Fire Policy - King's High

KING’S HIGH SCHOOL
FIRE SAFETY POLICY
EMERGENCY EVACUATION PLAN
Foundation H&S Manager – C.Pepper
Deputy Head (Pastoral) - CRenton
Deputy Head (Academic) - SBethel
Finance and resources manager - S. Jasinska
Head’s Secretary - D. Ralphs
Studies Secretary - T. Garratt
Administration Manager - H. Shawcross
Staff Secretary - GBrown
Receptionist – H.Shawcross
Database Manager - A Sherren
Head of Music - M. Smallwood
Music Assistant - A.Williams
Catering Manager - L.Dudley
Domestic Services Manager – Alan Pepper
Caretakers – Royce Davies and Michelle Rudd
Key Staff with responsibilities:
School
King’s High
Date Nov 2010.Updated Nov 2011
Name of person producing plan (print
name)
Claire Pepper
Review date November 2012
KHS Fire Action Policy November 2011 Page 1

Duties and identities of staff with specific responsibilities during an evacuation
The Domestic Services Manager is the School Evacuation Control Officer (Hi Vis
require) and will take charge in the event of an evacuation.
The Deputy Head Academic will deputise for this role and then the Deputy Head
Pastoral.
Duties of this role are:
• confirm Emergency Services have been contacted,
• liaise with the Fire Service on arrival providing floor plans,
• ensure Fire Service are advised of any “missing person.”
Staff with Duties
The School Office team and all Administration staff are required to familiarise
themselves with the details of this sheet so that in the event of a fire drill/alert
during lunchtimes when the office is only covered by one member of staff everyone
who is in the vicinity of the school office between 12.00 noon and 2.00 pm can step in
to assist.
1. The first task is to read the fire panel in the office to identify where the fire alarms
have been activated and advise caretakers accordingly via the radio.
2. Next job is to gather up all the various signing in books to take up to the
playground
The signing in books/sheets to be gathered together are as follows:
i) Years 7-13 signing in books located on large table in Red Corridor
ii) Staff signing in sheets (yellow), further girls’ signing in sheets (pink) and Warwick
Boys’ signing in sheets (blue) located on the top and/or bottom shelf of the School
Office hatch. Any other signing in sheets that may also be in use that day (for a
group of visitors for example) should also be collected;
iii) Visitors’ signing in book found on the desk to the right of the front door in
Landor Hall;
iv) Sickroom clipboard plus quick visual check of the sickroom to ensure girls
have already evacuated. Where possible please assist any girls who are still
there to evacuate via the Butts Corridor;
Now proceed directly to the playground area in front of St Mary’s. Go out of school via Landor
front door and into the tunnel entrance where relevant personnel may help themselves to the
appropriate files and folders for checking:
1. Theresa Garratt: Form Staff and Supply/Cover Staff
2. Geraldine Brown: Administration (support) Staff and Visitors and Foundation Staff
3. Diane Ralphs: Staff with no form
4. Helen Shawcross: Part time Teaching Staff
KHS Fire Action Policy November 2011 Page 2

5. Lesley Dudley: Catering Staff
6. Matthew Smallwood: Visiting Music Teachers
7. Ashley Sherren: Exam Invigilators/Coaches/Cleaners and Caretaking Staff
All staff in charge of staff lists should report to the Deputy Head Academic who
will be in front of St Mary’s to notify full attendance or any absences.
Attached staff report to your Head of KS once you have reported to the Head’s
secretary in case there are forms that need to be registered
In addition – In the absence of both Deputy Heads all Heads of KS should report to
the Head of KS3 and all other lists to report to the Head’s secretary.
Caretaker / Finance and Resources Manager
Assist in the evacuation of people with mobility issues, issues with sight and
hearing as per individual Personal Emergency Evacuation Plan (PEEP)
Form Staff
• Will receive register and absence register from Head of Key Stage.
• Whilst waiting for your register girls can ‘count off’ to speed up checking for
presence/absence.
• If all your girls are present stand at the front of your line and raise your
hand.
• If any girls are absent report these to your Head of Key Stage.
• The Studies Secretary will check on your presence.
All Staff
Ensure that you know to whom to report and do so immediately on arrival at the
assembly point.
Form staff should go to their forms and remain with them other than to report
absence of a girl(s)
Heads of Key Stage
Report all present or any absences of girls to Deputy Head Pastoral
Deputy Head Pastoral
Report all girls present or any absences to Deputy Head Academic to whom all
staff with lists should also report
Deputy Head Academic
Once pupils, staff and visitors have been accounted for the Deputy Head
(Academic) will liaise with the Evacuation Control officer to confirm next step. No
one should under any circumstances re enter the building if they have not been
KHS Fire Action Policy November 2011 Page 3

