37302 Tender Document for Labour contract - ISRO

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Semi-Conductor Laboratory
Department of Space, Government of India,
Sector-72, S.A.S. Nagar-160071, (Near Chandigarh) Punjab, India.
Phone: 0172-2237401-09, Fax: 0172-2237410
e-mail: hps@scl.gov.in website: www.scl.gov.in
TENDER DOCUMENT
Ref No: P&S/2013/P&GA/112
for
Supply of un-skilled & skilled workers for
carrying out jobs of House-keeping,
Gardening(Mali)Plumbering/Sanitary,Electrical
Maintenance including Pump & DG Set
operation works & Security in SCL Housing
Colony on contract basis.
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SEMI-CONDUCTOR LABORATORY
SAS NAGAR, (MOHALI).
TENDER DOCUMENT
The prospective bidders are requested to go through all the Parts (I – VI) of this document
carefully and submit their bids in accordance with the “Scope of Work” and “Terms &
Conditions“ given herein.
TITLE
Estimated number of workers with
required qualification & experience and
Scope of work
General Instructions to Bidders
Terms and conditions for the supply of
un-skilled /skilled personnel
Format for ‘Qualification Bid’
Format for ‘Price Bid’
Performa for Statement of Compliance
to be provided by the bidder along with
bid.
CONTENTS
PART - I
PART - II
PART- III
PART - IV
PART - V
PART - VI
PAGE NO.
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04 -06
07 -11
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PART – I
A. ESTIMATED NUMBER OF PERSONNEL REQUIRED
S.No. Category with basic qualification & experience No. of Personnel required
01. House Keeping (unskilled) 06 Nos.
(The personnel can read and write)
02. Horticulture work (unskilled) 08 Nos.
(The personnel can read and write)
03. Plumbing /Sanitary (skilled) 01 No.
(The personnel should be ITI pass with minimum one year experience)
04. Electrical Repair & Maintenance Work (Highly skilled ) 04 Nos.
(The personnel engaged for electric repair should have preferably having the
certificate from State Electricity Board/Chief Electrical Inspector/recognized
Institute or ITI in Electric Trade with minimum one year experience) .
05. Security (unskilled) 03 Nos.
(The personnel engaged for Security Guard duties should preferably be
Matriculate as well as Ex-Serviceman)
B. SCOPE OF WORK:
i) House Keeping (unskilled) - 06 nos. Required for House-keeping, debris clearance.
ii)
Horticulture work (unskilled) – 08 nos. For maintenance of Lawns etc.
iii) Plumbing /Sanitary (skilled) -01 For maintenance of Sanitary/Plumbering work.
iv
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Electrical Repair & Maintenance Work - 04 For maintenance of Electrical repair.
(Highly Skilled)
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Security (unskilled)- 03 To look after Security Job in SCL housing colony.
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PART - II
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1. This document contains 15 pages.
GENERAL INSTRUCTIONS TO BIDDERS
2. This document should be read in conjunction with the Tender Notice.
3. Only those Parties who meet the eligibility criteria as described at Clause No. 20 of PART-II of
this document will be considered for evaluation.
4. Bids received on fax / e-mail and or unsealed bids shall be treated as invalid and shall be
summarily rejected.
5. Bids should be submitted with a covering letter on the Bidder’s letter head duly signed by the
authorized signatory of the bidder. The bids should be signed on all pages by the bidder with
seal. Bidders shall initial correction or over-writing if any. In case of any discrepancy
between rates mentioned in figures and words, the rates whichever are less shall be considered.
6. All correspondence and documents must bear reference number of SCL’s Tender Notice and
Tender Document.
7. Bids should be in total conformity with the ‘PART-I (B) Scope of Work’ given in this
document.
8. The bidders are expected to comply with the “Commercial and other Terms & Conditions”
given in this document. In case of any deviation, the reasons thereof should be clearly specified
in the “PART-VI; Format for Compliance / comments to commercial and other terms and
conditions”.
9. SCL reserves the right to reject / postpone / defer the bidding process without
assigning any reason whatsoever.
10. Sub-Contract shall not be allowed.
11. Tender Document Fee: If the tender document comprising of the Public Tender Notice, RFP
and prescribed formats have been download from SCL website, bidder are required to submit a
bank draft (non refundable) for Rs.213/- toward document fee in the envelop -1.
If, the tender documents are obtained by post, bidders are required to submit a bank draft (non
refundable) for Rs. 313/- towards tender document fee alongwith their request for tender
document. Demand draft should be drawn in favor of Semi-Conductor Laboratory, payable at
Mohali / Chandigarh and shall be valid for a period of six months.
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Only Small Scale Industries (SSI) registered with NSIC, Government of India, are
exempted from submission of Tender Document fee. To avail off the exemption from
Tender Document Fee, such bidders are required to submit a copy of SSI and NSIC
registration certificate in envelop –I.

