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REQUEST FOR PROPOSAL
Particulars of the Buyer: The Commanding Officer
INS Tunir
Naval Station Karanja
PO- NAD Karanja
Tal-Uran, Distt- Raigad
Navi Mumbai – 400 704
Invitation of Bids for Procurement of IT Hardware for Implementation of
Financial Information System (FIS) – INS Tunir
Request for Proposal (RFP) No 352/COMP/IT/11 dated 26 Feb 13
1. Introduction. This document outlines the preliminary requirements for
Procurement of IT Hardware for Implementation of Financial Information System (FIS) –
INS Tunir. Techno Commercial Bids in sealed cover are invited for Procurement of IT
Hardware for Implementation of Financial Information System (FIS) – INS Tunir as
mentioned in Part II of the RFP. Please super-scribe the above mentioned Title, RFP
number and date of opening of the Bids on the sealed cover to avoid the Bid being rejected.
2. The address and contact numbers for sending Bids or seeking clarification regarding
this RFP are given below -
(a) Bids/queries to be
addressed to
: The Commanding Officer,
INS Tunir
(b)
(c)
(d)
Postal address for sending
the Bids
Name/ designation of the
contact personnel
Telephone number of the
contract personnel
: The Commanding Officer
INS Tunir
Naval Station Karanja
PO- NAD Karanja
Tal-Uran, Distt- Raigad
Navi Mumbai – 400 704
: LtCdr A Parthiban, ITO Tunir
: 022-27238517
(e) E-mail ids of contact
personnel
: wnctunir-navy@nic.in
(f) Fax number : 022 – 27222145
3. The RFP is divided into five parts as follows.
(a) Part I – Contains general information and instructions for the Bidders about
the RFP such as the time, place of submission and opening of tenders, validity
period of tenders etc.
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(b) Part II – Contains essential details of the items/services required, such as the
Schedule of requirements (SOR), Technical Specifications, Delivery period, Mode of
Delivery and Consignee details.
(c) Part III – Contains standard conditions of RFP, which will form part of the
contract with the successful Bidder.
(d) Part IV – Contains special conditions applicable to this RFP and which will
also form part of the contract with the successful Bidder.
(e)
Part V – Contains evaluation criteria.
4. This RFP is being issued with no financial commitment and the Buyer reserves the
right to change or vary any part thereof at any stage. Buyer also reserves the right to
withdraw the RFP, should it become necessary at any stage.
Sd/xxxxx
(AS Rawat)
Commander
IT Supervisory Head
for Commanding Officer
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Part I- General Information
1. Last date and time for depositing the Bids. The Technical and Commercial offers in
sealed envelopes are to be submitted to this office on or before 1700 hrs on 25 Mar 13. The
responsibility to ensure this lies with the Bidder.
2. Manner of Depositing the Bids. Tenders are to be submitted as two separate
sealed bids viz. the Technical bid (T Bid) and the Quotation bid (Q Bid). The tenders are to be
submitted in the tender box. Tenders may be submitted through Speed Post/Registered post, but
will not be accepted through private couriers / fax / e-mail or by hand. This Unit will not be
responsible for offers, which are not received in time or lost due to postal negligence. Tenders
received late shall be out rightly rejected. The Commercial offer should be submitted on the due
dates on the firm’s letter head in separate double sealed envelopes super scribing Technical
Bid / Commercial bid and clearly marked “Procurement of IT Hardware for Implementation of
Financial Information System (FIS) – INS Tunir”.
3. Time and Date for opening of Bids. The ‘T’ Bids will be opened on 26 Mar 13 at 1500
Hrs. If due to any exigency, the due date for opening of the bids is declared a closed holiday, the
bids will be opened on the next working day at the same time or on any other day/time, as
intimated by this unit.
4. Location of the Tender Box.
The Commanding Officer
INS Tunir
Naval Station Karanja
PO- NAD Karanja
Tal-Uran, Distt- Raigad
Navi Mumbai – 400 704
(Tender box marked as ‘Tunir Tender Box’)
5. Place of Opening the Bids. The Technical bids will be opened in the office of IT
Officer, INS Tunir. The bidders may depute their representatives duly authorized in writing, to
attend the opening of bids on the due date and time. You are invited to attend the Tender opening.
