Kaskaskia college registration

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FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS (SAP) POLICY I. Authority In accordance with the U.S. Department of Education and State of Illinois student aid regulations, Kaskaskia College (KC) is required to establish minimum standards of Academic Progress to qualify for federal and state financial aid. The purpose of the policy is to ensure that students are making progress toward the completion of their educational program of study. Students who do not attend or withdraw from classes, defer grades and perform poorly will not maintain satisfactory academic progress toward completion of their program of study and will become ineligible for financial aid. Minimal standards are subject to change in accordance with the U. S. Department of Education and State of Illinois regulations. II. Financial Aid Programs Covered The Satisfactory Academic Progress (SAP) policy applies to students who are requesting or receiving funds from federal and state financial aid programs. III. Minimum Academic Standards Requirements The SAP policy measures a student’s academic progress in three ways. Students must meet all three standards to be in good status. A. Cumulative Grade Point Average You must achieve and maintain at least a cumulative grade point average of 2.00 in all credit hours attempted at KC including transferred credits. B. Cumulative Completion Rate (CCR) KC’s CCR measures the pace a student is progressing through his/her program. Each student must pass a minimum of 67% of program required courses attempted to ensure the student will complete the program within the maximum time frame. The CCR is calculated by taking total credit hours earned and dividing them by total credit hours attempted. The CCR is calculated for each student after each semester. A students GPA and pace is affected by course incompletes, withdrawals, repetitions or transfers of credit. For CCR purposes all hours are counted for all terms, even those for which the students did not receive financial aid as well as those usually waived under Academic Renewal Policy. The only courses that will be used to calculate the CCR are courses as follows: 1. Courses that are a required for the students program with a grade of ‘A’, ‘B’, ‘C’, or ‘D’ 2. All accepted transfer credits 3. Remedial coursework is accepted if the credit hours earned apply toward the degree or certificate program and no more than 30 credit hours will be allowed for financial aid benefits. Grades of ‘I’, ‘W’ or ‘F’ are not considered completions. C. Maximum Time Frame You must complete your program of study within 150% of attempted credit hours relative to credit hours required to complete the program. Example: A degree-seeking student may attempt no more than 90 credit hours in order to complete a 60 credit hour program; a certificate-seeking student may attempt no more than 45 credit hours to complete a 30 credit hour program. Note: If during the SAP review it becomes clear that you cannot mathematically complete your program within the maximum time frame, you become ineligible for financial aid. IV. Frequency of Evaluation The SAP of degree-seeking and certificate seeking students will be evaluated at the end of each semester: fall, spring and summer. After each semester, students will be placed in the appropriate status as outlined in Section V. V. Initial, Satisfactory, Warning, Suspension and/or Maximum Time Frame and Probation Status A. Initial Status: Students who have no academic record at the College and are applying for financial aid for the first time are placed in initial status. Students in initial status may receive financial aid if otherwise eligible. B. Satisfactory Status: Financial aid applicants who meet the standards in Section III are in satisfactory status. Students in satisfactory status may receive financial aid if otherwise eligible. C. Warning Status: When financial aid applicants are in satisfactory status and do not meet the standards in Section III, they are placed in warning status. Students in warning status may receive financial aid if otherwise eligible. D. Suspension Status and Maximum Time Frame Status: When financial aid applicants who are in warning status do not meet the standards in Section III, they are placed in suspension or maximum time frame status and are not eligible to receive financial aid. E. Probation Status: When financial aid applicants who are in suspension and/or maximum time frame status submit an appeal and the appeal is granted, they are placed in probation status for one semester. If after that semester the student does not meet the standards in Section III, they become ineligible to receive financial aid. Students in probation status may receive financial aid if otherwise eligible. Note: Students who have an academic record at the College, including transferred classes, and are applying for financial aid for the first time at the College will be evaluated according to the SAP policy in Section III and placed in the appropriate status. 77