12. PROCEDURE FOR SUBMISSION OF BIDS:
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The bids shall be submitted in two parts in separate sealed envelopes as under:
• Envelope –1 Superscribed Tender Document Fee
• Envelope - II Superscribed ‘Part 1: Qualification bid & Compliance
statement. as per prescribed format only given at page Nos.12 &
14.
• Envelope– III Superscribed ‘ Part II: Price Bid’ as per prescribed format only
given at page No.13.
a. All the envelopes must be sealed and should be having name and address of the
bidder with Phone nos.
b. All the above three envelopes must be put inside the Main (Fourth) envelope which
must be superscribed ‘Tender Document Reference No: P&S/2013/P&GA/00
and this envelope must be sealed containing Envelop-I Tender Document Fee,
Envelop- II Qualification bid & Compliance statement and Envelop-III containing
Price bid.
13. Bids as above should reach SCL, S.A.S. Nagar (Mohali), Punjab no later than
May 12, 2013 by 1500 hours at the following address:-
Head, Purchase & Stores,
Semi-Conductor Laboratory,
Department of Space, Government of India,
Sector 72, S.A.S. Nagar (Mohali), 160071
14 Bids which are not submitted in accordance with the procedure given above
are liable to be disregarded.
15 SCL is not responsible for the loss / delay in transit of any bid / any document
related to this Tender.
16 Late and delayed bids shall not be considered.
17 VERIFICATION: SCL reserves the right to verify all claims made by the bidder.
18 Based on the response to the Tender Notice, SCL reserves the right to extend the
last date of submission of bids and to re-schedule the opening of bids.
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19 BID OPENING PROCEDURE :
Main Envelop and envelope-I from the Main Envelop containing Tender Document Fee
shall be opened and envelope –II Qualification Bid & Compliance statement of the
bidders who have submitted the requisite Tender document Fee shall be considered for
opening received by due date & time on May 12, 2013 at 1530 hours in the presence of
the bidders/ their authorized representatives, who wish to be present. The bidders are
therefore requested to visit or depute their authorized representatives to SCL, SAS Nagar
(Mohali), Punjab to attend the said bid opening as per the above given schedule. No
separate communication shall be sent to the bidders for attending the above said bid
opening.

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‘Envelope-III’ containing the Price bid of the parties who meet the eligibility
criteria as stipulated at Clause No. 20 of this document (Part II) shall be opened
subsequently thereafter may be at a later date in the presence of the representative
who wish to be present.
20. ELIGIBILITY CRITERIA
Contractors/ Parties who meet the following criteria shall only be eligible for
Consideration.
A) Experience:-
Contractors / Parties should be engaged in providing un-skilled / skilled labour for similar
jobs in large organizations and should have successfully executed minimum two (02)
contracts during the last five years each involving supply of at least 10 un-skilled / skilled
personnel for a period of minimum one year. Documentary proof by way of certificate
from clients / copies of work orders and completion certificate issued by the clients in
support of the completed contracts should be enclosed with the bid in ‘Envelope I’.
B) EPF AND ESIC Registration:
The contractor should have EPF and ESIC Registration and proof of the same be submitted
in ‘Envelop no.I’ of the bid.
.
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PART - III
TERMS AND CONDITIONS FOR THE SUPPLY OF UN-SKILLED, SKILLED
WORKERS FOR CARRYING OUT JOBS OF HOUSE-KEEPING, DEBRIS
CLEARANCE, HORTICULTURE AND MAINTENANCE OF WORKS / LAWNS ETC.
AGAINST OUR TENDER DOCUMENT REFERENCE NO: P&S/2013/P&GA/112.
…
Sr.
No.
Terms & Conditions
Bidder’s Compliance
(Agreed/ Not Agreed)
1. The interested parties with requisite infrastructure
and expertise for similar work in major
organizations to carry out the jobs of housekeeping,
debris clearance, horticulture and
maintenance works etc, having ESIC & EPF
Registration, may apply with complete details
indicating their organizational structure and list of
similar jobs executed / in hand.
2.
3.
4.
5.
The requirement mentioned as per Part I is
tentative. The supply of personnel shall be on
‘daily as required’ basis. If any additional
personnel are required, the Contractor should
provide the same within 2 days notice.
An amount up to Rs.5,000/- including the
applicable taxes only will be reimbursed to the
Contractor every month by SCL towards actual
cost of cleaning items like Dusters, Brooms,
Cleaning/Washing Powder / Liquids / Acids /
Soaps. Naphthalean balls, room fresheners, toilet
papers, buckets & mugs etc.
The labour of the Contractor would not be
entitled to subsidized food as provided to SCL
employees. If they need it, they can avail of it at
the un-subsidized cost prescribed by SCL.
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The successful bidder shall obtain Labour license
from the Labour Department, Central Govt. under
the Contract Labour (Regulation & Abolition)
Act. within one month from the date of award of
contract and submit the same to SCL. The bidder
shall also provide to SCL, copies of statutory
challans & periodical inspection reports. For this
purpose, the contractor should maintain statutory
records, such as Attendance Register, Payment of
wages register, ESI & PF records and compliance