The “Q’ bid will be considered on assessment of compliance/suitability after Technical evaluation
is done by the Technical Evaluation committee. The Committee reserves the right to reject any or
all the tenders without assigning any reason thereof. The Q’ bid should be inclusive of all tax
and levies applicable. Rate for each item is to be indicated. The firm is to give an undertaking
that the contract will not be subcontracted. In case of the two bid system only the Technical bid
would be opened on the time and date mentioned above. Date of opening of the Commercial bid
will be intimated after acceptance of the Technical bid. Commercial of those firms will be opened,
whose Technical bids are found compliant/suitable after Technical evaluation is done by the buyer.
6. Forwarding of Bids. Bids should be forwarded by the bidders under their original
memo/letter pad furnishing details like TIN number, VAT/CST number, bank address with EFT
account if applicable, etc and complete postal & e-mail address of their office. The bid should
conform to the following: -
(a)
(b)
(c)
EMD is to be enclosed.
The firm’s 3 years annual turnover should be 5 crores and above.
The firm should be ISO certified (holding certificate or under process).
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(d)
The firm should hold minimum 3 networking purchase order of Rs. 75 lakhs and
above in the last/current financial year.
(e) The tendering firm must be registered with the Service Tax Department and they
must submit the latest Service Tax Clearance Certificate.
(f) The firm must have previous experience in supplying of Network components in
Govt. organizations/ PSUs and must provide a Certificate from three existing customers
from Government of India having procurement on behalf of principal manufacturer having
satisfactory services being provided by the Equipment holder.
(g) All the firms participating in the Tender must submit a list of their owners/partners etc.
along with their contact telephone numbers and a Certificate of Undertaking to the effect
that the firm is neither blacklisted by any Government Department nor any criminal case is
registered against the firm.
7. Clarifications regarding Content of TE/Modification/Withdrawal of bids. Due to
paucity of time, any clarifications on the TE should be obtained by email/FAX. The firm may
modify or withdraw his bid after submission provided that the written notice of modification or
withdrawal is received by the Client prior to deadline prescribed for submission of bids. A
withdrawal notice may be sent by email but it should be followed by a signed confirmation copy to
be sent by post and such signed confirmation should reach the purchaser not later than the
deadline for submission of bids. No bid can be modified after the deadline for submission of bids.
No bid can be withdrawn in the interval between the deadline for submission of bids and expiration
of the period of bid validity specified. Withdrawal of a bid during this period will result in Firm’s
forfeiture of bid security. However the unit may at its discretion ask the firm for clarification on the
T bids during the technical evaluation.
8. Right of Acceptance or Rejection of Tender. Canvassing by the firm in any form,
unsolicited letter, conditional tender and post tender correction may invoke summary rejection.
The Competent Financial Authority i.e. Flag Officer Commanding in Chief, Western Naval
Command, Mumbai reserves the right to accept or reject any or all tenders without assigning any
reasons whatsoever.
9. Unwillingness to quote. Firms unwilling to quote should ensure that intimation to this
effect reaches before the due date and time of opening of the Bid, failing which the firm may be
delisted for the given range of items as mentioned in this tender Enquiry.
10. Validity of Offer. The firm’s offer should be valid for a period of 120 days from the date of
opening of tender.
11. Earnest Money Deposit. Bidders are required to submit Earnest Money Deposit (EMD) for
amount of Rs. 50,000/- (Rupees Fifty thousand only) in favour of PCDA (Navy), Mumbai along with
their bids. The EMD may be submitted in the form of an Account Payee Demand Draft, Fixed
Deposit Receipt, Banker's Cheque or Bank Guarantee from any of the public sector banks or a
private sector bank authorized to conduct government business as per Form DPM-16 (Available in
MoD website and can be provided on request). EMD is to remain valid for a period of forty-five
days beyond the final bid validity period. EMD of the unsuccessful bidders will be returned to them
at the earliest after expiry of the final bid validity and latest on or before the 30th day after the
award of the contract. The Bid Security of the successful bidder would be returned, without any
interest whatsoever, after the receipt of Performance Security from them as called for in the
contract. EMD is not required to be submitted by those Bidders who are registered with the Central
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Purchase Organization (e.g. DGS&D), National Small Industries Corporation (NSIC) or any
Department of MoD or MoD itself. The EMD will be forfeited if the bidder withdraws or amends
impairs or derogates from the tender in any respect within the validity period of their tender.
