SCSN Minutes 2010 11 - The Knowledge Network

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Interest Groups, the Annual Conference, Fundings, Travel Scholarships, ASME and would be a useful tool for the membership. It would be called “SCSN Bulletin” and when e-mailed out there would also be a link to the website. In order to get the bulletin out to a wider audience, members agreed to send this out to their own contacts. LE to draw up a template and remind members a couple of weeks before the bulletin is due to go out so that information can be collated. GN felt for a while that it would be good to cast the net wider, particularly in the medical fraternity, as awareness of the Network is not as high as it should be and he thought that the bulletin could be used as a way of letting people know about the Network – going through the College of Physicians and sending out flyers, etc. JM had a meeting in the North with Jerry Morse, having a look at the Suttie Centre and they invited a Service User (Carer), partly because they are having real problems with invasive procedures and thinking that clinical skills would be useful. Carers get no training and the Service User was very excited about the whole resource and how it could be used. There are other groups who may be interested in becoming associated members of the Network. GN thought this was a really good development of our profile and would help to get our membership more active. GN wanted to clarify invasive procedures and discussion took place on this and it was suggested that a good way to start this would be to have a workshop to see what the interest is because you could have a special interest group. JM to contact Loretta Lamb, director of PAMIS – huge area to provide support in localities to access clinical skills training or at least start to talk to people. JM to send synopsis about research project and contact details to GN and LE to circulate to Steering Group. LE JM 4. Artist in Residence GN announced at the Conference, progress in relation to the Artist in Residence – GN and Christine Borland were putting together a detailed application. If this goes ahead Christine will spend 2 days a week interfacing with all the Clinical Skills facilities and facilitators in Scotland. If successful with the application this will start the middle of next year and the end will coincide with the Conference in Edinburgh. 5. Skills Passport This was left on the Agenda from the last meeting on the basis that we need to shift this aside. Tony sent in a Skills Passport he had when he was training but reading through minutes from previous meetings Jean Ker is actually looking at this nationally and we should let Jean and Tony look at this. GN did not think this was something that the Group should pursue and will e-mail Tony and advise him of this. 6. 2010 Conference Copies of the Feedback forms were distributed and it was decided that even under the circumstances with the disruption of the fire, the general consensus was that the Conference was a success. A letter was being sent to Discovery to formally thank them for their assistance that day. GN thought that the right balance had been found with the Keynote Speakers and the conference had given people what they wanted. It was agreed that the on-line registration system was a good idea and worked well in principle. PB would support this idea for next year. GN PB asked if the Keynote Speakers had given permission for their talks to be put on the website. LE said only two had signed permission forms. Other speakers to be contacted to ask if they will give permission for their talks to go on the website. CW raised the question of money and now that figures/bills were in, the situation was becoming a bit clearer. The Group has to make £8,500 a year to keep a balance, although there is about £20,000 in the pot but we don’t want to go into that too much. This year we only made £6,500 and it is a point to note that we didn’t make a profit. Each year we are losing a little bit more – as we are now having to pay for venues, this is adding to the costs and we haven’t increased the
conference fees and this needs to be discussed. Therefore this year it looks to have cost us £2,000. Discussion then took place regarding members and membership costs. LE to contact current members who haven’t yet paid their membership. It was felt that the choices for payment at the conference this year led to a bit of confusion with regards to payment of membership. Perhaps we should say that people should be members of the Group first before they receive the discounted amount for the Conference and that the membership year should start before the conference, e.g. June to June and then we know that everybody has paid membership and then when Conference comes round then they pay separately and the members get the reduced price. PB thought the solution was for the membership to be on a separate date and leave it out of the Conference. GN asked if we could come back to this. 7. Conference 2011- Update VO and PB met with Conferencing Services in St Andrews – Kim Mhalerbie is the contact there. With regards to some of the things from the last meeting, the Social Event Fork Buffet would cost £15pp for the food and there would be an additional cost for drinks (£12.50 per bottle of wine). Numbers would need to be checked to see how many Lower College Hall could hold and also confirmation of additional costs. There was a bit of a concern that there would only be a Technician available for set up of the conference but there may be someone available on the two days and we would have to pay for their time. GN thought that the initial costing of £48/person for the two days was quite a good price with everything that was included. VO having problems contacting Kim Mhalerbie and when she gets final costings will copy CW for costs. GN then proposed a formal checklist with progress and timelines that could be discussed at each meeting. This will enable gaps to be highlighted. VO asked if there could be a section in the checklist to highlight the responsibilities of the host. VO GN/LE The rooms available are: 1 Lecture Theatre (holds 300), 2 Seminar Rooms (hold 50) and 5 Tutorial Rooms (hold 12) and all the rooms in the Clinical Skills area will be available. Coffee will be served in the main entrance area and it was decided that posters will be set up in the coffee/lunch area, where the Trades People will also be situated. JM asked if more time could be spent going round the posters. There was then discussion on the display/presentation of posters and the length of time for showing these to give them maximum exposure. GN suggested starting the conference one hour earlier to allow extra time during coffee/lunch, one of which could be extended, for people to look at posters and also to network. It was agreed to start the conference at 10.00am on the first day. At this point in the meeting Cass Kellett came in to apologise that she had been drafted onto an interview panel and would be unable to attend the meeting but wanted to thank everyone for their help during the Conference. GN then thanked Cass personally for her excellent organisation of the Conference and for the organisation on the day of the fire. GN asked if CK could e-mail him a copy of the Abstract Marking Criteria. CK asked that it must be made clear on the call for abstracts and the website that people cannot submit abstracts and then withdraw at the last minute because they cannot get funding to attend the conference. CK Keynote Speakers – GN asked for any suggestions for Keynote Speakers and a note will be sent out to all on the Steering Group for suggestions. Roger Kneebone who had to withdraw from this year’s conference had said that he would be delighted to attend at another time so he will be contacted. JR suggested Esther May, Dean of the University of South Australia as a possible Keynote as she had heard her speak and she was excellent. PB had confirmation from the Dean that he will open the meeting. Workshops – suggestions were for Inter-professional Skills, or for an area that was doing really well with Clinical Skills. JR suggested ACT AHP Co-ordinator who is now beginning to do a lot of teaching integrating through medical school and it might be good to have a workshop or presentation on the
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SCSN Minutes 2010 11 - The Knowledge Network

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