The Supreme Court Ohio Annual Report

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Fiscal & Management Resources Division 2009 STAFF Jillian Anderson Michael Bracone Dave Coleman Deborah Fagan Linda Hodge Karen Howard Monica Hunyadi Catherine Merrill Daniel Merrill Elizabeth Minor Anthony Mohorovich Sharon Nessler Ronda Perri Lisa Sharron Laura Smith Payal Thakur Rusti Townsend The Fiscal & Management Resources Division was involved extensively during 2009 with the 2010-2011 operating budget process, including managing reductions to the budget request and funding operations through three interim budgets until implementing a final fiscal year 2010 budget. Once the Ohio General Assembly approved the final budget appropriation, the division worked in collaboration with the Administrative Division staff and the Ohio Department of Administrative Services (DAS) to monitor benefits and compensation changes made throughout the budget process and to ensure budget language addressed application to the judiciary and that relevant administrative policies were revised where necessary. The division worked on the submission of a business case regarding reoccurring issues with the state's Ohio Administrative Knowledge System (OAKS), and processing concerns involving the unique needs of the judiciary. While a more robust system dedicated to the judiciary’s fiscal and payroll functions is the optimum, such a system is not feasible with the limited resources in the current economic climate, and full access to the functions was not advisable without a fully integrated internal control program. Thus, the division continued to work with DAS toward an agreement on limited segmentation of, and access to, specific fiscal and payroll functions. Staff met with DAS and the Office of Budget and Management (OBM) to improve services and recommend system design changes to address the issues being tracked. The Office of Fiscal & Management Resources The Office of Fiscal & Management Resources is the lead office in the division. The office is responsible for the Court’s budget, which was $143 million for fiscal year 2010. The budget supports the payment of the salaries of Ohio judges and courts of appeals staff, as well as the operation of the Ohio Judicial Center, which houses the Supreme Court of Ohio. The office also ensures proper internal controls are in place and administers relevant policies and guidelines, particularly as they relate to purchasing, travel reimbursements and grants. Functions of the office include processing purchase requisitions and payment vouchers; budgeting, forecasting and analysis of revenues and expenditures; managing cash flow of non-general revenue funds; providing internal reporting and external reporting to regulatory bodies as required; and certifying the inventory of Court assets. In 2009, the Office of Fiscal & Management Resources worked with Court leadership and OBM through three interim budgets and implemented a final fiscal year 2010 budget accepting a $3.4 million general revenue reduction from the 70
fiscal year 2009 budget. The office provided support for a variety of projects and requests to prioritize funding, balancing the management of necessary operations against the continued momentum of the Court’s strategic plan. This included working with other offices to assess optimum staffing levels, improving process efficiencies and recommending policy revisions to reduce costs while maintaining sound internal controls. Responsibilities among the staff were reorganized during the year, with the elimination of one position. Work continued with OBM on tasks related to OAKS, cash-flow management and projections, and implementation of new processes affecting general ledger, accounts payable, accounts receivable, purchasing and financial reporting access and functionality. The office also certified its annual inventory of assets and submitted the certification to DAS, increased electronic data processing of vendor payments and deposits versus paper warrants, reduced the office’s processing of paper vouchers by approximately 11 percent from the previous year and worked on fully documenting desk procedures and core processes for each position within the office. The Office of Fiscal & Management Resources submitted changes in municipal tax law for assigned judges and courts of appeals judges working in multiple jurisdictions and conducted training on Ohio municipal taxes. The office also began planning a basic fraud prevention and detection program, the development of which will continue throughout 2010, to assist local courts in deterring fraud while managing court resources. Office of Human Resources The Office of Human Resources is responsible for implementing the employment policies of the Court, which includes coordinating the employment process, maintaining position and salary classifications, supervising the performance evaluation process, providing staff training programs and assuring the Court’s compliance with federal and state employment laws. The office provides payroll and benefits services for Court staff, the staff of state district courts of appeals and all Ohio judges. The office provides day-to-day support to Court staff and Ohio judges in all areas of human resource management. The Office of Human Resources supported a wide range of human resource management needs in 2009. While core activities related to recruitment, employee relations, training, and compensation and benefits administration were maintained, the staff also delivered new programs and additional support. Staffing and responsibility changes within the department were key to delivering greater service and 71
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The Supreme Court of Ohio Annual Re
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2009 Paul E. Pfeifer • Chief Just
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The Supreme Court Ohio Annual Report

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