12. Pre-bid Conference. Pre-bid conference will be held on 1100 hrs on 15 Mar 13. To bring
all firms at par a pre bid conference will be organised within two to three weeks of floating the
tender enquiry. All firms are required to attend this conference and the bids of firms not attending
the Pre-bid Conference will be disqualified. A maximum of two representatives of a firm would be
permitted to attend the conference. The Buyer will answer all questions raised by firms during this
conference. If any question cannot be answered immediately, written replies will be sent to all
firms. After the conference, the buyer will not entertain any clarifications from the firms, on the
technicalities of the tender enquiry. However, the buyer reserves the right to seek clarifications on
the T-bids submitted by the firms during technical evaluation of the bids. It must be borne in mind
that firms will not be given a chance to revise Q-bids once submitted, under any circumstances.
The firms may ask for visit to this Unit for on-site understanding of the complexities of the
proposed system. The final T-bids and Q-bids will have to be submitted at the date indicated.
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Part II- ESSENTIAL DETAILS OF ITEMS/ SERVICE REQUIRED
13. Schedule of Requirement. The Seller would provide all items as mentioned in the Bill
of Material and services as per scope of work as appended below :-
BILL OF MATERIAL
Item
No.
Description of goods Deno. Qty
A Material
(a) 6 Core MM 50/125um double sheath CSTA Unitube Outdoor Cable Mts. 4350
(b) SC-LC Duplex Fiber Patch Cord MM-OM2-50/125um 3mtr Nos. 16
(c) L3 10G Base-ER-XFP Fiber Module-40KM for 24/48 Port 1000 Nos. 1
Mbps(RJ45) Switch
(d) L2 1000 Base-ZX SM Module for 24 Port 10/100/1000 Mbps Switch Nos. 3
with 4 Gbit Port
(e) 1000 Base-LX SM Module for 48 Port 10/100/1000 Mbps Switch Nos. 16
(f) Dual Information Outlet with Dual Port SMB Having shutter facility Nos. 38
(g) 500 Mhz Cat 6 UTP Cable Roll with 305 m length Nos. 13
(h) Cat 6, 2 Mtrs Patch Cord Nos. 38
(j) Cat 6, 3 Mtrs Patch Cord Nos. 38
(k) Cat 6e 24 Port Patch Panel Nos. 3
(l) 19'' 12 U Networking Rack with all accessories Nos. 3
(m) Conduit Pipe per m 5.08 cm (2.0 inch) Mts 3150
B Labour
(n) Laying of OFC cable (per.m) Mts 4350
(p) Laying of Cat 6 UTP Cable Mts. 3965
(q) Fixing of Rack Nos. 3
(r) Fixing of 24 port UTP cat 6 Jack Panel Nos. 3
(s) Punching of I/O outlet Nos. 38
(t) LIU Fixing Nos. 4
(u) Laying of PVC Pipe & Casing Caping Mts 3150
(v) Fiber Connectrisation Per core Nos. 36
(w) Digging of Hard Soil and Back Filling Mts 3900
(x) Digging of Soft Soil Mts 400
SCOPE OF WORK
14. OFC is required to be laid from SO(K) office building to CWE(NW),GE(NW) and GE(P)
Karanja.
(a) Fitment of one L3 switch in SO(K) office building and three L2 switches in MES
office buildings.
(b)
etc.
Labour work for laying of OFC for approx. 4 km, UTP for 38 nodes, fitment of racks,
15. This project execution will encompass following broad scope of work:-
(a)
Design, supply, delivery, installation of all active and passive components.
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(b)
(c)
Supply of all components as per the bill of material (refer para 1 (a to m)).
Supply of all documentation and other deliverables.
(d) Laying of cables, associated digging, trenching, levelling, back filling, etc. and
installation of all passive components.
(e) Installation, Configuration and commissioning of all active and passive components
and network monitoring system.
(f)
(g)
Configuring and bringing up all the nodes.
Provide “full system certification” for the cabling.
(j) Supply and installation of all associated components like Cap-on-Casing, conduit,
PVC Pipes etc that may be necessary for completion of the job.
(k) A core project monitoring team would be constituted by the user to co-ordinate and
monitor the progress of the project. Similar arrangement is expected to be made by the
company. The exact details of project monitoring mechanism and change management
procedure need to be finalized with the user within 15 days of placement of order.
(l) Cable Laying Equipment: The company is required to use mechanized state of the
art equipment for road digging and laying of fiber optic cable with minimum width of trench.
A suitable path for cable laying along the roads from one building to another will be decided
by project monitoring team in consultation with the company executing the contract. The
company is required to carry out digging at the fastest speed possible using mechanized
equipment being used in commercial sector. The company will have to ensure that the
standard of roads / surrounding area be maintained post filling. The company has to follow
the standard practice of laying of OFC Cabling which includes laying of cable at a minimum
depth of 3 Mtrs., cables in PVC pipes and tiles on the top of pipes with a provision of Route
Marker Dish with a label of “ KARANJA OFC CABLE” at a standard distance of 50 Mtrs.
and at every turn, branching of cable path.
