naval dockyard, mumbai - Irfc-nausena.nic.in

(c) Standard Conditions of Contract ­ Enclosure ­ III
(d) Guidelines for Preparation of Technical Bid ­ Enclosure ­ IV
(e) Guidelines for Preparation of Commercial Bid ­ Enclosure ­ V
(f) Summary Sheet for Costing ­ Enclosure ­ VI
(g) EMD format ­ Enclosure ­ VII
4. Quotation shall remain valid up to 180 days from the date of opening of Technical Bid.
Submission/Opening of Tenders
5. PLEASE QUOTE OUR RFP NO AND DATE OF TENDER OPENING ON SEALED COVER.
FAILURE TO DO SO WILL RENDER YOUR OFFER INVALID.
6. The Technical and Commercial bids are to be submitted in two separate sealed envelopes,
duly marked as “Technical Bid for RFP No. DYT/INCOD/12­13/106(a)/PL­YCM/MADHUR­REFIT/420
dated 02 Feb 2013” and Commercial Bid for RFP No. DYT/INCOD/12­13/106(a)/PL­YCM/MADHUR­
REFIT/420 dated 02 Feb 2013”. The quotes are to be super­scribed with your firm’s name, address,
and official seal and ink signed by an authorised representative of the Tenderer. Sealed Bids addressed
to “The Admiral Superintendent (For DGM­ Commercial), Naval Dockyard, Mumbai– 400 023”
should be dropped in tender box Marked as “TENDER BOX NO. INCOD” located at Tiger Gate, Naval
Dockyard, Mumbai, or to be sent by registered post so as to reach this office by 1200 hrs on 04 Mar
2013. No responsibility will be taken for postal delay or non­delivery/non­receipt of tender documents.
7. Sealed quotations will be opened by a committee on due date and time. Your authorised
representative from the Company can attend the tender opening. If due to any exigency, the due date
for opening of tenders is declared as closed holiday, in such cases, the tenders will be opened on next
working day at the same time or any other day/time as intimated by the customer. The date of opening
of Commercial Bid will be intimated after acceptance of Technical Bids.
8. Tenders sent by FAX / Hand written.
(a) Tenders found in sealed box marked INCOD at Tiger Gate will only be considered. To
avoid any complications with regard to Late Receipt/Non­receipt of Tenders, it may please be
noted that responsibility rests with the tenderer to ensure that tenders reach this office before
due date. Late quotes will be rejected outright. Tenders sent by FAX will not be considered.
(b)
Hand written Bids will not be considered and will be rejected outright.
9. In case your firm is not willing to quote due to any reasons, your regret should be sent well
before the due date, failing which your firm can be de­listed from the Contractor’s list.
10. Payment of Cost of Tender (OTE cases). A sum of Rs. 250/­ (Rupees Two Hundred
Fifty only) is to be enclosed in the form of a DD payable to the “PCDA, Navy, Mumbai” as cost of the
tender document This amount is not refundable. Bids that are received without this amount will be
disqualified. Cost of Tender is exempted for MSMEs (Micro Small and Medium Enterprises) registered
with NSIC under its single point registration scheme in accordance with Para 2.5.2 of DPM 09. Please
note that a firm registered with ND(MB) or any other defence organization is not exempted unless it
meets above criterion.
11. Commercial offers will be opened only of those firms, who’s Technical Offers have been found
suitable after technical evaluation. Further negotiations will be made only with the lowest bidder (L1) as
determined by the committee. The date, time and venue fixed for this purpose will be intimated
separately.
DYT/INCOD/12­13/106(a)/PL­YCM/MADHUR­REFIT/420
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