VI. Appeal of Suspension and Maximum Time Frame Status Students who are in suspension and/or maximum time frame status may appeal their eligibility for financial aid to the SAP Appeals Committee based on extenuating or special circumstances, such as death of a relative, injury or illness. Financial need is not sufficient criteria on which to base your appeal. There must be reasonable expectation that a student can regain eligibility if reinstated. The appeal process is completed online using your CampusNet. VII. Notification of Status The Financial Aid office will notify you when you are in warning, suspension and/or maximum time frame and probation status. However, it’s the student’s responsibility to know their status and if eligible for financial aid. VIII. Notice The College’s SAP policy is subject to change without notice to comply with federal or state regulations, or Kaskaskia College Board of Trustee policy or action. For the most current Satisfactory Academic Progress Policy, visit www.kaskaskia.edu/financialaid. FEDERAL RETURN OF FUNDS POLICY Return of Financial Aid Funds at Withdrawal If you withdraw completely from a term or stop attending before you have completed 60 percent of that term, you will need to abide by certain federal rules regarding the return of financial aid. This means that both you and Kaskaskia College might need to return some of your financial aid funds to the Title IV program(s) from which the aid was received. For a quick look at how these financial aid returns are calculated, you can request examples of both calculations from the Office of Financial Aid. Defining 60 percent of a term The federal formula to calculate "60 percent" takes the number of calendar days you complete in a term, divided by the total number of calendar days in that term. If you withdraw or stop attending before the 60 percent point of that term, you may have "unearned aid" that will need to be returned to the applicable Title IV programs. What are "earned" and "unearned" aids? During the first 60 percent of a term, you "earn" Title IV funds in direct proportion to the length of time you remain enrolled. If you remain enrolled beyond the 60 percent point, you earn all the aid for that period. "Unearned aid" covers federal financial aid funds that you have accepted, but that you have not yet earned by attending for a full term. How is the amount of unearned aid determined? The federal "Return of Title IV Funds" formula dictates the amount of federal Title IV aid that must be returned to the federal government by Kaskaskia College and by you. The percentage of Title IV aid to be returned—the unearned aid—equals the number of calendar days you completed in the term divided by the total number of calendar days in the term. Who is responsible for repaying unearned aid? You and Kaskaskia College share the responsibility to repay unearned aid, based on the proportion each of us is assumed to posses. If you and Kaskaskia College are required to return all or a portion of the financial aid that you accepted, this situation could result in you owing aid funds to Kaskaskia College, the government, or both. Kaskaskia College’s share is returned by allocating the funds among the Title IV programs in this order: 1. Federal Unsubsidized Stafford Loan 2. Federal Subsidized Stafford Loan 3. Federal Grants (Pell Grants and TEACH Grants) Any remaining unearned aid is your responsibility, and Kaskaskia College is responsible to collect it from you, and then allocate it among the Title IV programs in the order shown above. What is the timeline for return processing? Kaskaskia College calculates and returns its share of unearned Title IV funds no later than 30 days after the date of withdrawal or when a student stops attending. Other information about withdrawals and tuition refunds The student may also be eligible for a refund of a portion of the tuition and fees paid to Kaskaskia College for the semester, according to the Kaskaskia College Tuition Refund Policy. If you will be withdrawing completely from Kaskaskia College, you must do so according to Kaskaskia College Withdrawal Guidelines and Policy. Educational programs for veteran students and eligible dependents are administered through the Office of Financial Aid. These programs include: Educational Benefits Montgomery GI Bill-Active Duty Educational Program; Category 1-Montgomery GI Bill; Category 2-Old GI Bill Crossover Montgomery GI Bill; Category 3; Chapter 31; Chapter 32-Post Vietnam Era Veteran’s Educational Assistance Program (VEAP); Chapter 35 Survivors’ and Dependents’ Educational Assistant Program; and Chapter 1606-1607 Montgomery GI Bill-Selective Reserve Educational Assistance. 78
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Kaskaskia college registration

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