(m)
(n)
Training of buyer’s personnel.
Warranty support post commissioning.
(p) Using the same OFC backbone, extending the WNC MAN connectivity at all
buildings, offices and workplaces.
16. Preventive and Breakdown Maintenance. It will be the responsibility of the firm to
keep the Network and Network components in full working condition. The firm should provide one
network engineer (CCNA & CCNS qualified) for one year at site, to carryout maintenance work
and the engineer should be positioned in INS Tunir under the ITO, Tunir. The downtime for
repairing of the Network breakdown should be 24-48 hrs after registering the complaint to the firm.
If the breakdown was not rectified within the specified time the penalty as suitable will be levied on
the firm.
17. Comprehensive Liability and Replacement of Part. The procurement is fully
comprehensive on-site package. The repair/replacements of all spare parts, accessories and
software maintenance is included in the package.
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Contract Operation and Downtime Liability
18. In case of any failure in Equipment / sub unit, the standby should be provided within 24
hours of occurrence of defect. All the costs, charges and expenses in respect of transporting the
equipment or part thereof shall be firm's responsibility.
19. Personal Search and Code of Conduct – Maintenance Contract Engineer.
Since the units are inside restricted area a thorough search of all persons and transport may be
carried out at the entrance gate for as many times as the gate is used for entry or exit. The firm or
its authorised representatives shall not communicate any information/data to unauthorised
persons. Any breach of this clause will lead to criminal proceedings to be initiated against the
individual and the firm.
Compliance to Tender Enquiry
20. The Bidders are required to furnish clause by clause compliance of specifications bringing
out clearly the deviations from specification, if any. The Bidders are advised to submit the
compliance statement in the following format along with Technical Bid – Para of RFP
specifications item-wise Specification of item offered Compliance to RFP specification – whether
Yes / No In case of noncompliance, deviation from RFP to be specified in unambiguous terms.
21. Delivery Period. Delivery period for supply of items would be 45 days from the effective
date of contract. The laying of cable and getting the entire network on line will be within 3 months
time. Please note that Contract can be cancelled unilaterally by the Buyer in case items are not
received within the contracted delivery period. Extension of contracted delivery period will be at
the sole discretion of the Buyer, with applicability of LD clause.
22. Consignee details –
The Commanding Officer
INS Tunir
Naval Station Karanja
PO- NAD Karanja
Tal-Uran, Distt- Raigad
Navi Mumbai – 400 704
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PART III – Standard Conditions
23. The Bidder is required to give confirmation of their acceptance of the Standard Conditions
of the Request for Proposal mentioned below which will automatically be considered as part of the
Contract concluded with the successful Bidder (i.e Seller in the Contract) as selected by the
Buyer. Failure to do so may result in rejection of the Bid submitted by the Bidder.
24. Law. The Contract shall be considered and made in accordance with the laws of the
Republic of India. The contract shall be governed by and interpreted in accordance with the laws
of the Republic of India.
25. Effective Date of the Contract. The contract shall come into effect on the date of
signatures of both the parties on the contract (Effective Date) and shall remain valid until the
completion of the obligations of the parties under the contract. The deliveries and supplies and
performance of the services shall commence from the effective date of the contract.
26. Arbitration. All disputes or differences arising out of or in connection with the tender shall
be settled by bilateral discussions. Any dispute, disagreement or question arising out of or relating
to the Supply/Installation/performance, which cannot be settled amicably, may be resolved through
arbitration. In case of arbitration with the firm and this unit on any issue the final decision would be
of The Flag Officer Commanding-in-Chief, Western Naval Command.