specifically advised to do so.
Please insert flowchart of reporting structure
Domestic Services
Manager
Deputy Head -
Pastoral
Deputy Head
Academic
CHER
HEWK
WOOJ
GART
SHE
A
BROG
SHA
H
RALD
DUDL
Year 7 FT Year 10 FT Y12 FT
Year 8 FT Year 11 FT Y13 FT
Year 9 FT
TG – Theresa Garratt
AS – Ashely Sherren
GB – Geraldine Brown
HS – Helen Shawcross
DR- Diane Ralphs
LD – Lesley Dudley
MS – Matthew Smallwood
KHS Fire Action Policy November 2011 Page 4

Reporting to Theresa Garratt – Supply and cover staff, form staff
Reporting to Ashely Sherren – Exam invigilators, cleaners and caretakers
Reporting to Diane Ralphs – full time teaching staff without forms
Reporting to Geraldine Brown – Support Staff, visitors and FO staff
Reporting to Helen Shawcross – Part time staff
Reporting to Lesley Dudley – Catering staff
Reporting to Matthew Smallwood - VMT
KHS Fire Action Policy November 2011 Page 5

Information about Fire Warning System
• The Fire Alarm System is connected to a monitoring station which directly notifies
the Emergency Services between the hours of 2000 and 0700.
• During all other hours emergency response will not be received until the school
notifies the emergency services that there is actually a fire or other emergency.
• The System panels are located in the office, the Sixth Form foyer and the CAC
foyer.
• The alarm is a continuous siren.
• Smoke and heat detectors are located in vulnerable areas.
• Break glass call points are located at various locations.
• An independent contractor inspects the fire extinguishers and fire alarm annually
and records results in the Fire Precautions Manual located in the Domestic
Services Manager’s office. Emergency lighting is inspected every six months by
an independent contractor and the results are recorded in the Fire Precautions
Manual.
• The fire alarm is tested weekly on a Friday afternoon at 5pm. The siren will sound
for approx. 10 seconds and this test will be recorded in the Fire Precautions
Manual. If the siren sounds for more than 30 seconds then it should be assumed
that it is not a test and evacuation should commence.
Action to be taken by a person discovering a fire
In the event of discovering a fire, raise the alarm immediately using the nearest break
glass call point; begin evacuation to assembly area immediately. Do not attempt to
tackle the fire unless you have been trained to do so. Leave the building using the
nearest exit and report to assembly point.
Evacuation procedures
• Evacuation must begin as soon as the alarm is heard.
• All personal belongings should be left.
• Evacuation should be from the closest and safest escape route.
• Staff should check all surrounding rooms/ toilets etc en-route where appropriate.
• Ensure the door is closed behind you.
• Ensure all gas, electrical and hazardous machinery is isolated if safe to do so.
• Any member of staff or pupil who has been identified as being particularly at risk
will have a Personal Emergency Evacuation Plan (PEEP) completed for them
and a “buddy” will be identified to assist them in the event of an evacuation. The
following areas have Evac chairs, St Mary’s and St Nic’s and a number of staff in
each of these areas are trained in the use. A timetable for anyone who has a
PEEP will be kept in the School Office.
• All visitors must sign in and will be accounted for by Geraldine Brown. In the
unlikely event that a visitor is unaccompanied then the information contained in
the “Health & Safety Information for Visitors” booklet adjacent to the signing in
book will provide them with adequate information to assist their evacuation.
Young people will be allocated a mentor who will address all Health and Safety
matters with them and discuss such things as evacuation procedures, fire alarms
and assembly points.
• Any staff who are lone working should make themselves familiar with the
environment and be aware of the location of the fire exits, call points and
assembly points. Anyone lone working must ensure that people know they are
lone working. All staff who lone work should still sign in at the School Office.
KHS Fire Action Policy November 2011 Page 6

