Purchasing Department Assessment Report ... - Kean University

Purchasing Department Assessment Report – 2011-2012 Academic Year
Goal 2: To encourage open competition among vendors through fair negotiation, competitive bidding and contract buying.
Action Taken
Objective Measurement of Assessment Timeline Results
(Closing the Loop)
2.1: To ensure that all University
vendors abide by the same
purchasing requirements.
2.2: To educate staff on the policies
and procedures of the competitive
bidding and contract buying
process.
Catalog kept of all vendors that
do business with the University.
Training sessions held to
educate staff.
Evaluated
semiannually,
every June 1
and January 1.
Evaluated
semiannually,
every June 1
and January 1.
85% of vendors received
the proper purchasing
requirement forms for
policies and procedures.
Training results in the
correct completion of
bidding documents by
Purchasing staff.
Ensure that current
catalogs are maintained to
ensure that all vendors
abide by the same
purchasing requirements.
Based on bidding results
from training, the
established practices
proved to be successful
and will continue.
Goal 3: To comply with all Federal, State and University regulations pertaining to the procurement of goods and services and implement
operational procedures.
Action Taken
Objective Measurement of Assessment Timeline Results
(Closing the Loop)
3.1: To constantly update
operational procedures based on
Federal, State and University
regulations.
Maintain a catalog all
requirements.
Survey staff members to ensure
that they are knowledgeable of
requirements.
Evaluated
semiannually,
every June 1
and January 1.
Results from surveys
indicated staff
compliance.
Weekly review of New
Jersey Statutes website,
including GSA
Training sessions will
continue to be held
annually to ensure
compliance education is
attained.