Fire Policy - King's High

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Duties and identities of staff with specific responsibilities during an evacuation The Domestic Services Manager is the School Evacuation Control Officer (Hi Vis require) and will take charge in the event of an evacuation. The Deputy Head Academic will deputise for this role and then the Deputy Head Pastoral. Duties of this role are: • confirm Emergency Services have been contacted, • liaise with the Fire Service on arrival providing floor plans, • ensure Fire Service are advised of any “missing person.” Staff with Duties The School Office team and all Administration staff are required to familiarise themselves with the details of this sheet so that in the event of a fire drill/alert during lunchtimes when the office is only covered by one member of staff everyone who is in the vicinity of the school office between 12.00 noon and 2.00 pm can step in to assist. 1. The first task is to read the fire panel in the office to identify where the fire alarms have been activated and advise caretakers accordingly via the radio. 2. Next job is to gather up all the various signing in books to take up to the playground The signing in books/sheets to be gathered together are as follows: i) Years 7-13 signing in books located on large table in Red Corridor ii) Staff signing in sheets (yellow), further girls’ signing in sheets (pink) and Warwick Boys’ signing in sheets (blue) located on the top and/or bottom shelf of the School Office hatch. Any other signing in sheets that may also be in use that day (for a group of visitors for example) should also be collected; iii) Visitors’ signing in book found on the desk to the right of the front door in Landor Hall; iv) Sickroom clipboard plus quick visual check of the sickroom to ensure girls have already evacuated. Where possible please assist any girls who are still there to evacuate via the Butts Corridor; Now proceed directly to the playground area in front of St Mary’s. Go out of school via Landor front door and into the tunnel entrance where relevant personnel may help themselves to the appropriate files and folders for checking: 1. Theresa Garratt: Form Staff and Supply/Cover Staff 2. Geraldine Brown: Administration (support) Staff and Visitors and Foundation Staff 3. Diane Ralphs: Staff with no form 4. Helen Shawcross: Part time Teaching Staff KHS Fire Action Policy November 2011 Page 2
5. Lesley Dudley: Catering Staff 6. Matthew Smallwood: Visiting Music Teachers 7. Ashley Sherren: Exam Invigilators/Coaches/Cleaners and Caretaking Staff All staff in charge of staff lists should report to the Deputy Head Academic who will be in front of St Mary’s to notify full attendance or any absences. Attached staff report to your Head of KS once you have reported to the Head’s secretary in case there are forms that need to be registered In addition – In the absence of both Deputy Heads all Heads of KS should report to the Head of KS3 and all other lists to report to the Head’s secretary. Caretaker / Finance and Resources Manager Assist in the evacuation of people with mobility issues, issues with sight and hearing as per individual Personal Emergency Evacuation Plan (PEEP) Form Staff • Will receive register and absence register from Head of Key Stage. • Whilst waiting for your register girls can ‘count off’ to speed up checking for presence/absence. • If all your girls are present stand at the front of your line and raise your hand. • If any girls are absent report these to your Head of Key Stage. • The Studies Secretary will check on your presence. All Staff Ensure that you know to whom to report and do so immediately on arrival at the assembly point. Form staff should go to their forms and remain with them other than to report absence of a girl(s) Heads of Key Stage Report all present or any absences of girls to Deputy Head Pastoral Deputy Head Pastoral Report all girls present or any absences to Deputy Head Academic to whom all staff with lists should also report Deputy Head Academic Once pupils, staff and visitors have been accounted for the Deputy Head (Academic) will liaise with the Evacuation Control officer to confirm next step. No one should under any circumstances re enter the building if they have not been KHS Fire Action Policy November 2011 Page 3
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Fire Policy - King's High

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