JCPS Computerized Personal Accountant Training Manual and ...

Computerized Personal Accountant
7. To cancel an invoice, change the status of the invoice to Cancelled.
If you accidentally cancel an invoice, you cannot change the status once you have
closed the Pay Invoices screen. You will need to re-enter the invoice.
8. If you are ready to print or post the selected invoices, click the Print
Vendor Checks button. If you choose Save & Close, the check is not
posted; however the status is saved.
When printed, selected records to the same vendor will be grouped together on
one check. In order for your checks to print properly, do NOT select more than 7
invoices per vendor.
9. If you clicked Print Vendor Checks, a dialog box with the check
number and check date is displayed.
Be sure that the check number of the next check matches the number displayed on
the dialog box. If you need to change the check number, click the Close button on
the dialog box. Click on the Configure tab; then on Accounts Payable. Change the
next check number; then click Save. Return to the CPA – Pay Invoices screen to
print the check.
10. Confirm that the check number and check date are correct; then click
Print Checks. The checks will print to the default printer selected on
the Systems Configuration tab. If you have written the check by
hand, you can click Post Only to post without printing.
11. When you are finished, click Save & Close to return to the menu.
Computer Education Support Unit page 40