River-Shield Project 3
River-Shield Project 3
River-Shield Project 3
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RIVER-SHIELD<br />
<strong>River</strong>-<strong>Shield</strong> <strong>Project</strong><br />
3 rd Coordination Meeting Minutes<br />
Warsaw, 26 – 27 April 2007<br />
List of Participants<br />
PP NAME ORGANIZATION<br />
PP1 George Kampas Region of East Macedonia Thrace (GR)<br />
PP2 Nikos Tsotsolis Region of Central Macedonia (GR)<br />
PP2 Aristoula Malitsidou Region of Central Macedonia (GR)<br />
PP2 Efi Staiou Region of Central Macedonia (GR)<br />
PP3 Vaso Papadopoulou Thesis Consulting Ltd. (GR)<br />
PP4 Ferenc László VITUKI Kht. (HU)<br />
PP5 Mieczyslaw Borysiewicz Institute of Environmental Protection (PL)<br />
PP5 Wanda Kacprzyk Institute of Environmental Protection (PL)<br />
PP5 Katarzyna Rymwid- Institute of Environmental Protection (PL)<br />
Mickiewicz<br />
PP5 Feliks Gradalski Institute of Environmental Protection (PL)<br />
PP5 Andrzej Jeske Institute of Environmental Protection (PL)<br />
PP5 Miroslaw Leszczynski Institute of Environmental Protection (PL)<br />
PP6 Libor Hajek RDA for Central Moravia (CZ)<br />
PP7 Slavko Mezek RRCof Koper (SI)<br />
PP7 Vlasta Starc RRCof Koper (SI)<br />
PP8 Ormandjieva Antoanta Regional Development Foundation (BG)<br />
PP8 Yordan Uzunov Regional Development Foundation (BG)<br />
PP8 Tsvetelina Yotova Regional Development Foundation (BG)<br />
George Zalidis<br />
Aristotle University Thessaloniki (GR)<br />
Pawel Dadasiewicz Chief Inspectorate for Environmental<br />
Protection (PL)<br />
<strong>River</strong> <strong>Shield</strong> 3rd C-Meeting Minutes Warsaw, April 2007 1
RIVER-SHIELD<br />
Introduction<br />
Thursday, 26 April 2007<br />
The 3 rd Coordination Meeting took place at the facilities of the Institute of Environmental<br />
Protection (IEP) in Warsaw.<br />
After the greetings on behalf of the Polish partners by Dr Feliks Grądalski, Director for<br />
Economic Issues and Promotion, Dr Jadwiga Sienkiewicz presented the activities and<br />
research priorities of the Department of Nature and Landscape Conservation of IEP.<br />
Dr Sienkiewicz’s presentation, followed a tour to the laboratories of the Institute incurring to<br />
an alteration to the initial agenda.<br />
<strong>Project</strong> status in each participating country<br />
The presentations of the RIVER SHIELD progress in each participating country took place<br />
successively according to the PP No.<br />
PP1 – presentation: Mr Kampas<br />
The risk identification assessment for the Greek part of Nestos river is completed. A one –<br />
day workshop about the RIVER SHIELD project was held in January 2007 at Kavala. A<br />
questionnaire for stakeholders’ views on prevention and response to industrial accidents was<br />
constructed and the answers were collected at the end of the workshop. Basic conclusions<br />
were extracted. For the establishment of the Regional Network, a meeting took place at the<br />
premises of Water Directorate at Kavala, in April 2007, with the participation of public<br />
authorities that are involved in informing, coordinating, handling and reacting in possible<br />
industrial accidents as well as public authorities and private stakeholders that are licensing<br />
and controlling the industries and communicating with them. The participants agreed that<br />
two forms of network should be formed: one broad and comprehensive and one close and<br />
flexible. They also committed that each body would nominate a permanent representative<br />
who will participate in the close network. Regarding the Early Warning and Alarm System,<br />
the design and specifications have been completed as well as the procurement and installation<br />
of the relevant equipment.<br />
PP2 - presentation: Mrs Malitsidou and Mr Tsotsolis<br />
The risk identification assessment for the Greek part of Strymon river is completed, as well as<br />
the planning of the software for the early warning system. A one – day conference about the<br />
«Prevention and confrontation of environmental industrial risks» was held at Thessaloniki,<br />
Greece in February 2007. Questionnaires were distributed to the attendants of the conference<br />
for the assessment of their opinions regarding the prevention of industrial risks. The main<br />
conclusions are the following: a. Training of the people working in the industries is necessary,<br />
