ordinary meeting of council to be held on tuesday, 26 april 2005 at ...

ordinary meeting of council to be held on tuesday, 26 april 2005 at ... ordinary meeting of council to be held on tuesday, 26 april 2005 at ...

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• Proclaim • Chris 21 Payroll • Spydus Library System These systems have all ong>beong>en implemented successfully. Council has process-mapped many ong>ofong> its functions in conjunction with this implementation, ong>toong> maximise structural/operational efficiency. Improvements include: • More detailed and meaningful asset data collection and reporting. • Streamlined financial ledgers and reporting • Electronic document management system which has removed the need for physical file maintenance. • Development ong>ofong> electronic database for all applications, which allows for accurate tracking and reporting ong>ofong> applications. This will ong>beong> further progressed over the next twelve months ong>toong> enable remote tracking ong>ofong> applications by Council’s constituents. • Processing ong>ofong> crediong>toong>rs by Electronic Funds Transfer (EFT). The challenge for Council over the coming twelve months will involve tightening the interaction ong>beong>tween systems, developing a centralised booking system and continuing enhancement ong>ofong> asset reporting capability Obligations under The Threatened Species Conservation Act 1997require the preparation and implementation ong>ofong> recovery plans for threatened species and endangered ecological communities. These requirements have direct impacts on planning, operational and regulaong>toong>ry activities at Council. Most recently this is evidenced by the approval ong>ofong> the darwinia Biflora recovery plan affecting significant areas ong>ofong> Council bushland. • Activity associated with the implementation ong>ofong> Internet and Web based technologies ong>toong> service community demand for access ong>toong> information. • Increasing focus on risk management in response ong>toong> legislative requirements, cost ong>ofong> insurance and litigation and changes required by the amendments ong>toong> the Occupational Health & Safety Act. • The introduction within our Library Services ong>ofong> an indigenous collection and a specialist technical library service for Council staff ong>toong> assist in overall organisational service delivery. • Continuing growth and sophistication in consultative mechanisms used throughout Council .. Establishing / Negotiating Alternative means ong>ofong> Achieving sought Outcomes Ku-ring-gai Council has sought opportunities ong>toong> use alternate methods ong>toong> achieve the desired service and operational standards. Examples ong>ofong> changes ong>toong> service delivery include: • Increases ong>toong> the use ong>ofong> landscape contracong>toong>rs for the construction ong>ofong> Open Space emong>beong>llishments. • Complementing work teams with casual or external suppliers ong>toong> meet seasonal spikes or labour demand on specific projects. This has produced a multiple ong>beong>nefit ong>ofong> allowing work teams ong>toong> continue a focus on programmed work schedules with additional costs ong>beong>ing incurred only when specific tasks or projects are required ong>toong> ong>beong> undertaken. • Recruitment ong>ofong> specialist contracong>toong>rs within our trade and fleet areas ong>toong> address specialist programme needs. • Council has established a taskforce ong>toong> identify ways ong>toong> use the Web and technology ong>toong> more 484671 Page 21

effectively service our community. One ong>ofong> the first initiatives has ong>beong>en ong>toong> provide the community with the ability ong>toong> provide feedback and complete surveys directly onong>toong> the web. Given the substantial costs involved in information provision and consultation due ong>toong> increasing requirements ong>ofong> the community ong>toong> ong>beong> involved in decision making, this is already providing returns ong>toong> Council. Business plans and associated marketing strategies have ong>beong>en or are in preparation for, key recreation assets including West Pymble Swimming pool, Turramurra and Gordon Golf Courses and our 71 tennis courts in order ong>toong> improve patronage and their financial return ong>toong> Council. The golf courses and tennis courts provide an income source ong>toong> Council hence the long term viability ong>ofong> these facilities as recreational facilities and commercial ventures and income producing assets is critical. (ii) Other funding options Council has considered in lieu ong>ofong> this special variation application and reasons for not pursuing these (eg. borrowings). The development ong>ofong> the 2005/09 Management Plan and 2005/06 budget is predicated on the following principles: • Maintenance and improvement ong>toong> existing levels ong>ofong> service provision ong>toong> the community • Continuing improvement in Council’s overall financial performance including the efficiency ong>ofong> Councils operations • Continued commitment ong>toong>wards the maintenance and renewal ong>ofong> the community’s assets • Respond ong>toong> community demand for enhanced environmental management and repair ong>ofong> degraded natural systems • Analyse the need for new community facilities ong>toong> meet community expectation. Financing these priorities is closely linked ong>toong> Council’s adopted Ten Year Financial Model and has ong>beong>en the subject ong>ofong> extensive review ong>ofong> all available funding options. The ten year financial model requires that any savings in principal and interest repayments will ong>beong> transferred ong>toong> works ong>ofong> direct community ong>beong>nefit which include parks bushland, footpaths recreational facilities etc (refer ong>toong> the capital works list above). This is a primary strategy for increasing the amounts ong>ofong> money that can ong>beong> sustainably applied ong>toong> the renewal and management ong>ofong> community assets. Loan Borrowings In line with Council’s debt reduction strategy, Council’s loan liability will reduce from $11.3 million at the end ong>ofong> the 2004/2005 financial year ong>toong> $6.2 million at the end ong>ofong> the 2013/2014 financial year. The reduction in Council’s debt liability is shown in Figure 2. Figure 2 Ten Year Financial Model loan balance 484671 Page 22

effectively service our community. One <str<strong>on</strong>g>of</str<strong>on</strong>g> the first initi<strong>at</strong>ives has <str<strong>on</strong>g>be</str<strong>on</strong>g>en <str<strong>on</strong>g>to</str<strong>on</strong>g> provide the<br />

community with the ability <str<strong>on</strong>g>to</str<strong>on</strong>g> provide feedback and complete surveys directly <strong>on</strong><str<strong>on</strong>g>to</str<strong>on</strong>g> the web.<br />

