JCPS Computerized Personal Accountant Training Manual and ...

Computerized Personal Accountant
Daily Transactions
Daily transactions include entering receipts, disbursements, and transfers
into the computer. All daily transactions must be entered on the computer.
As you enter these transactions, the computer automatically updates the
Activity and Checking accounts.
Here are a few tips that will make entering your transactions easier:
‣ You may find it difficult to remember the correct account number for
checks and receipts. Here are two ideas that might help.
• Think of your accounts as 3-digit numbers (for example 100 General,
110 Bookstore). When you enter a receipt, type a 4 in front of the
account number. When you enter a disbursement, type a 6 in front of
the account number.
• Print the Chart of Accounts. Using a scissors and your copier, create
separate lists for your 3000, 4000, and 6000 account numbers.
‣ In most cases, the CPA program will enter the transaction in the
appropriate Debit or Credit column. However, there will be times when
you need to know which column to choose.
• A receipt is a credit to the account and a debit to Checking.
• A negative receipt is a debit to the account and a credit to Checking.
• A disbursement is a debit to the account and a credit to Checking.
• A negative disbursement is a credit to the account and a debit to
Checking.
‣ Be extremely careful when entering the amount of a transaction. Once a
transaction is completed, the amount cannot be changed.
Computer Education Support Unit page 31