KHS Fire Action Policy November 2011 Page 7

Location of Assembly Point
Assembly points are located as follows; Playground outside St Mary’s and Sixth Form
Centre. An alternative assembly point is located in St.Mary’s garden in the event of full
site evacuation.
Provision for out of hours
Before 8.30am and after 3.45pm and all weekend the above procedures for sounding
the alarm and evacuation still apply. When the School Office is unattended the
Domestic Services Manager or Duty Caretaker or most senior member of staff will make
the decision regarding identification of fire, briefing the emergency services on arrival
and safe return to the building. The senior member of staff is responsible for accounting
for all people.
Procedures for liaison with the Fire Service on arrival and during the evacuation
The Evacuation Control Officer (ECO) will meet the Fire Service on arrival and give
details of any missing persons. The ECO will be identified by a high visibility vest. The
Fire Floor Plan will be kept in the Office with the attendance registers. The ECO will
pass this information on to the Fire Service on their arrival.
Specific arrangements for high fire risk areas and how this is conveyed to the Fire
Service upon arrival
The ECO will meet with the fire service and provide plans of the School showing high
risk areas such as COSHH storage, boiler house, kilns, art and DT rooms.
Arrangements for Fighting Fires
A number of staff have received Fire Awareness training which included the use of fire
extinguishers. A fire must only be tackled by staff who have received training to do so
and only if it is safe to do so.
Location of Fire Risk Assessment and Responsibilities
The Fire Risk Assessment is located in the Foundation Health & Safety Office Red
Housea and the Foundation Health & Safety Manager is responsible for ensuring that it
is updated annually. The Foundation Health & Safety Manager and the Deputy Heads
are jointly responsible for ensuring all recommendations following a Fire Risk
Assessment are carried out.
KHS Fire Action Policy November 2011 Page 8

Contingency Plans for when Fire Alarm System is out of order
If a fire is discovered and the emergency call point does not operate the School
Office should be notified as soon as possible either by telephone or by a runner who
will physically notify the School Office.
The person discovering the fire should commence evacuation procedures
immediately.
The Receptionist will notify the Emergency Service’s by dialling 9-999 and then
follow normal Emergency Evacuation procedures.
The Administration Manager ( Deputy - Receptionist) should: notify the DSM,
Caretaker, Deputy Heads and Health & Safety Manager or Finance and Resources
Manager by telephone, who will commence evacuation procedures.
A loud speaker will be located in the PE Office which should be used to begin
evacuation.
Comment [s1]: to check
The Caretaker and Caretaker’s assistant will be responsible for raising the alarm in
Chapel Street and St Nic’s.
The message “ALL STAFF, PUPILS AND VISITORS, PLEASE EVACUATE THE
BUILDING FOLLOWING THE USUAL EVACUATION PROCEDURES” should be
used.
Departmental Heads are responsible for ensuring their area is clear. En-route to the
assembly point please check offices, store rooms and toilets in your department. In
cases where you department covers two floors you must nominate a person to carry
out this activity on that floor.
In the circumstance where it is known the fire alarm is not functioning then
the following procedures apply:
Consideration should be given to the continuation of high risk activities such as DT,
Science practicals and Food Technology and a decision should be made by the
SMT.
Additional staff from the exam invigilator list and lunchtime supervisors should be
drafted in to cover particular areas of the school.
The following staff have been allocated a particular area to “patrol” in the event of a
known alarm failure and will be issued with whistles to use to indicate evacuation.
The message “ALL STAFF, PUPILS AND VISITORS, PLEASE EVACUATE THE
BUILDING FOLLOWING THE USUAL EVACUATION PROCEDURES” should be
used..
CAC – T.Hayes / P.Pardoe
Priory – K.Hewitt
No 2 Chapel Street –R.Court
KHS Fire Action Policy November 2011 Page 9

Landor/Cottages/Hall/Red Corridor – C.Renton
Labs/Ansell/Library – R.Cheetham
Languages - S.Bethel
Gym – PE Staff
Sixth Form Centre & St Mary’s – J.Wood
Red House – S.Jasinska
Additional Information:
In certain circumstances it may be necessary to keep pupils in classrooms. This will
be signalled by six, rapid 5 second blasts on air horns. Anyone not teaching should
remain where they are and await further instructions. The SMT should telephone the
Headmistress or her Secretary..
Emergency Reception Areas.
These may be required for the reception of pupils, parents and / or the media. The
following areas have been designated:
Hall
Octagon
Gym
The Studio
Sixth Form Centre Common Room
It may also be necessary to identify an area as an emergency services incident
room:
Off site venues by arrangement: Parish Office – 01926 403940
St Mary’s or St Nicholas Church – 01926 492909
KHS Fire Action Policy November 2011 Page 10

