ordinary meeting of council to be held on tuesday, 26 april 2005 at ...

Ordinary Meeting <strong>of</strong> Council - 26 April 2005 4 / 2
Item 4
S02943
5 April 2005
PURPOSE OF REPORT
To report <strong>to</strong> Council on Councillor Malicki's Notice <strong>of</strong> Motion.
BACKGROUND
Council at its <strong>meeting</strong> <strong>of</strong> 22 March 2005 resolved as follows:
Minute No 94
Notice <strong>of</strong> Motion from Councillor E Malicki dated 12 March 2005.
In previous Councils, Councillors and all staff carried a booklet <strong>of</strong> forms headed
"Memorandum for Action". These forms were available for recording any matters observed
in daily travel around the Council area that needed action. For instance, missing street signs,
potholes, damaged street trees and so on were reported on a daily basis. This created a sense
<strong>of</strong> ownership and pride in the area and allowed Council <strong>to</strong> <strong>be</strong> pro-active in overcoming
problems rather than re-active.
I move:
“That the General Manager report <strong>to</strong> Council on bringing back this system so that we can <strong>be</strong>
seen <strong>to</strong> <strong>be</strong> involving all our staff and Councillors in making Ku-ring-gai a <strong>be</strong>tter place <strong>to</strong>
live, and giving mem<strong>be</strong>rs <strong>of</strong> our organisation a greater sense <strong>of</strong> ownership and pride in the
job we do for our community.”
Resolved:
(Moved: Councillors Malicki/Andrew)
That the above Notice <strong>of</strong> Motion as printed <strong>be</strong> adopted.
COMMENTS
The "Memorandum for Action" forms would <strong>be</strong> useful, however, Councillors and Staff have <strong>be</strong>en
provided with modern and effective electronic communication <strong>to</strong>ols.
Councillors are able <strong>to</strong> e-mail Direc<strong>to</strong>rs or simply contact them on their mobile phones <strong>to</strong> report any
matters requiring more urgent attention. Both methods are more immediate than a form which has
<strong>to</strong> <strong>be</strong> delivered <strong>to</strong> the appropriate Council Department for actioning.
Staff also have access <strong>to</strong> the Cus<strong>to</strong>mer Request System <strong>to</strong> report any matters where action is
needed, such as potholes, overgrown/damaged street trees. Councillors can also advise the
Councillors' Secretary <strong>of</strong> any matter requiring action and it will <strong>be</strong> entered in<strong>to</strong> the Cus<strong>to</strong>mer
Request System.
N:\050426-OMC-SR-03117-MEMORANDUM FOR ACTION.doc/howard /2