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ordinary meeting of council to be held on tuesday, 26 april 2005 at ... ordinary meeting of council to be held on tuesday, 26 april 2005 at ...

kmc.nsw.gov.au
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Ordinary Meeting ong>ofong> Council - 26 April 2005 14 / 4 Item 14 S02285 29 March 2005 and when the cricket clubs access the building. The field and botong>toong>m floor is extensively used by both cricket clubs during the summer season. Council has the right ong>ofong> access ong>toong> the facility at all reasonable times by advance notification ong>toong> the club executives. The Rugby Club do provide access ong>toong> the cricket clubs for the upstairs club room on request. As part ong>ofong> the process Council engaged the State Valuation Office (SVO) on 26 August 2004 ong>toong> assess the current market value ong>ofong> the clubhouse (Attachment 3). The table ong>beong>low summarises key terms ong>ofong> the proposed licence: Name ong>ofong> Club/Organisation St Ives Rugby Club Inc. ABN No. 79 524 382 159 Property Hassell Park (Reserve numong>beong>r R28761) Contact Details Graeme Kennan Postal Address PO Box 790. St Ives NSW 2075 Licence term (no ong>ofong> years) Proposed 20 years Commencing Council resolution, subject ong>toong> the consent ong>ofong> the Minister administering the Crown Lands Act (1989) Classification ong>ofong> land Crown Land managed by Council Categorisation ong>ofong> land Sportground Plan ong>ofong> Management Sportground Plan ong>ofong> Management Holding over provision Seasonal tenancy (Winter & Summer – 12mth) Use Sports clubhouse and related activities, ong>meetingong>, trainings and fundraising functions ong>ofong> the club Trading days & hours ong>ofong> operation Monday ong>toong> Friday from 8.00am ong>toong> 10.00pm Saturday from 8.00am ong>toong> 10.00pm Sunday from 9.00am ong>toong> 6.00pm Functions from 8.00am ong>toong> 11.00pm Club ong>meetingong>s from 8.00pm ong>toong> 10.00pm Payment ong>ofong> public reserve 1. Licensee is responsible for this payment – (see attached management fund spreadsheet). 2. The PRMF is only payable for rent exceeding $2,000 per annum. Note- this only ong>beong>comes applicable in year 11 ong>ofong> the agreement based on a hypothetical CPI rate. Licence fee See attached spreadsheet (note calculation is based on hypothetical CPI increase). Licence fee plus GST. Payment ong>ofong> licence fee (rental) Yearly in advance Rebate levels A rebate level ong>ofong> 90% ong>ofong> rental decreased ong>toong> 80% ong>ofong> rental over the 20 year period (see attached spreadsheet dated 9 Sept 2004). Government taxes Licensee is responsible for payment ong>ofong> government taxes such as Goods & Services Tax on the licence fee (rental amounts). Utility payments 1. Licensee’s responsibility for payment ong>ofong> phone costs. 2. Licensee ong>toong> pay for electricity charges & security costs during licence period. 3. Licensor’s responsibility for payment ong>ofong> water. 4. Licensor’s responsibility for payment ong>ofong> existing waste services – seven sulo bins, any additional waste services (including recycling ) required ong>toong> ong>beong> paid by Licensee. Costs 1. Licensee ong>toong> pay 100% ong>ofong> Licensor’s legal costs for the preparation and finalisation ong>ofong> the licence (up ong>toong> maximum $500.00) 2. Licensor ong>toong> pay for 100% ong>ofong> valuation costs SVO report). Costs continued:- N:\050426-OMC-SR-03039-HASSELL PARK OVAL CLUBHOU.doc/plee /4

Ordinary Meeting ong>ofong> Council - 26 April 2005 14 / 5 Item 14 S02285 29 March 2005 Full terms ong>ofong> the proposed licence are outlined in the attached Draft Heads ong>ofong> Agreement dated 25 Novemong>beong>r 2004 (Attachment 4). CONSULTATION Council staff have met with the Rugby Club executives and the cricket clubs ong>toong> discuss the proposed twenty year licence as outlined in this report and due ong>toong> commence from the date ong>ofong> Council’s resolution. The terms ong>ofong> the proposed licence have ong>beong>en negotiated ong>beong>tween staff and the clubs and agreement reached. The St Ives Rugby Club Inc. have sent a letter ong>ofong> support (Attachment 5) for the proposed terms ong>ofong> the licence. FINANCIAL CONSIDERATIONS Council has ong>toong> date, paid the cost associated with the valuation ong>ofong> the proposed licence area. Attachment 3 outlines the evaluation received from the State Valuation Office. The licence fee is based on a valuation that includes the proposed development ong>ofong> the facility. The table ong>beong>low shows anticipated rental for the term ong>ofong> the licence and as included in the Draft Heads ong>ofong> Agreement dated 25 Novemong>beong>r 2004. Current Market Rental = $9,600 (SVO report dated 26/08/04) Year Year 1 Year 2 Year 3 Year 4 Year 5 Rebate Level 90% 90% 90% 90% 90% CPI 1.033 1.033 1.033 1.033 1.033 CMV (excl GST) With CPI increase $9,600 $9,917 $10,244 $10,582 $10,931 CMV Including GST Licence fee Per year $10,560 $1,056.00 $10,908 $1,090.85 $11,268 $1,126.85 $11,640 $1,164.03 $12,024 $1,202.44 TOTAL $5,640.17 New Market Rental Valuation ong>toong> ong>beong> undertaken after 5 years Year 6 90% 1.033 $11,292 $12,421 $1,242.13 Year 7 90% 1.033 $11,665 $12,831 $1,283.12 Year 8 90% 1.033 $12,050 $13,255 $1,325.46 Year 9 90% 1.033 $12,447 $13,692 $1,369.20 Year 10 90% 1.033 $12,858 $14,144 $1,414.38 TOTAL $6634.29 N:\050426-OMC-SR-03039-HASSELL PARK OVAL CLUBHOU.doc/plee /5