27. Penalty for use of Undue influence. The Firm undertakes by bidding for the Tender
Enquiry, that he has not given, offered or promised to give, directly or indirectly, any gift,
consideration, reward, commission, fees, brokerage or inducement to any person in service of the
BUYER or otherwise in procuring the Contracts or forbearing to do or for having done or forborne
to do any act in relation to the obtaining or execution of the present Contract or any other Contract
with the Government of India for showing or forbearing to show favour or disfavor to any person in
relation to the present Contract or any other Contract with the Government of India. Any breach of
the aforesaid undertaking by the Firm or any one employed by him or acting on his behalf (whether
with or without the knowledge of the Firm) or the commission of any offers by the Firm or anyone
employed by him or acting on his behalf, as defined in Chapter IX of the Indian Penal Code, 1860
or the Prevention of Corruption Act, 1986 or any other Act enacted for the prevention of corruption
shall entitle the Client to cancel the contract and all or any other contracts with the Firm and
recover from the Firm the amount of any loss arising from such cancellation. A decision of the
Client or his nominee to the effect that a breach of the undertaking had been committed shall be
final and binding on the Firm. Giving or offering of any gift, bribe or inducement or any attempt at
any such act on behalf of the Firm towards any officer/employee of the Client or to any other
person in a position to influence any officer/employee of the Client for showing any favour in
relation to this or any other contract, shall render the Firm to such liability/ penalty as the Client
may deem proper, including but not limited to termination of the contract, imposition of penal
damages, forfeiture of the Bank Guarantee and refund of the amounts paid by the Client.
28. Agents/Agency Commission. The SELLER confirms and declares to the BUYER that
the SELLER is the original manufacturer of the stores/provider of the services referred to in this
Contract and has not engaged any individual or firm, whether Indian or foreign whatsoever, to
intercede, facilitate or in any way to recommend to the Government of India or any of its
functionaries, whether officially or unofficially, to the award of the contract to the SELLER; nor has
any amount been paid, promised or intended to be paid to any such individual or firm in respect of
any such intercession, facilitation or recommendation. The SELLER agrees that if it is established
at any time to the satisfaction of the BUYER that the present declaration is in any way incorrect or
if at a later stage it is discovered by the BUYER that the SELLER has engaged any such
individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or
consideration to such person, party, firm or institution, whether before or after the signing of this
9

contract, the SELLER will be liable to refund that amount to the BUYER. The SELLER will also be
debarred from entering into any supply Contract with the Government of India for a minimum
period of five years. The BUYER will also have a right to consider cancellation of the Contract
either wholly or in part, without any entitlement or compensation to the SELLER who shall in such
an event is liable to refund all payments made by the BUYER in terms of the Contract along with
interest at the rate of 2% per annum above LIBOR rate. The BUYER will also have the right to
recover any such amount from any contracts concluded earlier with the Government of India.
29. Access to Books of Accounts: In case it is found to the satisfaction of the Buyer that the
Seller has engaged an Agent or paid commission or influenced any person to obtain the contract
as described in clauses relating to Agents/Agency Commission and penalty for use of undue
influence, the Seller, on a specific request of the Buyer, shall provide necessary information/
inspection of the relevant financial documents/information.
30. Non-disclosure of Contract documents: Except with the written consent of the Buyer/ Seller,
other party shall not disclose the contract or any provision, specification, plan, design, pattern,
sample or information thereof to any third party.
Liquidated Damages and Penalty Clause
31. In the event of the Seller's failure to submit the Bonds, Guarantees and Documents, supply
the stores/goods and conduct trials, installation of equipment, training, etc as specified in this
contract, the Buyer may, at his discretion, withhold any payment until the completion of the
contract. The BUYER may also deduct from the SELLER as agreed, liquidated damages to the
sum of 0.5% of the contract price of the delayed/undelivered stores/services mentioned above for
every week of delay or part of a week, subject to the maximum value of the Liquidated Damages
being not higher than 10% of the value of delayed stores.
32. Termination of Contract: The Buyer shall have the right to terminate this Contract in part or in
full in any of the following cases :-
(a) The delivery of the material is delayed for causes not attributable to Force Majeure for
more than (____ months) after the scheduled date of delivery.
(b) The Seller is declared bankrupt or becomes insolvent.
(c) The delivery of material is delayed due to causes of Force Majeure by more than
(___months) provided Force Majeure clause is included in contract.
(d) The Buyer has noticed that the Seller has utilised the services of any Indian/Foreign
agent in getting this contract and paid any commission to such individual/company etc.
(e) As per decision of the Arbitration Tribunal.
33. Down Time of Equipment/ Peripherals. Down time of a machine will be defined as
reduction/ loss of rated performance of the machine. In the event of any equipment not being
repaired on time resulting in a down time of more than 48 hours excluding Sunday and holidays, a
penalty of Rs. 100.00 per equipment per day of down time beyond 48 hours and a penalty of Rs.
500.00 per equipment per day of down time beyond 96 hours, will be charged from the firm. The
firm may provide temporary equivalent replacement to avoid the above penalty.