Given the substantial costs involved in inform<strong>at</strong>i<strong>on</strong> provisi<strong>on</strong> and c<strong>on</strong>sult<strong>at</strong>i<strong>on</strong> due <str<strong>on</strong>g>to</str<strong>on</strong>g><br />

increasing requirements <str<strong>on</strong>g>of</str<strong>on</strong>g> the community <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>be</str<strong>on</strong>g> involved in decisi<strong>on</strong> making, this is already<br />

providing returns <str<strong>on</strong>g>to</str<strong>on</strong>g> Council.<br />

Business plans and associ<strong>at</strong>ed marketing str<strong>at</strong>egies have <str<strong>on</strong>g>be</str<strong>on</strong>g>en or are in prepar<strong>at</strong>i<strong>on</strong> for, key recre<strong>at</strong>i<strong>on</strong><br />

assets including West Pymble Swimming pool, Turramurra and Gord<strong>on</strong> Golf Courses and our 71<br />

tennis courts in order <str<strong>on</strong>g>to</str<strong>on</strong>g> improve p<strong>at</strong>r<strong>on</strong>age and their financial return <str<strong>on</strong>g>to</str<strong>on</strong>g> Council. The golf courses<br />

and tennis courts provide an income source <str<strong>on</strong>g>to</str<strong>on</strong>g> Council hence the l<strong>on</strong>g term viability <str<strong>on</strong>g>of</str<strong>on</strong>g> these facilities<br />

as recre<strong>at</strong>i<strong>on</strong>al facilities and commercial ventures and income producing assets is critical.<br />

(ii) Other funding opti<strong>on</strong>s Council has c<strong>on</strong>sidered in lieu <str<strong>on</strong>g>of</str<strong>on</strong>g> this special vari<strong>at</strong>i<strong>on</strong> applic<strong>at</strong>i<strong>on</strong> and<br />

reas<strong>on</strong>s for not pursuing these (eg. borrowings).<br />

The development <str<strong>on</strong>g>of</str<strong>on</strong>g> the <strong>2005</strong>/09 Management Plan and <strong>2005</strong>/06 budget is predic<strong>at</strong>ed <strong>on</strong> the<br />

following principles:<br />

• Maintenance and improvement <str<strong>on</strong>g>to</str<strong>on</strong>g> existing levels <str<strong>on</strong>g>of</str<strong>on</strong>g> service provisi<strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g> the community<br />

• C<strong>on</strong>tinuing improvement in Council’s overall financial performance including the<br />

efficiency <str<strong>on</strong>g>of</str<strong>on</strong>g> Councils oper<strong>at</strong>i<strong>on</strong>s<br />

• C<strong>on</strong>tinued commitment <str<strong>on</strong>g>to</str<strong>on</strong>g>wards the maintenance and renewal <str<strong>on</strong>g>of</str<strong>on</strong>g> the community’s assets<br />

• Resp<strong>on</strong>d <str<strong>on</strong>g>to</str<strong>on</strong>g> community demand for enhanced envir<strong>on</strong>mental management and repair <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

degraded n<strong>at</strong>ural systems<br />

• Analyse the need for new community facilities <str<strong>on</strong>g>to</str<strong>on</strong>g> meet community expect<strong>at</strong>i<strong>on</strong>.<br />

Financing these priorities is closely linked <str<strong>on</strong>g>to</str<strong>on</strong>g> Council’s adopted Ten Year Financial Model<br />

and has <str<strong>on</strong>g>be</str<strong>on</strong>g>en the subject <str<strong>on</strong>g>of</str<strong>on</strong>g> extensive review <str<strong>on</strong>g>of</str<strong>on</strong>g> all available funding opti<strong>on</strong>s.<br />

The ten year financial model requires th<strong>at</strong> any savings in principal and interest repayments<br />

will <str<strong>on</strong>g>be</str<strong>on</strong>g> transferred <str<strong>on</strong>g>to</str<strong>on</strong>g> works <str<strong>on</strong>g>of</str<strong>on</strong>g> direct community <str<strong>on</strong>g>be</str<strong>on</strong>g>nefit which include parks bushland,<br />

footp<strong>at</strong>hs recre<strong>at</strong>i<strong>on</strong>al facilities etc (refer <str<strong>on</strong>g>to</str<strong>on</strong>g> the capital works list above). This is a primary<br />

str<strong>at</strong>egy for increasing the amounts <str<strong>on</strong>g>of</str<strong>on</strong>g> m<strong>on</strong>ey th<strong>at</strong> can <str<strong>on</strong>g>be</str<strong>on</strong>g> sustainably applied <str<strong>on</strong>g>to</str<strong>on</strong>g> the renewal<br />

and management <str<strong>on</strong>g>of</str<strong>on</strong>g> community assets.<br />

Loan Borrowings<br />

In line with Council’s debt reducti<strong>on</strong> str<strong>at</strong>egy, Council’s loan liability will reduce from $11.3<br />

milli<strong>on</strong> <strong>at</strong> the end <str<strong>on</strong>g>of</str<strong>on</strong>g> the 2004/<strong>2005</strong> financial year <str<strong>on</strong>g>to</str<strong>on</strong>g> $6.2 milli<strong>on</strong> <strong>at</strong> the end <str<strong>on</strong>g>of</str<strong>on</strong>g> the 2013/2014<br />

financial year. The reducti<strong>on</strong> in Council’s debt liability is shown in Figure 2.<br />

Figure 2 Ten Year Financial Model loan balance<br />

484671 Page 22

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