. Do: Remind councils that they are required to file IRS Form 990 (Return <strong>of</strong> Organization Exempt<br />
from Income Tax) due the fifteenth day <strong>of</strong> the fifth month following the council’s reporting<br />
period (for most USA councils this will be May 15).<br />
Organization<br />
1. Do: Check “Yes” or “No” (check only one box).<br />
2. Do: Check or “No” (check only one box).<br />
3. Do: Check “Yes” or “No” (check only one box) if councils attended district meeting(s) held between<br />
Jan. 1 and June 30 (if no district meetings were held; then do not check box and mark<br />
-0- in the space provided for number <strong>of</strong> meetings held and attach explanation)<br />
4. Do: DDs are required to inspect the books and financial records <strong>of</strong> each <strong>of</strong> their councils for<br />
the period between Jan. 1 and June 30. If the inspection has been done, check “Yes” for number<br />
4. (If inspection was not conducted, check “No” and attach explanation explaining why it<br />
was not done.)<br />
5. Do: Check “Yes” or “No” for number 5; if “No,” attach explanation.
Membership<br />
1. Do: Check “Yes” or “No” (check only one box).<br />
2. Do: Check “Yes” or “No” (check only one box).<br />
3. Do: Check “Yes” or “No” (check only one box).<br />
4. Do: Check “Yes” or “No” (check only one box).<br />
Insurance Promotion<br />
1. Check “Yes” or “No” (check only one box).<br />
2. Check “Yes” or “No” (check only one box).<br />
3. Check “Yes” or “No” (check only one box).<br />
4. Check “Yes” or “No” (check only one box).<br />
5. Check “Yes” or “No” (check only one box).<br />
Service Program<br />
1. Check “Yes” or “No” (check only one box).<br />
a. If “Yes,” check program status (only one box) Excellent, Good, Fair<br />
b. If “No,” do not check a box<br />
2. Does the <strong>Council</strong> Have a Columbian Squires Circle?<br />
a. If “Yes,” check program status (only one box) Excellent, Good, Fair<br />
b. If “No,” do not check a status box<br />
3. Is the council interested in starting a Columbian Squires circle?<br />
4. If “Yes,” provide name and address <strong>of</strong> council contact (write legibly)<br />
5. Will this council earn Star <strong>Council</strong> “Likely” or “Unlikely” (check only one)<br />
New <strong>Council</strong> Development<br />
1. Number <strong>of</strong> parishes served by this council (fill in blank)<br />
2. Is there Round Table in each parish the council serves (if the council serves more than one<br />
parish) Check “Yes” or “No”<br />
3. Could a new council be started in this area? “Yes” or “No”<br />
a. If “yes” identify location <strong>of</strong> possible new council (fill in the blank)<br />
Overall Status<br />
1. Provide your opinion on council status (strengths, weaknesses, etc.) in space provided.<br />
Write legibly – if you need more space, use the reverse side <strong>of</strong> the form or attach a separate<br />
sheet.<br />
2. DD recommendations to council. List your suggestions for council. Write legibly – if you need<br />
more space, use the reverse side <strong>of</strong> the form or attach a separate sheet.<br />
Sign form as directed and send to address shown. Send a copy to the state deputy and make a copy<br />
for your files.<br />
Note: File the forms for each council in your district. If the council is inactive, write “inactive council”<br />
across the front <strong>of</strong> the form, sign it and mail it.