b. tight cooperation between the state and the businesses are the major measures suggested in<br />
order to improve the prevention and confrontation of the environmental industrial accidents,<br />
c. interest was expressed by stakeholders for participation in the network (informing plans and<br />
accidents’ prevention). Representatives of the Fire Brigade, Public Power Corporation,<br />
<strong>River</strong> <strong>Shield</strong> 3rd C-Meeting Minutes Warsaw, April 2007 2
RIVER-SHIELD<br />
Prefecture (Civil Protection, Directorate of Industry, and Directorate of Environment),<br />
Industrialist Association, Industrial Chamber of Thessaloniki, Kavala and Drama, Water<br />
Directorate will form the local network of the region.<br />
Aristoteles University of Thessaloniki (AUTh) on behalf of PP1 and PP2 – presentation:<br />
Prof. Zalidis<br />
The methodology applied for the compilation of the risk identification assessment reports at<br />
Strymonas and Nestos river basin was analyzed, as well as the problems occurred and the<br />
results extracted from the completion of the deliverables. Regarding the Early Warning<br />
System, its structure was explained and the installed Data Measurement Stations were<br />
presented on maps of both river basins. The development of the software of early warning<br />
system is an on-going action. The targets of the data management software are: field data<br />
assessment, near real time data, easy access and distribution of results to authorities and<br />
remote control of field station and synchronization. Finally, the characteristics of the Decision<br />
Support System as well as the parameters profile in each river were presented.<br />
PP3 - presentation: Mrs Papadopoulou<br />
Three Emergency Response Guides are compiled. The 1 st and 2 nd , Preparedness & Response<br />
and Pollution Control Techniques respectively, are completed while, the 3rd one, Operation<br />
Management & Support, is still under construction.<br />
The three Emergency Response Guides provide general guidelines which: mostly concern<br />
public services and security forces that are involved in the response to major environmental<br />
accidents, better correspond to the Greek emergency response status and are in line with<br />
worldwide good practices. Summaries in English language of the first two guides were<br />
prepared and sent to all partners. As soon as the third guide is completed a brief English<br />
version will also be prepared.<br />
PP4 – presentation: Mr Laszlo<br />
The Hungarian Regional Network for risk prevention and accident response is constructed. Its<br />
structure is the following: Ministry for Environment and Water, Department of Response to<br />
Environmental Damages, Water Center, Regional environmental and water authorities,<br />
Regional Inspectorates for Environmental Protection, Nature Conservation and Water<br />
Management, VITUKI Kht. Environmental Protection and Water Management Research<br />
Institute and Inland Waters and Flood Control Public Utility Company. The role appointed to<br />
each body was presented. An Experience Exchange Questionnaire was distributed to the<br />
members of the Risk Prevention Network. The questionnaire was based on the Draft<br />
Stakeholders’ Questionnaire distributed and reviewed during the 2 nd Coordination Meeting.<br />
Remarkable conclusions were extracted from the process of the given answers.<br />
PP5 – presentation: Dr Borysiewicz<br />
The Institute of Environmental Protection organised the 3 rd Coordination Meeting. Regarding<br />
the tasks of WP2 the IEP has completed the Risk Identification report in the Lubuskie Region.<br />
The respective Regional Network has also been established, the Leader of which is Dr<br />
Zbigniew Lewicki from the Regional Inspectorate for Environmental Protection in Zielona<br />
Gora. Finally, an experience exchange workshop was organised at Gorzow in November<br />
2006, in which 34 persons participated. Under WP3 the IEP elaborated 2 opinions on the<br />
<strong>River</strong> <strong>Shield</strong> 3rd C-Meeting Minutes Warsaw, April 2007 3
RIVER-SHIELD<br />
English summaries of the 1 st and 2 nd emergency response guides which were prepared by PP3.<br />
The material developed for the complementing of the guides is: contingency planning<br />
network, transboundary aspects of the response, exercises on removal of accidental pollution<br />
