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(b) Part II – Contains essential details of the items/services required, such as the Schedule of requirements (SOR), Technical Specifications, Delivery period, Mode of Delivery and Consignee details. (c) Part III – Contains standard conditions of RFP, which will form part of the contract with the successful Bidder. (d) Part IV – Contains special conditions applicable to this RFP and which will also form part of the contract with the successful Bidder. (e) Part V – Contains evaluation criteria. 4. This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it become necessary at any stage. Sd/xxxxx (AS Rawat) Commander IT Supervisory Head for Commanding Officer 2
Part I- General Information 1. Last date and time for depositing the Bids. The Technical and Commercial offers in sealed envelopes are to be submitted to this office on or before 1700 hrs on 25 Mar 13. The responsibility to ensure this lies with the Bidder. 2. Manner of Depositing the Bids. Tenders are to be submitted as two separate sealed bids viz. the Technical bid (T Bid) and the Quotation bid (Q Bid). The tenders are to be submitted in the tender box. Tenders may be submitted through Speed Post/Registered post, but will not be accepted through private couriers / fax / e-mail or by hand. This Unit will not be responsible for offers, which are not received in time or lost due to postal negligence. Tenders received late shall be out rightly rejected. The Commercial offer should be submitted on the due dates on the firm’s letter head in separate double sealed envelopes super scribing Technical Bid / Commercial bid and clearly marked “Procurement of IT Hardware for Implementation of Financial Information System (FIS) – INS Tunir”. 3. Time and Date for opening of Bids. The ‘T’ Bids will be opened on 26 Mar 13 at 1500 Hrs. If due to any exigency, the due date for opening of the bids is declared a closed holiday, the bids will be opened on the next working day at the same time or on any other day/time, as intimated by this unit. 4. Location of the Tender Box. The Commanding Officer INS Tunir Naval Station Karanja PO- NAD Karanja Tal-Uran, Distt- Raigad Navi Mumbai – 400 704 (Tender box marked as ‘Tunir Tender Box’) 5. Place of Opening the Bids. The Technical bids will be opened in the office of IT Officer, INS Tunir. The bidders may depute their representatives duly authorized in writing, to attend the opening of bids on the due date and time. You are invited to attend the Tender opening. The “Q’ bid will be considered on assessment of compliance/suitability after Technical evaluation is done by the Technical Evaluation committee. The Committee reserves the right to reject any or all the tenders without assigning any reason thereof. The Q’ bid should be inclusive of all tax and levies applicable. Rate for each item is to be indicated. The firm is to give an undertaking that the contract will not be subcontracted. In case of the two bid system only the Technical bid would be opened on the time and date mentioned above. Date of opening of the Commercial bid will be intimated after acceptance of the Technical bid. Commercial of those firms will be opened, whose Technical bids are found compliant/suitable after Technical evaluation is done by the buyer. 6. Forwarding of Bids. Bids should be forwarded by the bidders under their original memo/letter pad furnishing details like TIN number, VAT/CST number, bank address with EFT account if applicable, etc and complete postal & e-mail address of their office. The bid should conform to the following: - (a) (b) (c) EMD is to be enclosed. The firm’s 3 years annual turnover should be 5 crores and above. The firm should be ISO certified (holding certificate or under process). 3
Page 1: REQUEST FOR PROPOSAL Particulars of
Page 5 and 6: Purchase Organization (e.g. DGS&D),
Page 7 and 8: (b) (c) Supply of all components as
Page 9 and 10: PART III - Standard Conditions 23.
Page 11 and 12: (b) If the Firm chooses to quote a
Page 13 and 14: 43. Risk & Expense clause. In event
Page 15 and 16: Part V - Evaluation Criteria & Pric
Page 17: Annexure - B COMMERCIAL BID FORMAT

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