Ordinary Meeting <str<strong>on</strong>g>of</str<strong>on</strong>g> Council - <strong>26</strong> April <strong>2005</strong> 14 / 5<br />

Item 14<br />

S02285<br />

29 March <strong>2005</strong><br />

Full terms <str<strong>on</strong>g>of</str<strong>on</strong>g> the proposed licence are outlined in the <strong>at</strong>tached Draft Heads <str<strong>on</strong>g>of</str<strong>on</strong>g> Agreement d<strong>at</strong>ed 25<br />

Novem<str<strong>on</strong>g>be</str<strong>on</strong>g>r 2004 (Attachment 4).<br />

CONSULTATION<br />

Council staff have met with the Rugby Club executives and the cricket clubs <str<strong>on</strong>g>to</str<strong>on</strong>g> discuss the<br />

proposed twenty year licence as outlined in this report and due <str<strong>on</strong>g>to</str<strong>on</strong>g> commence from the d<strong>at</strong>e <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

Council’s resoluti<strong>on</strong>.<br />

The terms <str<strong>on</strong>g>of</str<strong>on</strong>g> the proposed licence have <str<strong>on</strong>g>be</str<strong>on</strong>g>en negoti<strong>at</strong>ed <str<strong>on</strong>g>be</str<strong>on</strong>g>tween staff and the clubs and agreement<br />

reached. The St Ives Rugby Club Inc. have sent a letter <str<strong>on</strong>g>of</str<strong>on</strong>g> support (Attachment 5) for the<br />

proposed terms <str<strong>on</strong>g>of</str<strong>on</strong>g> the licence.<br />

FINANCIAL CONSIDERATIONS<br />

Council has <str<strong>on</strong>g>to</str<strong>on</strong>g> d<strong>at</strong>e, paid the cost associ<strong>at</strong>ed with the valu<strong>at</strong>i<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> the proposed licence area.<br />

Attachment 3 outlines the evalu<strong>at</strong>i<strong>on</strong> received from the St<strong>at</strong>e Valu<strong>at</strong>i<strong>on</strong> Office. The licence fee is<br />

based <strong>on</strong> a valu<strong>at</strong>i<strong>on</strong> th<strong>at</strong> includes the proposed development <str<strong>on</strong>g>of</str<strong>on</strong>g> the facility.<br />

The table <str<strong>on</strong>g>be</str<strong>on</strong>g>low shows anticip<strong>at</strong>ed rental for the term <str<strong>on</strong>g>of</str<strong>on</strong>g> the licence and as included in the Draft<br />

Heads <str<strong>on</strong>g>of</str<strong>on</strong>g> Agreement d<strong>at</strong>ed 25 Novem<str<strong>on</strong>g>be</str<strong>on</strong>g>r 2004.<br />

Current Market Rental = $9,600 (SVO report d<strong>at</strong>ed <strong>26</strong>/08/04)<br />

Year<br />

Year 1<br />

Year 2<br />

Year 3<br />

Year 4<br />

Year 5<br />

Reb<strong>at</strong>e<br />

Level<br />

90%<br />

90%<br />

90%<br />

90%<br />

90%<br />

CPI<br />

1.033<br />

1.033<br />

1.033<br />

1.033<br />

1.033<br />

CMV (excl GST)<br />

With CPI increase<br />

$9,600<br />

$9,917<br />

$10,244<br />

$10,582<br />

$10,931<br />

CMV<br />

Including GST<br />

Licence fee<br />

Per year<br />

$10,560<br />

$1,056.00<br />

$10,908<br />

$1,090.85<br />

$11,<strong>26</strong>8<br />

$1,1<strong>26</strong>.85<br />

$11,640<br />

$1,164.03<br />

$12,024<br />

$1,202.44<br />

TOTAL $5,640.17<br />

New Market Rental Valu<strong>at</strong>i<strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>be</str<strong>on</strong>g> undertaken after 5 years<br />

Year 6 90% 1.033 $11,292 $12,421 $1,242.13<br />

Year 7 90% 1.033 $11,665 $12,831 $1,283.12<br />

Year 8 90% 1.033 $12,050 $13,255 $1,325.46<br />

Year 9 90% 1.033 $12,447 $13,692 $1,369.20<br />

Year 10 90% 1.033 $12,858 $14,144 $1,414.38<br />

TOTAL $6634.29<br />

N:\0504<strong>26</strong>-OMC-SR-03039-HASSELL PARK OVAL CLUBHOU.doc/plee /5

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