from the transboundary waters. IEP has also conducted tasks under WP6 which are the<br />
development of the Polish website for the RIVER SHIELD project<br />
(http://www.ios.edu.pl/eng/river) with a link to the official RIVER SHIELD website<br />
(http://www.rivershield.org) and the preparation of a publication for “Environmental<br />
Protection and Natural Resources”.<br />
PP6 – presentation: Mr. Hajek<br />
During establishing the regional network most of stakeholders were not very interested in<br />
participation in the project (in spite of detail explanation they were not sure about practical<br />
benefits of the project). Finally it was agreed that at beginning of 2007 (when new practical<br />
project outputs will be available) other dealings will be held in order to attract them into the<br />
project. As soon as this fundamental problem is overcome, the informative workshops will be<br />
organised and the regional network will start to function.<br />
PP7- presentation: Mr. Mezek<br />
An informative workshop was organised in December 2006 for the RIVER SHIELD project<br />
presentation; the formation of a <strong>Project</strong> Committee/ partnership; the presentation of Risk<br />
Identification Report results; and the presentation of further activities. The conclusions<br />
extracted from the informative workshop are the following: a) there is a great interest for the<br />
training of stakeholders and the enhancement of regional network, b) there is a weak response<br />
from private sector, which is a potential polluter.<br />
PP8-presentation: Mrs Ormandjieva and Prof. Uzunov<br />
Regional Development Foundation submitted the invitation and organized in April 2007 the<br />
1 st Workshop “Informative and experience exchange” to stakeholders and competent<br />
authorities to be involved in the process of implementation and support of project in Bulgaria.<br />
One objective of the workshop was to establish the contacts with the representative persons<br />
from West Aegean Sea <strong>River</strong> Basin Directorate and other potentially interested authorities in<br />
the results of the project, to exchange the information comments, opinions and experience on<br />
the main tasks of the project. During the workshop a short questionnaire was distributed to all<br />
representatives regarding the project. The main result of answers given is in generally positive<br />
for the implementation of the project and expecting results. The Foundation “Regional<br />
Development” also sent to ministries and institutions the request of official nomination of<br />
experts for establishment of network. The main activities of the regional network constructed<br />
will be to support the implementation of the project and use its results in new investment<br />
plans.<br />
Future Actions<br />
Training of stakeholders<br />
The 2 nd and 3 rd action of the project are almost completed. The next task that should be<br />
considered is the training of stakeholders. One training seminar should take place in each<br />
<strong>River</strong> <strong>Shield</strong> 3rd C-Meeting Minutes Warsaw, April 2007 4
RIVER-SHIELD<br />
participating country. The main attendants could be members of the established local<br />
networks. The training material that will be used shall be created by each partner. The English<br />
summaries of the three Emergency Response Guides could be part of this material. However,<br />
each partner can use whatever seems more suitable and helpful. The necessary deliverables<br />
that will prove the completion of this task are photographs, list of participants as well as the<br />
training material (presentations, guides etc.). An evaluation questionnaire should be<br />
distributed at the end of each seminar. The seminars should take place until the end of<br />
September.<br />
Pilot Implementation<br />
As soon as the Early Warning System is established 2 full scale exercises of emergency<br />
response system and related bodies will be held at Strymonas and Nestos. The Pilot<br />
Implementation will be an excellent opportunity for dissemination and publicity of the actions<br />
of the RIVER SHIELD project, the mass media is intended to be invited in order to cover the<br />
exercises. The pilot implementation is expected to be realized until early of October.<br />
<strong>Project</strong> Reports<br />
The 3 rd project report will be submitted at the end of September 2007 and will concern the<br />