FIRE EXIT ROUTES
MAIN BUILDING
Hall
Out by one of the clearly marked exits (four downstairs & two upstairs).
N.B. The central side door downstairs (leading direct to Butts Corridor) is not a fire exit.
Exit routes are clearly signed leading to the Butts door, directly onto The Butts, Red House
Lawn and Lab7 corridor
Cottage Offices, including Sick Room and Careers Library
Along Butts corridor to Butts door.
Walk along The Butts to the tunnel entrance to the main playground.
Landor House (Ground and First Floors)
Down main staircase and out of the front door.
Up The Butts to the tunnel entrance to upper playground
Landor House (Top Floor Music Rooms)
Down fire escape to garden, then via dining room to Chapel Street entering Library gate
and keep right up steps to upper playground
Dining Room
Out to Chapel Street and up to Library gate.
Keep right up steps to upper playground
Rooms 1 and 2
Turn right out of room and along Butts Corridor to Butts door.
Up The Butts to the tunnel entrance to main playground
Rooms 3 and 4
Leave building via the Dining Room door into Chapel Street.
Through Library gate and keep right up steps to the upper playground
Room 5, Room 6, Lab 7 and Room 8
Turn left out of classroom, through the Tomlinson foyer and keep left up steps to the upper
playground
Library
Out through fire exit and up steps to main playground, keeping on the right
Eastgate
E3 and Drama Store Rooms use Hall staircase
Straight down stairs to The Butts door.
Walk along The Butts to tunnel entrance to upper playground
Science Laboratories
Tomlinson Laboratory
Turn left out of room and up steps, keeping to left hand side, to upper playground
KHS Fire Action Policy November 2011 Page 11

Old General Lab, Physics Lab, Harrison Lab, Chemistry Prep Room
Through Harrison Lab and down fire escape to the upper playground.
Biology Laboratory, Science Office, Overall Room.
Down the main staircase and out of building via the Tomlinson foyer.
Up steps, keeping to left hand side, to main playground
Biology Prep Room, New General Laboratory, Dem, Chemistry Laboratory
Down Ansell stairs and out door to upper playground.
ANSELL
A1, A2 and Classics Office
Downstairs, leave building by first fire exit along terrace to upper playground
Ansell Lab
Leave by the nearest exit, along terrace to upper playground
RED HOUSE
Straight out of main door and across Red House lawn/Ansell terrace to upper playground
LANGUAGE CENTRE
Language 1, Language 2, ICT Office and Octagon
Turn left out of room to lower door and into upper playground.
Language 3, Language 4, Language 6, Exams Office and Computer Room
Turn right out of room to upper door and into main playground.
Language Lower Ground Floor
Up the stairs and straight out of the door into upper playground.
GYMNASIUM BLOCK
Straight out of the building and into upper playground. Use fire escape if main stair route is
blocked
PRIORY BLOCK
Priory 1, Priory 4, Priory 5 and Priory Computer Room
Down main stairs.
Turn right out of the building, crossing Chapel Street to enter the playground by the top
gate.
DO NOT block the road
Priory 2 and Priory 3
Use emergency exit and down back staircase.
Turn right up Chapel Street to top playground entrance.
KHS Fire Action Policy November 2011 Page 12