34. Notices. Any notice required or permitted by the contract shall be written in the English
language and may be delivered personally or may be sent by FAX or email or registered pre-paid
mail/airmail, addressed to the last known address of the party to whom it is sent.
35. Taxes and Duties.
(a) If Firm desires to ask for excise duty or Sales Tax / VAT extra, the same must be
specifically stated. In the absence of any such stipulation, it will be presumed that the prices
include all such charges and no claim for the same will be entertained
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(b) If the Firm chooses to quote a price inclusive of any duty/tax and does not confirm
inclusive of such duty/tax so included is firm and final, he should clearly indicate the rate of
such duty/tax and quantum of such duty/tax included in the price. Failure to do so may result
in ignoring of such offers summarily.
(c) If the Firm is exempted from payment of any duty/tax upto any value of supplies from
them, he should clearly state that no such duty/tax will be charged by him up to the limit of
exemption which he may have. If any concession is available in regard to rate/quantum of
any Duty/tax, it should be brought out clearly. Stipulations like, the said duty/tax was
presently not applicable but the same will be charged if it becomes leviable later on, will not
be accepted unless in such cases it is clearly stated by a Firm that such duty/tax will not be
charged by him even if the same becomes applicable later on. In respect of the Firms, who
fail to comply with this requirement, their quoted prices shall be loaded with the quantum of
such duty/tax which is normally applicable on the item in question for the purpose of
comparing their prices with other Firms.
(d) Any change in any duty/tax upward/downward as a result of any statutory variation in
excise taking place within contract terms shall be allowed to the extent of actual quantum of
such duty/tax paid by the supplier. Similarly, in case of downward revision in any duty/tax,
the actual quantum of reduction of such duty/tax shall be reimbursed to the Client by the
Firm. All such adjustments shall include all relief’s, exemptions, rebates, concession etc. if
any obtained by the Firm.
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PART IV – Special Conditions
36. The Bidder is required to give confirmation of their acceptance of Special Conditions of the
RFP mentioned below which will automatically be considered as part of the Contract concluded
with the successful Bidder (i.e. Seller in the Contract) as selected by the Buyer. Failure to do so
may result in rejection of Bid submitted by the Bidder.
37. Performance Bond/ Bank Guarantee/ Security Deposit. The firm shall submit a
Performance Bank Guarantee (PBG) for 10 % of the total estimated value of the contract in favour
of The Principal Controller of Defence Accounts, (Navy), Mumbai issued by a public sector bank or
a private sector bank authorized to conduct government business in the prescribed format within
10 days from the date of contract/issue of work order. The PBG should remain valid for a period of
sixty days beyond the date of completion of contractual obligations/warranty. The BG will be
returned to the firm on successful completion of all his obligations under the contract/work order.
In case the execution of the contract/work order is delayed beyond the contracted period and the
Client grants extension of delivery period, with or without LD, the supplier must get the BG
revalidated, if not already valid.
38. Option Clause. This contract has an Option Clause, wherein the Client can exercise an
option to procure an additional 50% of the original contracted quantity of items in accordance with
the same terms & conditions of the present contract. This will be applicable within the currency of
contract. It will be entirely the discretion of the Client to exercise this option or not.
39. Repeat Order Clause. This contract has a Repeat Order Clause, wherein the Client can
order upto 50% quantity of the items / services under the present contract within six months from
the date of successful completion of this contract, cost, terms & conditions remaining the same. It
will be entirely the discretion of Client to place the Repeat order or not.
40. Tolerance Clause – To take care of any change in the requirement during the period
starting from issue of RFP till placement of the contract, Buyer reserves the right to ___%
plus/minus increase or decrease the quantity of the required goods up to that limit without any
change in the terms & conditions and prices quoted by the Seller. While awarding the contract, the
quantity ordered can be increased or decreased by the Buyer within this tolerance limit.
Payment Terms
41. No advance payment will be made. The payment will be made through PCDA (Navy) on
supplying and installation of completion of the contract as desired by the firm. Bank details
including bank A/c No., MICR Code may please be indicated to enable e-payment by PCDA(N)
Mumbai.
42. Paying Authority. Payment will be made by PCDA (Navy) within 30 days of submission of
the following documents by the Firm to the Paying Authority.
(a)
(b)
unit.
(c)
02 Ink-signed copy of Commercial invoice / Firm’s bill.
User Trial Certificate / work completion certificate / User Satisfaction certificate from the
Performance Bank guarantee.