with all statutory provisions of various labour
laws under his own code/Registration Nos. and
these records should be made available to SCL as
and when required for inspection.
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The contractor should ensure that salary is
disbursed to the workers on (or before) the 7 th of
every month. For this purpose, he shall prepare
and submit the Attendance Register every
monthly by 2 nd working day of the following
month. After verification of the same by the P
&GA Division of SCL, the contractor should
prepare the salary bill and disburse the salary by
7 th of every month and after payment of salary,
submit the bill to P&GA Division of SCL for
reimbursement. The bill should invariably show
details of ESI/PF payable on behalf of the
workers deployed in SCL during the calendar
month.
All payments to Service Provider shall be made
after deduction of TDS, as applicable and the
necessary certificate in this regard shall be
provided by SCL within a period of four weeks.
For the purpose of calculation of daily rate of
wages and total wages bill, the month will be
considered consisting of 26 working days and
working of 8 hours each excluding rest interval.
The National / Festival Holidays observed in
SCL shall be applicable to the workers.
The expenses of workers e.g. liveries, lunch etc.
shall not be borne by SCL.
The personnel provided by the contractor shall be
required to regularly wear reflective safety work
jacket, to be supplied by the Contractor at his
cost, while on duty at SCL.
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The personnel provided by the contractor will be
allowed to enter SCL premises only on
identification through the ID cards to be supplied
by SCL.
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The Contractor shall also be required to furnish a
Performance Bank Guarantee (PBG) of
Rs.2.50 lacs ( Rs.Two lacs fifty thousand only)
from any scheduled Bank, valid for contract
duration i.e. for a period of 02 years, to be

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provided by the selected party within 07 days
from the date of SCL’s offer letter for due and
faithful performance of the contract. In case of
unsatisfactory performance, the services of the
contractor shall be liable to be terminated and the
performance Bank Guarantee shall be encashed
by SCL.The contract will be of two years
duration. SCL shall reserve the right to terminate
the contract by giving one month notice.
The personnel provided by the contractor are
liable for the security regulations of SCL.
The contractor shall engage workers above the
age of 18 years and in good physical health. He
will not appoint any person who is convicted by
any court of law for any offence or whose
services has been terminated/dispensed with by
SCL or his previous employer on any disciplinary
charges.
The contractor will have to get his employees
insured under the ESI Act and proper declaration
& nomination forms of ESI/PF must be got filled
in by the individuals before such employees are
deployed on the job assigned to them and shall
submit the relevant records as and when required
by SCL for inspection.
The contractor shall be totally responsible for day
to day activities concerning its workers engaged
for the work assigned to them. In case of
complaint against any worker for misconduct, the
order of SCL management shall be binding on the
contractor.
The bidder is required to submit the sealed bids
on or before May 12, 2013 by 1500 hours. The
sealed bids received by the closing date & time
will be opened on May 12, 2013 at SCL, SAS
Nagar at 1530 hours in the presence of the
bidders who may wish to attend the bid opening.
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The bids should be signed on every page and be
submitted in a sealed envelope superscribed with
our Tender Document Reference No:
P&S/2013/P&GA/112 “Bid for Supply of Unskilled,
skilled Personnel”, on or before the above
mentioned due date and time to Head, Purchase &
Stores.