DO NOT block the road
Food Technology Room
Use either main door or rear fire exit.
Turn right up Chapel Street to top entrance to upper playground.
DO NOT block the road.
St Nicholas Creative Arts Centre
Design Technology
Out through fire exit on to Chapel Street.
Cross Chapel Street to Library gate.
Up steps to upper playground.
The Studio, Music 1, Practice Rooms, Keyboard Studio and Drama Studio
Note: Member of staff to remain by the gate code pad to re-enter number if gates
begin to close before all occupants have evacuated
Out through rear fire exit to staff car park. Through blue electronic gates (code2336) on to
Priory Road. Turn right through public car park on to Chapel Row, then on to Chapel
Street. Up to Library gate up steps on to upper playground.
Drama Office, Music Office, Control Room ad Recording Studio
Out through main doors, up Chapel Row, to Chapel Street and in though Library gate and
on to upper playground.
Art 1 & 2
Down fire escape out through rear fire exit to staff car park. Through blue electronic gates
(code1212) on to Priory Road. Turn right through public car park on to Chapel Row, then
on to Chapel Street. Up to Library gate up steps on to upper playground.
Textiles, Print and Dark rooms, Art Office , Interview Room and Studio Control
Room
Turn out of rooms, down stairs and out of main door onto Chapel Row, Chapel Street to
Library gate and up steps to upper playground.
No2 Chapel Street
Ground Floor
Straight out of front door or through fire exit in office at rear of building up Chapel Street to
Library gates and steps to upper playground.
First Floor
Down main staircase to front door (or rear fire escape via Computer Room/Business
Studies Office or Economics Room).
Up Chapel Street to Library gate and steps to upper playground.
Second Floor
Fire escape to rear of building (or down main staircase to front door).
Up Chapel Street to Library gate and steps to upper playground.
KHS Fire Action Policy November 2011 Page 13

ST MARY’S
All Classrooms/IT Suite/Maths Office
To front staircase, down stairs as appropriate, and exit to playground. If front staircase
blocked, use rear staircase.
SIXTH FORM CENTRE
Common Room/Meeting Room – Exit via patio door by kitchen to playground.
Tutorial Rooms/Quiet Room/Offices – Down rear stairs and exit via main foyer to
playground. If main foyer blocked, exit via Butts door to rear. Head of Sixth Form or
Careers/Work Experience Advisers to collect Sixth Form Booking Out Folder from Butts
entrance foyer en route. Note that the lift is not to be used.
KHS Fire Action Policy November 2011 Page 14

SERVICES CONTROLS
Building Water Gas Electricity
Priory
Main stop tap - in
street outside
main doors.
Stop tap - in
cleaners'
cupboard
Main stop tap in
Boiler House
Switch Gear -
Boiler room
Gym/St Mary’s
and Sixth Form
Centre
Main stop tap - in
ground between
Gym & Butts.
Stop tap - in boiler
house
Red House Main stop tap - in
street in footpath.
Stop tap - in
ground floor toilet.
2 Chapel Street Stop tap - in toilet
on ground floor.
Language Centre Main stop tap -
under Mulberry
tree.
Stop tap -
basement
St. Nicholas Stop tap - in Music
office and
Exhibition area.
School Kitchen
Main School
Landor House
Main Hall
Main stop tap - in
street outside
kitchen door to
Chapel Street.
Stop tap - under
main sink.
Stop tap - in main
boiler house.
Stop tap - in boiler
house.
Main stop tap - in
meter box by Butts
Main stop tap - in
meter house by
Library.
Stop tap - in Boiler
house.
Main Gas stop tap
- behind fence DT
fire exit.
Stop tap - in Boiler
house.
Emergency cut-off
– on right of exit
door opposite
canopy.
Stop tap - to left of
canopy.
Main stop tap - in
main boiler room.
Stop tap - main
boiler house in
cellar.
Main stop tap - in
Eastgate yard.
Gym Switch gear
under tunnel
Sixth Form Centre
Switch Gear in
external cupboard
facing Butts (key
in foyer electrics
cupboard or
Maintenance
Workshop)
Switch gear - in
Boiler Room.
Switch gear - in
side corridor
through delivery
point office
Switch gear - in
cleaners' room.
Switch gear -
outside Music
office.
Switch gear - in
kitchen toilet.
Switch gear - in
main cupboard in
corridor opposite
Registrar's office
Stage = lighting
gear.
KHS Fire Action Policy November 2011 Page 15