(d) Details for electronic payment viz Account holder’s name, Bank name, Branch name
and address, Account type, Account number, IFSC code, MICR code (if these details are not
incorporated in contract).
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43. Risk & Expense clause. In event of the firm failing to honor contractual obligation within
stipulated period, risk offloading will be invoked by the Navy at the expense to the firm. Whenever,
the risk off loading is resorted to the firm is liable to pay the additional amount spent by the Navy.
44. Force Majeure. Should any Force Majeure circumstances arise, each of the contracting
party shall be excused for the non-fulfillment or for the delayed fulfillment of any of its contractual
obligations, if the affected party within (15 days) of its occurrence informs the other party in writing.
Force Majeure shall mean fires, floods, natural disasters or other acts, that are unanticipated or
unforeseeable, and not brought about at the instance of the party claiming to be affected by such
event, or which, if anticipated or foreseeable, could not be avoided or provided for, and which has
caused the non-performance or delay in performance, such as war, turmoil, strikes, sabotage,
explosions, quarantine restriction beyond the control of either party. A party claiming Force
Majeure shall exercise reasonable diligence to seek to overcome the Force Majeure event and to
mitigate the effects thereof on the performance of its obligations under this contract.
45. Fall clause.
(a) The price charged for the material/services supplied under the contract by the Seller
shall in no event exceed the lowest prices at which the Seller sells the stores or offer to sell
stores of identical description to any persons/Organisation including the purchaser or any
department of the Central government or any Department of state government or any
statutory undertaking the central or state government as the case may be during the period
till performance of all supply Orders placed during the currency of the annual contract is
completed.
(b) If at any time, during the said period the Seller reduces the sale price, sells or offer to
sell such material/services to any person/organisation including the Buyer or any Dept, of
central Govt. or any Department of the State Government or any Statutory undertaking of
the Central or state Government as the case may be at a price lower than the price
chargeable under the contract, he shall forthwith notify such reduction or sale or offer of sale
to the Director general of Supplies & Disposals and the price payable under the contract for
the stores of such reduction of sale or offer of the sale shall stand correspondingly reduced.
46. Premature Termination of Contract. The Navy reserves the right to terminate the RC
prematurely if the firm fails to provide services in a stipulated time frame or if the services are
found to be of inferior quality on account of poor material / workmanship or without assigning any
reasons.
47. Quality Assurance. Assurance of quality is the responsibility of the firm and firms are to
indicate exclusively and submit proofs of quality assurance norms being followed.
48. Inspection. The inspection of items would be carried out by the consignee/ this units
reps.
49. Warranty. A warranty of minimum 12 months to be provided for the network and the
warranty of minimum 36 months to be provided for the network components.
50. Confidentiality.
(a) Non-disclosure and Non-use. Each party receiving Confidential Information shall
treat such information as strictly confidential, and shall use the same care to prevent
disclosure of such information as such party uses with respect to its own confidential
and proprietary information, which shall not be less than the care a reasonable person
would use under similar circumstances. In any event, each party receiving Confidential
Information shall (a) disclose such Confidential Information to (i) only those authorized
employees and directors of such party whose duties justify their need to know such
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information and who have been clearly informed of their obligation to maintain the
confidential and/or proprietary status of such Confidential Information; or (ii) only those
third parties required for the performance of the receiving party’s obligations under this
Agreement pursuant to a written confidentiality agreement at least as extensive as the
confidentiality provisions of this Agreement; and (b) use such Confidential Information
only for the purposes set forth in this Agreement.
(b) Terms of This Agreement. Notwithstanding anything to the contrary in this
Agreement, neither party shall disclose the terms of this Agreement (including the fees
set forth herein) to any third party without the express prior written consent of the other
party; provided, however, that either party may disclose the terms of this Agreement to
its affiliates, attorneys and accountants, or to any potential investor or acquirer of a
substantial part of such party’s business (whether by merger, sale of assets, sale of
stock or otherwise), or as may be required by law.
51. Other Conditions.
(a) Prices quoted by the firms should be precise and unambiguous. Rate per unit is to
be quoted individually as per scope of work. Clarifications, if any, may be obtained from this
office prior to submission of tender.
(b)
The taxes as applicable have to be indicated for each.
(c) This Unit may depute team to inspect Firm’s site to assess their Technical
competency with respect to availability of infrastructure, laboratory facilities and skilled work
force.