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SCL reserves the right to accept or reject the
tender in whole or part thereof without assigning
any reason whatsoever.
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WAGES: The contactor shall pay the wages to
the labour not less than the minimum wages
prescribed by Central Government as
applicable in Mohali (Punjab). The contractor
shall comply as all the statutory requirements
towards PF, ESI etc. are observed scrupulously by
the contractor.
Insurance of the personnel of the Contractor
deployed for work shall be arranged by the
Contractor at his cost and shall be the
responsibility of the Contractor. The Contractor
shall indemnify SCL against any claim arising out
of injury/ accidents/ mishaps to any of the
personnel of the Contractor during work.
VALIDITY: The Bids must be valid for 90 days
from the bid closing date.
LIQUIDATED DAMAGES: The Contractor shall
comply with the agreed upon terms and
conditions of the contract. In case of any lack in
providing the services, SCL reserves the right to
impose LD/Penalty on the contractor @ 0.5% of
the wages per un-supplied labour per week or part
thereof the delay subject to a maximum of 10%.
The contractor shall arrange police verification of
the personnel being deployed against this contract
at no extra cost to SCL.
FORCE MAJEURE: Neither of the parties hereto
shall be liable for damage or have the right to
cancel for any delay or default in performing its
obligations, if such delay or default is caused by
conditions beyond its control including but not
limited to fire, storms, floods, earth quakes, acts
of God, government restrictions, continuing
domestic or international problems (such as war,
rebellion, insurrections, strikes, riots, work
stoppages, labor disputes) or delay as to ancillary
materials, which affect the dates of fulfillment of
any obligations as per the contract. Such dates
will be respectively postponed for the period of
continuance of such force majeure circumstances
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and other party can suspend the performance of
its obligations co-related to the postponed
obligations of the affected party.
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Place:
Date:
The obligation thus postponed shall be resumed
after the force majeure circumstances have
ceased. At the beginning, during and at the previsible
end of the force majeure circumstances the
parties shall promptly consult with each other
about appropriate counter measures to be taken.
If the performance of obligations of any party
should be delayed more than six (06) months by
reasons of force majeure circumstances
mentioned above, the parties shall mutually
consult about the subsequent performance of
obligations.
APPLICABLE LAW:
The contract shall be interpreted, construed and
governed by the Law of India.
The contract shall be subject to the exclusive
jurisdiction of the court of SAS Nagar
(Mohali), Punjab, India, irrespective of anything
mentioned in any correspondence or otherwise.
CANCELLATION OF CONTRACT: In the event
of the contractor’s failure to execute the contract
as per terms and conditions mentioned therein,
SCL reserves the right to cancel the contract
without any obligations.
**.**.**
Signatures: __________________
Name:_________________
Designation_____________
Name of the
Organization:_________________
and Address: __________________
Company Seal _________________
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PART - IV
QUALIFICATION BID
COMPANY PROFILE
A. Name of the Organization:
B. Year of Establishment: _________________________________________
C. Nature of Firm:
Proprietary -
Ship
D. COMPLETE POSTAL ADDRESS:
Private Limited Partnership Limited Any
Other
Phone Nos.
E. Company Profile and Experience:
(refer Part II page 4-6 of Tender Document)
Bidder should submit references & list of important clients, experience certificate supported
with documents.
F. PAN Number:
(copy of PAN to be submitted herewith)
Bidder must submit Compliance statement to Terms & Conditions (PART-III)” as part of
the ‘Qualification Bid’.
It is hereby certified that the information furnished herein is true and correct. We have gone
through all the terms and conditions of the Tender Document and understand that in the event of
detection of any false/incorrect information, the bid may be rejected without any further reference.
We also understand if during the performance of the contract, it is detected that the contract has
been obtained by furnishing false/incorrect information in the bid, the contract is liable to be
terminated and the Performance Bank Guarantee shall be forfeited.
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Place ________________
Date _______________
Signature_____________________
Name _____ ________________
Designation ___________________
Seal__________________________

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PART - V
FORMAT FOR PRICE BID
Sr.
no.
Category
No. of Workers
required
(Tentative)
1 House Keeping (un-skilled) 06 nos.
2 Horticulture Work (un-skilled) 08 nos.
3 Plumbering (Skilled) 01 no.
4. Electrical Repair &
04 no.
Maintenance works etc.( Highly
Skilled)
5. Security (unskilled) 03 no.
Note:
Quote per person per
month (Rs.)
1. The relevant/applicable supporting document/copy of notification etc. of
minimum wages prescribed by Central Government as applicable in Mohali
(Punjab) should be attached alongwith the bid. The bidder should also provide
break-up for the quoted rates indicating the followings:-
i) Wages per month
ii) EPF % rate & amount
iii) ESI % rate & amount
iv) Service /Administrative charges % rate & amount
v) Service Tax % rate & amount
vi) Other charges if any % rate & amount
2. Any manpower not covered in the above categories if required shall be provided at
the mutually agreed rates, however other terms & conditions shall be the same.
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Signature: __________________
Name: ______________________
Place:
Date:
Designation:__________________
Name of the Organisation & Seal____________

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PART - VI
PROFORMA FOR STATEMENT OF COMPLIANCE TO
BE PROVIDED BY THE BIDDER ALONGWITH THE BID
TENDER DOCUMENT REFERENCE NO: P&S/2013/P&GA/112
1. This is to certify that we have carefully gone through the “Scope of Work” Part I,
and Compliance of the “Terms & Conditions (Part III) ” given in this Tender Document. We
have based our bid on various clauses of the above said documents and hereby confirm that:
Place:
Date:
• We have submitted the bid meeting the “Scope of Work Part I”.
• We accept all the clauses as indicated in the tender document mentioned in “Terms &
Conditions Part III”.
Signature_____________________
Name _____ ________________
Designation ___________________
Name of Organization____________
Seal__________________________
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