ordinary meeting of council to be held on tuesday, 26 april 2005 at ...

Ordinary Meeting <strong>of</strong> Council - 26 April 2005 14 / 4
Item 14
S02285
29 March 2005
and when the cricket clubs access the building. The field and bot<strong>to</strong>m floor is extensively used by
both cricket clubs during the summer season.
Council has the right <strong>of</strong> access <strong>to</strong> the facility at all reasonable times by advance notification <strong>to</strong> the
club executives. The Rugby Club do provide access <strong>to</strong> the cricket clubs for the upstairs club room
on request.
As part <strong>of</strong> the process Council engaged the State Valuation Office (SVO) on 26 August 2004 <strong>to</strong>
assess the current market value <strong>of</strong> the clubhouse (Attachment 3).
The table <strong>be</strong>low summarises key terms <strong>of</strong> the proposed licence:
Name <strong>of</strong> Club/Organisation St Ives Rugby Club Inc.
ABN No. 79 524 382 159
Property Hassell Park (Reserve num<strong>be</strong>r R28761)
Contact Details
Graeme Kennan
Postal Address PO Box 790. St Ives NSW 2075
Licence term (no <strong>of</strong> years)
Proposed 20 years
Commencing
Council resolution, subject <strong>to</strong> the consent <strong>of</strong> the Minister
administering the Crown Lands Act (1989)
Classification <strong>of</strong> land
Crown Land managed by Council
Categorisation <strong>of</strong> land
Sportground
Plan <strong>of</strong> Management
Sportground Plan <strong>of</strong> Management
Holding over provision
Seasonal tenancy (Winter & Summer – 12mth)
Use
Sports clubhouse and related activities, <strong>meeting</strong>, trainings and
fundraising functions <strong>of</strong> the club
Trading days & hours <strong>of</strong> operation Monday <strong>to</strong> Friday from 8.00am <strong>to</strong> 10.00pm
Saturday from 8.00am <strong>to</strong> 10.00pm
Sunday from 9.00am <strong>to</strong> 6.00pm
Functions from 8.00am <strong>to</strong> 11.00pm
Club <strong>meeting</strong>s from 8.00pm <strong>to</strong> 10.00pm
Payment <strong>of</strong> public reserve
1. Licensee is responsible for this payment – (see attached
management fund
spreadsheet).
2. The PRMF is only payable for rent exceeding $2,000 per
annum. Note- this only <strong>be</strong>comes applicable in year 11 <strong>of</strong> the
agreement based on a hypothetical CPI rate.
Licence fee
See attached spreadsheet (note calculation is based on
hypothetical CPI increase). Licence fee plus GST.
Payment <strong>of</strong> licence fee (rental) Yearly in advance
Rebate levels
A rebate level <strong>of</strong> 90% <strong>of</strong> rental decreased <strong>to</strong> 80% <strong>of</strong> rental over the
20 year period (see attached spreadsheet dated 9 Sept 2004).
Government taxes
Licensee is responsible for payment <strong>of</strong> government taxes such as
Goods & Services Tax on the licence fee (rental amounts).
Utility payments
1. Licensee’s responsibility for payment <strong>of</strong> phone costs.
2. Licensee <strong>to</strong> pay for electricity charges & security costs during
licence period.
3. Licensor’s responsibility for payment <strong>of</strong> water.
4. Licensor’s responsibility for payment <strong>of</strong> existing waste services
– seven sulo bins, any additional waste services (including recycling
) required <strong>to</strong> <strong>be</strong> paid by Licensee.
Costs
1. Licensee <strong>to</strong> pay 100% <strong>of</strong> Licensor’s legal costs for the
preparation and finalisation <strong>of</strong> the licence (up <strong>to</strong> maximum $500.00)
2. Licensor <strong>to</strong> pay for 100% <strong>of</strong> valuation costs SVO report).
Costs continued:-
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