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Part V – Evaluation Criteria & Price Bid issues
Evaluation Criteria
52. The broad guidelines for evaluation of Bids will be as follows:
(a) The Technical evaluation of only those firms would be carried out who qualify the
Vendor Evaluation Compliance Matrix (placed at Annexure ‘A’). The board of officers
evaluating the bids may call for additional documents, site visits, presentation etc in
support of the facts and figures provided by the firms in the bids. Firms not cooperating in
the bid evaluation or failing to produce the additional documents etc as required by the
Technical committee will be rejected.
(b)
Format for Commercial Bid is placed at A
(b) The Lowest Bid will be decided upon the lowest price quoted by the particular Bidder
inclusive of all taxes (as per the prevalent Govt policies).
(c) The Lowest Acceptable Bid will be considered further for placement of contract after
complete clarification and price negotiations as decided by the BUYER.
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Annexure A
VENDOR EVALUATION COMPLIANCE MATRIX
Sl Para of CRITERIA
Compliance Reasons for Supporting
No. tender
Enquiry
Status
(Yes/No)
Non-
Compliance
Documents
Required
1 Part –I General Information
2 06 Forwarding of Bids
(a) to (g) - As per tender enquiry Photo copies
required
3 08 Right of Acceptance or Rejection of
Tender
4 10 Validity of Offer : 120 Days
5 11,12 EMD deposit, Pre-bid Conference
6 Part II Essential Details of Items/
Services Required
7 13 to 21 Schedule of Requirement, Bill of
Material, Scope of Work,
Compliance to Specifications table
8 Part III Standard condition of tender
enquiry
9 23 Standard Conditions of Tender
Enquiry
10 24, 25,26 Law, Effective date of the Contract
& Arbitration
11 27 Penalty for use of undue influence
12 28,29,30 Agent/agency Commission, Access
to Books of Accounts,
Non-disclosure of Contract
documents
13 31, 32,33 Liquidated Damages, Termination
of Contract, Down time delays
14 34 Notices
15 35 Taxes and Duties
16 Part IV Special Conditions
17 37,38 Performance bond/ bank
guarantee/ Security Deposit,
Options Clause
18 39,40 Repeat Order Clause, Tolerance
Clause
19 41 Payment Terms
20 42 Paying Authority
21 43 Risk & Expense clause
22 44 Force Majeure
23 45, 46 Fall Clause, Premature termination
of Contract
24 47 Quality Assurance
25 48, 49 Inspection, warranty
26 50, 51 Confidentiality, Other conditions
Signature & Stamp of Firm
Note – In case necessary documentary proofs are not enclosed the firm would be rejected during
Technical Evaluation.
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Annexure – B
COMMERCIAL BID FORMAT
Item
No.
Description of goods Deno. Qty Unit
Price
Total
Price
A Material
(a) 6 Core MM 50/125um double sheath CSTA Unitube Mts. 4350
Outdoor Cable
(b) SC-LC Duplex Fiber Patch Cord MM-OM2-50/125um Nos. 16
3mtr
I L3 10G Base-ER-XFP Fiber Module-40KM for 24/48 Nos. 1
Port 1000 Mbps(RJ45) Switch
(d) L2 1000 Base-ZX SM Module for 24 Port 10/100/1000 Nos. 3
Mbps Switch with 4 Gbit Port
(e) 1000 Base-LX SM Module for 48 Port 10/100/1000 Nos. 16
Mbps Switch
(f) Dual Information Outlet with Dual Port SMB Having Nos. 38
shutter facility
(g) 500 Mhz Cat 6 UTP Cable Roll with 305 m length Nos. 13
(h) Cat 6, 2 Mtrs Patch Cord Nos. 38
(j) Cat 6, 3 Mtrs Patch Cord Nos. 38
(k) Cat 6e 24 Port Patch Panel Nos. 3
(l) 19’’ 12 U Networking Rack with all accessories Nos. 3
(m) Conduit Pipe per m 5.08 cm (2.0 inch) Mts 3150
B Labour
(n) Laying of OFC cable (per.m) Mts 4350
(p) Laying of Cat 6 UTP Cable Mts. 3965
(q) Fixing of Rack Nos. 3
I Fixing of 24 port UTP cat 6 Jack Panel Nos. 3
(s) Punching of I/O outlet Nos. 38
(t) LIU Fixing Nos. 4
(u) Laying of PVC Pipe & Casing Caping Mts 3150
(v) Fiber Connectrisation Per core Nos. 36
(w) Digging of Hard Soil and Back Filling Mts 3900
(x) Digging of Soft Soil Mts 400
Total Amount
Add Service Tax @
Add VAT @
Grand Total
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