semester from January until June 2007. The 3 rd payment claim will also be prepared and<br />
submitted at the same period.<br />
4 th Coordination Meeting<br />
The 4 th Coordination Meeting will probably take place at Koper in October 2007, after the<br />
submission of the payment claim and progress report.<br />
Management Issues<br />
Internal Reports<br />
A brief description of activities undertaken from January to June 2007 will be sent to the LP<br />
by the end of July in order to avoid loosing contact during the summer period and have<br />
adequate time to react to any potential problem that might come up before the 3 rd payment<br />
claim and progress report.<br />
Budget Modifications<br />
Each partner should formally inform the LP, before proceeding with any budget<br />
modifications, in order to take his confirmation. Partners should consider the possibility of<br />
exploiting the 20% flexibility so as to assure the allocated budget absorption for 2007.<br />
Forthcoming Meetings<br />
It was agreed between partners that the final conference should be held in Thessaloniki in<br />
February or March 2008. After the final conference a last meeting between partners could<br />
take place in Olomouc, Czech Republic, provided that there is still unabsorbed budget<br />
allocated under the travel expenses category.<br />
<strong>River</strong> <strong>Shield</strong> 3rd C-Meeting Minutes Warsaw, April 2007 5
RIVER-SHIELD<br />
Website Update<br />
All partners should submit to the LP the accomplished deliverables (in their own language)<br />
along with brief summaries in English in order to update the official RIVER SHIELD<br />
website.<br />
Ideas for Future Cooperation<br />
All project partners believe that the <strong>River</strong>-<strong>Shield</strong> partnership is successful and are interested<br />
to find other issues to cooperate again in the coming years. The main idea that was introduced<br />
by Prof. Zalidis (AUTh) and Mr Tsotsolis (PP2) is the potential of a project under FP 7 on<br />
Water Scarcity. The idea will be discussed in further detail during the next <strong>River</strong>-<strong>Shield</strong> coordination<br />
meeting.<br />
<strong>River</strong> <strong>Shield</strong> 3rd C-Meeting Minutes Warsaw, April 2007 6
RIVER-SHIELD<br />
Friday, 27 April 2007<br />
Visit to the Crisis Management Centre in the Mazowsze Region<br />
A guided visit took place at the premises of the Crisis Management Center in the Mazowsze<br />
Region (Voivodship). The competences of the Mazowsze Voivode (Head of Voivodship) as<br />
governmental representative in the regional area, the structure and tasks of the Department of<br />
Crisis Management, including the Regional Early Warning System along with the Crisis<br />
Management Centre’s main tasks were presented in detail by Mr Zenon Sobejko, Director of<br />
the Department. Furthermore, the participants had the opportunity to visit the Crisis<br />
Management Centre.<br />
Presentation on Floods and Water Pollution Threats<br />
At the premises of IEP two presentations were realized by Dr Marcin Smolarkiewicz and Mr<br />
Robert Mazur as representatives of the Public Safety Educational Centre of the Main School<br />
of Fire Service (SGSP). The subject of the two presentations was the methods and didactic<br />
tools applied for the training of Crisis Management Staff on floods and water pollution.<br />
Dr Marcin Smolarkiewicz, Head of Educational Center of Public Safety (ECPS), presented an<br />
approach method of the decision making process on crisis management issues, as well as the<br />
multimedia education tools applied. The tools introduced were simulations of crisis situations<br />
for small groups of the ECPS, exercises via Intranet (SGSP), and exercises via Internet – E-<br />
learning.<br />
Mr Robert Mazur presented the structures of the crisis management teams, as a model of<br />
simulation using Multimedia Decision Training. The Crisis Management Teams were<br />
established in Poland at local, district, regional and national levels and may take advantage of<br />
this tool.<br />
During both presentations the attendants were given the possibility to participate in interactive<br />
examples of a crisis management situation using the simulation scenario program<br />
“POWODZ”.<br />
<strong>River</strong> <strong>Shield</strong> 3rd C-Meeting Minutes Warsaw, April 2007 7