Cottages Main stop tap -
outside Matron’s
office in street.
Stop tap - under
sick room toilet
sink.
Stop tap -
alongside sink
next to copy room.
Eastgate/Butts Main stop tap -
outside Butts door.
Stop tap - Butts
toilets.
Laboratories Stop tap for
upstairs labs. - in
Red Corridor book
room.
Stop tap for Tom.
Lab. & Room 7 -
main stop tap near
Mulberry tree.
Ansell
In Caretaker;s
Store – on right
hand side
Main stop taps in
Lab. overall room
on lab. stairs.
1. By door =
Room 7, Dem.
Lab., New
General, Biol. Lab.
Prep Room.
2. In far left corner
- Chem. Lab.,
Harrison, Physics,
Old Gen. & Main
stop tap in Tom.
Lab.
Emergency ‘shutoff’
provided in
each lab.
In Ansell Boiler
Room – on left
hand side
Main switch gear
cupboard in
corridor opposite
Registrar's office.
Main switch gear -
cupboard in
corridor opposite
Registrar’s office
Main switch gear -
in cupboard in
corridor opposite
Administration
Manager office.
In Caretaker Store
– on left hand side
N.B. All laboratories have a notice with emergency cut off information.
KHS Fire Action Policy November 2011 Page 16

Fire Evacuation Checklist
(Evacuation Control Officer)
Emergency
Services Called
Floor Plans
Available
Form Registers
Available
Absence Register
Available
Staff signing in
book available
Late book
available
Visitors book
available
Confirmed Y/N
Evacuation
Confirmation
Comments
Gas / electricity
isolated in:
Kitchen
Food Technology
DT
Science
Maintenance
PEEP’s in place
Evac chair
required
KHS Fire Action Policy November 2011 Page 17

Assembly points:
KHS site
Net St. Mary’s 6 th form centre
Full time teaching
staff with no form
Register with
Head’s secretary
Diane Ralphs
Non teaching staff/visitors
and Foundation staff
register with Staff Secretary
Geraldine
Visiting Music Staff
register with
Director of Music
Matthew Smallwood
Part-time Staff
register with Office
Manager Helen
Shawcross.
School assembly point
Catering staff register with
Catering Manager –
Lesley Dudley
KHS Fire Action Policy November 2011 Page 18

St. Mary’s Garden Assembly Plan
Church
School
All girls line up on lawn facing path
Form staff at heads
of form
rows
Yr 7
Path
Yr 13
Full time teaching
Part time teaching
Music peripatetic
Office staff
Catering
Car park
and
The Butts
KHS Fire Action Policy November 2011 Page 19

Administration/Support Staff Lunch Breaks
Generally the lunch arrangements for the Administration/Support team are as follows:
DEPARTMENT
LUNCH BREAK
School Office
Currently the situation the school office means the following
procedures are in place at lunchtimes
Helen Shawcross
Geraldine Brown
Flexibly between 12 and 2pm
Goes home every day (unless required in school for a lunchtime
meeting or if office busy)
Flexibly between 12 and 2pm
Goes home every day
Administration
Assistant
Louise Prescott
12 noon-12.45 pm Monday, Tuesday, Wednesday
Stays on site. Signs out if goes off site on those days
12.00 noon – 1.00 pm Thursday
Off site
Finishes at 12 noon on Fridays
Studies Secretary
Theresa Garratt
12 noon-1.00 pm (but regularly varies)
Stays on site every day except Thursdays. Signs out if goes off
site any other day
Head’s Secretary
Diane Ralphs
12.15-1.15 pm
Stays on site
Matron
Sarah Ward
12.05-1.05 pm
Stays on site
Admissions Registrar
Gina Worrall
No lunch break – working hours are 8.30 am – 2.30 pm
Data Administrator
Ashley Sherren
Out of office between1.10-2.30 pm which includes lunch break.
Timings change during exams
Librarian
Alison Falconer-Hall
12 noon -1.00 pm
Off site 12.00 noon-12.30 pm, on site 12.30-1.00 pm
Finance & Resources
KHS Fire Action Policy November 2011 Page 20

Mgr
Sue Jasinska
Doesn’t take a lunch break, always in but signs out of does go off
site
Lab Technicians
Charlene Connor
Debs Manion
Robin Wythe
Sue McManus
12.35-1.05 pm (flexible)
Stays on site. Signs out if on rare occasion does go off site
12 noon -12.30 pm (flexible)
Stays on site. Signs out if on rare occasion does go off site
12 noon -12.30 pm (flexible)
Stays on site. Signs out if on rare occasion does go off site
12.10-12.40 pm (flexible)
Stays on site. Signs out if on rare occasion does go off site
KHS Fire Action Policy November 2011 Page 21